PAYROLL - ABACUS Research AG

44 Pages·2013·1.27 MB·English

PAYROLL
Motivated eMployees and their coMpensation
InTrO 3
Motivated eMployees and their coMpensation
A fair compensation package for employees – an important motivating factor – requires a flexible, perfor-
mance-based salary system with a clear, legally compliant payroll. Logical structures, modular, straightforward
architecture, optimally integrated components and real ease of use – ABACUS Payroll is a powerful tool capable
of performing complex calculations quickly and inexpensively. As a Swiss product, Payroll can negotiate not only
the rules and regulations of all 26 cantons but can also keep up with the increasing international orientation of
many companies. Adaptability in every dimension combined with extensive communication facilities allow
integration into any working environment.
Programmed for success...
> Over 800,000 wage statements are created each month using ABACUS Payroll.
> All major trust companies use ABACUS Payroll for the management of payroll clients.
> The modular structure and the consistent focus on the needs and opportunities of tomorrow make ABACUS
Payroll a future-proof investment.
ABACUS has proven itself in a variety of industries and is in daily use in over 35,000 companies. Its universal
applicability allows ABACUS software to be used in both large and small businesses. Continuous development
guarantees the protection of investments made in software and training. ABACUS Payroll has been certified by
Swissdec according to current guidelines.
ABACUS Payroll is used and recommended by well-known, prestigious Swiss trust companies.
aBacUs BUsiness soFtW are – entering neW diMensions
InTrO 5
aBacUs BUsiness soFtW are – entering neW diMensions
ABACUS vi – Design the future
ABACUS vi, including Payroll have been completely redeveloped in Internet architecture.
It is particularly characterized by its scalability and role-based user concept, multilin-
gualism and support of Software-as-a-Service (SaaS). It also can be run on different plat-
forms, databases and operating systems. The Payroll software for version vi can be run
on a stand-alone system, in a client/server installation as well as over the Internet and
Intranet.
Modern Technology
Functions that are available in ABACUS vi which also have particular advantages in
Payroll are:
> Efficient and powerful search engine to quickly locate employees, information and
documents that are saved in employee files
> Create customized data entry screens for example for the personnel base
> retrieval of information via the Internet and Intranet
> Visualisation of data using graphics
> Simple and comfortable assignment of role-based access rights
Comprehensive Service
> The ABACUS Hotline provides swift and competent support to users.
> ABACUS resellers with many years of experience have the business and technical
know-how to successfully implement and maintain the software.
> A comprehensive training program allows users to successfully master the program
and begin using it productively.
siMple, eFFicient, reliaBle – aBacUs p ayroll soFtW are
Page 8-11 Personnel data
Page 12-15 Wage types
Page 16-19 Payroll processing

Page 22-25 Legally required settlements
Page 26-29 Cost centres / Cost accounting / General Ledger entry matrix
Page 30-33 Evaluations / Documents and Forms / Access protection
Page 34-37 Divisions and Foreign currencies
Page 38-41 Electronic Banking
Page 42 Options for Payroll Accounting
The current system requirements can be found
on the ABACUS homepage under the link
www.abacus.ch/de/downloads-page/systemempfehlungen
COnTEnT 7
siMple, eFFicient, reliaBle – aBacUs payroll soFtWare
The requirements of a modern payroll software are multi-faceted.
What you can expect from ABACUS Payroll:
> Correct and traceable wage slips for employees
> Efficient mapping of processes in complex payroll systems –
from time recording to entry into the General Ledger and Cost
Accounting.
> Complete, correct year-end settlements for OASI, UI, withhold-
ing tax, AI, etc.
> Compliance with all auditing standards and regulations; neces-
sary lists are created by mouse click.
> Adaption of the software to the company-specific require-
ments though form design, customisable field designations,
database extensions, and process management resulting in a
reduction of the cost of the payroll administration.
> Through the program functions of the departments, divisions,
and/or companies, a payroll accounting for various divisions in
an organisation can be created within a single payroll client.
> new legal requirements in area of payroll administration will be
immediately implemented and integrated.
> A new version is delivered annually, which provides the cus-
tomer with the latest technology.
personnel data
“Employees are the backbone of every
company. To me, the collection and
main tenance of personnel data belongs
to the most important elements of a
modern payroll accounting.”
PErSOnnEL DATA 9
personnel data
Personnel data from the payroll accounting contains personnel base data, payroll
data, payment details, personnel lists and base sheets. These are stored by date
which allows base data for the subsequent month or year to be entered or modi-
fied.
Personnel base
In the personnel base, data necessary for the wage slip is entered: name, address, date
of birth, sex, entry date, OASI number, social insurance number, SUVA / AI code and
withholding tax. The date-related data storage allows changes in the personnel base
such as different withholding tax definitions, change of canton, etc., to be corrected
within a year. A child base table allows all an employee's children as well as the length of
entitlement of child and education allowances to be stored.
Optional information such as telephone, civil status, a photograph, notes, profession,
department, cost centre, etc. can also be entered in the personnel base.
Personnel values
Personnel values are payroll data such as monthly wage, hourly rate, fixed expenses, etc.
Unlimited customisable fields are available so that this data can be logically grouped and
arranged. This data is also stored by date which means that it can already be entered for
the subsequent year. Modifications for payroll periods that have already been settled can
be made retroactively. The automatic recalculation function guarantees that any adjust-
ments made will automatically be updated in the next wage slip and reported correctly.
Net wages
Emphasis placed on net wage: Foreign specialists are often hired for fixed agreed net
wages. The amount of the actual gross salary including all social benefits and deductions
is no longer relevant. In the personnel base an automated net wage function is available,
which greatly facilitates the mapping of contractually agreed upon net wages.
personnel data
Salary level / Salary class / Tariffs
In practice, different employment contracts can be encountered. The same person can
work as a secondary, high school, and physical education teacher. Such employment
contracts are represented by the different wage rates in the personnel base. It is possible
to split the various employment contracts and represent the varying wage classes and
levels with separate wage tables.
Payment centres
The primary purpose of employee payment centres is to store information about the
accounts to which employee wages are paid. Up to nine different payment accounts can
be entered, including third-party payment centres for wage assignments which allows a
flexible distribution of wages.
Personnel lists
The evaluation of the personnel base is done via lists which are integrated in the stand-
ard software. There are, for example, employee master data lists, payroll data lists,
address lists, seniority lists, birthday and telephone lists, entry and exit lists, etc. These
lists can be individually customised and configured.
Global modifications
Various functions for global modifications simplify any necessary changes specifically for
payroll clients with a large number of employees. Global modification of wages can be
assigned to a specific date, for example, to be carried out starting on January 1st of the
following year.
Logging
Every change made to the personnel base is logged. It can be precisely determined what
changes were made by whom and when. This allows changes made to the personnel
base to be analysed and any gaps identified.