proposed additions and alterations of existing childcare centre at hdb void deck to a kidney dialysis

342 Pages·2017·9.52 MB·English

PROPOSED ADDITIONS AND ALTERATIONS OF EXISTING CHILDCARE
CENTRE AT HDB VOID DECK TO A KIDNEY DIALYSIS CENTRE,
BLOCK 311 UBI AVE 1

TENDER DOCUMENT

BUILDING WORKS (Volume 1 of 2)

Client The National Kidney Foundation
81 Kim Keat Road,
Singapore 328836

Architect Swan & Maclaren Pte Ltd of
158 Cecil Street
#06-01
Singapore 069545

Civil & Structural Engineer Consultants Engineers Alliance Pte Ltd of
E-Centre @ Redhill
3791, Jalan Bukit Merah #03-06
Singapore 159471

M&E Consultant EWC Engineers Pte Ltd of
970 Toa Payoh North
#06-18/19
Singapore 318992

Quantity Surveyor Infield Projects Pte Ltd
38A Race Course Road,
Singapore 218555
PROPOSED ADDITIONS AND ALTERATIONS OF EXISTING CHILDCARE CENTRE AT HDB
VOID DECK TO A KIDNEY DIALYSIS CENTRE, BLOCK 311 UBI AVE 1.

CONTENT PAGE

PART I : INSTRUCTIONS TO TENDERERS

1 1 Tender Instructions and Conditions TC/1 – TC/7

2 2 Form of Tender FT/1 – FT/2

PART II : CONDITIONS OF CONTRACT

3 1 Summary of Tender ST/1

4 2 Articles & Conditions of Building Contract, AC/1
SIA Lump Sum Contract, 9th Edition

5 3 Appendix to Conditions of Contract AP/1 – AP/4

6 4 Particular Conditions of Contract PC/1 – PC/5

PART III : DOCUMENTS FOR PRICING

7 1 General Pricing Notes GN/1 – GN/3

8 2 Preambles to All Trades PT/1 – PT/31

9 3 Bill No. 1 – Preliminaries B1/1

10 4 Bill No. 2 – Builder’s Works B2/1 – B2/10

5 Bill No. 3 – Prime Cost and Provisional Sums B3/1 – B3/4

16 6 Schedule of Rate for Building Works SOR/1 – SOR/8

17 7 Schedule of Daywork Rates SD/1 – SD/3

Contents C/1
CONTENT PAGE

PART IV : APPENDICES

18 1 APPENDIX A Specimen of Performance Bond AA/1 – AA/2

19 2 APPENDIX B List of Products / Workmanship / Indemnities / AB/1 – AB/2
Warranties

20 3 APPENDIX C Specimen of Deed of Joint Warranty & Indemnity AC/1 – AC/4

21 4 APPENDIX D Specimen of Letter of Undertaking On Employment AD/1
of Foreign Employees
22 5 APPENDIX E Schedule of Tender Drawings for Architectural and AE/1
Structural Works

PART V : OTHERS DOCUMENT

23 1 Technical Specification for Architectural Works Please refer to
separate content
page

24 2 Technical Specification for Structural Works 36 Pages

Content C/2
PROPOSED ADDITIONS AND ALTERATIONS OF EXISTING CHILDCARE CENTRE AT HDB
VOID DECK TO A KIDNEY DIALYSIS CENTRE, BLOCK 311 UBI AVE 1.

TENDER INSTRUCTIONS AND CONDITIONS

1. DEFINITIONS

The information which is contained in this document shall construe as instructions and
guidance to tenderers and will subsequently form part of the Contract document.

All terms used in the Conditions of tendering which are defined in the Conditions of Contract
shall have meanings so ascribed to them.

Throughout this Invitation to Tender and any resultant Contract, unless the context otherwise
requires, the following definitions shall apply,

(a) “Invitation to Tender” means the invitation to participate on this Tender and
comprises:

(i) Tender Documents forwarded to the Tenderer inclusive of the Covering
Letter and Part I to Part V of the Tender Documents;

(ii) Any other documents and forms enclosed; and

(iii) All documents referred to but not issued to Tenderers.

(b) “Main Contract” means the contract for the construction for the Proposed Additions
and Alternations of Existing Childcare Centre at HDB Void Deck to a Kidney
Dialysis Centre, Block 311 Ubi Ave 1.

(c) “Contractor” or “Main Contractor” means the person, firm or corporation whose
tender has been accepted by the Employer and includes the contractor’s legal
personnel representative and any person to whom the right or liabilities of the
contractor have been assigned or transferred the agreement in writing of the
Employer under Clause 15 of the Conditions of Building Contract.

