Rajasthan Council of Secondary Education

90 Pages·2017·0.94 MB·English

Rajasthan Council of Secondary Education
S Radhakrishnan Shiksha Sankul, Block No.6, Jawahar Lal Nehru Marg, Jaipur
Ph.0141-2700375, e-mail : [email protected]

NIT Ref. : RCSE/ICT/Tender-5051/State/2018-19
Date 27.04.2018

NOTICE INVITING E-TENDER

RAJASTHAN COUNCIL OF SECONDARY EDUCATION, JAIPUR invites Technical & Financial Bids
through e-Tendering for " Rate Contract for Supply and Installation of Computer Systems, Interactive
Board, UPS and Networking & Electrification etc. in 5051 Government Secondary/Senior Secondary
Schools with 5 years On-Site Comprehensive Warranty", from eligible bidders. The complete Tender
Document may be obtained from www.rajrmsa.nic.in, www.sppp.rajasthan.gov.in and for online submission
www.eproc.rajasthan.gov.in. Details are as under :-
Start Date for Last date and
E-
download/ time for Time and Date
Estimated Cost Pre bid Meeting Tender Fo rm tendering Earnest submission submission/ of opening of
(Rs) Cost processing Money
of download the Technical Bid
fee tender tender
01.06.2018
10.05.2018 Rs. 02.05.2018 04.06.2018
Rs.141,42,80,000/- Rs.1000/- Rs.2,82,85,600/- upto 6.00
at 11.00 AM 10000/ at 2.00 PM
PM
-
Please log on to www.rajrmsa.nic.in, www.sppp.rajasthan.gov.in, www.eproc.rajasthan.gov.in for detailed terms &
conditions or contact 0141-2700375.
-sd-
State Project Director
RCSE, Jaipur
Tender Document
"Rate Contract for Supply and Installation of Computer Systems,
Interactive Board, UPS and Networking & Electrification etc. in
5051 Government Secondary/Senior Secondary Schools with 5
years On-Site Comprehensive Warranty"
[Ref. No. RCSE/ICT/Tender-5051/State/2018-19/ Dated 27.04.2018

Mode of Bid Submission Online through e-Procurement/ e-Tendering
system at http://eproc.rajasthan.gov.in
Procuring entity/ Procuring entity State Project Director,
Rajasthan Council of Secondary Education,
Jaipur (Rajasthan)
Date & Time of Pre-bid meeting 10.05.2018 at 11.00 AM

Last Date & Time of Submission of Bid 01.06.2018 upto 6.00 PM

Date & Time of Opening of Technical 04.06.2018 at 2.00 PM
Bid

Cost of Tender Document: Rs.10,000/- (Rupees Ten Thousand only)

e-Tender processing fee: Rs. 1,000/- (Rupees One Thousand Only)

Name of the Bidding Company/ Firm:

Contact Person (Authorised Bid
Signatory):

Correspondence Address:

Telephone &
Mobile No.
Fax Nos.:

Website &
E-Mail:

1
TABLE OF CONTENTS
SNo. Chapter Page No.

Abbreviations & Definitions 3

1. INVITATION FOR BIDS (IFB) & NOTICE INVITING TENDER (NIT) 5-7

2. Scheme Profile 8

3. Eligibility Criteria 9

4. Scope of Work 11

5. INSTRUCTION TO BIDDERS (ITB) AND BIDDING PROCESS 13

6. TERMS AND CONDITIONS OF TENDER & CONTRACT 26

Annexures

1. Bill of Material (BoM) required in each school 46

2. Technical Specifications 47

3. BID SECURITY/Turnover, Estimated Cost 52

4. Pre-Bid Queries Format 53

5. Tender Form 54

6. Bidder’s Authorization Certificate 57

7. Self-Declaration – No Blacklisting 58

8. Certificate of Conformity/ No Deviation 59

9. Manufacturer’s Authorization Form (MAF) 60

10. Undertaking of Authenticity of Computer Equipments 61

11. Financial Bid Undertaking 62

12. Price bid (to be uploaded in BoQ on e-proc site) 63

13. Draft Performance Bank Guarantee (PBG) 64

14. Draft Agreement Format 66

15. Components Offered – BoM 68

16. Technical Bid Submission Sheet 69

17. Draft Bank Guarantee-Bid Security (BS) 70

18. Bid Securing Declaration 73

Appendix-A: Procedure of Appeals 74

Memorandum of Appeal under the Rajasthan Transparency in Public 75
19.
Procurement Act, 2012

20. List of schools 76

2
ABBREVIATIONS & DEFINITIONS

Authorised The bidder’s representative/ officer vested (explicitly, implicitly, or

Signatory through conduct) with the powers to commit the authorizing
organization to a binding agreement. Also called signing officer/
authority having the Power of Attorney (PoA) from the competent

authority of the respective Bidding firm.

