public notice – agenda in accordance with the applicable statutes of the state of illinois and ...

201 Pages·2016·3.58 MB·English

PUBLIC NOTICE – AGENDA
IN ACCORDANCE WITH THE APPLICABLE STATUTES OF THE STATE OF ILLINOIS AND
ORDINANCES OF THE VILLAGE OF WHEELING, NOTICE IS HEREBY GIVEN THAT

THE REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES OF THE VILLAGE OF WHEELING
WILL BE HELD ON TUESDAY, JANUARY 3, 2017 at 6:30 P.M.
BOARD ROOM, WHEELING VILLAGE HALL, 2 COMMUNITY BOULEVARD,
WHEELING, ILLINOIS
VILLAGE PRESIDENT DEAN S. ARGIRIS PRESIDING

DURING WHICH MEETING IT IS ANTICIPATED THERE WILL BE DISCUSSION AND
CONSIDERATION OF AND, IF SO DETERMINED, ACTION UPON THE MATTERS CONTAINED IN
THE FOLLOWING:

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL FOR ATTENDANCE

4. APPROVAL OF MINUTES Regular Meeting of December 5, 2016

5. CHANGES TO THE AGENDA

6. PROCLAMATIONS, CONGRATULATORY RESOLUTIONS AND AWARDS

7. APPOINTMENTS AND CONFIRMATIONS

8. ADMINISTRATION OF OATHS

9. CITIZEN CONCERNS AND COMMENTS

10. STAFF REPORTS

11. CONSENT AGENDA – All items listed on the Consent Agenda are considered to be routine by
the Village Board and will be enacted by one motion. There will be no separate discussion of
these items unless a Board member or citizen so requests, in which event the item will be
removed from the general order of business and considered after all other Agenda items.

A. Resolution Authorizing and Directing the Village Manager to Execute a Service Provider
Contract Renewal with Municipal GIS Partners, Inc. for GIS Support Services in FY 2017 as
Part of the Ongoing GIS Consortium Initiative

B. Resolution Authorizing a Sixth Amendment to the Village Manager’s Employment Agreement

12. OLD BUSINESS

13. NEW BUSINESS All Listed Items for discussion and Possible Action

A. Resolution Authorizing the Purchase of One (1) Medium Duty Horton Ambulance from
Foster Coach Sales, Incorporated at a Cost not to Exceed $268,518.00
Page 2 of 2 – 01/03/2017

B. Resolution Authorizing Change Order No. 1 & Final to the Construction Contract with
Glenbrook Excavating & Concrete, Inc. for the 2016 Sanitary Sewer Realignment Project

C. Resolution Authorizing Change Order No. 2 & Final to the Construction Contract with
Kanzler Landscape Contractor, Inc. for South Milwaukee Avenue Parcel Improvements

D. Resolution Ratifying the Village Manager’s Execution of Amendment No. 1 to the Local
Agency Agreement Approving Federal Participation for Construction and Phase III
Engineering with the Illinois Department of Transportation (IDOT) for the Dundee Road /
Community Boulevard Project

E. Resolution Ratifying a Contract for the Village of Wheeling to Purchase the STARCOM21
Radio Systems from Motorola Systems, Inc.

F. DISCUSSION RE: Tastings at Package Liquor Establishments

14. OFFICIAL COMMUNICATIONS

15. APPROVAL OF BILLS December 15, 2016 – December 28, 2016

16. EXECUTIVE SESSION

17. ACTION ON EXECUTIVE SESSION ITEMS, IF REQUIRED

18. ADJOURNMENT

~THIS MEETING WILL BE TELEVISED ON WHEELING CABLE CHANNELS 17 & 99~
IF YOU WOULD LIKE TO ATTEND A VILLAGE MEETING, BUT REQUIRE AN AUXILIARY AID
SUCH AS A SIGN LANGUAGE INTERPRETER, CALL 847-499-9085 AT LEAST 72 HOURS PRIOR TO THE MEETING.
MINUTES OF THE REGULAR MEETING
OF THE PRESIDENT AND BOARD OF TRUSTEES
OF THE VILLAGE OF WHEELING
COOK AND LAKE COUNTIES, ILLINOIS 60090
BOARD ROOM, 2 COMMUNITY BOULEVARD
MONDAY, DECEMBER 5, 2016

CALL TO ORDER President Argiris called the regular meeting of the Board of Trustees of the
Village of Wheeling to order at 6:36 p.m.

