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Personnel Administration Training Manual PDF

191 Pages·2016·5.71 MB·English
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PROJECT ITQAN ITQAN SAP Human Capital Management (SAP HCM) SAP Human Capital Management Personnel Administration (SAP HCM) Training Manual Contents 1. INTRODUCTION ......................................................................................................................................... 1 2. TRAINING OBJECTIVES ............................................................................................................................... 1 2.1. TARGET AUDIENCE ...................................................................................................................................... 1 2.2. RELATED BUSINESS PROCESS ...................................................................................................................... 1 2.3. PROCEDURES EXECUTION ........................................................................................................................... 2 3. SAP HCM STRUCTURE ................................................................................................................................ 3 3.1. ENTERPRISE STRUCTURE.................................................................................................................................... 3 3.2. PERSONNEL STRUCTURE: ................................................................................................................................... 3 4. EMPLOYEE ACTIONS .................................................................................................................................. 4 4.1. HIRING ........................................................................................................................................................ 4 4.2. ENDING EMPLOYMENT ............................................................................................................................. 54 4.3. REHIRING .................................................................................................................................................. 60 4.4. PROBATION PERIOD EVALUATION ..................................................................................................................... 75 4.5. TRANSFER ................................................................................................................................................. 79 4.6. PROMOTION ............................................................................................................................................. 94 4.7. DISCIPLINARY ACTION ............................................................................................................................. 105 4.8. EMPLOYEE SUSPENSION ......................................................................................................................... 118 4.9. ACTIVATE SUSPENDED EMPLOYEE .......................................................................................................... 124 4.10. LEAVE OF ABSENCE ................................................................................................................................. 130 4.11. ANNUAL LEAVE/TICKET REIMBURSEMENT ............................................................................................. 136 4.12. LEAVE DUE TO OCCUPATIONAL HAZARD ................................................................................................ 146 4.13. RETURN FROM OCCUPATIONAL HAZZARD ............................................................................................. 158 4.14. RETURN FROM LEAVE OF ABSENCE ........................................................................................................ 164 4.15. ACTING AS ............................................................................................................................................... 169 4.16. ENDING ACTING AS ................................................................................................................................. 176 5. SAP STANDARD REPORTS ....................................................................................................................... 180 5.1. EMPLOYEE LIST ........................................................................................................................................... 180 5.2. FLEXIBLE EMPLOYEE DATA ............................................................................................................................. 183 5.3. HEADCOUNT CHANGES ................................................................................................................................. 186 Page 1 of 190 SAP HCM PA TRAINING MANUAL 1. INTRODUCTION SAP Human Resources (HR) management system solution is one of the largest modules in the SAP R/3 system which enables the effective management of information about the people within an organization and integrates this information within external system and SAP’s modules. We define an organization as an individual enterprise that works with sub departments like HR, Marketing, Finance, R&D etc. For any organization employees or Human Resources are considered the most powerful resource. So to maintain the employee related data we require one system which ensures accuracy and consistent within the organization. The basic task of Human Resource Management is to produce the organizational hierarchies, relationships between employees and to allow effective storage and administration of employee data. Now from the Organization Management perspective, companies can model a business hierarchy, the relationships of employees to various business units and the reporting structure among employees. 2. TRAINING OBJECTIVES Upon completion of this course, process users will be familiar and know the following activities:  Hiring Employee  Performing Employee Actions  Maintenance of Master Data 2.1. TARGET AUDIENCE Key/process users of Personnel Administration 2.2. RELATED BUSINESS PROCESS Personnel Administration Personnel Administration module will facilitate HR in maintaining employee data in the system. Relevant Info types Info type Number Info type Text (Standard) 0000 Actions 0001 Organizational Assignment 0002 Personal Data 0006 Addresses 0007 Planned Working Time 0008 Basic Pay Page 1 of 190 SAP HCM PA TRAINING MANUAL 0009 Bank Details 0014 Recurring Payments & Deductions 0015 Additional Payments 0016 Contract Elements 0021 Family Members/Dependents 0022 Education 0023 Other/Previous Employers 0024 Qualification 0040 Objects on Loan 0105 Communication 0185 Personal IDs 2001 Absences 2006 Absence Quotas 3251 Social Insurance AE 3252 Social Insurance SA 2.3. PROCEDURES EXECUTION Tips and Tricks  Use CHECK mark or press ENTER key to refresh screen.  Save [Ctrl +S]: allow you to save the data added or changed.  Back [F3]: allow you to go back to the previous screen.  Cancel [Shift + F2]: allow you to cancel the current action being performed.  Exit [Shift + F3]: allow you to return to the main menu. Page 2 of 190 SAP HCM PA TRAINING MANUAL 3. SAP HCM structure 3.1. Enterprise Structure • CLIENT: The client is the highest level in the SAP System hierarchy. Specifications that you make or data that you enter at this level are valid for all company codes and for all other organizational structures. You therefore only need to make these specifications or enter this data once, this ensures that the data is consistent. • COMPANY CODE: A Company is an Organization Unit is used to consolidate the Financial Statement. Create consolidated form of Financial Statement. Company codes are decided in FI-CO Module. HR module will not define any company code but will assign personnel areas to the related company codes. • PERSONNEL AREAS: The personnel area is an organizational unit that represents a specific area of the enterprise and is organized according to aspects of personnel, time management, and payroll. A personnel area is divided into several personnel subareas. Note that the personnel subareas contain the business characteristics. • PERSONNEL SUBAREAS: The personnel subarea is an organizational unit that represents a specific area of the company organized according to certain aspects of personnel, time management, and payroll. The following business subtasks belong to the personnel subarea:  Defining pay scale and wage type structure  Defining planned working hours  Defining appraisal criteria 3.2. Personnel Structure: The Personnel Structure consists of Employee Group and Employee Subgroups. • EMPLOYEE GROUP: The employee groups are formed on the basis of employment status of an employee within the company. • EMPLOYEE SUBGROUPS: Personnel calculation rule (control whether an employee’s remuneration is calculated on a monthly or hourly basis) Page 3 of 190 SAP HCM PA TRAINING MANUAL 4. Employee Actions 4.1. HIRING SCENARIO This personnel action will be executed when an employee is being hired directly at AWQAF without being entered in the system as an applicant. PROCESS DETAILS PROCESS HCM_PA_001 Human resources  Personnel Management  Administration  HR MENU PATH Master Data  Personnel Actions TRANSACTION PA40 CODE PROCEDURE Step Action 1. PA40 is now entered in the Transaction box. Page 4 of 190 SAP HCM PA TRAINING MANUAL Step Action 2. Select Hiring action. Step Action Click Execute . 3. You can also press F8. Page 5 of 190 SAP HCM PA TRAINING MANUAL Step Action 4. Enter Start date . Step Action 5. Click Input Help Reason for Action . Page 6 of 190 SAP HCM PA TRAINING MANUAL Step Action 6. Double-click on Fill New Position. Step Action Click Save . 7. Page 7 of 190 SAP HCM PA TRAINING MANUAL Step Action 8. Click on Input Help Subarea . Step Action 9. Select Subarea 0001 (Qassim). Page 8 of 190 SAP HCM PA TRAINING MANUAL

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SAP Human Capital Management. (SAP HCM). ITQAN SAP Human Capital Management. (SAP HCM). Personnel Administration. Training Manual
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