REQUIREMENTS TO LEASE AN APARTMENT AT THE HAYDEN-ON THE HUDSON ...

107 Pages·2013·8.98 MB·English

REQUIREMENTS TO LEASE AN APARTMENT AT THE HAYDEN-ON THE HUDSON
CONDOMINIUM 4455/4465 Douglas Avenue, Riverdale, New York
Thank you for your inquiry regarding the LEASE of an apartment at the Hayden on Hudson
Condominium. Below is a list of the documentation and fees which must be submitted in order to initiate
the application process.
One (1) Set:
1. Notice of Intention to LEASE Condominium Unit, (enclosed)
2. Application for Waiver of Right of First Refusal, to be completed by the LESSOR (enclosed).
3. Applicant Information Form, (enclosed).
4. Tenant Data Form (enclosed for credit check) – See fees below
5. Facility/Service Applications (includes information regarding Gym, Building Link, Parking, & Storage
Bins)
6. A copy of the signed Lease Agreement must be “REBNY” (Real Estate Board of New York) form
must be fully signed and executed by all parties (enclosed). The Lease Agreement must include the
following clause: “The Board of Managers has the right to ask for additional information pertaining to
this lease as per Article XI of the Condominium’s By-Laws” (LEASE ONLY)

7. Signed Rider to lease (enclosed) (LEASE ONLY)

8. Assignment of Rent Form (enclosed) (LEASE ONLY)

9. Occupant (Lessee’s) Personal Information Form, (enclosed) (LEASE ONLY)

10. Building Insurance requirements (enclosed).
11. Move-in/Move-out Form and Rules Regarding Moves (enclosed)
12. Window Guard Form, to be completed by LEASEr, (enclosed).
13. Acknowledgement/Receipt of By-Laws and House Rules (enclosed). Copy of same enclosed for
informational purposes.
14. Fire Safety Plan (enclosed) for information purposes.
15. Local Law 1 Lead Forms (enclosed)
16. Lead Based Paint Disclosure Forms (enclosed):

A. The disclosure documents must be completed in their entirety and submitted for review with the
Board Package. The Board Package will not be sent to the Board of Directors for review
unless the Lead Based Paint Disclosure documents are included. NO EXCEPTIONS will be
made. Enclose is a summary of the Lead Based Paint Disclosure information
Please note: No LEASE of a unit may go into effect unless and until:
(A) Please be advised that the Board of Managers has a period of ten (10) days from the day the Board
received the application to exercise their “Right of First Refusal.” The credit report agency takes
approximately five (5) to seven (7) business days to process the credit report. Please take this into
consideration when determining the closing date.
(B) No application will be considered if Unit Owner’s Account is in arrears including all common
charges, assessments and all other charges due and must be paid up to date before the
documents go to the Board for review. There will be no exceptions made.
(C) A waiver of the Right of First Refusal is issued on behalf of the Board of Managers.
(D) All incomplete applications will be returned by regular mail and will cause delay in processing the
application.
Move-ins and move-out are not permitted after 5:00 PM, or weekends, or holidays. In addition move-ins
and move-outs should be scheduled at least one week in advance by calling the building’s superintendent
at [phone].

FEES FOR OWNER: ALL CHECKS MUST BE SEPARATE CERTIFIED, ATTORNEY’S
ESCROW CHECKS OR BANK CHECKS OR MONEY ORDERS.
1. Processing Application Fee: Check payable to Stillman Management, Inc., in the amount of
$600.00 with a broker and $650.00 without a broker non-refundable (must be submitted with
Board package).
2. A check in the amount of $500.00 made payable to Hayden on Hudson Condominium must be
submitted with this package. This represents a Move-out Deposits which will be refunded
provided that no damage is done to the common areas of the building and other regulations are
adhered to.

3. A check in the amount of $100.00 made payable to Hayden on the Hudson Condominium, this
represents the Move-out fee. This fee is non-refundable and must also be submitted with this
package.