ROLL CALL FOR ATTENDANCE Clerk Simpson called the roll and the following Board members
were present:

Dean Argiris Dave Vogel Ken Brady Mary Krueger Mary Papantos
Ray Lang Joe Vito

Also present were: Jon Sfondilis, Village Manager; Mike Crotty, Assistant Village Manager; James
Ferolo, Village Attorney; Mallory Milluzzi, Village Attorney; Michael Mondschain, Finance
Director; Andrew Jennings, Community Development Director; Shari Huizar, Human Services
Director; Mark Janeck, Public Works Director; Jamie Dunne, Police Chief; Pete Panagakis, PD
Support Services Commander; Keith MacIsaac, Fire Chief; Chuck Spratt, Superintendent - Fleet
Services; Jon Tack Village Engineer and Scott Laverd, Crime Prevention Officer.

APPROVAL OF MINUTES Regular Meeting of November 7, 2016

A motion was made by Trustee Lang and seconded by Trustee Papantos that the Minutes of the
Regular Meeting of November 7, 2016 be approved as published.

On the roll call the vote was:

AYES: 6 – Trustees Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 1 – Trustee Vogel

There being six affirmative votes, the motion was approved.

APPROVAL OF MINUTES Workshop Meeting of November 12, 2016

A motion was made by Trustee Krueger and seconded by Trustee Vogel that the Minutes of the
Workshop Meeting of November 12, 2016 be approved as published.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved

CHANGES TO THE AGENDA – None
Page 2 of 8 – 12/05/16

PROCLAMATIONS, CONGRATULATORY RESOLUTIONS AND AWARDS

Citizens Patrol Recognition by Rachael Chaiken on Behalf of Senator Richard J. Durbin

Police Chief Jamie Dunne introduced Ms. Chaiken who presented the recognition plaque.

Proclamation: National Drunk and Drugged Driving Prevention Month - December 2016

Clerk Simpson read the Proclamation into the record.

Police Chief Jamie Dunne accepted the Proclamation.

APPOINTMENTS AND CONFIRMATIONS – NONE

CITIZENS CONCERNS & COMMENTS

Deborah Wilson spoke about her concern over use of Village vehicles.

STAFF REPORTS

Public Works Director Mark Janeck gave an update on first snow removal activity, McHenry Road
paving and the Community Boulevard signal. Director Janeck also reminded the public about
parking restrictions relative to snow events and to be mindful of signage.

Community Development Director Andrew Jennings gave an update on the Wheeling Town
Center.

CONSENT AGENDA

Clerk Simpson read the Consent Agenda items to the Board.

A. Resolution 16-125 Approving a Proposal for General Liability, Property and Workers’
Compensation Insurance Coverage for Calendar Year 2017

B. Ordinance 5048 Amending Section 1.26 of the Wheeling Municipal Code Regarding a
Schedule of Fees and Charges for Village Services

C. Resolution 16-126 for Maintenance of Streets and Highways by Municipality under the
Illinois Highway Code

D. Resolution 16-127 for Construction on State Highways to Make Emergency Pavement
Openings to Repair Broken Water Mains, Sewers, or Other Village-Owned Facilities

E. Resolution 16-128 Waiving Competitive Bids and Authorizing the Village Manager to
Approve an Agreement with Melrose Pyrotechnics, Inc., for a Public Fireworks Display on
July 1, 2017 at a Price Not to Exceed $25,000.00

F. Ordinance 5049 Amending Chapter 4.32 of the Village of Wheeling’s Municipal Code,
“ALCOHOLIC LIQUOR DEALERS,” Specifically Section 4.32.085

A motion was made by Trustee Vogel and seconded by Trustee Papantos that the Consent
Agenda be approved.
Page 3 of 8 – 12/05/16

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved

NEW BUSINESS

A. Public Hearing on the 2017 Village of Wheeling Annual Budget

Village Attorney Ferolo stated the subject of the hearing.

