RFP for Implementation and Maintenance of SAP ERP Financials and Payroll Package For Andhra ...

52 Pages·2013·0.27 MB·English

RFP for
Implementation and Maintenance of
SAP ERP Financials and Payroll Package
For
Andhra Pradesh State Housing Corporation Limited (APSHCL)
Urdu Hall Lane, Himayatnagar
Hyderabad.
Ph: 040-2322 8932

Prepared by
A.P Technology Services Ltd.,
4th floor, B-Block, BRKR Bhavan, Tank bund Road
Hyderabad – 500 063.

Andhra Pradesh Technology Services Page 1
IMPORTANT INFORMATION (Table 1)
Time schedule of various Tender related events:
Issue of open Tender call
Notice 7-01-2013
Date, Time & venue for Pre-bid
17.01.2013, 3.00 PM. 4th floor, APTS.
conference
Release of Response to clarifications on
19.01.2013
www.apts.gov.in/tenders/ via email
Bid Closing date and time 23-01-2013 at 03.00 PM.
PQ bid opening 23-01-2013 at 03.30 PM.
Will be informed to PQ qualified
Technical Bid Opening
bidders.
Will be informed to technically qualified
Commercial bid opening date and time
System integrator
Bid Document Price Rs.25,000/
Pushpa i/c GM ,APTS - 9963029391
Contact persons
K C S Reddy ,SE ,APTS-9963029413
Email Address for [email protected]
correspondence in respect of [email protected]
Technical clarifications [email protected]
Reference No. APTS/CS/APSHCL/12

Note: The prescribed tender forms will be made available for sale on all working days
between 10.30 AM and 5.00 PM. The tender forms can be obtained from the APTS Office
on payment of Rs. 25,000/- in the form of DD/Bankers Cheque payable to Managing
Director ,APTS ,Hyderabad (Downloaded forms are not entertained, Forms cannot be
send by Post) and the amount will not be refunded under any circumstances. The APTS will
allow the Pre-bid meeting who are having prescribed Tender Form, bidder should produce
the original Receipt to attend the pre bid meeting
If your firm is interested in participation, please ask the contact person for details or visit
our web site www.apts.gov.in/tenders.html
Managing Director
Andhra Pradesh Technology Services Limited (APTS),
Boorgula Rama Krishna Rao Bhavan,
B-Block, 4th floor, Tank Bund Road, Hyderabad, AP 500 063, India
Phones :( 040) 23224289; [phone]; Fax: [phone]

Proprietary & Confidential

Andhra Pradesh Technology Services Page 2
No part of this document can be reproduced in any form or by any means, disclosed or
distributed to any person without the prior consent of APTS except to the extent required
for submitting bid and no more.

1.1 Other Important Information related to Bid
This section provides important deadlines and associated activities, such as Bid
security information, Implementation cum Performance Guarantee, Warranty
Period.

SNo Item Description
1. Bid Security (EMD) Rs.200,000/- (Rupees Two lakhs Only)
2. Bid Validity Period 120 days from the date of opening of bid.
3. Bid Security Validity Period 90 days beyond bid validity period.
4. Implementation Period Five months
Implementation cum Performance
5. 10% of the Project Value
Bank Guarantee Value (in Rupees.)
90 days beyond date of submission and
Implementation cum Performance
6. delivery and final acceptance of completion of
Bank Guarantee validity period
work.
Period for submission of
Within 10 days of receipt of letter of
7. Implementation cum Performance
Notification of Award (NoA).
Bank Guarantee
Within 15 days from the date of receipt of
8. Period for signing contract
letter of Notification of Award.
9. Penalty for delay in implementation Please refer penalty clause.
10.
Warranty Period One year from the date of Go live.

Andhra Pradesh Technology Services Page 3
Contents
1. Introduction to APSHCL…………………………………………….….………………
1.1 About APSHCL …………………………………..………….…………………
1.2 Current processes at APSHCL………………………………….……..…………
1.3 Abbreviations and Definitions…….………………………….…..…………...…
2 Invitations for Bids…………………………………………………….………………
3 Instruction to the Tenderers Stipulations, Bidding ProcessandEvaluation
Submission……………………………………...…………...…………………...……
4 General Instructions….………………………………………………………………..
5 Formats and Signing of Proposal..…..……………………………………………..….
6 Sealing and Marking of Bids………………………………………………………….
7 Opening of Bids………………………………………………………………………
8 Disqualification……………………………………………………………………….
9 Test of Responsiveness……………………………………………………..…………
10 Evaluation………………………………………………………………….……….…
11 Payment Terms and Conditions……………………..…………………….………….
12 Appendix A…(Scope of work).
13 Annexure A…(Letter of tender).
14 Annexure B…(Details of the Tenderer).
15 Annexure C…(Terms of reference , approach and methodology).
16 Annexure D…(Price Bid Submission Form)-FORM -A
17 Annexure E –(Licence and Tools –Product cost form)-FORM- B
18 Annexure F- (Turnover on H/W ,S/W and other details)