4. A check in the amount of $75.00 non-refundable made payable to Stillman Management, Inc.,
which represents the Lead Based Paint Disclosure fee. This fee must also be submitted with this
package.
FEES FOR TENANT:
ALL CHECKS MUST BE SEPARATE CERTIFIED, ATTORNEY’S ESCROW CHECKS OR BANK
CHECKS OR MONEY ORDERS.

1. A check in the amount of $500.00 made payable to Hayden on the Hudson Condominium must
be submitted with this package. This represents a Move-in Deposit which will be refunded
provided that no damage is done to the common areas of the building and other regulations are
adhered to.

2. A check in the amount of $100.00 made payable to Hayden on the Hudson Condominium, this
represents the Move-in fee. This fee is non-refundable and must also be submitted with this
package.
3. A check in the amount of $100.00 per applicant made payable to Stillman Management, Inc.
which represents the credit report fee for Tenant Data. This fee must be submitted with package
(non-refundable).
Send the completed package and appropriate copies to the attention of:
HAYDEN ON THE HUDSON CONDOMINIUM NOTICE OF INTENTION TO LEASE
CONDOMINIUM UNIT
The undersigned, being the owner of Apartment No: ___________at______________________,
Riverdale, New York hereby notified the Board of Managers in care of Stillman Management, Inc.,
Managing Agent, that the undersigned has received a bona fide offer to LEASE  said apartment
unit from the below name prospective LEASEr or lessee on the terms stated below, and that the
undersigned intends to accept such offer.
TERMS OF PROPOSED LEASE: Attached is a true copy of the contract of LEASE or lease setting
forth all of the terms of agreement between the parties.

MONTHLY RENT: $_____________ LEASE TERM: _________________________________
(if lease)

ANTICIPATED OCCUPANCY DATE OF LEASER: __________________
ATTACHMENTS:
1 Original contract of LEASE setting forth all of the terms of the agreements between the
parties.
2 Standard application form for LEASE must be completely filled in and signed by the
prospective LEASEr.
3 A check should accompany these papers representing the processing fee as indicated on the
requirements sheets of this package.

The undersigned represents that the LEASE described above shall be made strictly in
accordance with the provisions of the By-Laws of the Condominium and agrees to promptly
deliver to the Board of Managers all such further information with respect to the offer as the
Board may reasonably request.
The undersigned acknowledges that the Board has a 10-day period commencing with the date of
receipt of this notice as well as the delivery of such additional information concerning the offer as
the boar may reasonably request, to exercise its right of first refusal to LEASE the apartment unit on
the terms specified herein and in the By-Laws. The undersigned hereby request that, if the Board
elects to waive or release such right of first refusal, it deliver to the undersigned a certificate to that
effect, pursuant to the provisions of the By-Laws.
Name of Owner(s): _____________________________________________________________
Signature of Owner(s): __________________________________________________________
Date: _______________________________
HAYDEN ON THE HUDSON CONDOMINIUM 4455/4465 DOUGLAS AVENUE, RIVERDALE,
NEW YORK APPLICATION FOR WAIVER OF RIGHT OF FIRST REFUSAL ON PROPOSED
CONDOMINIUM LEASE
(All Questions Must be Answered)
Riverdale, N.Y. 201___
CONDOMINIUM UNIT NO: __________
NAME OF
OWNER(S):_________________________________________________________________
ADDRESS OF OWNER(S):______________________________________________________
TELEPHONE NO: __________________________
LESSOR(S):______________________________
_______________________________
SOCIAL SECURITY # _______________ SOCIAL SECURITY # ___________________
LESSOR’S ADDRESS: ____________________________
______________________________
TELEPHONE NO: ____________________
LESSOR’S/LESSEE’S BUSINESS ADDRESS:
_____________________________________________________________________________________
LESSOR’S/LESSEE’S OCCUPATION: ________________________________________
TELEPHONE NO: ___________________ (In the case of an individual; in the case of a Corporation, a
detailed summary of the exact nature of the business)
MONTHLY RENT: $ ____________ LEASE TERM: _________________________________
(If lease)
SPECIAL CONDITIONS:
______________________________________________________________________________