BB Battery Backup
Bidder "Bidder" means any firm/ agency/ company/ contractor/ supplier/
vendor responding to Invitation for Bids and which is participating in

the Bid. Also called offeror or quoter.

BoD Board of Directors

BSER Board of Secondary Education, Rajasthan, Ajmer

Business Day A working day except Rajasthan Government or school holidays.

CMC Contract Monitoring Committee
“The Contract” means a legally enforceable agreement entered into
Contract
between RCSE and the selected bidder(s) with mutual obligations.
The Contract/ Project Period shall commence from the date of issue of
Contract/ Project
Work order till 5 Years of Operations & Maintenance Services after
Period
commissioning of the project.

Day “Day” means a calendar day as per GoR

Department Rajasthan Council of Secondary Education

DIT Department of Electronics & Information Technology, Govt. of India
DoIT&C Department of Information Technology and Communications,
Government of Rajasthan.

BS Bid Security

ETDC Electronic Testing & Development Centre

FOR/ FOB Free on Board or Freight on Board

GoI/ GoR Govt. of India/ Govt. of Rajasthan
“Goods” means a tangible physical product that can be contrasted with
Goods a service which is intangible i.e. all the products which the bidder is
required to supply to Procuring entity under the Contract.

ICT Information and Communication Technology.

INR Indian Rupee

ISI Indian Standards Institution

ISO International Organization for Standardization

IT Information Technology

ITB Instruction to Bidders

LoI Letter of Intent
Manual on financial management and
MFMP Procurement for RCSE

NeGP National e-Governance Plan of Government of India, Department of

3
Information Technology (DIT), Ministry of Communications and

Information Technology (MCIT), New Delhi.

NIT Notice Inviting Tender.
Original Equipment Manufacturer. It is a company that purchases for
OEM
use in its own products a component made by a second company.
If a company purchases any equipment from another company to put

in its desktop/ computers/ laptops/, the first company is the OEM, and
OEM Sale
the second company (whose product is used by OEM) would classify

the transaction as an OEM sale.

PAN Permanent Account Number

PC Procurement Committee

PQ Pre-Qualification
“The Project Site”, wherever applicable, means the designated place
Project Site
or places.

PSD Performance Security Deposit.
Tendering authority/ Person or entity that is a recipient of a good or service provided by a

Purchaser/ seller (bidder) under a purchase order or contract of sale. Also called

Procuring Entity buyer. RCSE in this BID DOCUMENT document.

RCSE Rajasthan council of Secondary Education
RFP Request for Proposal (Bidding document), an early stage in
procurement process, issuing an invitation for suppliers, through a
bidding process, to submit a proposal on a specific commodity or

service.

RISL RajCOMP Info Services Limited (formerly RajCOMP)
RSDC Rajasthan State Data Centre located at Yojana Bhawan, Jaipur. (New
SDC)

School Day See Business Day

SDC State Data Centre located at Yojana Bhawan, Jaipur. (Old SDC)

SecLAN Secretariat Local Area Network
“Services” means the services to be delivered by the successful bidder
Services and as required to run the project successfully as per the Contract. A
service is the intangible equivalent of an economic good.

SI Successful Bidder/ Vendor/ Supplier
Service Level Agreement is a negotiated agreement between two
parties wherein one is the customer and the other is the service
SLA provider. It is a service contract where the level of service is formally
defined. In practice, the term SLA is sometimes used to refer to the

contracted delivery time (of the service) or performance.

State Government Government of Rajasthan.

