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23 Pages·2015·1.42 MB·English

Pearland ISD

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2015-2016 Department Guidelines

AN D
ERATIONS:
Table of Contents

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2018-2016 Pacis Maitemre nd Opens epimen Celine:
2015-16 Maintenance & Operations Department
Holiday and Events Calendar

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PEARLAND ISD

2015 - 2016
PAYROLL CALENDAR

Paton
vaypate | peemvore | ceapue | “tay
rasaas | engos | sans | ize
ysopors | sy pseas | zrwpme [ s900
anajas | raysos | oyans | 1000
apouoss | sans [ ansyavn | 1000
srsp20x5 | apneic | wasps | woo
[ovsoo1s [ yseans | onzrs | sooo
ioastoss{ sanans [onan Tanao |
o/ao/2oas | srevpons | woos | 1000
ajtz/20rs | opus | wvzarans | 1000
u1f20j2015 [aoasrm<{ uyans | 1000
zpos | vevans [yayanis | son
sayarjeors |yzrnois | reams | sooo
saasjzmie | szyyn01s [ azanpns | as.00
vaso | vos | ane | 4300
zasspeors | yrrrors | yaoyzns | 1000
zasors | yawns | ayy |_1000
aarojzor6 [aiafs | yera06 | 00
syzojsore | apepo | ayzame | 1000
spspos | ywpne [ oni [1500
acorns | yee | ancaos | ano
sesarzone [aargme | wa0va0t6 | anon
[saz | sane | swans | 001
eassj2ois | spisoe | space | soo
sra0j2os6 | sayeos | geo | smn
resarzoie | canyons | spovzes | anon
29/2016 esse | 1190
5/15/2016 wpatinis | 1900
e/sojnore syeurms | gaya | s000
Bork Assam
Eeapleyees ate expected to perform thie work ia a businesslike manast ith minimum distin 60 the
‘workpinge, Work atcas arc robe cleat by the craft ding the work immediatly fe Lhe jb us been
completed. Employees ae required to he able to perfem all the duties under their jub deseindon

‘Dine Clocks
Limployees are reyuied w use ime Clack Plus (TCP) o siga-inont ona daly basis, Bach cmployee is
to swipe hister prsouel badge, Employees ate requires to wear hisher bedge ofall times. Fach
comployee is responsible fr clocking in when they arrive und eave wrk. Overtime, including early or
Tate clock in may not be pad unless authorized and may result in disciplinary action, Employees clocking
‘mor cur tor anther employee, will ke subjectto termination. Employees who fail to punch in or ou,
shoul fl outw missed punch form.

Maintenance Department
'> Maintenance employees wil wear a vniform, which consists aa shir with che PEARLAND
INDEPENDENT SCHOOL DISTRICT lage und lheemployee's ume with industrial syle pats
or jeans
fos ae 0 be nest and elon,
‘> Shins are to be tucked in at al mes

Operations Departmen:

Operations einployees will wear a unifore, which coasts ofa shitsmnck with dhe PEARLAND
INDEPENDENT SCHOOL DISTRICT loga and the camployss’s mans wit fl-longt pants ar
jeans. Exceptions may be considered when evplayees are working i a building without ai
‘oneittoniag

> Shins wom under the union shiv/smnck must provide adaquate coverage of the upper body.
‘Tops that are low eat or expose the midi may do be om,

> Shics!mecks ate to be eked in at all ees.

Personal Haione
{All personnef mast prostice good hygiene snd present 2 nest, clean image.
‘9 Hair should he nea, clean and the style should mol cause unsale
‘andians i the work place
‘® Tersona hygiene should be adequate to prevent offensive bay odor

Exvessine tardiaoss
PUNCTUALITY ~ Employees are erpected co report ta warte aa time, Froployee atendance and
prompness is essential er he department inorder to meet the meade of he school campus ad distil
faolitis. While ere are tines that unforeseen cvcumstances eal for an occasions tardiness, ay
pattans of tardiness or lack of attendance will not bs soceptabc. Consistent tardiness pats an undue
burden en fellow employers. An empluyee's tanliness wakes H very difeul(1o assign work. When
you re Inte, causes a diseption i the operation ofthe departuent

[Eniployees have w daily cigh! hour work schedule Munday through Friday. You are exposed tobe at
Work on tinge aeconding lo your established schedule, Failie to report t ork ou time may Sead Bp to,
and including w iseiplinary action,
Failare Co comply can result in dislpllunry setion; Inelnding termination

"Nothing ia this policy ori dis handbook is iene to Timi ia any way the Disret'srght vo tenaizate
‘aployees at any time, with or witout cause and with or without advance nates.

