Postgraduate Students' Almanac 2018/19

40 Pages·2017·2.82 MB·English

Graduate Research School
Postgraduate
Students’
Almanac
2018/19

Welcome to The University
of Western Australia Each of these areas can provide new
postgraduate research students with
valuable information and strategies
for settling in to their research degree
Welcome to The University of Western Australia
at the University. At induction events
and the beginning of a new chapter in your life you are given the opportunity to meet
key people in your faculty, school or
that will be both challenging and rewarding. In
discipline group, and information about
welcoming you to the vibrant multicultural setting where to go for help and advice, and an
indication of the expectations of your
that is the main campus at Crawley, we recognise
higher degree by research .
the Noongar people as the traditional custodians
Sections 3, 4 and 5 outline important
of this land over many thousands of years.
information that you will need once
you have enrolled. There is a particular
emphasis on issues which you need
UWA promotes an inclusive It should be used in conjunction with to be familiar with early in your
environment for all staff, students and the official online UWA Handbook candidature. There is also information
the broader community; one which (handbooks.uwa.edu.au), which specifically for international students.
guarantees the rights of students contains authoritative details and
and staff to fair treatment so they the most current information about Section 6 links you to the support
may achieve their full potential. The studying at UWA. services available at UWA. Please take
University is strongly supportive of all the time to read this section because it is
initiatives that promote equity and You should also consult the Graduate important to balance work and life and
diversity to ensure that our institution: Research School website (postgraduate. you never know when you might need
• promotes a work and study uwa.edu.au/) and seek information from some support to get you through when
environment that is free from both your school and faculty. things are tough!
all forms of discrimination
and harassment The 2018 Postgraduate Almanac Section 7 contains information pertaining
• celebrates diversity provides: to learning at UWA, including the research
• recognises, utilises and values the • an outline of Orientation events and proposal, research ethics, fieldwork and
knowledge, abilities, skills and ideas how you can participate safety policies, intellectual property and
of all our people, irrespective of • things you should know once you the Centre for Applied Statistics.
race, ethnicity or religion, gender or are enrolled
sexual preference, education, socio- • details to help you access ongoing Section 8 is a guide to academic policies
economic background, age, disability support and processes, and the Campus Services
or family responsibility • resources that will be useful to and Directory sections (Sections 9
you while you are a postgraduate and 10) are a quick reference to:
Whether you have studied at research student at UWA. • important University dates
UWA before or completed your • important contacts within
undergraduate degree at another Sections 1 and 2 of this book outline the the University
institution, you may find that beginning Enrolment and Orientation processes at
again as a postgraduate student raises UWA. As a new postgraduate research Keep this booklet in a handy place as
a different set of conditions and issues. student you will be invited to attend it will be useful to you long after you
Even the most experienced student a variety of orientation and induction have enrolled. Please note that the
can benefit from information about the activities. It is important that you information contained in this guide
resources and opportunities available attend any orientation and induction was correct at the time of publication.
to postgraduate research students. The activities organised by your faculty or For further information contact The
2018 Postgraduate Almanac is designed school as well as by the Guild, Student Graduate Research School. Good luck
to be used as a handy directory to Support Services and the Graduate with your postgraduate studies, and we
services and important information. Research School. hope you enjoy your time at UWA.