STQC Standardization Testing and Quality Certification, Govt. of India

TIN Tax Identification Number

TPA Third Party Auditors

VAT/ CenVAT Value Added Tax/ Central VAT

WO/ PO Work Order/ Purchase Order

Working Day See Business Day

4
Chapter-1:

NOTICE INVITING e-TENDER
State Project Director, Rajasthan Council of Secondary Education (RCSE) invites single stage
two-covers unconditional competitive e-bids from the eligible bidders for “Rate Contract for Supply
and Installation of Computer Systems, Interactive Board, UPS and Networking & Electrification
etc. in 5051 Government Secondary/Senior Secondary Schools with 5 years On-Site
Comprehensive Warranty" under Information & Communication Technology (ICT) @ Schools
scheme", under the provisions of guidelines issued by Government of Rajasthan for Procurement. The
tender/bid shall only be submitted through online tendering system of www.eproc.rajasthan.gov.in. The
schedule of dates is as follows:-
Nature of the Project “Rate Contract for Supply and Installation of
Computer Systems, Interactive Board, UPS and
Networking & Electrification etc. in 5051
Government Secondary/Senior Secondary
Schools with 5 years On-Site Comprehensive
Warranty"
Cost of Tender Document (non-refundable) Rs.10,000/- (Rupees Ten Thousand only) (in the
form of DD/BC)
Note : Bidding document shall be provided to the
Micro, Small and Medium Enterprises of Rajasthan
at 50% of the prescribed cost. Enclose self attested
copy of relevant certificate
E-Processing Fee (non-refundable) Rs.1,000/- (Rupees One Thousand only) (in the
form of DD/BC)
Estimated Cost of Project Rs.141,42,80,000/- (Rupees One Hundred Forty
One Crore Forty Two Lacs and Eighty Thousand
only) (Annexure-3)
Bid Security (BS) Bid Security shall be 2% of Estimated Cost of
Project i.e. Rs.2,82,85,600/- (Rupees Two Crore
Eighty Two Lacs Eighty Five Thousand Six
Hundred only)
In case of Small Scale Industries of Rajasthan it
shall be 0.5% of the quantity offered for supply and
in case of sick industries, other than Small Scale
Industries, whose cases are pending with Board of
Industrial and Financial Reconstruction, it shall be
1% of the value of bid. Concessional bid security
may be taken from registered bidders as specified
by the State Government. Every bidder, if not
exempted, participating in the procurement process
shall be required to furnish the bid security as
specified in the Notice Inviting Bids.
(in the form of DD/Bankers Cheque/BG)
Publishing Date and Time 02.05.2018
Document Download Start Date & Time 02.05.2018 from 11.00 AM
Date, Time and Venue of Pre-bid Meeting 10.05.2018 at 11.00 AM

Office of State Project Director, RCSE, VIth
Block, Shiksha Sankul, JLN Marg, Jaipur
(Rajasthan)
5
Bid Submission Start Date & Time 15.05.2018 at 11.00 AM
Document Download End Date & Time 01.06.2018 upto 6.00 PM
Bid Submission End Date and Time 01.06.2018 upto 6.00 PM
Submission of Demand Draft/Banker Cheque of From 02.05.2018 to 01.06.2018 upto 6.00 PM
Tender Cost and Processing Fees and
Draft/Bankers Cheuqe/Bank Guarantee for Earnest
Money1
Technical Bid opening Date, Time and Venue 04.06.2018 at 2.00 PM
Office of State Project Director, RCSE, VIth
Block, Shiksha Sankul, JLN Marg, Jaipur
(Rajasthan)
Date and Time of Opening of Financial Bids Will be intimated later to the Technically
Qualified Bidders
Website for downloading Tender Document, http://eproc.rajasthan.gov.in
Corrigendum(s), Addendum(s) etc.
http://sppp.rajasthan.gov.in
http://rajrmsa.nic.in
Bid & Bid Security Validity 90 days from the date of technical bid opening

State Project Director
RCSE, Jaipur

1 In case any bidder fails to submit the original Demand Draft/Bankers Cheque of Tender Cost & Processing
Fees and Draft/Banker Cheque/BG for Earnest Money upto 01.06.2018 at 6.00 PM, the Technical Bid of the
bidder shall not be opened. For the processing fees the Demand Draft/Banker Cheque should be of
Scheduled/Nationalized Bank drawn in favour of Managing Director, RISL, Jaipur. All the above mentioned
documents and other documents are to be uploaded on e-proc website.