Adsarecton
Absenteeism is defined as not parting for work except for absences (uch as Sick: leave, vacation, or

acy duty resulling 1 an unapproved absence. The fat tha an employee nutfes the department da he

forse willbe absent does nt necessarily excuse the absence.

+ Three oecurrencen of “No CaliNe She” in ane schon! year can result in disciplinary warning upto

and including termination.

+ Anemployee wha is abgent ora wor: Far more than Five consecutive workiays without a dcten’s

ecuse, ay resull ne disciplinary ueton, including bul not limived to, suspension oF leminaton.

+ Once an employes bts used all accumulated saw and local leave aad has been docked pay’ for days
ised, disciplinary astion may result eluding, but not tinted 19, a discipSinary warning suspension, o1

Cerminstion

sinlinary Acton
‘Seeasiouslly it hecomes nevessary [or w supervisor or dhe Distiel to take disciplinary action toward an
employee. Hisipline wesuls when an emplayos's actions do net conform with gcnsrally accepted
standards of pood behavior, when an employee violetes work rules, oF when an employee's work
Performance fs poor. The severity ofthe disciplinary action depends upon the tate aud fequency of he
ffense.Distipline may ange frm

“Verbal Note to File - employee Gle

‘4 Counseling ~employee ile

Mt Reprimand—Hurnan Resouces

Goats of Feyploves Conduct Standards
Ls esseial Bal employees abide bythe District polices and procedures to preshude the fet or
poreeption of legality oF impropriety. The goals are

4 To work conperatively with chers a9 maintain workplace harmony

°% Recopnize ad ceapect the rights and property of tule, parents ther employees. und
rtsnbers of the comity.

‘Maintsin contdentality in al matirs relating to smitents and coworkers,

Report to work according to che asigned schedule.

naw and comply with district aud campos or department prosedures and policies

Express cancems, complains or erticinm through appropiate channels

Observe all sabty rules and eegualios and report iajurtes ur unsafe cantons fo

supervisor inmeditly

(Note: failure to report injuries immediately to supervigor may result in Loss of

tenets}

Usedicriet ime, funds, and property for authorized dsviotbosiness and activities only.

‘Realm from any participation in an onganized work soppage ugainst the dsc.

bene

All employers are cxpecto to perform thelr dutics in aocordancs with stat and tederal aw, District
policies and provedures, and ethical stundards, Violations of pulicies, regulation, oF guidelines may result
in disciplinary action up ro and inch termination of empleyinent.
Tis o her mamediate supecrisor within tee calendar days of wny rest,
indiement, convistion, mo contest ot guilty ples of other adjudeation of any felony, and any offense
af the other offenses listed a5 fallow
"Crimes involving school propery oe funds
% Grimes involving ate by fenudulent or nranthoriaed means to obtain or ater any
le or permit that wld entitle any person ta had or abn a postion as am

cdcator
% Crimes that cosor wholly erin parton school prapaty or ata school-sponsored activity
"Crimes involving moral turpitude

‘Moral urplude includes the flowing
Dishonesty

Froid

Deoeit

Theft

sepresentation

Deliberate violence

Bass, vile, ordepraved ats tat ace intended o arguse or gratify the sexual desire oF he

etn

Crimes involving any felony possession o conspiracy to possess, or any nfsemeanor oF

‘elony wansfer, sale, distibaceu, oF conspiracy to tuster, sel, or distibute any

‘comnrolled substance

% Felonies involving deiving while intoxicated (OW or driving under the influence (DL:
of drags of alecho!

4% Acte constituting abuse or neglect under the SBEC rules

€ oReesee

Falla to rpurl within the three calendar day timeframe may result in termination, Please reer the
2015-2086 Distiet Employee Handbook for addivonal information.

Conficte of Interest

A conflict of inerest occurs whe an entity enpages ia busines oc transactions with de wehool eset
und an ezaployee ofthe school dist has an interest cect x indict in such entity, whieh is
incompatible with the proper discharge ofthe employee's duties, Publis emplayers sald consider
themselves 3 possons in positions of ist and cont themselves ancordingly. AN district employees
‘rust be particularly sensitive to the may sitnations, oa and off he job, where a conte sould urinate,
Such conits coms inva preset or prospective enties. Employees are requiced te disclogs to thee,
supervisor any simation that creates a potential conflict of interest wth proper dischurge of wssigned
lies und respensibiliies or creates a pventisl eontlicr of interest with de best interests of the distr
"Ths tudes the fllowins:

