Read the June Newsletter here. - Austin ARMA

23 Pages·2014·9.33 MB·English

Volume 33, Issue 5
June 2014

INSIDE President’s Message
This Issue:
By Margaret Hermesmeyer, CRM
Presidents Message 1
The 2013-2014 year has been a
New & Renewal 2 great success for the ARMA Austin
Members Chapter. This year the chapter hosted
outstanding educational and
How You Can Help 2
community service events. These
events were made possible through the
Treasurer’s Report 3
support of our chapter sponsors and
through the dedication and hard work
June Chapter Meeting 4 of the Board of Directors and chapter
Announcement
members.
Shred Day Success! 6 Our chapter meetings included
educational speakers Doug Allen,
CRM, Past President of ARMA
Photos of Shred Day 7-8
International and Distinguished
Susan Cisco – Gimmal
Service Award Winner; Tom Forsyth,
Bob Guz – City of Austin
Thank You and Welcome 12 CRM, ARMA Southwest Region
Mary Hilliard – CRM, retired
Secretary and Region Coordinator; and
by way of webinar at the May meeting Tara Iagulli – UT, iSchool
Photos of March Meeting 14
John Isaza, Esq., FAI, from the Rimon Craig Kelso – TSLAC
Law Group, PC. We were also given
Kay Steed – ERS
Photos of Vendor 15-16
an exceptional tour of the General
Appreciation In January the chapter hosted the
Land Office by chapter member Susan
Essentials of the “Generally Accepted
Photos of April 17 Dorsey and her staff. The sponsor
Recordkeeping Principles Certificate
Workshop appreciation luncheon held in April
Program,” an ARMA International
was a wonderful opportunity to hear
Survey Answer / Survey 18 Roadshow. The interactive seminar
from our chapter sponsors and
was conducted by Diane Carlisle,
to network.
ICRM Corner 20
CRM, IGP, Executive Director of
Further RIM educational opportu-
Content for ARMA International.
Participation Prizes 21 nities were provided through work-
Carol Brock, CRM, VP of Information
shops the chapter hosted. “Developing
Governance with IQ Business Group,
Calendar of Events 22 your RIM Career Workshop” was conducted our final workshop of the
hosted in November 2013. Tara Iagulli,
year, “Big Data Challenges: How to
Director of Career Development at the
Board of Directors 23 manage 600 emails (and attachments) a
School of Information, University of
second.”

Texas, led the workshop and facilitated
(Continued on page 9)
a panel discussion which included:
For the Record—June 2014 Page 1
M A
EMBER PPRECIATION
THANK YOU FOR JOINING AND RENEWING
ARMA AUSTIN IS ONLY AS GREAT AS ITS MEMBERS!
Welcome New Members
How You Can
Help ARMA Austin:
Elida Arriage Katherine Cranford Kevin Grogan
NEWSLETTER Texas Workforce City of Austin Iron Mountain
Look for the survey in Commission
Mike Frazier Jennifer Richardson
each issue and participate.
Mary Castillo
TERIS City of Austin
Submit articles (factual
Paco Tech
or editorial) related to Brian Rosen

Records and Information Iron Mountain
Management to
Craig Kelso.

Thank You For Renewing*
FOOD
Have a food connection?
Let Gina Cervantes know.
Restaurants will get Chris Barden Janette Goodall Teresa Riffy
advertising in this
Electric Reliability City of Austin McGinnis, Lochridge &
newsletter!
Council of Texas Robert Haynes Kilgore

SPEAKERS Rebekah Barney PacoTech Alice Robledo
Know anyone who is City of Austin Jessica Higgins Brushy Creek Municipal
knowledgeable in Records and Curt Bordelon City of Austin District
Information Management? PacoTech Christine Hormell Tammy Russo
Let Gina Cervantes and
Dell Inc.
Todd Brown BBVA Compass
Jessica Ellison know so we
Access Science Eric Stene
can broaden our Stephanie Jones
knowledge through unique Gariel Downer Office of the Attorney City of Austin
perspectives. Sightglass Coffee General Vickie Stephens
Roasters Stacy Kruse Consultant
Amy Downs City of Austin Karen Ullrich
Austin Water Utility Madeleine La Cour Office of the Attorney
Susan Eason General
Baker Botts LLP
John Frost Terry Lopez Carolyn Williams
IBM Corp. Univ. of Texas Texas Workforce
Commission
Andrea Gilbert
David Papson-Adams
Shapiro Settlement Pricewaterhouse-Cooper
Solutions LLP
*Renewals are based on members who renewed since the
June 2014 membership roster.
For the Record—June 2014 Page 2
Treasurer’s
Report
February 2014 Ending Balance $11,765.77
March 2014 Ending Balance $11,702.76
April 2014 Ending Balance $13,078.17
May 2014 Ending Balance $15,854.26
Any questions regarding the budget, please contact
Debra Korty.
For the Record—June 2014 Page 3
Chapter Meeting

Member Appreciation Lunch

Wednesday, June 25, 2014

11:30 am - 1:00 pm

Join us as we celebrate the close of another great chapter year and raise a glass to the outgoing
Board of Directors. We will announce the Chapter Leader of the Year and Chapter Member of
the Year. After we commemorate the past year, we’ll look to next year. Doug Allen, CRM past
president of ARMA International will swear in the 2014-2015 Board of Directors.