NAMES OF ALL PERSONS WHO WILL RESIDE IN THE APARTMENT IF CHILDREN, STATE
NUMBER AND THEIR APPROXIMATE AGES:
______________________________________________________________________________
______________________________________________________________________________

DOES OCCUPANT WISH TO MAINTAIN ANY PETS? IF SO, PLEASE SPECIFY:
______________________________________________________________________________
______________________________________________________________________________
Page 2.
Hayden on the Hudson Condominium Application

IF PRESENT RESIDENCE IS RENTED OR IS A COOPERATIVE OR CONDOMINIUM,
STATE NAME, ADDRESS, AND TELEPHONE NUMBER OF CURRENT LANDLORD OR
AGENT:
______________________________________________________________________________
______________________________________________________________________________

LENGTH OF OCCUPANCY: ____________________________________________________________

IF PRIOR RESIDENCE WAS RENTED OR WAS A COOPERATIVE OR CONDOMINIUM, STATE
NAME, ADDRESS, AND TELEPHONE NUMBER OF PREVIOUS LANDLORD OR AGENT:

TELEPHONE NO: __________________________ LENGTH OF OCCUPANCY: _________________
Page 3:
Hayden on the Hudson Application
REFERENCES

Please list all banking references at which Applicant(s) maintain an account, indicating Applicant’s
account number if applicable:

BANK: _____________________________________________________________________________

ACCOUNT NUMBER: _____________________________

BANK: ______________________________________________________________________________

ACCOUNT NUMBER: _____________________________

CITIZENSHIP OF APPLICANT(S) OR PROPOSED OCCUPANT: _____________________________

NAME OF ADDRESS OF PERSON WHO IS AUTHORIZED TO ACCEPT SERVICE OF PROCESS
IN ABSENCE OF APPLICANT:
_____________________________________________________________________________________
_____________________________________________________________________________________

___________________________ ________________________________
Signature of Condominium Owner Name of Purchaser/Lessee
Or Authorized Agent
________________________________
Signature of Purchaser/Lessee

___________________________ ________________________________
Signature of Condominium Owner Name of Purchaser/Lessee
Or Authorized Agent
________________________________
Signature of Purchaser/Lessee

FIRM NAME OF BROKER: _____________________________________________________________

NAME OF INDIVIDUAL BROKER: ______________________________________________________
CONFIDENTIAL
Stillman Management, Inc.
INFORMATION SHEET
440 Mamaroneck Avenue S-512
Harrison, New York 10528
Telephone [phone] • Fax [phone]

Forwarding Address and Contact Information of Current Owner(s):

Address:

Telephone #: home:

Name: work: cell:

Name: work: cell:

e-mail address:

All the above information is complete and accurate.

Current Owner Signature Date

Current Owner Signature Date

Please fill out and return it to Sales and Leasing Department, Stillman Management, Inc. at the above address
or by fax at 914-813-1960
APPLICANT/LESSEE INFORMATION FORM
Applicant’s Name: _____________________________________________________________________

Daytime Telephone: ____________________________________________________________________

Co-Applicant’s Name: __________________________________________________________________

Daytime Telephone: ____________________________________________________________________

Name all additional occupants of the apartment. If children please state their ages:
_____________________________________________________________________________________
_____________________________________________________________________________________

Names of all residents in the building known by applicant:
_____________________________________________________________________________________
_____________________________________________________________________________________

Does applicant wish to maintain any pets, if so, please specify:
_____________________________________________________________________________________

APPLICANT’S VEHICLE(S):

Vehicle #1: ______________________________

Make: __________________________________

Model: _________________________________

License Place #: __________________________

Vehicle #1: ______________________________

Make: __________________________________

Model: _________________________________

License Place #: __________________________