A person] financial interest

A business interost

uy other obligation or relationship

+ -Non-schoot employment,

aside Information
Jane insane may an employee ever use or share inside information, that is aot atherstse avaiable tothe
_Reveral publi, or lake unfradvantage of sthers using this inarmation withow prior approval
{Tob misconduct Is the mismanagement ofa postion of employment by eston or imction cect tht
places in joopardy the lives or property of ethers, inteuloral srongdeing or malfeasance, intentions
‘ioltion ofa lw, ar violation of 4 policy or rule adopted to cusureoedcity work andthe safety of
‘employees and studeats

Iusuhordination
{All employess are to complete rcatomahle requests made by supervisixy personel. Objections due to
iasues af egality or sally’ may be reviewed on case by ease basis, Lnsubacdineton i grounds for

‘Misrepresentation
From time ro timean employee may atempt tn harm or slander another employee though fale
accusations malicious romors ar other jrespunsible ations. Such arterpts, if proven, wil be subject to
disciple includ reemitation,

Gommnaniogtion
‘¢ As changes occur, omplosocs aust provide the soeretary with an accurite phone number and
‘mulling adress. 1 ie the emiayee' esponsibility to update infoumotion onthe ESS— Employee
Self Service this is where you abzess your paycheck
‘+ lumpluyees ure excepted lo check thelr Bisretewall fen to ensure that they weeive important
District information in ately manner,

[Ezeh ont is svtborized ard Hleense by the Federal Communication (FCC). When banwmiting radio
‘communications, have your volume set a w reasonable level — especially see worklig ou a campus,
‘The vole level only’ affects your recepfion = ot your wansiission,

ersonatcc phones

‘Cellphones nce otto be used in any Distret building ova the grounds. Bluctoat car picoos und
‘earphones ave not the used while driving a istic vehicle. Personal cell phones are 20110 be sed
luring working hours, Phones ane ty be tuned ul except deg leh aud sebeduled breaks

Camus SwtewwSccurine
‘Toensure safety inthe workplace all employees ate requited co went the District.ksued pata
Identification badge while on dy.

THISISIMPORTANT: When uny eroployee in the mafnteunace
epurteateaiers u School campus building fox any veavon (work
assignments, use the restroom, get water. go fo the office, et.) they
‘most exter the building through the Crout doors. Emptoyres re
oquired fo sign-invoxt, ln the office at every campus prior te
beginning any work, Failure todo xo may result ia disc

Overtime/Supplemental Pax
Employees shall be available to work uvertine ar weekends as needed and wilt be compenstted
‘according tothe Faie Labac Standards Act, Supplemental pay forms are ta he used for any “extra” work
Derfonnod ding normal working tours. Fraplayees mas physically wrk 40 hours ia work week
hefore eur overtine compensabin. A supplemeatel [or must be Cle out wid all he necessary
information including the employee and supervisors signetwe, Iemiust be rorned int the secretary ina
timely manner for parol purposes,

REMEMBER: Enployeee ae not authorized to werk beyond their noeral work schedule without
suanee approvel fm their supervitor.

PayeolV/AESOP Issues
All payroll AESOP yuesiams shoul be dcete to the seoretary, [an is cant be bandled oF
cosrected a the Depactaent level. an employee may seck ditional lic withthe appropriate personnel
losated nr 1928 Main,

Health, Donte on Lie Insurance
(Group health maurance coverage is though URS-ActiveCare, the aatewide public schuot employee
teal iasuraace program, ‘The diieit’scontibuton fo employee ixzorance petuiuns is determined
runusly by the beard of trustees. Employccs eligible fr heath ingorance coverage include the Fellwsing:
+ Employees who ar active, eomisthuting TRS members
% Bxployees who are not contributing TRS members and who are regularly scheduled to
‘work a eas 10 hours per wok

"TRS tetueos who ar exsolled iu TRS-Cate (etc ticlth insurance program) and employees who are aot

TRS members, eho ae regulerly schecaled to wek less dha 1 hours per week, are nt
eligible te participate in TRS-ActiveCore, ‘The insurance plan year is from September I through August
31. Cortent employees ean make changes in thet insurance enwerags during pen carllment cach spring
Dette descriptions of insurance coverage, empluyee cost and eligibility sequirements ure provided to
allemployees in a separate booklet, Bunployees should confat the Bescits oc for mors information at
IAB IOS

“The Discrict offers employees paid and unpaid leave of absences in times of pertonal mood. Fmplayoss
sho have personal needs requiring an absence greater than Five consecutive dey shold coma the
Entployee Benefits Specialist for counseling about leave optlons and eoumnunieating such absence wih
the dsc, Information may aso be found onthe disiat website at Yon, posrlandisorg,

Emiplayees must follow District andor deparment or cxmpns procedures to report or request any Teave of
sence and complete che appropriate leave request form.