(d) “Authority” or Authorities” means any government department or authority or
statutory body that has jurisdiction with regard to the Works or to whose systems
the same are or will be connected either temporarily or permanently or whose
services will be used in connection with the Works.

(e) “Site” means the lands and other places on, in under, over or through which the
Works are to be executed or carried out or any other lands or places provided by
the Employer for the purposes of the Contract.

(f) “Works” means the temporary Works and the Permanent Works, and where the
context requires, a phase or part of the Works as described in the Contract
Drawings and Specification.

(g) “Contract Drawings” means the drawings referred to in the Contract including such
drawings which have been prepared by the Contractor and accepted by the
Architect and such other drawings as may from time to time be issued or accepted
in writing by the Architect.

Tender Instructions and Conditions TC/1
(h) “Specification” means all specifications contained in the Contract including any
modifications or additions thereto as may from time to time be issued or approved
in writing by the Architect.

(i) “Construction Drawings” means the Contract Drawings and any modifications
thereof and any other drawings including such drawings which have been prepared
by the Contractor and accepted by the Architect and such other drawings as may
from time to time be issued or accepted in writing by the Architect.

(j) “Condition of Building Contract” means the Conditions of Building Contract (Lump
Sum Contract) Ninth Edition, Reprinted August 2011 including Appendix and
Supplemental Conditions; published by Singapore Institute of Architects.

(k) “Contract Sum” means the lump sum set out in the Articles of Contract and shall
be fixed subject only to adjustments expressly provided for in the Contract.

Save as set out above, all other terms referred to in this Invitation to Tender shall have the
same meanings as those given in the Conditions of Contract.

2. TENDER DOCUMENTS

The tenderer shall receive the following Main Contract Tender Documents comprising:

PART I - INSTRUCTION TO TENDERERS

(1) Tender Instructions and Conditions
(2) Form of Tender

PART II - CONDITIONS OF CONTRACT

(1) Summary of Tender
(2) Articles and Conditions of Building Contract
SIA Lump Sum Contract, 9th Edition Reprinted August 2011
(Original copy will not be issued with this Tender Document)
(3) Appendix to Conditions of Contract
(4) Particular Conditions of Contract

PART III - DOCUMENTS FOR PRICING

(1) General Pricing Notes
(2) Preambles to All Trades
(3) Preliminaries
(3) Bill No. 1 – Preliminaries
(4) Bill No. 2 – Builder’s Works
(5) Bill No. 3 – Prime Cost and Provisional Sums
(5) Schedule of Rate for Building Works
(6) Schedule of Daywork Rates

PART IV – APPENDICES

(1) APPENDIX A Specimen of Performance Bond
(2) APPENDIX B List of Production / Workmanship Indemnities /
Warranties
(3) APPENDIX C Specimen of Deed of Joint Warrant & Indemnity
(4) APPENDIX D Specimen of Letter of Undertaking on Employment of
foreign Employees
(5) APPENDIX E Schedule of Tender Drawings for Architectural and
Structural works
Tender Instructions and Conditions TC/2
PART V – OTHER DOCUMENTS
(1) Technical Specification (Architectural Works)
(2) Technical Specification (Structural Works)

3. TYPE OF CONTRACT

This is a Lump Sum Contract and the price is fixed, not subject to fluctuations in the prices
of materials, goods or any other constituent part of the works or to measurement or
recalculation should the actual quantities of work and materials (unless otherwise provided)
differ from any estimates available to or submitted by the Tenderer at the time of contracting,
except in regard to variations which may be ordered by the Architect, which shall be valued
in accordance with the SIA Conditions of Conditions of Building Contract (Lump Sum
Contract) 9th Edition, Reprinted August 2011 including Appendix and Supplemental
Conditions, published by Singapore Institute of Architects. In conjunction with SIA Conditions
of Sub-Contract (4th Edition, Reprinted August 2011).

4. SUBMISSION OF TENDER OFFER

The Tenderer shall complete, stamp and sign all parts of this Tender Document where
required. Failure to do so will render the tender incomplete and liable for rejection.

