Proposed Amendments to Administrative Order 2014-001-ADM, Tax Relief to Non Profit

29 Pages·2014·2.56 MB·English

OriginalSigned
Tax Relief for Non-Profits. Part 2.
Council Report -2- March 18,2014
BACKGROUND
At their meeting of February 3,2014, the Grants Committee approved the recommended addition
of 25 organizations to the program. However, the Committee reduced the number of
organizations declined by adding ten (10) affordable housing cooperatives and the Icelandic
Memorial Society to the deferral list for further consideration in 2014. As a result of these
amendments Table 4a and Table 5 of the staff report dated January 27,2014, are amended as
shown below in the Discussion section of this report.
DISCUSSION
• Recommend Decline: Amendments
At their meeting of February 3, 2014 meeting, the Grants Committee recommended that 11 new
and deferred applicants be moved from the declined list (as set out as Attachment 4 of the
January 27, 2014 staff report) and added to the list of applicants recommended for deferral to the
2014-15 program, for further review. Details of the deferral amendment are set out on the next
page. The following is the revised "Table 4a" of new and deferred applicants recommended for
decline, following the removal of the 11 applicants to "Table 5" of applicants recommend for
deferral to the 2014-15 program:
Revised Table 4a. Recommend Decline: New and Deferred Applicants
2013 Assessment Values and Municipal Tax Rates
Organization # Civic Address Taxes 2013 Rationale to Decline
Bayside United 1 PID#00394775 $2,624 Assessed as Resource. Ability to consolidate
Baptist Camp Highway #349, with abutting property. Review for
Association Sambro Head Recreation Tax Rate eligibility.
Bedford Basin Yacht 1 Lot4-379 Shore Drive, $1,277 Assessed as Resource. Ability to
Club Bedford consolidate.
Canadian Blood 1 270 John Savage $620,008 Crown agency. Service to government.
Services Avenue, Dartmouth Review payment in lieu of tax eligibility.
North End United 3 Halifax $47,108 Settlement of claim/ownership.
Housing Cooperative
Limited
Nova Scotia Islamic 1 777 Kearney Lake $1,248 Assessed as Residential. Level of tax
Community Centre Road, Bedford comparable to other ethnocultural centres.
Petpeswick Yacht 1 PID#34029738 East $300 Assessed as Resource. Ability to
Club Petpeswick Road, consolidate.
Musquodoboit
Harbour
TOTAL: 6 8 $672,565
"Table 4b" applicants requesting an increase in current level of assistance recommended for
decline on page 21 of the staff report dated January 27, 2014, remains unchanged. The
recommendation to decline an increase in level of tax relief for eleven (11) organizations
currently accepted to the program was upheld by the Grants Committee.
Tax Relief for Non-Profits. Part 2.
Council Report -3- March 18,2014
• Recommend Deferral: Amendments
At the request of the Committee, staff clarified the rationale for reconunending in the staff report
that 10 housing cooperative applicants be declined, advising that some had not reported back on
the spending of their capital grants, and for others reporting was incomplete. Staff indicated as
an alternative, the Committee could recommend the housing co-ops be deferred to the 2014-15
program instead of declined. A motion was approved to defer the 10 housing co-operatives to
the 2014-15 program.
At the request of the Conunittee, staff further clarified that the Icelandic Memorial Society was
reconunended to be declined because of the nominal tax amount of $13 owing. Councillor
Dalrymple noted construction that has recently taken place on the property and that the property
tax assessment should change. A motion was approved to defer the Icelandic Memorial Society
application to the 2014-15 program.
The following is the revised "Table 5" of applicants reconunend for deferral to the 2014-15
program, following the addition of the 10 housing co-operatives and the Icelandic Memorial
Society:
Revised Table 5. Recommend Deferral to 2014-15 Program
2013 Assessment Values and Municipal Tax Rates
Organization 1# Level Requested Civic Address Rationale to Defer
ABC Housing 6 Dartmouth (5) Delinquent grant reporting.
Cooperative Limited Cole Harbour (1)
Bridge Centre for 1 Conversion 50 Queen Street, Private property - tenant not assessed
Arts & Technology Dartmouth for tax.
