Table Of Content

Parks & Recreation Staff Parks & Recreation Advisory Board Connie Edmonston, Director Grant Hodges John M. Paul Chase Gipson, Recreation Superintendent Riley Mason Quin Thompson Byron Humphry, Maintenance Superintendent Aliso n Jumper, Park Planning Superintendent Phillip McKnight Bill Waite, Jr. Caro le Jones, Park Planner Steve Meldrum Phillip Watson Mela nie Thomas, Senior Secretary Parks and Recreation Advisory Board Meeting January 9, 2012 at 5:30 p.m. City Administration Building Room 111 113 West Mountain Street Fayetteville, AR **Please bring your calendars to schedule an orientation meeting.** AGENDA: 1. Introduction of new and current PRAB Members: Connie Edmonston, Director of Parks and Recreation 2. Election of 2012Officers Chairman and Vice Chairman: PRAB Motion: 3. Approval of December 5, 2011 PRAB Meeting Minutes: PRAB Motion: 4. Approval of December 9, 2011 Special PRAB Meeting Minutes: PRAB Motion: 5. Botanical Garden Monthly Report: Ron Cox, BGSO Executive Director 6. Fayetteville Youth Baseball Program Presentation: John Long 7. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Holcomb Heights Engineer: Jorgensen and Associates. Owner: TTO, LLC Location: West Salem Road, south of Wier Road Park Quadrant: NW Units: 73 Single Family Total Acres: 19 acres Land Dedication Requirement: 1.752 acres Money in Lieu Requirement $70,080 Existing Parks: Gary Hampton Softball Complex, Salem Meadows, Clabber Creek Trail January 9, 2012 PRAB Agenda 1 Developer’s Request: Money in lieu Staff Recommendation: Money in lieu Developer’s Comments: Justification: Gary Hampton Softball Complex, Salem Meadows Prairie, Clabber Creek Trail are within ½ mile of the proposed development. Annual Maintenance Cost: None PRAB Motion: 8. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: The Cambridge Engineer: Jorgensen and Associates Owner: Mark Lindley Location: Northeast corner of MLK Blvd. and Beechwood Ave. Park Quadrant: SW Units: 228 multi-family Total Acres: 16.24 acres Land Dedication Requirement: 3.88 acres Money in Lieu Requirement: $155,040 Existing Parks: Hill Place Park Land, World Peace Wetland Prairie, Tsa La Gi Trail, Town Branch Creek Trail Developer’s Request: Money in lieu and construction the trail with the construction cost deducted from the money in lieu requirement. Staff Recommendation: The Developer changed his recommendation from his letter submitted at the December 5th PRAB meeting. Staff recommendation will be issued by addendum. Developer’s Comments: Justification: Annual Maintenance Cost: None PRAB Motion: 9. Park Land Dedication: Alison Jumper, Park Planning q Superintendent Development Name: Nantucket Phase 4 Engineer: Civil Design Engineers, Inc. Owner: Thomas Embach Location: North of 15th Street, west of Morningside Drive Park Quadrant: SE January 9, 2012 PRAB Agenda 2 Units: 47 Multi Family Total Acres: 3 acres Land Dedication Requirement: 0.8 acres Money in Lieu Requirement $31, 960 Existing Parks: Walker Park and Habitat for Humanity Park Land are located within ½ mile; Doc Mashburn Park and White River Baseball Complex are within one mile. Developer’s Request: Money in lieu Staff Recommendation: Money in lieu Developer’s Comments: The developer is requesting a waiver of the park land dedication ordinance requirements. Justification: Park facilities exist within the ½ mile service area. Annual Maintenance Cost: None PRAB Motion: 10. Selection of PRAB Orientation Date: Please bring your calendar so we can select a date for the annual PRAB Orientation. We need to allow a time frame of approximately 2 hours prior to our February 6th PRAB monthly meeting. PRAB is required to have a member to serve on the following committees Active Transportation Advisory Committee: Meets quarterly on the second Wednesday at 5:30 pm, City Hall Room 326 Quin Thompson Botanical Gardens of the Ozarks Board of Directors: Meets third Tuesday of every month at 6 pm at Lake Fayetteville Botanical Gardens of the Ozarks. 11. Other Business: 12. Adjournment: Upcoming City Council Items & Events: Jan 18 – Mar 7 Winter 2012 YRCC Adult Co-ed Volleyball Attachments: Agenda Items listed below: 1. December 5, 2011 PRAB Meeting Minutes 2. December 9, 2011 PRAB Special Meeting Minutes 3. Holcomb Heights Park Land Dedication 4. The Cambridge Park Land Dedication 5. Nantucket Phase 4 Park Land Dedication Reports: Park Land Dedication Ordinance Fund Monthly Report January 9, 2012 PRAB Agenda 3 CIP Report HMR Monthly Report January 9, 2012 PRAB Agenda 4 FAYETTEVILLE PARKS AND RECREATION ADVISORY BOARD Minutes for December 5, 2011 Opening: The regular meeting of the Parks and Recreation Advisory Board was called to order by Jim Meinecke at 5:35 p.m. in Room 111 at the City Administration Building at 113 West Mountain Street in Fayetteville, Arkansas. Present: Parks and