President Argiris stated for the record that no member of the public wished to speak.

A motion was made by Trustee Krueger seconded by Trustee Brady that the public hearing be
closed.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved and the public hearing closed at
6:52 p.m

B. Ordinance 5050 Amending Ordinance No. 3658, Which Granted Special Use and
Associated Site Plan and Appearance Approval for Wheeling High School, to Allow for a
Building Expansion and Site Improvements, 900 S. Elmhurst Road [Docket No. PC 16-17]

Clerk Simpson read the Ordinance.

Community Development Director Andrew Jennings described the areas of expansion.

Petitioners were present and addressed questions from the Board.

A motion was made by Trustee Brady and seconded by Trustee Vogel that Ordinance 5050 be
approved.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved
Page 4 of 8 – 12/05/16

C. Two (2) Ordinances Re: 95-115 Messner Drive

1. Ordinance 5051 Granting a Variation from Title 19, Zoning, of the Wheeling
Municipal Code Relating to Required Parking, 95-115 Messner Drive [Docket No.
2016-23A]

Clerk Simpson read the Ordinances (5051 & 5052) into the record.

Community Development Director Andrew Jennings explained items C.1 & C.2. noting attached
conditions of approval.

Petitioners were present and answered questions from the Board.

A motion was made by Trustee Papantos and seconded by Trustee Vogel that Ordinance 5051 be
approved.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved

2. Ordinance 5052 Granting Special Use and Associated Site Plan and Appearance
Approval for Outdoor Storage, 95-115 Messner Drive [Docket No. 2016-23B]

A motion was made by Trustee Brady and seconded by Trustee Lang that Ordinance 5052 be
approved.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved

D. Two (2) Ordinances Re: an Industrial Building at 800 Northgate Parkway

1. Ordinance 5053 Granting a Variation from Title 19, Zoning, of the Wheeling
Municipal Code Relating to Required Parking at 800 Northgate Parkway (Docket No.
2016-22)

Clerk Simpson read the Ordinances (5053 & 5054) into the record.

Community Development Director Andrew Jennings described items D.1 & D.2. noting attached
conditions of approval.

President Argiris asked Economic Director John Melaniphy to expand on this project.

Petitioners were present and answered questions from the Board.
Page 5 of 8 – 12/05/16

A motion was made by Trustee Lang and seconded by Trustee Krueger that Ordinance 5053 be
approved.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved

2. Ordinance 5054 Granting Site Plan and Building Appearance Approval for a
Speculative Industrial Development at 800 Northgate Parkway (Docket No. PC 16-
12)
A motion was made by Trustee Papantos and seconded by Trustee Lang that Ordinance 5054 be
approved with stated conditions.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved

E. Public Hearing and Resolution Regarding a Request for Continuing Consent to Cook
County Class 6B Real Estate Tax Assessment Classification for the Property Located at
800 Northgate Parkway

1. Public Hearing Re: Request for Continuing Consent to Cook County Class 6b
Property Tax Classification from HP Wheeling 1 LLC, Property Owner

Clerk Simpson read the Hearing and Resolution for the record.

Economic Director John Melaniphy reviewed the Hearing and Resolution.

President Argiris stated for the record that no member of the public wished to speak.

A motion was made by Trustee Vogel and seconded by Trustee Lang that the public hearing be
closed.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved and the public hearing closed at
7:18 p.m.
Page 6 of 8 – 12/05/16

2. Resolution 16-129 Continuing Consent to a Cook County Class 6B Real Estate
Tax Assessment Classification for the Property Located at 800 Northgate Parkway in
the Village of Wheeling, Illinois

The Petitioner was present and answered a question from President Argiris.