Dunbrack Housing 19 25% Halifax Delinquent grant reporting.
Cooperative
Halifax Peninsula 6 25% Halifax Delinquent grant reporting.
Housing
Cooperative
Hammonds Plains 1 Full exemption 2041 Hammonds Not assessed for tax in 2013.
Fire Hall & Plains Road,
Community Centre Hammonds Plains
Kabuki Housing 1 25% Halifax Delinquent grant reporting.
Cooperative
Flip Flop Housing 12 25% Cole Harbour Incomplete.
Cooperative
Icelandic Memorial 1 Full exemption Fairbanks Lake Road, Nominal tax ($13)
SOCiety Markland
LWF Firemen's 1 Full exemption 3214 Highway #2, Fall Not assessed for tax in 2013.
Association River
Longhouse Housing 11 25% Halifax Incomplete.
Cooperative
Macintosh Run 27 25% Cole Harbour Incomplete.
Housing
Cooperative
Needham Housing 6 25% Halifax Late.
Cooperative
Rooftops Housing 14 25% Dartmouth Incomplete
Cooperative
Tax Relief for Non-Profits. Part 2.
Council Report -4- March 18,2014
Royal Nova Scotia 1 Conversion Water Lot Not assessed for tax in 2013.
Yacht Squadron PID#41206491-376
Purcell's Cove Road,
Halifax
Sackville Heights 1 Full exemption 45 Connolly Road, Not assessed for tax in 2013. Property
Community & Middle Sackville may need to be sub-divided from
Cultural Centre parent parcel.
Spryview Housing 11 25% Halifax Incomplete.
Cooperative
TOTAL: 16 119
FINANCIAL IMPLICATIONS
There are no fmancial implications resulting from an increase in the number of applicants
deferred. These requests will be reviewed under the 2014-15 program budget.
All figures have been rounded to the nearest dollar and are estimates excluding possible
assessment appeal or account corrections.
2013-14 Budget M311-8006 $3,535,000
Recommended Renewals (182 organizations, 336 properties) ($2,885,103)
Appeals Contingency ($2,234)
Recommended Additions in 2013-14 (25 organizations) ($204,671)
Balance $442,9921
1. The balance remaining is insufficient to fully cover the cost of five (5) properties granted
tax relief but not assessed for tax on the 2013 tax roll, as set out in the Revised Table 5
(Bridge Centre for Arts & Technology, Hammonds Plains Fire Hall & Community
Centre, LWF Firemen's Association, Royal Nova Scotia Yacht Squadron, and Sackville
Heights Community & Cultural Centre). The cost of the five properties would have to
come from the 2014 program budget.
COMMUNITY ENGAGEMENT
The Grants Committee consists of four (4) members of Regional Council as well as six (6)
members of the general public. Grant Committee meetings are open to the public. Agendas,
minutes and reports are available on the HRM website.
ENVIRONMENTAL IMPLICATIONS
None identified.
ALTERNATIVES
Regional Council could overturn or amend the Grants Committee recommendations.
Tax Relief for Non-Profits. Part 2.
Council Report -5- March 18, 2014
ATTACHMENTS
1. Staff report dated January 27, 2014, "Administrative Order 59. Tax Relief for Non-Profit
Organizations. New Applications - 2013 Fiscal Year. Part 2"
A copy of this report can be obtained online at hup:/Iwww.halifax.ca/council/agendasc/cagenda.html then choose the appropriate
meeting date, or by contacting the Office of the Municipal Clerk at 490-4210, or Fax [phone].
Report Prepared by: Christine Buckley, Grants Program Technician, 490-7191
Jennifer Weagle, Legislative Assistant, 490-6517
H~ilfb\X P.O. Box 1749 Item No. 7.4
Halifax, Nova ScotIa
B3J 3A5 Canada
REGIONAL MUNICIPALITY
HRM Grants Committee
February 3, 2014
TO: Chair and Members of HRM Grants Committee
Original signed
SUBMITTED BY:
Greg Keefe, Director of Finance and ICT/CFO
DATE: January 27,2014
SUBJECT: Administrative Order 59. Tax Relief for Non-Profit Organizations.