The documents which are required to be submitted with the Tender Offer shall comprise 1
Set Original and 2 Sets Copies of the followings:

(1) The original set of tender documents duly completed, stamped and signed.
(2) The original set of all other documents required to be returned.
(3) Project execution and quality plan.
(4) Preliminary program of the Works.
(5) Resumes of key personnel to be assigned to project.
(6) Past and current project track records
(7) Past three year Company Financial Statement
(8) Past three year record of legal proceeding or litigation

Tender Instructions and Conditions TC/3
The Tender duly prepared and completed in accordance with all stipulated requirements
contained in the “Letter of Invitation of Tender” and shall be submitted in a sealed envelope
marked “ORIGINAL” AND “COPIES” the following information:

Tender for:

PROPOSED ADDITIONS AND ALTERATIONS OF EXISTING CHILDCARE CENTRE
AT HDB VOID DECK TO A KIDNEY DIALYSIS CENTRE, BLOCK 311 UBI AVE 1.

Tenderer’s Company Name & Address

Any tenders submitted beyond the Tender Closing Date shall be rejected. Tender documents
shall be submitted to:

Swan & Maclaren Pte Ltd
158 Cecil Street
#06-01
Singapore 069545

5. TENDER DEPOSIT

The tender deposit will be refunded in full to the unsuccessful tenderers.

The Tender Deposit of successful tenderer will be used to defray the documentation costs of
the Tender.

6. GOODS AND SERVICE TAX

Tenderers shall not include in the rates and prices proposed in their Tenders, the Goods and
Service Tax (GST) chargeable for the supply of goods, services or works required in the
Tender. All rates and prices are exclusive of GST.

The Employer will reimburse the successful Tenderer any GST charged on the goods,
services or works supplied.

GST Registration

(a) The Tenderer shall declare his GST status in the Tenderer’s profile. He shall clearly
indicate whether he is, or whether will be a taxable company under the GST Act.
He shall furnish the GST registration number when required.

(b) The Tenderer shall deem to be a taxable company if no declaration to the contrary
is made in the Tender. A Tenderer who declares himself to be a non-taxable
company but who becomes a taxable company after accepting the Tender award
shall inform the Employer and then after be entitled to reimbursement of any GST
charged on the goods, services and works supplied to the project.

7. VALIDITY OF TENDER

The Tender Offer is irrevocable and remains valid for acceptance by the Employer for 180
days from closing date of this Tender. At the request of the Employer, the validity date of this
Tender shall be extended by mutual consent in writing.

Tender Instructions and Conditions TC/4
8. AWARD

The Employer/Architect is NOT bound to accept the lowest or the whole of the Tender Offer.
The Employer has no obligation to enter into correspondence with any Tenderer regarding
the reasons for non-acceptance of a Tender Offer.

The Employer reserves the right to accept the Tender Offer in whole or in part with regard to
the items, equipment and/or quantities tendered. In the event of such acceptance, the
Contract price shall be adjusted commensurately on the basis.

The Architect shall notify the successful Tenderer of its acceptance of the Tender Offer,
whether in whole or in parts by issuance of a Letter of Award on behalf of the Employer.

The successful Tenderer with a bona fide tender shall then enter into a Contract with the
Employer.

9. VARIATIONS/NEGOTIATION

The Architect/Employer reserves the right to negotiate with the Tenderer, where exceptional
circumstances so necessitate, to vary any provision or part of the Tender without reference
to any other parties. Any such variation shall be subject to mutual agreement in writing
between the Architect/Employer and the Tenderer.

10. PERFORMANCE BOND

A performance bond in the Form of Banker Guarantee equivalent to 10% of the awarded
Contract Sum is required for this contract and should be placed with the Contractor within
14 days of contract award.

11. INSURANCE

Contractor’s All Risk insurance is required to be covered under the Main Contract. The
Tenderer shall include in his tender for Workmen’s Compensation insurance as specified in
the Bill of Preliminaries.

12. CONFIDENTIALITY OF TENDER AND INFORMATION

The Tenderer shall treat the Tender with the strictest confidentiality. He shall neither
communicate his prices and rates to any third party, nor reveal any matters pertaining to the
information contained in this Tender Document to the public or the press. Any breach of
confidentiality by the Tenderer shall render his Tender Offer being rejected by the Architect.

The Employer may require an unsuccessful Tenderer to return any specifications, plans,
drawings, patterns, samples or information issued by the Employer.

13. SUFFICIENCY OF TENDER

The Tenderer shall ensure that his Tender Offer adequately provides for the completion of
the whole Works under this Contract as shown in the Tender Documents. He should also
allow in his Tender Offer for any works which inherently required by the nature of work under
‘other items’ in the Schedule of Works.

