Table Of Content

Proceedings of the Annual Federal T"^ Depository Library Conference April 20 -23, 1998 Library Programs Service U.S. Government Printing Office Washington, DC 20401 U.S. Government Printing Office Michael F. DiMario, Public Printer Superintendent of Documents Francis ]. Buckley, ]r. Library Programs'Service Vacant Depository Services Staff Siieiia M. McGarr, Ciiief Proceedings of the 7^^ Annual Federal Depository Library Conference April 20-23, 1998 Washington National Airport Hilton VA Arlington, Library Programs Service U.S. Government Printing Office Wasliington, DC 20401 1998 Marian W. MacGilvray Editor Any use oftrade, product, or firm names in this publication is for descriptive purposes only and does not imply endorsement by the U.S. Government. 6 1998FederalDepositoryLibraryConference-Proceedings Table of Contents Agenda v Draft: Depository LibraryPublicServiceGuidelinesforGovernmentInformation in Electronic Formats: RidleyR. Kessler,}r, DanielC. Barkley 1 Howto DraftaState Plan:Stephen Henson, Paula Kaczmarek 3 Promoting Depository Libraries: KathieBrinkerhoff 6 GovernmentInformation? What'sThat? Old Challenges in a New Landscape: Promoting GovernmentInformation: Maria Teresa Marquez 9 Distributed Depository Responsibility: Maureen Harris 13 30YearsofDistributed Depository Responsibility: NancyMulhern 18 Distributed Regional Responsibility:Tennessee'sShared Regional HoldingsArrangement: Ann MarieSanders 21 TheFederal Bulletin Board: Helpful Hints in Its Use: Catrena Hairston,JamesM. Mauldin 24 DailyTreasuryStatementsviathe Federal Bulletin Board System:JamesM. Mauldin 26 ElectronicShipping Lists:JamesM. Mauldin 27 Writingthe DepositorySelf-Study: Ca/7Snider, Stephen Henson 29 Instructingthe Undergraduate in GovernmentInformation: ElizabethA. Estes, CherylB. Truesdell 37 Collection ManagementUsingthe Documents DataMiner: Nan Myers 44 Architectureand FunctionalityofDocuments DataMiner:John Ellis 52 Documents DataMiner:A ResourceforCollection Developmentand Management: CathyHartman 56 MainstreamingofTechnical Sen/ices ProcessingforFederal DepositoryCollections: FredC. Schmidt 61 PublicAccesstoGovernmentInformation: Deborah Klein 66 US NonprofitGateway: http://www.nonprofit.gov: Thomas Freebairn 71 DOE Update: EmbracingTechnologyto Increase Impact: WalterL. Warnick 74 Selected ModelsofDepositoryManagement:John W. Graham 77 ModelsofDepositoryManagement: FromArchivetoAccess: Nan Myers 80 Government DocumentsasaSpecial Collection: Coleen Parmer 87 DOE Information Bridge: DOE R&D Full-Textonthe Internet: Kathleen Chambers, LorrieJohnson 93 DesigningYourGovernment DocumentsWeb PageforYourCommunity's Needs: C;nnyHopcroft 96 FDLP/ERIC Digital LibraryPilotProject: GeorgeBarnum 100 FDLP/ERIC Digital Library Pilot:John Hearty 102 Officeofthe Federal Registerand Its Publications:Ann Maso 104 GISSoftware, Applications & Management: Donna Koepp 107 GISSoftware, Applications, and Management: Providing PublicAccesstoMaplnfoand ArcView: Barbara Levergood 110 ArcView2.1 and BureauoftheCensus DataSets:JohnS. Walters 