There will be door prizes, including a paid ARMA International membership for one year and
one paid conference fee to the 2014 ARMA International Conference. This year’s conference
will be held in San Diego, California October 26-28.

Cost: Location:
Free for members Pappasito’s Cantina
6513 N Interstate 35
Austin, TX

Pappasito’s Map

For the Record—June 2014 Page 4
For the Record—June 2014 Page 5
Shred Day Success
Craig Kelso, ARMA Austin Newsletter Editor
Every local chapter of ARMA has to generate School. We collected 57,380 pounds of paper and
funds to be able to provide educational meetings and 4,224 pounds of cardboard thanks to our shred day
workshops. Location fees, speaker travel expenses, partners Balcones, Iron Mountain and Cintas. We
and food for meetings are just a few of the expenses raised $6,266.59.
each year. Chapters have dues, annual seminars, and The chapter doesn’t keep all of the donations giv-
often charge a meeting fee. One other thing they do is en. We also give back to the community. A portion of
fundraise through special events. the fall money was donated to Blue Santa, and in the
Your Austin ARMA chapter for the past 11 years spring a donation was made to the Capital Area Food
has sponsored an event that not only provides a ser- Bank.
vice to the local community but also raises awareness
about the importance of records management - Shred
Day. It has become such a success that this year the
chapter added a fall shred day.
Margaret Hermesmeyer and William Basinger coordinating
Steady flow of traffic all day the location and number of donation budkets.
To put on something of this magnitude and make
Our chapters first fall it work takes a lot of time and coordination. Securing
Shred day did quite well. It the location, advertising the event, getting volunteers
was held at Balcones Shred and supplies all takes time. Thank you to the members
facility on November 9. of the board who worked tirelessly on the details and
We recycled 43,500 pounds made sure that those attending were well fed and hy-
of paper and 2,300 pounds drated.
of cardboard. We collected The chapter would also like to thank all the volun-
$2,448.17 in donations. teers who managed the flow of cars, asked for dona-
The 11th annual spring tions, crushed cardboard, and brought supplies. Along
event was steady from 7:30 with our shred company partners you made it again
am until 1:30 pm. Over another successful event. 
1,223 cars passed through
the lines to drop off boxes Photos by Craig Kelso and William Basinger
of records to be shred,

some waited in line up to
1,223 cars were counted
40 minutes. It was held on
between 7:30 am and 1:30 pm
May 17 at Austin High 7:30 am and 1:00 pm.
For the Record—June 2014 Page 6
Austin ARMA Spring Shred Day
Our Awesome Shred Day Vendors.
Photos by William Basinger

For the Record—June 2014 Page 7
Austin ARMA Spring Shred Day
Our Awesome Volunteers.

(top left to right) Nikita Richard, Kay Steed, and Kim Scofield; Margaret Hermesmeyer, Craig Kelso, and Robert Haynes;
Martha Whitted; Jenny Singer and Karen Ullrich; Azure Brown and Kevin Black; Eva Martin and Trina Wilkins;
Monte Gomillion.
Photos by William Basinger

For the Record—June 2014 Page 8
President’s Message Continued
Continued from page 1
In addition to these outstanding educational 2014 Spring Shred Day Volunteers
opportunities, the chapter also reached out to the local
community. Donations were collected for Goodwill at
William Basinger
our fall meetings and for Blue Santa at our Holiday
Kevin Black
Party. This year our chapter held TWO Shred Days!
Curt Bordelon
The shred days were graciously supported by our
Azure Brown
Shred Day Sponsors. The Fall Shred Day, sponsored
Gina Cervantes
by Balcones Shred and Austin Resource Recovery,
Don Drumtra
raised donations for Blue Santa and our chapter. The
Shannon Flett
Spring Shred Day, sponsored by Austin Resource
Monte Gomillion
Recovery, Balcones Resources, Cintas, and Iron
Robert Haynes
Mountain Secure Shredding, raised donations for the
Margaret Hermesmeyer
Capitol Area Food Bank and our chapter.
Paul Hermesmeyer
I want to express much appreciation and many
Christine Hormell
thanks to our chapter volunteers for their hard work at
Craig Kelso
our Shred Days. Volunteers from the chapter are
Evangelina Martinez
essential for the success of the shred day events. We
Tim Nolan
appreciate your giving back to the chapter and to the
April Norris
community.
Nikita Richard
Kim Scofield
2013 Fall Shred Day Volunteers Dana Simpson
Jennifer Singer

Susan Soy
William Basinger
Kay Steed
Mashon Carter
Karen Ullrich
Donald Drumtra
Kevin Waldrup
Susan Eason
Alexander Webb
Jannette Goodall
Martha Whitted
Margaret Hermesmeyer
Trina Wilkins
Paul Hermesmeyer

Christine Hormell
Craig Kelso (Continued on page 11)
Debra Korty
Terry Lopez
Kim Scofield
Dana Simpson
Karen Ullrich
Alexander Webb
Martha Whitted

For the Record—June 2014 Page 9
For the Record—June 2014 Page 10