Note : The Procuring Entity reserves the right to accept or reject any bid, and to cancel the bidding process
and reject all the bids without assigning any reason, at any time prior to contract award, without thereby
incurring any liability to the bidders.
6
INVITATION FOR BIDS (IFB) & NOTICE INVITING BID (NIB)
State Project Director, Rajasthan Council of Secondary Education, Jaipur invites Single Stage Two Cover
unconditional electronic bid (e-bids) proposals from Company/Firm/Manufacturers/Authorized Dealers,
who meet the eligibility criteria as specified in this bidding document for “Rate Contract for Supply
and Installation of Computer Systems, Interactive Board, UPS and Networking & Electrification
etc. in 5051 Government Secondary/Senior Secondary Schools with 5 years On-Site
Comprehensive Warranty" under Information & Communication Technology (ICT) @ Schools scheme
as detailed in the NIB document. The tender/bid shall only be submitted through online tendering system
of www.eproc.rajasthan.gov.in.
1. The complete bidding document has been published on the website http://eproc.rajasthan.gov.in,
http://sppp.rajasthan.gov.in and http://rajrmsa.nic.in for the purpose of downloading.
2. Bidders who wish to participate in this bidding process must register on
http://eproc.rajasthan.gov.in.
3. To participate in online bidding process, Bidders must procure a Digital Signature Certificate
(Type II/III) as per Information Technology Act-2000 using which they can digitally sign their
electronic bids. Bidder can procure the same from any CCA approved certifying agency, i.e.
TCS, safe crypt, Ncode etc. Bidders who already have a valid Digital Signature Certificate (DSC)
need not procure a new DSC.
4. A single-stage two cover selection procedure shall be adopted.
5. Bidder (authorized signatory) shall submit their offer on-line in Electronic Formats both for
technical and financial proposal. However, DD for Tender Fee, RISL Processing Fee and Bid
Security should be submitted physically at the office of Procuring entity as prescribed in NIT and
scanned copies of same should also be uploaded along with the technical bid cover.
6. Department will not be responsible for delay in online submission due to any reason. For this,
bidders are requested to upload the complete bid well advance in time so as to avoid 11th hour
issue like slow speed, choking of web site due to heavy load or any other unforeseen problems.
7. Bidders are also advised to refer "Bidder Manual Kit" available at e-proc website for further
details about the e-tendering process.
8. Training for the bidders on the usages of e-Tendering System (e-procurement) is also being
arranged by RISL on regular basis. Bidder interested for training may contact e-procurement cell,
RISL for booking the training slot-
e-mail : [email protected]
Address : e-Procurement Cell, RISL, Yojana Bhawan, Tilak Marg, C-Scheme,
Jaipur
9. Please note that a pre-bid meeting of prospective bidders, who have purchased the tender bidding
document, is scheduled as per the details specified in Notice Inviting Bid (NIB) below. The
objective of this meeting is to address the queries of the prospective bidders related to the
Project/Bidding Document.
10. No contractual obligation whatsoever shall arise from the BID DOCUMENT/bidding process
unless and until a formal contract is signed and executed between the procuring entity and the
successful bidder(s).
11. Department disclaims any factual/or other errors in this document (the onus is purely on the
individual bidders to verify such information) and the information provided herein are intended
only to help the bidders to prepare a logical bid-proposal.
State Project Director
RCSE, Jaipur
7
Chapter – 2: Scheme profile

The scheme of Educational Technology (ET) was started in 1972 during the IV Plan. Under the scheme
100% assistance was given to 6 State Institutes of Educational Technology (SIET) and the States/UTs were
assisted for procurement of radio cum cassette players and colour Display Units. Further, in recognition of
the importance of role of ICT in education, the Computer Literacy and Studies in Schools (CLASS) Project
was introduced as a pilot project in 1984-85 with the use of BBC micros. The project was adopted as a
Centrally Sponsored Scheme during the 8th Plan (1993-98) and its scope was widened to provide financial
grants to educational institutions and also to cover new Government and Government aided secondary and
higher secondary schools.

