Request for Qualifications General Contractor Construction Manager Pacific Rim Aquarium

16 Pages·2015·0.35 MB·English

by  Hirst, Christopher L.

Request for Qualifications
General Contractor Construction Manager

Pacific Rim Aquarium

Metro Parks Tacoma, Point Defiance Zoo & Aquarium

June 3, 2015

PDZA Pacific Rim Aquarium
RFQ for GC/CM Services 1
1.0 INTRODUCTION

The Point Defiance Zoo & Aquarium, located in Tacoma, Washington (PDZA) is accepting Statements of
Qualifications from General Contractor/Construction Managers (GC/CM or Contractor) to:
 Support an integrated delivery model together with PDZA staff, EHDD & BCRA Engineers
and other vendors to maximize project value.
 Provide pre-construction consulting services including cost estimating, scheduling, phasing,
logistics, constructability reviews and risk mitigation.
 Provide integrated use of current design and construction technology including Building
Information Modeling and Virtual Design and Construction as appropriate.
 Assist in establishing performance goals with the project team for the design, construction
and methods to achieve these goals.
 Consult with PDZA to consider procurement of mechanical and electrical subcontractors
using the Alternative Subcontractor Selection Process as defined in RCW 39.1.385 (MCCM
and ECCM).
 Solicit and manage subcontractor and supplier procurement/bidding
 Provide construction services to deliver a project, safely, on time and under budget.
As defined under 39.10 RCW, Alternative Public Works Contracting Procedures, PDZA intends to award a
contract for GC/CM services ("GC/CM Contract") utilizing a three-step competitive process to select the
most qualified contractor. The three-step process is described in Section 6.0.
The PDZA’s overall project team includes EHDD as the lead Designer, BCRA Engineers as the Engineer of
Record as well as specialty consultants for geotechnical engineering, surveying, archeology, materials
testing and other disciplines.
Key Project Team Members:
Stan Chapin, Operations Manager, Point Defiance Zoo & Aquarium
Jennifer K. Devlin-Herbert, Principal, EHDD
Phoebe Schenker, Architect and Project Manager, EHDD
John Christiansen, Director of Construction Administration, EHDD
Stuart Young, Principal, BCRA
Heather Hocklander, Project Architect, BCRA
Dan Chandler, Principal, OAC Services, PM / GC/CM consultant
Ethel Vural, Senior Project Manager, OAC Services
The Selection Committee that will evaluate GC/CM competitors will be made up of Project Team members
listed above as well as other Metro Parks Tacoma staff members or local officials. Proposers should
assume some Selection Committee members are without previous capital projects or aquarium and LSS
experience.
Statement of Qualifications submittal deadline:
June 17, 2015, 3:00 p.m. Pacific Time

PDZA Pacific Rim Aquarium
RFQ for GC/CM Services 2
2.0 PROJECT DESCRIPTION AND REASONS FOR USING GC/CM DELIVERY

2.1 Project Scope
The Pacific Rim Aquarium (the Project) will replace the existing North Pacific Aquarium opened in 1963 and
is nearing the end of its ability to contain saltwater. The 2014 Capital Bond was approved to fund the Project.
Through assessment of the zoo context, analysis of the previous materials developed to date, and in-depth
listening sessions with the stakeholders, the Implementation Team derived six over-arching goals for the
aquarium project.

1) Deliver Project within Budget
2) Care for the Existing Collection
3) Raise Attendance a Minimum of 10%
4) Enhance the Visitor Experience
5) Distribute Experiences Across Zoo
6) Enhance Destination Point Defiance

The Project itself will consist of two primary multi-gallon cast-in-place concrete tanks totaling approximately
340,000 gallons, acrylic viewing windows, animal life support systems, exhibit areas, education space and
support spaces totaling 30,000 sq. ft. The project will be built within the current Point Defiance Zoo and
Aquarium operating boundaries.