Andhra Pradesh Technology Services Page 4
1 Introduction to APSHCL
a. About APSHCL

A.P.State Housing Corporation Limited (APSHCL) was incorporated on 5th July 1979
under Companies Act. APSHCL aims to bring dignity to each and every BPL family by
assisting them, both financially and technically, for construction of permanent (Pucca)
houses. The financial assistance is provided as per the various schemes of State Government
and Government of India. The technical assistance is provided by the staff of APSHCL in
the form the Technical Work Inspectors, Assistant Engineers, Deputy Executive Engineers
and Executive Engineers. In addition, APSHCL brings innovative technologies in house
construction. Further, the APSHCL also supplies cost effective building material to the
beneficiaries, produced through the Nirmithi Kendras, and also certain material like Cement
at subsidized prices.

APSHCL provides housing schemes for Rural and Urban poor. Full subsidy housing and
credit-cum-subsidy housing are offered to the selected beneficiaries. Amongst the poor,
special group housing like Weavers, Fishermen and Beedi workers Housing, Artisan
Housing is available. Also, Cyclone and Flood Housing, Earthquake Resistant Housing
schemes are offered for hazard prone areas.

APSHCL’s colonies have come up in every village in AP. Its well-developed technical
network provides direct interaction and assistance to its loans in construction of core
structure, from foundation to roof.

APSHCL provides financial assistance by raising loans on behalf of its beneficiaries and
disbursing it in easy repayment terms along with subsidies from the Government. Self-help
is a crucial element of the scheme because finishing, flooring, negotiating with mason and
buying of all other materials rest with the beneficiary. APSHCL employees assist in
developing the colonies in various stages.

So far APSHCL has assisted 100.32 lakh families in rural areas and 8.72 lakh families in
urban areas.

Large housing programmes like the WSHP in the state of Andhra Pradesh cannot be taken
up speedily without ample supply of building materials. This is achieved by setting up 89
production units called Nirmithi Kendras for building materials using all technology options
and locally available raw materials. In the housing activity, beneficiaries are the most
important people without their participation and involvement, the timely completion of
houses is not possible.Loan recovery shall be started from the beneficiaries the moment the
construction of houses is completed.

Andhra Pradesh Technology Services Page 5
Weaker Sections Housing Programme in the state is being implemented by the Andhra
Pradesh State Housing Corporation Limited.

The houses are being constructed under various schemes i.e., Normal Housing, Indira
Awaas Yojana,and for the occupational groups like Beedi Workers,Weavers,Fishermen,
etc.. In urban areas, the houses are constructed under EWS Housing, VAMBAY, Rajiv
Gruha Kalpa,JNNURM/BSUP etc.

The Normal housing scheme is a state sponsored scheme and the houses are sanctioned
under,Rural Permanent Housing (RPH) and Urban Permanent Housing Programme (UPH).
The Indira Awaas Yojana (IAY) scheme is limited to the victims of natural calamities, freed
bonded labourers,destitute and other BPL families.The District Collector is the sanctioning
authority.

In respect of Special housing schemes like Beedi Workers, Fishermen and Weavers the
selection of Beneficiaries will be done by respective departments. Sanction of beneficiaries
under Beedi Workers shall be accorded by Government of India, Fishermen and Weavers
housing Programme by the Commissioners of the respective departments.

‘Rajiv Gruha Kalpa’ introduced during 2005-06, shall cater to the beneficiaries just above
poverty line and who cannot afford to construct a houses themselves, for whom 90% of the
unit cost would be arranged as loan, while the balance 10% would be the contribution by the
beneficiaries.

The unit cost of the houses under the above schemes varies from Rs.45,000/- to
Rs.1,50,000/-

The beneficiaries selected under all the schemes have to pay an amount of Rs.100/- towards
admission fee to the Project Director(PD) of the concerned district. 3% of the unit cost of
the houses shall be deducted towards administrative charges under all the schemes except
IAY & VAMBAY.

All the beneficiaries shall open an account under Core Banking system.

The schemes were originally taken up in contiguous plots of sanctioned layouts with a
minimum of 25 houses. Subsequently where there were special difficulties in
implementation of programme, it was permitted to take up a minimum of 20 Houses. The
Government have further ordered that the houses shall be constructed in the first instance in
the sanctioned layouts, but in case of non availability of required number of assigned sites
for construction, a maximum of 20% of the houses can be constructed on the sites owned by
the beneficiaries in scattered manner.

The accommodation generally proposed under all the housing schemes shall be a multi

Andhra Pradesh Technology Services Page 6
purpose room and kitchen with covered or uncovered verandah depending upon the
financial adjustability. A toilet shall be an integral part of the house.

In view of the policy of the government to eliminate wood in construction of houses,
Nirmithi Kendra products like pre-cast RCC doors, windows, jallies, walling elements etc.
are being used which reduces the cost of construction and ensure quality.