New Applications - 2013 Fiscal Year. Part 2
ORIGIN
November 30,2012 - Deadline for applications to the 2013 Tax Exemption for Non-Profit
Organizations Program.
LEGISLATIVE AUTHORITY
HRM Charter (2008) s. 97 respecting discretionary grants and contributions.
Administrative Order 59. Tax Relief to Non-Profit Organizations.
RECOMMENDATION
It is recommended that the Grants Committee recommend that Regional Council:
1. Approve the addition of twenty (20) non-profit housing organizations to Schedule 30 of
Administrative Order 59, effective April 1, 2013, at a combined estimated cost of
$171,131;
2. Approve the addition of the Bedford Basin Yacht Club, Deanery Project Cooperative
Limited, Jost Mission Day Care Society, Bay Road Community Hall Association, and
Lake Echo Lions Club to Schedule 29 of Administrative Order 59, effective April 1,
2013, at a combined estimated cost of $33,540;
3. Decline twenty-eight (28) applicants as detailed in Attachment 4 of this report; and
4. Defer five (5) applicants as detailed in Attachment 5 of this report.
Admin Order 59
Committee Report -2- February 3, 2014
BACKGROUND
The program's budget in this fiscal year is $3,535,000, an increase of $550,000 over the prior
year. The increase is intended to address deferred non-profit housing applicants, any increase in
property assessment value for those organizations currently in receipt of tax assistance, and new
applicants.
DISCUSSION
Currently, the program provides five (5) levels of assistance described as "schedules". Readers
unfamiliar with the program are referred to Attachment 1 for an explanation: these schedules are
also referred to in Administrative Order 59. Due to the volume of requests, recommendations
have been summarized in summary tables shown below. The applicable attachment includes a
detailed listing and narrative description.
• Proposed Addition to the Program
A majority (80%) of organizations recommended for inclusion in the program provide affordable
housing to lower income or special needs individuals and families located within the urban and
suburban core where property values are increasing. If approved, 554 existing units of affordable
housing would receive assistance and the program's waiting list will be significantly reduced as
per the intent of the 2013 budget increase.
Table I. Proposed Additions in 2013.
Organizations Properties Combined Total Tax Cost of Proposed Tax Revenue
Tax Relief: 2013
25 237 $735,694 ($204,671) $531,023
Attachment 2. Schedule 30. 25% Deduction at the Residential rate.
Attachment 3. Schedule 29. Conversion from the Commercial to full Residential rate.
• Recommend Decline
Non-profit housing cooperatives account for the majority (39%) of organizations not
recommended for addition to the program in 2013. Some of the coops have not fulfilled the
funding requirements for a municipal capital grant or submitted a late or incomplete application.
A detailed breakdown is included in Table 4a of Attachment 4. Given the number of properties
and combined total tax, any appeals will require further analysis because the program's budget
cannot accommodate all app~icants in this fiscal year.
Admin Order 59
Committee Report -3- February 3, 2014
Table II. Recommend Decline
Organizations 1 Properties 1 Combined Total Tax
28 1139 1 $914,485
Attachment 4.
Table 4a. Rationale for recommendation to decline includes delinquent grant reporting, incomplete or late
application, nominal tax payable, consolidation option, and case-specific circumstances.
Table 4b. Rationale for a recommendation to decline includes current level of exemption comparable to other
service providers, prior decision of Council to maintain current level of assistance.
A total of 11 organizations in receipt of tax assistance requested an increase, most seeking full
exemption. A pattern of recurring requests is emerging. With no substantive rationale to overturn
a prior decision of Regional Council other than an applicant's displeasure in having been denied
full exemption, these appeals create administrative inefficiencies and further compound
confusion with respect to how the level of exemption is detennined. Given HRM's cost exposure
in relation to approved awards that have not been assessed, this year's review gave consideration
to new applicants in preference to those already in receipt of assistance and seeking an increase.
• Recommend Deferral of Applicant to 2014 Program
Of the five (5) applications deferred, four were not assessed for tax. The deferral of these
applications to 2014-2015 is recommended.
FINANCIAL IMPLICATIONS
All figures have been rounded to the nearest dollar and are estimates excluding possible
assessment appeal or account corrections.