14. DISCREPANCIES, OMISSIONS & ERRORS

Any tenderer who has doubt as to the meaning and intention of the tender documents shall
formerly notify the Architect in writing for clarification. The Tenderer is deemed to have
checked the entirety of the contents of the Tender Documents, failing which it shall be
deemed that the Tender Documents are sufficient for purposes of this Invitation to Tender.
Tender Instructions and Conditions TC/5
Tenderers are advised to study these Tender Documents very carefully before finalising their
Tender Offer for submission. They should make their own enquiries and seek out clarification
as they deem necessary. The onus is on the Tenderer to ensure that a complete Tender
Offer is submitted. The Employer shall not be liable to any Tenderer for any information in
the Tender Documents which is incomplete or inaccurate.

The Employer shall not entertain any request made after the Tender Closing Date for bid
variation or submission of additional quotes for items left out in the original submission on
any ground whatsoever.

The Tenderer shall be solely responsible for all such omissions or errors in his Tender Offer.

15. AMENDMENTS TO THE TENDER DOCUMENTS

At any time prior to the dateline for tender submission, the Employer/ Architect may for any
reason modify, change or revise the tender documents by the issuance of a Corrigendum
and Addendum, which will be sent to all Tenderers. The Tenderers shall promptly
acknowledge receipt of any Corrigendum and Addendum to the Employer in writing.
Tenderer who does not acknowledge receipt of any corrigendum and addendum will not be
permitted to submit his tender.

16. ALTERATIONS, ERASURES OR ILLEGIBILITY

Except for amendments to the entries made by the Tenderer himself which are initiated by
the Tenderer, Tender Offers bearing any other alterations or erasures that are not legible
stated are liable to be rejected.

17. COMPLIANCE WITH INSTRUCTIONS

Tender Offers will be accepted only if submitted according to the Instructions contained
herein and in the form(s) prescribed. Any Tender Offer which attempts to vary the Form of
Tender or Conditions of Contract in the Tender Documents is liable to be rejected. In
consideration of the Tenderers agreeing to abide by these Instructions, the Employer /
Architect shall evaluate the Tender Offers fairly and in accordance with the said Instructions.

18. ARITHMETICAL ERRORS

Should any arithmetical or obvious pricing error is discovered before acceptance by the
Architect, then such error shall be corrected so that the total amount in the Summary of
Tender correspond with the amount inserted in the Form of Tender.

19. COMPLIANCE WITH TECHNICAL REQUIREMENTS

The Tenderer shall provide explicit responses of compliance or non-compliance with any
other technical requirements enclosed in the Tender Documents. In the event of any non-
compliance with the technical requirements, the Tenderer shall satisfy the Employer (by
providing a certification from the manufacturer of the item offered or a copy of relevant extract
from any reputable publication citing clearly its title and edition) that the technical
requirements, form, fit and function of the items offered are equivalent to the items required
and that they are interchangeable. Where the Tenderer fails to satisfy the Employer in the
manner above, the Tender Offer is liable to be rejected.

Tender Instructions and Conditions TC/6
20. SITE VISIT

Tenderers are advised to visit and examine the site and its surroundings and obtain for
themselves on their own responsibility and at their own cost all information that may be
necessary for preparing their Tender Offers.

21. OWNERSHIP OF TENDER DOCUMENTS

All documents submitted by the Tenderer in response to this Invitation to Tender shall
become the property of the Employer. However, intellectual property in the information
contained in the Tender Offer submitted by the Tenderer shall remain vested in the Tenderer.
This Clause is without prejudice to any provisions to the contrary in any subsequent contract
between the Tenderer and the Contractor.

22. TENDER EVALUATION

The tender submission shall be evaluated based on the following criteria:

22.1 Critical Criteria

Tenderer must satisfy all the critical criteria below before their Tender Offer would be
considered for evaluation. The critical criterial are as follows:

(i) Compulsory attendance at site show round and briefing*;
(ii) Registration of Tenderer with BCA under Construction Workheads CW01 (General
Building) with tendering limit of C2 (S$1,300,000.00) and above

22.2 Evaluation Using the Price-Quality Method

22.2.1 The tender shall be evaluated using the Price-Quality Method. Price and Quality Criteria
are assigned weightings and translated into quantitative scores, which are then totalled to
give a Combined Score during tender evaluation.
22.2.2 The weightage of Lump Sum Tender Price and the Quality Criteria shall be as follows:
Lump Sum Tender Price - 70% of Combined Score
Quality Criteria - 30% of Combined Score

Tender Instructions and Conditions TC/7