The National Task Force on Information Technology and Software Development (IT Task Force),
constituted by the Hon'ble Prime Minister in July, 1998 made specific recommendations on introduction of
IT in the education sector including schools for making computers accessible through the Vidyarthi
Computer Scheme, Shikshak Computer Scheme and School Computer Schemes. Smart Schools were
recommended on a pilot basis in each State for demonstration purposes. It was also stipulated that 1 to 3%
of the total budget was to be spent on provision of computers to all educational Institutions up to
Secondary and Higher Secondary level during the next five years. Based on the experience gained so far, a
need for a revision of the scheme of ICT @ Schools was felt on the following grounds.

1. Expansion with emphasis on quality and equity: A need was felt to expand the outreach of the scheme
to cover all Government and Government aided secondary and higher secondary schools in the country
with emphasis on educationally backward blocks and areas with concentration of SC, ST, Minority and
Weaker sections. Along with that, there is a need for ensuring dependable power supply where the
electricity supply is erratic and internet connectivity, including broadband connection.

2. Demonstration effect: There is a need to set up smart schools at the district level to serve as
demonstration models for neighboring schools.

3. Teacher engagement and better in-service and pre-service training: There is a need for pre service as
well as in service training of all teachers in effective use of ICT in teaching and learning process.

4. Development of e-content: There is also a need to develop and use appropriate e-content to enhance
the comprehension levels of children in various subjects.

5. A strong mechanism for monitoring and management needs to be set in place at all levels for ensuring
optimal delivery of set targets.

6. The Scheme envisages that the School Management Committee, Parents Teachers Association and
local bodies would be involved in the programme management along with the setting up of an online
web-based portal for real-time monitoring and transparency. In addition, independent monitoring and
evaluation is envisaged.
7.

Accordingly, the Scheme has been revised, with the approval of Cabinet Committee on Economic Affairs
(CCEA) on 9th January 2010, for implementation during the remaining period of 11th Plan.

8
Chapter – 3: ELIGIBILITY CRITERIA FOR BIDDER

Basic pre-qualification criteria for the Tenderer for participation in the tender process are as under:
Basic
S.No Specific Requirement Documents Required
Requirement
1. Legal Entity The bidder should be a 1. In case bidder is a company: -
Manufacturer/Authorized dealer Certified copy of the Certificates of
Incorporation for companies issued
Company/Firm. Registered/Incorporated in
by the registrar of Companies and
India and should be in existence prior to
Memorandum & Articles of
01.04.2012. Consortium in any form is not
Association.
allowed. The Bidder shall have the 2. In case the bidder is a Firm: -
nationality of India. Certified copy of the Registration.
2. Turnover from The Bidder should have minimum average Audited Balance Sheets, Profit and
IT/ITES turnover of Rs. 100.00 Crore per year in Loss Account of last Five years along
the last Five (5) Financial Years (2012-13 with CA Certificate with CA’s
to 2016-17) as per ANNEXURE-3. In Registration Number and Seal.
order to calculate the turnover of IT/ITES
sector/Quoted items shall be taken into
consideration. The Bidder should be profit
making entity.
3. Net Worth The net worth of the bidder as on CA Certificate with CA’s Registration
31.03.2018 should be positive. number and Seal.
4. Project "(i) The tenderer should have required Work Order/ Agreement/ Completion
Experience experience in implementation of minimum Certificate from the Client.
01 projects of minimum Rs. 35.00 crores
value or 02 projects of minimum Rs. 18
crore value for each project of IT/ITES
sector/Quoted items during the last five
years i.e. as on 31.03.2018 in India for any
Government/Public Sector Undertaking/
Government Institution
(ii) Also Requires experience of Providing
items of IT/ITES with installation and
maintenance along with related accessories
in minimum 3000 Govt.
schools/offices/PSUs/Banks/Other Govt.
undertakings within the last 5 years.
5. Tax Registration "The bidder should have a valid 1. Copies of relevant registration
Certificates registration number of : certificates of GST and PAN.
1. GST where his business is located. 2. Certified copies of the last return
2. PAN Number filed for Tax Dues/CA certificate
The bidder should have cleared his stating that no Tax/GST due to the
Tax/GST dues, if any to the State State Government/Central Govt.
Government/Central Government."
6. Financial The Bidder should have adequate financial Letter from a Financial Institution (as a
Resources resources or should have sufficient unit or groups of same unit) that it is
Reserves as per the Audited financial willing to fund this project/scheme.
statement to undertake the contract. OR
Declaration on bidder’s letterhead (in
case the bidder wish to use the internal
resources for funds) shall be furnished.
9