2.2 Schedule
GC/CM Procurement
PRC Approval 05.28.15
Issuance of RFQ 06.03.15
Pre-Submittal Conference 06.09.15
Last Day for Questions 06.15.15
Statement of Qualifications Due 06.17.15
Notify GC/CM Short List 06.24.15
Interviews 07.14 – 07.16.15
Issue RFFP to Finalists (GC’s & Fee pricing) 07.17.15
Open Final Pricing Proposals (GC’s & Fee pricing) 07.23.15
PDZA Board Approval of GC/CM 07.27.15
GC/CM Contract Signed, Commence service 07.29.15

Design and Construction
SD & DD April 2015 - November 2015
CD’s, Permit and Bid November 2015 – July 2016
Construction July 2016 – December 2017
Aquarium Construction Commissioning December 2017 – July 2018

PDZA Pacific Rim Aquarium
RFQ for GC/CM Services 3
2.3 Budget
The current preliminary budget is as follows. The final scope of work for the successful GC/CM and
associated budget line for construction activities is expected to be finalized in the pre-construction phase of
the project.
Aquarium & LSS Construction Hard Costs $33,043,655
Engineering, Design, Legal, Admin, CM, Contingency, Taxes $15,082,135
Total $48,125,790

2.4 Reason for using GC/CM
PDZA desires to retain the GC/CM as a partner early in the project cycle to work with the project team to
refine and confirm overall project goals including the final budget, detailed project scope, building goals and
the delivery schedule. The currently estimated Guarantee Maximum Price (GMP) is $33,043,655 for the
plant and surrounding site work.
By delivering the Project using the GC/CM delivery method, PDZA hopes to benefit from the knowledge and
experience of the selected GC/CM to obtain a high-value and high-quality Project at a reasonable cost.
PDZA believes the success of the Project depends greatly on the experience and qualifications of the
selected GC/CM and its staff that will provide Preconstruction and Construction Services.
PDZA expects the GC/CM procurement and project delivery method will provide a fiscal benefit through
greater cost certainty associated with the MACC; reduced claims risks; reduced change orders because of
early GC/CM involvement with the Project; and opportunity to optimize scope, delivery and overall schedule.
GMP negotiations are expected to occur pursuant to the GC/CM Agreement when the scope of the project
and/or phases are adequately defined and the Construction Documents are at least ninety percent (90%)
complete, as mutually determined by the GC/CM and PDZA, but no later than the completion of the
Construction Documents. PDZA anticipates negotiating an early site development scope and GMP to be
negotiated subject to confirmation with the GC/CM.
Successfully negotiated scopes of work and GMP’s will be executed as amendments to the GC/CM
Agreement. PDZA anticipates negotiation and release of the work in phases to minimize costs associated
with winter work and reduces the schedule risks associated with possible archeological discoveries.
PDZA reserves it right to terminate GMP negotiations, negotiate with the GC/CM competitor with the next
highest score in competition or seek firm, fixed price bids as PDZA determines is in its best interest at any
time.

PDZA Pacific Rim Aquarium
RFQ for GC/CM Services 4
3.0 SCOPE OF GC/CM SERVICES
PDZA is seeking a highly-qualified, customer-focused GC/CM firm to participate as a critical, integrated team
member throughout design, preconstruction and construction. The successful GC/CM will demonstrate highly
effective preconstruction services including early scope development, estimating, constructability reviews,
value engineering recommendations and risk management. The GC/CM will work closely with EHDD &
BCRA to integrate the best in current technology including Building Information Modeling (BIM) and Virtual
Design and Construction (VDC) to maximize efficiency of design, construction, commissioning, start up,
operations and ongoing maintenance and operations.
The successful GC/CM will demonstrate outstanding skills in subcontractor and supplier buyout, obtaining
maximum value, price competitiveness, local vendor participation and disadvantaged business participation.
The GC/CM will demonstrate a strong understanding of the unique aspects of work at Point Defiance Zoo
including freight, labor availability and other factors effecting price or schedule. Work will be self-performed
by the successful GC/CM when it demonstrates the best overall value and under terms acceptable to PDZA
and in strict accordance with applicable statutes. Self-performed work may be executed under a cost-
reimbursable, open-book or a negotiated lump-sum as deemed in the best interest of PDZA
The GC/CM will provide all services typical of a general contractor including CPM scheduling, site
supervision, subcontractor coordination, safety leadership, construction meeting organization,
communications, maintenance of a clean site and surrounding areas, documentation, coordination of other
PDZA vendors including independent commissioning, inspections, and PDZA operations staff training.
The GC/CM will provide a leadership role in commissioning, staff training, maintenance and operations
planning. Subject to negotiations during the pre-construction phase the GC/CM may provide one or more
staff members to support the transition from construction to startup to ongoing operations.