114 U.S.Senate BibliographiesProject:JohnA. McGeachy 11 Training Non-DocumentsStaffto Do Documents Reference: Cynthia Teague 119 111 Proceedings-1998FederalDepositoryLibraryConference AccesstoEPA's Information:An Update:jonda Byrd 123 U.S. Congressional Serial Set: VirginiaSaunders 125 U.S.Congressional Serial Set: Its Historyand Future: Robin h-laun-Mohamed 131 Web-Based Library InstructionforGovernment Documents:StephenAllan Patrick 133 NTIS/GPO Electronic Image Format: PilotProject:SandySchwalb 136 NTIS-GPO Imaging PilotProject: Kristin M. Vajs 138 Reporton a "Pre-Pilot" ofa Projectto DeliverNTIS Electronic Image Filestoa Depository Library: Linda Kennedy 143 Web PageTemplateforGovernmentInformation: CathyN. IHartman 148 LandView III andtheCEISDigital LibraryoftheStateofthe Environment: BrandL. Niemann...^49 TheSECWebsiteasa ReferenceSource:The EDGAR Databaseand Beyond: RuthS. PitX 160 AssessmentofElectronicGovernmentInformation Products: StudyStatus: WoodyNorton 163 The Hill onthe Net: ChrisCasey 165 Outofthe Basement:The Internetand DocumentPublicServices: GraceAnn York 170 Contributors 177 iv 9 1998FederalDepositoryLibraryConference-Proceedings Agenda Depository Library Council sc Federal Depository Conference April 20-23, 1998 Washington National Airport Hilton 2399 Jefferson Davis Higliway Arlington, Virginia Sunday, April 1 Morning AlldaymeetingofregionallibrariansatUniversityofMaryland 8:45 Welcome • SheilaM.McGarr,LPS,GPO • FrancisJ.Buckley,Jr.,SuperintendentofDocuments 9:00 ServiceProvidedbyRegionalsforElectronicProducts • RidleyR.Kessler,Jr.,DocumentsLibrarian,UniversityofNorthCarolina, ChapelHill • DanielC.Barkley,GovernmentInformationLibrarian,UniversityofNew Mexico 10:15 Break 10:45 StatePlans • PaulaKaczmarek,Manager,GovernmentDocuments,DetroitPublicLibrary • StephenHenson,DocumentsLibrarian,LouisianaTechUniversity 12:00 WorkingLunch Afternoon 1:30 PromotionofGovernmentInformation • KathieBrinkerhoff,DocumentsLibrarian,UniversityofNevada,Reno • MariaTeresaMarquez,Head,GovernmentInformationDepartment,University ofNewMexico V Proceedings-1998FederalDepositoryLibraryConference 2:45 Break 3:00 DistributedDepositoryResponsibility • MaureenHarris,Head,PublicDocumentsUnit,ClemsonUniversity • NancyMulhem,Head,Documents,Patents&Periodicals,UniversityofNorth Dakota • AnnMarieSanders,DepositoryLibrarian,LibraryofMichigan 4:00 TourofUniversityofMarylandRegionalOperation • LindaSpitzer,ActingHead,GovernmentDocuments&Maps,Universityof Maryland 4:00-5:00 OrientationtotheDepositoryLibraryCouncilandFederalDepositoryLibrary Conference ThissessionisdesignedtoacquaintfirsttimeattendeeswithhowCouncilworksand topreviewConferenceactivitiesoverthenext3 Vidays. • CynthiaEtkm,LPS,GPO,Facilitator • GailSnider,LPS,GPO,Facilitator 6:00 Informalpre-dinnerget-togethertonetworkbyfoodpreference Monday, April 20 Morning 8:00 RegistrationandCoffeewithCouncilandGPOStaff 8:30 Welcome&Remarks • AnneWatts,CouncilChair • MichaelF.DiMario,PublicPrinter 9:00 GPOUpdate • FrancisJ.Buckley,Jr.,SuperintendentofDocuments • J.D.Young,Director,DocumentsSalesService • T.C.Evans,AssistantDirector,OfficeofElectronicInformationDissemination Services(EIDS) 10:00 Break 10:30 GPOUpdate(continued) • GilBaldwin,Chief,LibraryDivision,LPS • RobinHaun-Mohamed,Chief,DepositoryAdministrationBranch,LPS • ThomasA.Downing,Chief,CatalogingBranch,LPS • SandySchwalb,ManagementAnalyst,LPS 12:00 Lunch VI 1998FederalDepositoryLibraryConference-Proceedings Afternoon 1:30-4:00 DepositoryLibraryPromotionalMaterials,OrderForms,andUpcomingMarketing Efforts • Staff,Promotion&Advertismg,GPO 2:00-3:15 DepositoryLibraryCouncil CommitteeReportsandRecommendationsforCouncilAction 2:00-5:00 NewDocumentsLibrarians Informalsessiontoanswerquestionsfrommundanetocomplexaboutdepository operationalissues. Fornewdocumentslibrariansorthosewhofeel"new"toany aspectofdepositorylibrarianship. Veterandocumentslibrariansfromavarietyof backgroundsplusGPOstaffwillbeavailable. • VickiA.Barber,LPS,GPO,Facilitator • SheilaM.McGarr,LPS,GPO,Facilitator 2:00-3:15 GPOAccess(demonstration):AllDatabases PartI:Introduction,Overview,andNewProducts • TerriR.Barnes,BIDS,GPO • JackieGregory,BIDS,GPO 2:00-3:15 OpenTextSoftwareforGPOAccess(demonstration) • BonnieB.Trivizas,GraphicSystemsDevelopmentDivision,GPO 2:00-3:15 FederalBulletinBoard:HelpfulHintsinItsUse • CatrenaL.Hairston,BIDS,GPO • JamesM.Mauldm,LPS,GPO 2:00-3:15 HintsinWritingtheGPOSelf-Study • StephenHenson,DocumentsLibrarian,LouisianaTechUniversity • GailSnider,LPS,GPO 2:00-3:00 LPSTour 2:00-3:00 PatentPublicSearchRoomTour 2:00-3:00 CenterforLegislativeArchivesTour 200-400 STAT-USA/InternetDemonstration : : 3:15-3:45 Break 3:45-5:00 PathwayServices(demonstration) • LeeMorey,LPS,GPO vii Proceedings-1998FederalDepositoryLibraryConference 3:45-5:00 GPOAccess(demonstration):AllDatabases PartII:HowtoSetUp"TramtheTrainer"SessionsandQ&A • TerriR.Barnes,EIDS,GPO • JackieGregory,EIDS,GPO 3:45-5:00 InstructingtheUndergraduateinGovernmentInformation • BethA.Estes,GovernmentInformationLibrarian,ValparaisoUniversity • CherylB.Truesdell,GovernmentDocumentsLibrarian,IndianaUniversity- PurdueUniversity,FortWayne 3:45-5:00 CollectionManagementUsingtheDocumentsDataMiner • NanL.Myers,GovernmentDocumentsLibrarian,WichitaStateUniversity • JohnM.Ellis,SeniorDatabaseAnalyst,NationalInstituteforAviation Research,WichitaStateUniversity • CathyN.Hartman,DocumentsLibrarian,UniversityofNorthTexas 3:45-5:00 DepositoryLibraryCouncilWorkingSession 5:30 DinnerwithCouncilandGPO(Informalgroupsmeetinhotellobby) Tuesday, April 21 Morning 8:00 CoffeewithCouncil&GPOStaff 8:30 DepositoryLibraryCouncil:PlenarySession ServiceGuidelinesforElectronicInformation:FinalReport • DianeEidelman,CouncilMember 9:15 DepositoryLibraryCouncil:PlenarySession StatisticalMeasurementandtheBiennialSurvey:Report • DianeGamer,CouncilMember 10:00 Break 10:30 DepositoryLibraryCouncil:PlenarySession ManagingtheFDLPElectronicCollection • GilBaldwin,LPS,GPO • GeorgeD.Bamum,LPS,GPO 12:00 Lunch Afternoon 1:30-4:00 DepositoryLibraryPromotionalMaterials,OrderForms,andUpcomingMarketing Efforts • Staff,Promotion&Advertising,GPO Vlll