uwa.edu.au 03
Contents
1. Enrolment
1.1 Research students .........................................................................................................................................................................................................7
Concurrent enrolment ..................................................................................................................................................................................................7
1.2 International students .................................................................................................................................................................................................7
1.3 Campus card ..................................................................................................................................................................................................................8

2. Orientation
2.1 When is Orientation and what happens? .............................................................................................................................................................8
2.2 Graduate Research School Welcome event ...........................................................................................................................................................8
2.3 International student orientation ............................................................................................................................................................................9
2.4 Services for students with disabilities ....................................................................................................................................................................9
2.5 Induction for research students................................................................................................................................................................................9
3. Managing your candidature
3.1 Checking your details and milestones using studentConnect .........................................................................................................................11
3.2 Verification of enrolment ............................................................................................................................................................................................11
3.3 Academic Conduct Essentials ....................................................................................................................................................................................12
3.4 Research proposal .........................................................................................................................................................................................................12
3.5 Annual Progress Reports .............................................................................................................................................................................................12
3.6 Confirmation of candidature ......................................................................................................................................................................................12
3.7 Ethics milestones ...........................................................................................................................................................................................................13
3.8 Automatic re-enrolment ..............................................................................................................................................................................................13
3.9 Enrolling in coursework units ....................................................................................................................................................................................13
3.10 Research Internships, paid professional development and other forms of work integrated learning ..............................................13
3.11 Changing your enrolment .........................................................................................................................................................................................14
3.12 Annual leave, sick leave and suspensions ............................................................................................................................................................14
3.13 Overseas travel during candidature ......................................................................................................................................................................14
3.14 Graduate Research School candidature officers ...............................................................................................................................................14
3.15 Thesis submission, thesis examination and oral examination ......................................................................................................................15
4. Online services
4.1 The University Library .................................................................................................................................................................................................16
4.2 Research services .........................................................................................................................................................................................................16
4.3 Research Support Program ........................................................................................................................................................................................16
4.4 Activating your Pheme account ................................................................................................................................................................................16
4.5 Computers and computer support in your faculty/school ................................................................................................................................17
4.6 Rules and guidelines .....................................................................................................................................................................................................17
4.7 Lifetime email .................................................................................................................................................................................................................17
4.8 Postgraduate student business cards .....................................................................................................................................................................17
5. Finance
5.1 Research training program .........................................................................................................................................................................................18
5.2 International students .................................................................................................................................................................................................18
5.3 UWA student services and amenities fee ...............................................................................................................................................................18
Incidental fees and charges .........................................................................................................................................................................................18
5.4 Scholarships ....................................................................................................................................................................................................................18
5.5 Funding for research-related expenses ..................................................................................................................................................................19
Minimum resources for research students ...............................................................................................................................................................19
5.6 Travel .................................................................................................................................................................................................................................19
Security Travel Support ................................................................................................................................................................................................19
Graduate Research School Travel Award .................................................................................................................................................................19
Convocation Postgraduate Research Travel Award ..............................................................................................................................................20
Convocation ....................................................................................................................................................................................................................20
5.7 Centrelink benefits ........................................................................................................................................................................................................20
04 The University of Western Australia
5.8 Guild financial assistance............................................................................................................................................................................................20
The Study Support Fund ..............................................................................................................................................................................................20
University student loans ..............................................................................................................................................................................................20
6. Supports and services
6.1 Postgraduate Students’ Association .......................................................................................................................................................................21
Communication and information ..............................................................................................................................................................................21
Postgraduate common room ......................................................................................................................................................................................21
6.2 Guild Student Centre ....................................................................................................................................................................................................21
Guild membership .........................................................................................................................................................................................................21
Clubs and societies on campus ..................................................................................................................................................................................22
Students assist officers ................................................................................................................................................................................................22
The Co-op ........................................................................................................................................................................................................................22
6.3 UWA Sport ........................................................................................................................................................................................................................22
UWA Recreation and Fitness Centre .........................................................................................................................................................................22
Social sports ...................................................................................................................................................................................................................22
Recreate short courses ................................................................................................................................................................................................22
6.4 UWA Student Wellbeing ...............................................................................................................................................................................................23
Academic assistance ....................................................................................................................................................................................................23
Accomodation assistance ...........................................................................................................................................................................................23
Crawley Village ...............................................................................................................................................................................................................23
UWA Careers Centre ......................................................................................................................................................................................................23
Career advice .................................................................................................................................................................................................................23
Drop in .............................................................................................................................................................................................................................23
Use CareerHub for .........................................................................................................................................................................................................24
Resume reviews .............................................................................................................................................................................................................24
Online services ...............................................................................................................................................................................................................24