4.0 GC/CM EVALUATION AND AWARD PROCESS
PDZA intends to contract for GC/CM services on the basis of a combination of qualifications and fees using a
three-step competitive selection process described below:
Step 1: Statements of Qualifications (SOQ) will be evaluated using the criteria set forth in Section 8, with the
most highly qualified firms short-listed to interview with PDZA for further evaluation. PDZA anticipates
inviting three to four firms for interviews.
Step 2: Short listed firms will be evaluated using an extended interview process, including potential site and
office visits and team interviews. The evaluation of the extended interview process may further reduce the
number of submittals that remain (Finalists).
Step 3: PDZA will invite Finalists to submit Final Pricing Proposals of Specified General Conditions and
GC/CM Fee. Prior to the due date for submission of Final Pricing Proposals, Finalists will receive PDZA’s
form of Agreement, General Conditions, and a detailed matrix of items to be provided in the Specified
General Conditions and GC/CM Fee. The GC/CM receiving the highest combined score as a result of the
extended interviews and Final Pricing Proposals will be selected to enter into an agreement with PDZA.

Note: Scoring for all phases will be publically released at the conclusion of completion only. Interim scoring
for Step 1 and Step 2 will not be released during competition.

5.0 STATEMENT OF QUALIFICATIONS (Step 1)

PDZA Pacific Rim Aquarium
RFQ for GC/CM Services 5
Respond to each of the items set forth below in a clear and concise manner. Responses must be in the
same order as listed, clearly separated with tabs and labeled by response. Pay attention to specific requests
for information. The submittals shall be organized in a manner that will enable the GC/CM selection
committee to quickly assess pertinent information.
Submit ten (10) hard copies in 8-1/2” x 11” easily recyclable format and one (1) exact duplicate in electronic
format on a thumb drive in PDF format.
Submittals shall be limited to single spaced, typewritten pages (minimum 11 point font) and shall be no more
than 20 double sided sheets of paper (a sheet is two pages, front and back). The page count does not
include the tabs, RFQ cover sheet, resumes, or blank pages.

5.1 Letter of Interest: (0 points)

The letter of interest should not be more than two (2) pages and may contain any information not shown
elsewhere in the submittals, and must provide the email and/or facsimile contact information for notices
required by Section 12 below (Protest Process). Also, submit an executed Contractor Verification Form (this
form is a requirement for consideration of the Statement of Qualifications). See Exhibit A.

5.2 Staff Qualifications: (14 points)

Provide an organizational chart and a narrative staffing plan showing proposed staff, reporting relationships
and key responsibilities for each staff member. Describe roles and responsibilities for pre-construction and
construction phase services. At a minimum include information for the following staff members: the
principal-in-charge or corporate executive dedicated to the project, project manager, preconstruction
manager, project engineers, superintendents, the estimator, the scheduler and the safety officer.
Clearly identify the key individual(s) who will provide a leadership role for the project and be the day to day
contact for PDZA during the preconstruction and construction phases. Demonstrate how this individual has
accomplished a similar role on other projects.
Provide detailed resumes for each proposed staff member, including the last 5 relevant projects, employment
history, education, and personal references.