Remaining Balance after 2013\14 Renewals M311-8006 $647,663
Less Recommend Addition (25 organizations/237 properties) ($204,671)
Balance: $442.992*
*The balance remaining is insufficient to fully cover the cost of five (5) properties granted tax
relief but that have not been assessed for tax in 2013. The value of these awards is estimated to
total $447,298. Soccer Nova Scotia Training Centre Incorporated, North Star Rowing
Club/Canoe-Kayak Canada lease property from HRM and are to be assessed for tax in 2014. The
Village Green Recreation Society is awaiting the closure of a property acquisition from HRM
(Leary's Cove Road, East Dover) and the MOU for the Sheet Harbour & Area Chamber of
Commerce has expired and needs to be replaced by either a lease or sale.
COMMUNITY ENGAGEMENT
The replacement of HRM By-law T-200 with Administrative Order 59 mitigates the need for a
public hearing thereby reducing the time and cost of program administration.
Admin Order 59
Committee Report ·4· February 3, 2014
ENVIRONMENTAL IMPLICATIONS
None.
ALTERNATIVES
1. The Grants Committee could overturn or amend the level of tax relief or a
recommendation to decline an applicant.
2. Regional Council could overturn or amend a recommendation regarding eligibility or
amount of tax relief.
Given the volume of properties and combined total taxes of $914,485 it would be advisable to
decline appeals or refer the matter back to the Grants Committee for a supplementary report. It
should be noted, however, that retroactive assistance to a prior fiscal year is not an option and
there may be insufficient time to render a decision on appeals on or before March 31, 2014.
ATTACHMENTS
1. Current Schedules: Level of Tax Relief.
2. Recommend Addition to Schedule 30: New and Deferred Applications.
Table 2. Ownership
3. Recommend Addition to Schedule 29: New and Deferred Applications.
Table 3a. Ownership.
Table 3b. Leased Property.
4. Recommend Decline:
Table 4a. New and Deferred Applications.
Table 4b. Request for an Increase in Current Level of Exemption.
5. Recommend Deferral of Application to 2014-2015 Fiscal Year.
A copy of this report can be obtained online at hup:/Iwww.halifax.ca/counciJ/agendasc/cagenda.html then choose the appropriate
meeting date, or by contacting the Office of the Municipal Clerk at 490-4210, or Fax [phone].
Report Prepared by: Christine Buckley, Grants Program Technician, Finance & ICT; Peta-Jane Temple, Team Lead
Grants & Contributions, Finance & ICT, 490-5469
Original signed
Report Approved by:
Bruce Fisher, Manager of Financial Policy & Planning, 490-4493
Admin Order S9
Committee Report • S • February 3, 2014
Attachment 1
Table 1. Tax Relief for Non-Profit Organizations -Current Levels of Assistance
Exemption Level Description Subsidy Level Schedule
Conversion Property assessed as Organization pays full Schedule 29
Commercial converted tax at the Residential
to the Residential tax tax rate.
rate Approximately a 2/3rd
saving to the recipient
Partial Exemption Property assessed as 25% Exempt Schedule 30
Commercial converted HRM pays 25%
to the Residential rate Organization pays 75%
with a further % 50% Exempt Schedule 28
reduction HRM pays 50%
Organization pays 50%
OR 75% Schedule 27
HRM pays 75%
Property assessed at Organization pays 25%
the Residential or
Resource rate with a
further % reduction
Tax Exempt Fully exempt 100% Exempt Schedule 26
irrespective of HRM pays 100%
assessment
classification
Fire protection tax reduced as per real property tax
Area rates and mandatory provincial contributions included in reductions
local improvement charges, business improvement district levy, fees, fines, or interest on arrears are
excluded
Note: Table 1 outlines possible exemption levels. Recommendations are based on eligibility,
program budget capacity, assessment classification, public access, and/or type of program or
service provided to the general public.
Presentation of Information: For clarity information is presented in summary tables and where
applicable a descriptive narrative of the applicant and the rationale supporting a
recommendation. A property identification number (PID#) is used in the absence of a civic
address. Organizations are identified using their incorporated name, followed by the number of
properties shown in the column market #. Costs are estimated to allow for any subsequent
change in assessment classification or value, assessment appeal, or billing correction.