InterviewStream – interview preparation and practice .......................................................................................................................................24
Employer presentations, workshops, bootcamps and careers fairs ................................................................................................................24
Career Mentor Link ........................................................................................................................................................................................................24
Counselling .....................................................................................................................................................................................................................24
UNIACCESS – UWA’s disability office .........................................................................................................................................................................24
Medical Centre ...............................................................................................................................................................................................................25
Medical Centre fees .......................................................................................................................................................................................................25
Child care services ........................................................................................................................................................................................................25
Chaplaincy/spiritual dimensions ...............................................................................................................................................................................25
Contacts ..........................................................................................................................................................................................................................25
7. Learning, researching and writing at UWA
Research supervision ....................................................................................................................................................................................................26
7.1 Obtaining academic assistance .................................................................................................................................................................................26
Academic staff within your faculty .............................................................................................................................................................................26
STUDYSmarter .................................................................................................................................................................................................................26
STUDYSmarter team members ...................................................................................................................................................................................27
Graduate Education Officers ......................................................................................................................................................................................27
7.2 Statistics clinic ................................................................................................................................................................................................................27
Statistics clinic ...............................................................................................................................................................................................................27
Conditions .......................................................................................................................................................................................................................27
Assistance with course work is excluded .................................................................................................................................................................27
Current short courses ...................................................................................................................................................................................................27
uwa.edu.au 05
7.3 Research proposals .......................................................................................................................................................................................................28
Research proposal writers’ webpage .......................................................................................................................................................................28
7.4 Ethics .................................................................................................................................................................................................................................28
Research integrity advisers ..........................................................................................................................................................................................29
7.5 Confidentiality and intellectual property ..............................................................................................................................................................29
Copyright .........................................................................................................................................................................................................................29
7.7 Fieldwork and safety .....................................................................................................................................................................................................29
Your responsibilities ......................................................................................................................................................................................................29
Training and risk assessment ......................................................................................................................................................................................29
Fieldwork in remote and rural areas .........................................................................................................................................................................30
Personal safety ...............................................................................................................................................................................................................30
8. Academic assessment policies and processes
8.1 Research students .........................................................................................................................................................................................................31
Satisfactory progress ....................................................................................................................................................................................................31
Appeals against assessment .......................................................................................................................................................................................31
Grievances .......................................................................................................................................................................................................................31

9. Parking and security
9.1 Transport and getting around ...................................................................................................................................................................................32
Public transport ..............................................................................................................................................................................................................32
Parking ..............................................................................................................................................................................................................................32
Public holidays ................................................................................................................................................................................................................32
After hours and weekends ............................................................................................................................................................................................32
Vacation parking ............................................................................................................................................................................................................32
Motorcycle and scooter parking .................................................................................................................................................................................32
Other services .................................................................................................................................................................................................................32
9.2 Security and personal safety on campus ...............................................................................................................................................................33
10. Important dates, contacts and digital resources
10.1 Important dates for 2018 ....................................................................................................................................................................34
10.2 Useful contacts ....................................................................................................................................................................................35
10.3 Graduate Research School staff contacts .........................................................................................................................................35
Contacts ..........................................................................................................................................................................................................................35
Candidature ....................................................................................................................................................................................................................36
Thesis examination .......................................................................................................................................................................................................36
Graduate Education Officers ......................................................................................................................................................................................36
Scholarships Office .......................................................................................................................................................................................................36
GRS staff in the service delivery centres ..................................................................................................................................................................36
Faculty of Arts, Business, Law and Education ........................................................................................................................................................36
Faculty of Engineering and Mathematical Science ...............................................................................................................................................36
Faculty of Health and Medical Sciences ..................................................................................................................................................................37
Faculty of Science .........................................................................................................................................................................................................37
Pre-candidature Admissions .......................................................................................................................................................................................37
10.4 Graduate Research Coordinators ...........................................................................................................................................................................37
10.5 UWA website .................................................................................................................................................................................................................37
askUWA ............................................................................................................................................................................................................................37
Graduate Research Coordinators ....................................................................................................................................................................................38
06 The University of Western Australia
1. Enrolment
As early as possible you should Successful applicants receive by mail Concurrent enrolment
familiarise yourself with the key websites an Authority to Enrol letter to present to You may enrol in up to 24 points
containing policies, guidelines and other The Graduate Research School by the of coursework units during your
information relevant to your course, as specified enrolment date. You will be candidature. You will need the
well as with the rules in the 2018 UWA advised of special admission or course approval of the Graduate Research
Handbook (handbooks.uwa.edu.au/ requirements. Any variations to the School with the endorsement of your
postgraduate). For candidates in courses terms of enrolment (as set out in the coordinating supervisor and Graduate
administered by the Graduate Research Authority to Enrol) must be approved Research Coordinator. The addition of
School (all PhD and Master’s by Research by your coordinating supervisor and coursework units can be applied for
degrees) it is essential to become familiar the Graduate Research Coordinator in by submitting an online application at:
with the Graduate Research School your school. postgraduate.uwa.edu.au/students/
website: postgraduate.uwa.edu.au forms (see Variation of Terms of
See also information in the 2018 UWA Candidature form).