5.3 Firm Past Performance on Relevant Projects: (10 points)
Provide a description of the history and capabilities of your firm. Describe the types of projects or services
the firm normally performs and the relative dollar value of each. Provide the firm’s bonding capacity,
standard insurance limits and confirm the ability of the firm to bond this project. List the name, contact
person, and telephone number of the firm's bonding agent, and include a statement from the bonding agent
committing to bond this project.
Provide profiles of five (5) successfully completed (or currently ongoing) projects that demonstrate similar
complexity, size, and scope, as the Pacific Rim Aquarium. For each project, provide the duration of
construction, initial price, the final price, references from both Owner and Architect (include the manager who
is familiar with your firm’s performance) and note if any of the individuals named in your project team
participated as members of the project team for the listed project. Clearly indicate which projects were
completed on a negotiated, cost-reimbursable basis (GC/CM, CMGC or similar).
Cleary describe which of your referenced projects were delivered using the staff proposed for the Pacific
Aquarium project. Staff members proposed by respondents must be used to deliver the project. Staff
changes proposed by the selected GC/CM will only be permitted by expressed permission of PDZA.
PDZA Pacific Rim Aquarium
RFQ for GC/CM Services 6
5.4 Project Approach: (16 points)
Describe your overall approach to maximizing the value of your pre-construction services. In addition, briefly
address the following project issues:
 Describe your approach to cost estimating that supports decision making and avoids overly
conservative estimates.
 Describe your approach to material and subcontractor buyout. How will you maximize price
competitiveness and attractiveness in a busy construction market?
 How do you plan on maximizing participation of local subcontractors, suppliers, and craft workers?
 Describe your overall approach to executing the project and how you recommend PDZA and EHDD
integrate into your overall plan.
 Describe your approach to construction quality control? What role should PDZA, EHDD and third
party inspectors’ play during construction?
 Describe your approach to project completion, closeout, commissioning, startup and operations.
How will you support smooth transition to ongoing operations?
 Describe your firm’s cost tracking and budget / forecasting approach when working as a project team
member during early design and throughout the project.
 Provide your preliminary advice regarding early procurement of custom acrylic by PDZA. What are
the risks and advantages?

5.5 Self-performed Work, Location, and Current Workload (6 points)
Describe the work your firm typically self performs and your capability to do so on this project. How will you
assure price competition on these scopes of work?
Describe the typical geographic range of your firm’s work. If Tacoma is outside of the typical geographic
range, how do you plan on managing this work to the benefit of PDZA, including pre-construction meeting
attendance and management during construction?
Provide a summary of your firm’s recent, current and projected workload in addition to this project. What has
been your annual volume of work (in dollars) for each of the past ten (10) years? What is your anticipated
volume of work (in dollars) for the current year, and what is your plan for the next three (3) years?

5.6 Accident Prevention, Safety and Claims (2 points)
Provide a summary of your team’s accident prevention program and submit your team’s EMR and OSHA
(WISHA) Lost Time Accident Rate for each of the past five (5) years.

5.7 DBE/MWBE Approach and Apprentice Program (2 points).
Provide a summary of your firm’s overall approach to maximizing participation of Disadvantaged Business
Enterprises including a history of recent outreach and procurement efforts and outcomes.

PDZA Pacific Rim Aquarium
RFQ for GC/CM Services 7
6.0 EXTENDED INTERVIEWS ( Step 2 )
Those firms identified within the Short List from the Step 1 process will be invited for Extended Interviews.
The firms will be evaluated on the criteria listed in Section 8. Extended Interviews may include site and office
visits with competing firms by some or all members of the Selection Committee. Extended Interviews will
include a visit to the project site with Selection Committee member.
Firms invited for interviews will be provided with additional details following the short list process.
The Extended Interview process will be used primarily to compare to the relevant strength and project
understanding of short listed management team members.
Firms invited for extended interviews will be provided copies of all project documentation including but not
limited to the GC/CM Agreement, current design documents, geotechnical and archeological reports,
surveys, schedules, budgets, the Cost Responsibility Matrix, Request for Fee Proposal and other
documents.