The various schemes being implemented by APSHCL are as follows:

INDIRAMMA/ RACHABANDA/ GO 171

Rural
(cid:1) Rural Permanent Housing(RPH)
(cid:1) Indira Awaas Yojana (IAY) in Rural areas
(cid:1) Flood Housing
(cid:1) Beedi Workers Housing in Rural and Urban areas.
(cid:1) Weaver Housing Programme
(cid:1) Fishermen Housing Programme

Urban
(cid:1) Urban Permanent Housing(UPH)
(cid:1) Integrated Housing and Slum Development Programme (IHSDP)
(cid:1) Jawaharlal Nehru National Urban Renewal Mission (JNNURM)
(cid:1) Other schemes, as and when sanctioned by the State Government

In Rural and Urban areas, where the houses are taken up in individual plots owned by the
beneficiaries, construction is done by the beneficiaries themselves. Wherever the houses are
taken in G+ pattern, works are being executed through contractors by calling for tenders
through e-procurement. All the payments are being adjusted to the individual accounts of
the beneficiaries wherever the construction is done by the beneficiaries, as per the
prescribed payment schedule. All the beneficiary details and transactions relating to
Physical progress, Financial progress and other relevant data is placed in the web site
www.housing.cgg.gov.in for public view.
b. Current Processes at APSHCL

Administration:

Administrative matters of all employees: sanction of all kinds of leaves,
increments, promotions and terminal benefits to the employees as per eligibility

Vigilance and Legal : taking of action on the complaints received on the employees
after enquiry.

Engineering:

Andhra Pradesh Technology Services Page 7
Cement: supplying of cement to the beneficiaries on subsidiary price as per the rate
finalized by the Govt.
Housing: sanction of houses to the eligible beneficiaries under various housing schemes in
rural and urban in the state.

Habtech: production of low cost housing products and supply to the beneficiaries as well as
to the required persons. Construction of other department works with a minimum
administrative charges.

PMU(Project Monitoring Unit): Monitoring of G and G++ housing programs in urban
areas taken up by departmental and in contract mode.

Basic Infrastructure/IIDPs: Providing basic Infrastructure in new layout colonies.

MIS: Monitoring of online progress

Finance:

Accounts and Audit: Preparation of budget estimates as per the amounts allocated by
the govt. and auditing of the accounts for which the payments released to the beneficiaries .

The role and primary functions of APSHCL in the development of rural and urban
areas have been defined by the Government of Andhra Pradesh as follows:

• Enforce better integration of sanctioned projects.
• Incorporate high level board with representation of ministers for better
coordination.
• Promote better access to institutional funding for high level of infrastructure.
• Coordinate with other public agencies concerned with provisions for urban
infrastructure services and amenities.
• Initiate the process of mapping with the help of satellite images.
• Engage reputed consultants in the development of Master Plans.
• Set up regional offices for the convenience of public at large.
• Regulate and control illegal developments through statutory plans and other
measures

For managing all these Functions and Activities, APSHCL does not have necessary IT
systems and support in place, except for few systems like File tracking and custom
developed applications.. Almost all these operations are either handled manually or with

Andhra Pradesh Technology Services Page 8
some excel based worksheets. Therefore APSHCL wishes to implement a proven global
ERP based solution as per the scope mentioned in this document. The globally ERP based
solution means that the ERP product is globally recognized and it has been implemented in
at least five countries across the globe.
Abbreviations and Definitions
c. Abbreviations
APSHCL Andhra Pradesh State Housing Corporation Ltd
APTS Andhra Pradesh Technology Services
RFP Request for Proposal
OEM Original Equipment Manufacturer
LOA Letter of Award
INR Indian Rupees
SI System Integrator
SAP ERP Financials SAP Enterprise Resource Planning Financials

d. Definitions
Bidder/Contractor
The Authorized implementation partner by OEM of the offered SAP ERP Financials
product shall be the Bidder.
Client or Owner or APSHCL
The client or owner or APSHCL shall mean Andhra Pradesh State Housing Corporation
India and shall include their legal representatives, successors and assigns.
Engagement
The engagement includes the Supply, Installation and Testing of the solution as well as its
Configuration, Implementation, Training, Hand Holding and Support for the Head office of
APSHCL. The scope of work is detailed separately in Appendix-A.
RFP or Bid or Tender
In response to this document, the RFP or Bid or Tender to be submitted by the Bidders shall
comprise of Eligibility criteria, Technical & Commercial Proposal (including Functional &
Technical Requirements) and Price Proposal.

Andhra Pradesh Technology Services Page 9
RFP
It shall mean Request for proposal made by APTS.APTS will identify the system
integrator(SI) for the department to enter into contract agreement.
OEM Vendor
OEM Vendor means it is the OEM of the Product who owns and maintains the product. He
should be single owner of the Product.

Andhra Pradesh Technology Services Page 10