A student enrolled in a doctoral Handbook:
or Master’s program in which the handbooks.uwa.edu.au/postgraduate. Except for those in approved combined
research component is 66.6% or more degrees, research students enrolled in a
is considered a research student. Research students should discuss their research degree at UWA are not usually
Research students’ enrolment is starting time with their coordinating permitted to enrol in additional courses,
covered by the conditions of the supervisor. Scholarship holders either at another university or at UWA
Commonwealth Research Training seeking to commence after March 31
Program (RTP) and in most cases require the approval of the Graduate 1.2
Australian citizens, permanent Research School.
residents and New Zealand citizens International
are not required to pay tuition fees. Your enrolment in subsequent years
International students, however, are is dependent upon the lodgement students
required to pay full fees unless they are and approval of satisfactory Annual
in receipt of a scholarship which pays and Interim Progress Reports,
the fees for them. Research Proposals, Confirmations It is important to remember that for
of Candidature, Travel Reports and international students changes to your
1.1 Research payment of the Student Services and enrolment could affect your student
Amenities Fee (SSAF) and any other visa. International students should
students debts by the re-enrolment period at the contact The Department of Foreign
end of each year (see section 3 for more Affairs and Trade (DFAT) to explore the
details). If all milestones have been potential implications of any changes
Research students include those submitted to the Graduate Research to enrolment. Sponsored students
in courses administered by the School as required, and you have no should also contact the coordinator,
Graduate Research School (all PhD other debts, your re-enrolment for the International Sponsored Students:
and Master’s by Research), which have following year will be automatically Ms Debra Basanovic
no formal coursework component) processed. The Graduate Research Ph. 6488 1785
and those in courses administered by School is unable to re-enrol you if you Email: [email protected]
individual faculties (research degrees have any financial encumbrances such
which include a formal coursework as unpaid parking fines or library fees. Department of Foreign Affairs and
component). Students must manage all Trade: www.studyinaustralia.gov.au
changes to enrolment and candidature
with the Graduate Research School or
faculty as appropriate.
The information on the enrolment
process contained in this section relates
primarily to those courses administered
by the Graduate Research School.
uwa.edu.au 07
1.3 UWA
Campus Card
All students require an official UWA
Campus Card with an identifiable
photograph (student ID card). The card
includes your photograph, student
number, and library barcode and is
issued free at the time of enrolment
to all new students. It is a requirement
of your enrolment that you obtain a
Campus Card. You will need your card
for:
• electronic access to buildings
• examination proof of identification
• library borrowing and electronic
database access
• storing cash value to pay for
printing and copying in libraries and
computer labs
You may also be required to produce
your card for identification purposes
should it be requested by an officer
of the University. All information on
the UWA Campus Card will be stored
within the Student Records System of
the University and consequently will
be subject to the University policy on
confidentiality.
Student Adminstration has a service
called CaptureMe which allows students
to take and upload their own photo
from their computer or mobile device
for the creation of their UWA Campus
Card. To find out how to obtain your
Campus Card using the CaptureMe
service see: campuscard.uwa.edu.au/
obtain-card/ students.
For further information on how to
obtain your student Campus Card visit:
campuscard.uwa.edu.au/obtain-card/
students.
For Student Guild facilities and retail
discounts you will need to take your
UWA Campus Card to the UWA Guild
Student Centre for activation of your
membership.
08 The University of Western Australia
2. Orientation
Starting postgraduate research study is 2.2 Graduate During the afternoon tea break you
an exciting, challenging and sometimes will have the opportunity to meet
confusing time. Many students have a Research School many of the key staff with whom you
variety of questions. For instance, you may interact during your candidature.
may want information about: Welcome event You will be able to collect useful
• funding for your project information about the services
• finding your way around campus available to postgraduate research
• understanding academic jargon A Welcome activity for postgraduate students from the Graduate Research
• meeting and building networks with research students is held twice each School, the Centre for Applied
people in your field year, early in April and September. All Statistics, the Office of Research
• getting advice when you need it newly enrolled postgraduate research Enterprise (ORE), and Student
• finding a place to live students will receive an invitation to Support Services.