Recreation Advisory Board members Bailey, Meldrum, Thompson, Meinecke, Waite, Hazelrigs and Watson were present. Lindsey and Mason were absent. Staff members Edmonston, Humphry, Jumper, Mihalevich, Jones, Gipson and Thomas were in attendance. AGENDA: 1. Approval of November 7, 2011 PRAB Meeting Minutes: PRAB Motion: Watson motioned to accept the minutes as written, and Meldrum seconded it. Motion passed 7-0-0 by voice vote. 2. Approval of December 1, 2011 PRAB Meeting Minutes: PRAB Motion: Meldrum motioned to accept the minutes as written, and Waite seconded it. Motion passed 7-0-0 by voice vote. 3. Botanical Garden Monthly Report: Michael Lindsey Lindsey was not able to attend the meeting. Edmonston said that the train was up and running. 3a. Mayor Jordan thanked the board for their hard work. He handed out certificates to Brian Bailey, Jim Meinecke, and Jennifer Hazelrigs. Their terms expire this year. 4. Fayetteville Youth Baseball Presentation: John Long John Long, a vice president of Fayetteville Youth Baseball, Inc., said that last season was difficult because of the rainouts. The baseball season runs March through July. This past season there were 84 1 teams playing at White River, and 74 teams at Walker. There was an increase in the 11/12 year olds, as well as the 12/15 year olds. In 2011, two tournament teams were produced. The 15 year olds were undefeated in the state. The 11 year olds played in the finals in Conway, and went on to the World Series. The tournaments raise money for the program; therefore, the association has requested no money from the A&P. The City Council approved the Walker ballpark renovations for $100,000. A fundraiser was held that raised $10,000. All the money will go toward the Walker Park renovations. New dugouts, awnings and screen protection for the fans are some of the improvements. Meinecke said that it was great that the money received is donated to the fields. Long said last year the funds were down. This year the funds were more positive. The association has plans and goals to use the money. The association’s vision is to improve the park. Waite asked what PRAB could do to be on the same page. Long said he feels that everyone is already in agreement. Everyone wants Walker to be a better park. Watson said that he would like to have more details on the finances. Each player pays to be in the program. He would like to know how much money is going toward each project, and more transparency. Edmonston commented that December 6 is when the approval of the contract with Pick-It Construction goes to City Council for the construction of the Walker Park Baseball Complex improvements. Long said the association sometimes has connections to get materials at a lesser rate than the City can. 5. Trail Naming Proposal: Matt Mihalevich This item was tabled at the November 7th meeting according to the Park Naming Policy to allow for public input. Mihalevich said there are two trails to be officially named by the City Council. Matt Mihalevich presented names to the Active Transportation Advisory Committee on October 12th. The Committee unanimously approved to forward Oak Ridge Trail and Meadow Valley Trail names to the Parks and Recreation Advisory Board for their recommendation to City Council who will have the final decision on naming the trails. This item was tabled at the November 7th, 2011 2 Parks and Recreation Advisory Board according to the Park Naming Policy in order to allow for public input. There have been no comments or suggestions for the proposed trail names in the past month. Edmonston said that no names were submitted to Parks and Recreation office, either. Meinecke asked what the name choices were for the trails. Meldrum said the names were Oak Ridge Trail and Meadow Valley. Oak Ridge Trail goes from Frisco Trail west to the University along Center Street. The University of Arkansas has been referring to this trail as Oak Ridge Trail. Meadow Valley goes from Scull Creek Trail west to Interstate 540 at Porter Road through Agri Park. PRAB Motion: Meldrum motioned to recommend the new trail names of Oak Ridge Trail and Meadow Valley Trail to City Council for final approval. Waite seconded it. Motion passed 7-0-0 by voice vote. 6. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: Park Green Collegiate Village Engineer: Crafton Tull and Associates, Inc. Owner: Park Green Properties, LLC Location: Rochier Street south of MLK Blvd. Park Quadrant: SW Units: 153 multi-family Total Acres: 19.39 acres Land Dedication Requirement: 2.6 acres Money in Lieu Requirement $104,040 Existing Parks: Hill Place Park Land, World Peace Wetland Prairie, Tsa La Gi Trail Developer’s Request: Money in lieu Staff Recommendation: Money in lieu Developer’s Comments: Justification: Hill Place Park Land, World Peace Wetland Prairie and Tsa La Gi Trail are within ½ mile of the proposed development. Additionally, the developer is proposing many amenities and common areas for the residents. 