Exch employee shall earn state personal and focal eave a the rte of ane-alf workday For each 1B
‘workdays cf employment, up 2 the miinton of five drys of each anrwally. Any’ emve taken Foe which
leave balances are insufficient shal result in the deduction ef the del eate of pay feomn che exiployee’s,
‘paycheck, Employees have te choice to use either state or focal leave whet absent, State ad Ioea! leave
‘iy be used as needed and aceumalate without Him. Cnly state personal lave ix transferable to her
‘Texas sll disrcis. Leave shal be recorded in vine workdays und hal workdays for exerapt
cmplapees only, except in accordance wit provisions for inteomitent leave i te Family and Medical
Leave Ast. Leave for non-exempt employees are recorded in hours

Use of inte and Local Leave
Nondiscreionary leave Reasnns include:
‘© Tness (self or imanediate fly);
D Family emergency;
3 Death a immedi amily
Disretionuy Jeave can be taken asthe employee sees necessury [or up lo ive (5) couseeulve days. with
prior approval. Pad feave for te curent yest shal be avallable for use at che beginning ofthe shoot
[yS1, Paid leave shall not be approved for more worelays nan ave hoen wocumult prior years pas
use to be earned ia the cure year. When an employee who bas used raoe leave tne thaa he o she
hhc socumlated ecases to be employed by the Disc, te cos of the uncamnod leave days shall be
deducted from the employees Final paycheck. Employees sll be docked in accordance withthe Tait
Labor Standards Act

Discretionary State Personal Business leave o be takes al te
subject the fellowing limraions

18 A request fr the use af dieretionary personal leave shall he submitted te de immediate

supervisor a minimum of one (1) day in advance ofthe enticipaed absence. (Note

submiting a request dogs nae guarantee approval.)
Discretionary personal leave skull ot be upprovetl for more inan five consecutive days.
Discretionary eave can be taken asthe employee deens necessary for up to ve (5)
ccansoeative days availabe, with prior approval, Guidelines rust that the quest Gor
discretionary leave most be aubitted a least | day prior t the first day of absence and
“anc be blocked onthe Discretionney Leave Calendat-
Employee Responcthities

‘fan employee kaows hme willbe absent or ian erapluyee comes in la. leaves work ely,
the employee ns inform hisTr immediate supervisor pros to the absence. [Fan ctployes.
does nor not hither imrediate supervisor prior t the absence, tha action may result in
‘iceiplinay sction, up to including termination, Employees salt report thei absences in ALSOP.
prior tp 7.00 am an each day of iver absence.

4 The number © ATSOP is: 1-800-942-3767. In adiion to reporting absences in AESOP.
‘employees are afs0 reued to call the rsin office number at 281-485-4545 or 781-412-1157 00
inform the dispatcher of yeu abence

‘© [Fan employee is absent and bas not made the required communication with AESOP othe
office, the shsence will be considered a °No Call No Show"

vidual employee's disereton,

+

‘poe absence secre as NO CALLNO SHOW:
‘The first NO CallFNO Show shall sult in report fo the cimployee’s Personae fle
+ A second HO Call'NO show withio a school yeur shal zesut i a counseling
‘conference withthe employee's supervisor, Assistam Divectr, or the Director
A third such incident within a sehool year may resule in dcsiptinary action up and
including termination of emphisment.

& The Director witl consider cxoeptions and emergencies on a.caso-by-case basis,
'& Euployees must eer be in AESOP or TCP ona daily basis. Employees who do aot fallow the
Distt’ atendance potey ae subject to bela docket without pay

Reporting an Absence

% Reportan absenve outine: woz touts]? com/prsdusts'AESOP xan Enver your ID and PIS
‘unber al Ge Lop ight hard vormerof the screen, hon sick Ga. Click on Une "Crest an
Absence” ink ftom the function men to the left side of your Homepage. AESOP will presear a
Sreen on which now you can enter all your absznce infonuation Pease read the AESOP
QuickStart Guide for Emplayees tn he fall with AESOP online website system.

> Report a absenve by telephone by ealling|-R00.942-3767, Enter your 1D aumber followed by
(he sign, Enter your PIN number followed by de # sigu, From she Min Menu Press 10