7.0 FEE PROPOSALS ( Step 3 – Final Pricing Proposals: 10 Points)
Those firms identified as Finalists after the Extended Interviews in Step 2 will be invited to submit Final
Pricing Proposals provided by PDZA. The Proposals will include two (2) amounts. The first amount shall be
for the “GC/CM Fee”, and the second shall be a lump sum amount for the “Specified General Conditions
Work.” The terms “GC/CM Fee” and “Specified General Conditions Work” will be defined in the GC/CM
Agreement. The criteria that PDZA will use to evaluate the Final Proposals are stated in Section 13, below.
State your fee as a percentage and multiply it by the estimated MACC to determine a single lump sum
number for the dollar amount of the GC/CM Fee. The dollar amount of the fee will be added to the dollar
amount for the Specified General Conditions Work to determine a single number, the proposer’s total
proposal.
No other entries, modifications, or qualifications should be made to the proposal. PDZA reserves the right to
reject any or all proposals, and to waive informalities or non-material irregularities in the proposals received.
The name, address, and contractor registration number of proposer shall be typed or printed on the bid in the
space provided. The name must match the name on the proposal guarantee.
Proposals must be submitted on the forms furnished by PDZA or on copies of those forms, and signed. The
person signing the proposal must initial each page.
Proposers shall submit proposals in the format provided in the proposal form. Only the amounts and
information asked for in the proposal form will be considered as the proposal. All blank spaces must be filled
in.

PDZA Pacific Rim Aquarium
RFQ for GC/CM Services 8
8.0 EVALUATION CRITERIA
All the submittals received will be reviewed by an evaluation committee established by PDZA. Each evaluation
criterion has been assigned points based on its relative value to the GC/CM selection process as a whole. The
criteria and their associated points are as follows:
8.1 – Statement of Qualifications
8.1.1 Staff qualifications 14 points
8.1.2 Past performance on relevant projects 10 points
8.1.3 Project approach 16 points
8.1.4 Self-performed work, firm location, current workload 6 points
8.1.5 Accident prevention program, safety, claims, 2 points
8.1.6 DBE/MWBE approach and Apprentice Program 2 points
Subtotal: 50 Points*
*Points scored from Step 1 will not be carried over into point totals earned in
Step 2, Extended Interview and Step 3, Final Pricing Proposal.

8.2 Step 2 - Extended Interviews.
At the conclusion of the Step 1 process, those firms identified on the Short List will be invited into extended
interviews. An agenda including presentation topics, information, and/or format will be transmitted those
firms prior to the scheduled date and time of the interviews.
Evaluation Criteria for Interview Points
Presentation: Clarity of expression and thoroughness of presentation,
20
firm’s understanding of and approach to the requirements of the Project.
Specific Questions: Thoroughness and insight in providing direct and clear
20
answers to the questions asked.
Communication: Overall quality of the team’s presentation including
interpersonal communications between team members and the interview 10
panel. Quality of questions asked by the firm.
Subtotal Possible Points for Interview: 50*

*Points received as a result of the Step 2, Extended Interviews will be combined with points
Received in Step 3, Final Pricing Proposal to determine the selected GC/CM.
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RFQ for GC/CM Services 9
8.3 Step 3 - Final Pricing Proposals
Those firms identified as Finalists at the completion of Step 2, will be invited to submit sealed Final Pricing
Proposals for the GC/CM Fee and Specified General Conditions work. The lowest conforming Final Pricing
Proposal will receive 10 points. All other Final Pricing Proposals shall be scored as follows:
Low Conforming Final Proposal 10 points
Proposals within 5% of Low Final Proposal 8 points
Proposals within 10% of Low Final Proposal 6 points
Proposals within 15% of Low Final Proposal 4 points
Proposals within 20% of Low Final Proposal 2 points
Other 0 points
Total Possible Points for Step 2 Extended Interview and Step 3 Final Pricing Proposal 60 Points

The GC/CM receiving the highest combined score as a result of the Extended Interviews and Final Pricing
Proposals will be selected to enter into an agreement with PDZA that provides for preconstruction services
and GMP negotiations
PDZA Pacific Rim Aquarium
RFQ for GC/CM Services 10