attend the Welcome regardless of
Most of these questions will be whether they have previously been For further details regarding the
answered for you if you attend a student at UWA. Graduate Research School Welcome,
Orientation activities. A range of contact:
orientation activities are offered by The Graduate Research School Dr Michael Azariadis
the University. Attending Orientation is Welcome consists of a half-day Tel: [phone]
important. Students who do not attend program. During the first hour of the Email: [email protected]
Orientation programs may find that they Welcome you will be formally welcomed
have missed out on information vital by both the Dean and the Associate To register for the Welcome event visit:
to their success in research. Even if you Director of the Graduate Research postgraduate.uwa.edu.au/students/
have completed your undergraduate School. This is followed by several short, induction/postgraduate-welcome-
degree at UWA, you may find that your interactive seminars and workshops form
entitlements have changed. In terms by guest speakers on topics including
of postgraduate research study the communicating your research, research
expectations and conditions regarding ethics and integrity, finding and
your enrolment are different from those managing information, and support
of undergraduate students. structures for postgraduate research
students. The Welcome event will also
2.1 When is include a panel of current postgraduate
students who will reflect on their
Orientation and experiences of doing research at UWA.
These sessions focus on topics that are
what happens? critical to the success of postgraduate
research students, including
developing strategies for generic skills
All research students are invited to development, publishing and working
attend the Graduate Research School effectively with your supervisor.
Welcome event (see next column).
International postgraduate research You will also receive important
students are also required to attend information about your candidature,
the International Student Welcome. about the Postgraduate Students’
In addition, schools and faculties may Association (PSA) the Language and
host their own orientation programs Cultural Exchange (LACE) program,
for commencing graduate research the University Library, intellectual
students. The Guild also hosts a range of property and much more from other
activities for commencing students. This representatives of the University.
section contains general information
about orientation programs.
uwa.edu.au 09
2.3 International Students requiring additional support 2.5 Induction
regarding their transition to studies or
student any issues regarding visas, can contact for research
the International Student Adviser
orientation located in Student Central. Prior to students
induction it is important commencing
international Higher Degree by Research
Along with other University and faculty students collect their ‘Authority to Enrol’ All postgraduate research students are
orientation events, and to assist your letter from Admissions staff in Student invited by email to attend a Graduate
transition into your new environment and Central and then go to the Graduate Research School induction within their
academic life at UWA, all international Research School in Hackett Hall to first two months of enrolment.
postgraduate students are required complete their enrolment.
to attend the International Student Domestic students are invited to a
Welcome. The Welcome will include: For further information, please contact: one-hour meeting with the Graduate
Dani Christos, Student Transition Education Officers to discuss the
• opportunities to meet other new Adviser resources and support available at
international postgraduate students Student Experience UWA. Students are encouraged to ask
• information about study Tel: [phone] questions in this informal meeting and
expectations, student support Email: [email protected] can book an individual induction with a
services and student associations Graduate Education Officer if they wish
• student visa requirements 2.4 Services for for further advice.
• overseas student health cover
• information regarding all of the students with International postgraduate research
supports and services available for students are invited to meet with a
international students disabilities Graduate Education Officer individually.
One-on-one induction interviews are
In addition to the International Welcome, part of the Facilitating International
the University also holds an International UniAccess, UWA’s Disability Office, Research Students Transition at UWA
Expo event for all International students provides support and assistance (FIRSTatUWA) program that also
to showcase UWA services and external to students who have a disability, includes a series of support emails in
services relevant to International medical condition, mental health the first year of candidature. Mention
Students, including major banks, condition or temporary injury that of the FIRSTatUWA program is made in
overseas health cover and the Australian affects their performance at university. your international student’s enrolment
Taxation Office. Appointments can be made at the letter. For further details see:
Student Wellbeing reception desk or by studyat.uwa.edu.au/research/
Please refer to the UniStart website phoning 6488 2423. It is important for research-applications/firstatuwa
(www.uwa.edu.au/unistart) for more you to make contact with UniAccess
details regarding specific Orientation to receive information about UWA’s
activities for postgraduate students. resources and services. An individual
Orientation activities are mandatory for orientation is available, if required, and
all students who are new to UWA. These involves a guided tour of buildings and
activities will help prepare you for your facilities. Please make contact early so
postgraduate studies at UWA and provide that sufficient time can be set aside to
opportunities for you to meet other plan for this. For further information see:
postgraduate students. uniaccess.uwa.edu.au
Optional activities including excursions You may want to talk to UniAccess about
and social events are also available managing your condition, and you are
as part of Orientation; information encouraged to talk to the Graduate
about these is available on the UniStart Research School to explore how
website. In order to benefit from the arrangements might be made in your
program, international students are candidature to accommodate it.
expected to attend all events.
Please refer to page 24 for more
information about how best to contact
UniAccess staff.
10 The University of Western Australia