3 Annual Maintenance Cost: None Jumper said that Park Green Collegiate Village was on Rochier Street south of MLK Blvd. The land requirement is 2.6 acres, and the money in lieu is $104,040. The developer is requesting money in lieu, and that is the staff recommendation also. Steven Beam, the representative from Crafton Tull and Associates, Inc, said the developer wants to create a certain atmosphere. He said that this development is challenging because of the preservation requirements. He commented that a large section isn’t canopied. They are seeking to preserve some of the areas. Mihalevich asked if Paris Street turns into Garland. Beam said yes, and there will be improvements. Aubrey Shepherd, a guest, said this area was part of the Town Branch neighborhood and has lots of erosion. He’s the neighborhood representative, and didn’t know about this development. Someone came in and mowed down a large amount of native plants. He asked who owned the property. Beam said right now, the bank owns it. Shepherd said the open area is spectacular. He said that part of it, as well as some of the woods, needs to be preserved. He said in the yellow area on the maps there are about six species of milkweed. He wanted to know why he hadn’t seen any contractor’s signs. Edmonston said that the development is still in the planning stages. Coming to PRAB is the first phase. Shepherd said that part of the city is very delicate, so please be merciful. Beam asked Shepherd for his phone number so he could discuss the project with him. Shepherd gave him a card. Beam said that a tree survey hadn’t been done yet, but many of the trees were damaged during the ice storm. This site requires 30% preservation. The site has approximately 35% canopy. 4 Watson commented that milkweed is essential for monarch butterflies to survive. He requested that particular area be preserved if possible. He said that “we love our butterflies”. Thompson asked if looking for endangered species was ever done before a project begins. Jumper said that the City doesn’t have a specific person who reviews development for habitat, flora, and fauna impacts. Beam commented that sometimes the natural topsoil can be harvested, and then reused. The native plants will geminate in their native soil. Meinecke said that the uphill area isn’t in use, so maybe it could be a protected area. He then said that trying to preserve some of the area is a different issue than what is on the agenda for this development. Edmonston agreed. Meldrum said from the Parks and Recreation standpoint for the land that is left untouched, there are not a lot of things that can be done, so money in lieu is best. Waite agreed that money in lieu is the right way to go. PRAB Motion: Waite motioned to accept the money in lieu, and Watson seconded it. Motion passed 7-0-0 by voice vote. 7. Park Land Dedication: Alison Jumper, Park Planning Superintendent Development Name: The Cambridge Engineer: Jorgensen and Associates Owner: Mark Lindley Location: Northeast corner of MLK Blvd. and Beechwood Ave. Park Quadrant: SW Units: 228 multi-family Total Acres: 16.24 acres Land Dedication Requirement: 3.88 acres Money in Lieu Requirement: $155,040 Existing Parks: Hill Place Park Land, World Peace Wetland Prairie, Tsa La Gi Trail, Town Branch Creek Trail Developer’s Request: Money in lieu 5 Staff Recommendation: Money in lieu Developer’s Comments: Justification: Several parks and trail corridors exist in the ½ mile service area. Additionally, the developer is proposing to build approximately 1,615 LF of trail and dedicate a 25’ wide trail easement through the development. Annual Maintenance Cost: None Jumper said the Cambridge is located on the northeast corner of MLK Blvd. and Beechwood Avenue. The developer is requesting money in lieu in the amount of $155,040. Justin Jorgensen, the representative for the Cambridge, said this was a unique piece of property. It’s all asphalt and gravel, and no trees. He said he likes the location and the size. A trail will be incorporated into the property. Meinecke asked if the easement and the trail were the same. Jorgensen said yes, it was. Meinecke wanted to know how much a trail costs per foot. Mihalevich said it varies, but it’s about $50 to $75 per linear foot. He said that this trail would probably be around $60,000. Meinecke thanked the contractor for building the trail. Watson commented that this basically is a grown-over gravel lot. Meinecke said Parks would get a good return for this. Watson asked who owned the greenspace close by. Jorgenson said he would have to look it up. PRAB Motion: Waite motioned to accept the staff recommendation of money in lieu, and Thompson seconded it. Motion passed 7-0-0 by voice vote. 6