A motion was made by Trustee Vogel and seconded by Trustee Papantos that Resolution 16-129
be approved.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved

F. Resolution 16-130 Authorizing Change Order No. 1 to the Engineering Services
Agreement with Ciorba Group for Storm Sewer Drainage Improvements to South Wheeling
Road

Clerk Simpson read the Resolution into the record.

Public Works Director Mark Janeck outlined the Resolution.

A motion was made by Trustee Krueger and seconded by Trustee Papantos that Resolution 16-
130 be approved.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved

G. DISCUSSION RE: South Wheeling Road Drainage Improvements

Village Engineer Jon Tack began the discussion and introduced Tony Wolf of Ciorba Group who
presented the engineering study.

President Argiris asked if we had the funds to do this project. Public Works Director Mark
Janeck stated that they would like to get the project going now by installing a 48” or 66” pipe
(without raising the road) and see what happens. He is confident this will solve most, if not all,
of the problems.

Village Manager Jon Sfondilis noted that the Stormwater Utility Fund may be a funding source
for this project.

President Argiris stated that addressing this problem would be a good thing in the eyes of FEMA.

Mr. Wolf answered question from the Board.
Page 7 of 8 – 12/05/16

Trustee Brady voiced that he wants to see the project “done right the first time” and inquired
about North Wheeling Road flooding. Director Janeck noted the replacement of pipe on that
section of road last year.

Trustee Krueger asked that staff search for any eligible grants for this project in 2017.

President Argiris asked Jon Tack if it’s in our best interest to look at the possibility of a “100 year
event” vs. a “10 year event” related to which option to consider for this project.

President Argiris asked for a Consensus to move forward with Improvement Option #5 of the cost
comparison from Ciorba Group.

On the roll call the vote was:

YES: 7 – Trustees Vito, Papantos, Lang, Brady, Krueger, Vogel, & President Argiris
NO: 0
ABSENT: 0

There being seven affirmative votes, direction was approved.

Manager Sfondilis and Director Janeck explained how the process moves forward including
pursuing grant opportunities.

OFFICIAL COMMUNICATIONS

Trustee Lang reminded everyone about the Airport Noise Committee meeting on Tuesday at 5:00
p.m.

Trustee Vogel asked that if anyone is considering a charitable donation to please remember the
food pantry and other local organizations.

Clerk Simpson announced the Beat meeting on December 7th and reminded everyone that
Lollipop Lane is in full force.

President Argiris affirmed that Lollipop Lane is really impressive and thanked the Park District
and Historical Society.

APPROVAL OF BILLS November 17, 2016 – November 30, 2016

A motion was made by Trustee Vogel and seconded by Trustee Krueger that the bills in the
amount of $1,406,278.44¢ be approved.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved.
Page 8 of 8 – 12/05/16

EXECUTIVE SESSION

President Argiris asked for a motion to recess into Executive Session for the purpose of
discussing pending, probable, and/or imminent litigation and to review Minutes.

A motion was made by Trustee Krueger and seconded by Trustee Papantos that the Board recess
into Executive Session.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSENT: 0

There being seven affirmative votes, the motion was approved and the Board recessed at 8:07
p.m.

RECONVENE FROM EXECUTIVE SESSION

A motion was made by Trustee Vogel and seconded by Trustee Papantos that the Regular
Meeting reconvenes.

The motion carried by voice vote. The meeting reconvened at 8:25 p.m.

DISCUSSION

Trustee Vogel inquired about the lot on Dundee Road & Route 83 and if there were plans to
purchase.

President Argiris spoke about a recent meeting he had with a resident.

ADJOURNMENT

President Argiris asked for a motion to adjourn the meeting.

A motion was made by Trustee Vogel and seconded by Trustee Papantos that the meeting
adjourns.

On the roll call the vote was:

AYES: 7 – Trustees Vogel, Brady, Krueger, Papantos, Lang, Vito & President Argiris
NAYS: 0
ABSTAIN: 0

There being seven affirmative votes, the motion was approved

ADJOURNMENT 8:35 p.m.

Elaine E. Simpson, Village Clerk

Approved this 3rd day of January, 2017 by the President and Board of Trustees