Outlook 2010. Part III. Tasks, Sharing and Tools

94 Pages·4.773 MB·English

by  Moffat S.

Stephen Moffat, The Mouse Training Company
Outlook 2010
Part III
Download free ebooks at bookboon.com
2
Outlook 2010: Part III
© 2011 Stephen Moffat, The Mouse Training Company & Ventus Publishing ApS
ISBN 978-87-7681-863-0
Download free ebooks at bookboon.com
3
Outlook 2010: Part III Contents
Contents
To see Section 1-5 download Outlook 2010: Part I
Section 1 Introduction Part I
Section 2 Understanding Outlook 2010 Part I
What is Microsoft Outlook 2010? Part I
Logging On Part I
The Outlook 2010 Screen Part I
360°
Previewing Items Part I
Microsoft Outlook Help Part I
.
Section 3 Using Folders Part I thinking
What is a Folder 360° Part I
Favourite Folders Part I
.
Public Folders Part I
thinking
Section 4 Mail Messages Part I
Using Mail Messages Part I
Addressing Messages Part I
Sending Messages Part I
360°
.
thinking
360°
ert
v .
d
a thinking
e
h
k t
c
cli
e
s
a
e
Pl
Discover the truth at www.deloitte.ca/careers Discover the truth at www.deloitte.ca/careers
© Deloitte & Touche LLP and affiliated entities.
Discover the truth at www.deloitte.ca/careers © Deloitte & Touche LLP and affiliated entities.
Download free ebooks at bookboon.com
© Deloitte & Touche LLP and affiliated entities. Discover the truth4 a t www.deloitte.ca/careers
© Deloitte & Touche LLP and affiliated entities.
Outlook 2010: Part III Contents
Dealing with Mail Messages Part I
Inserting Data into a Message Part I
Section 5 Message Options Part I
Message Options Part I
Voting Buttons Part I
Flagging Messages Part I
Autosignature Part I
Message Icons Part I
E-mail Accounts Part I
To see Section 6-8 download Outlook 2010: Part II
Section 6 Organising Your Mail Part II
Controlling Mail Messages Part II
Arraging Your Mail Part II
Changing the View Part II
Mailbox Cleanup Part II
Printing Messages Part II
Recalling Sent Messages Part II
Section 7 Address Books & Contacts Part II
Address Book Window Part II
Increase your impact with MSM Executive Education
ert
v
d
a
e
h
k t
c
cli
e For almost 60 years Maastricht School of Management has been enhancing the management capacity
s
ea of professionals and organizations around the world through state-of-the-art management education.
Pl
Our broad range of Open Enrollment Executive Programs offers you a unique interactive, stimulating and
multicultural learning experience.
Be prepared for tomorrow’s management challenges and apply today.
For more information, visit www.msm.nl or contact us at [phone] or via [email protected]
F tohr em ogrel oinbfoarmllaytio nn, evitswit wowrwk.mesdm .mnl aorn coangtaectm use ant t+ 3s1c 4h3 o38o 7l0 808
or via [email protected]
Download free ebooks at bookboon.com
Executive Education-170x115-B2.indd 1 18-08-11 15:13
5
Outlook 2010: Part III Contents
Contacts in Outlook Part II
Other Contact Options Part II
Locating Contacts Part II
Section 8 The Calendar Part II
Getting Around in the Calendar Part II
Scheduling Appointments Part II
Meetings Part II
The To Do Pane Part II
Using Categories Part II
Views Part II
Printing the Calendar Part II
Sharing Calendars Part II
More Appearance Options Part II
Section 9 Tasks 9
THE TASKS LIST 10
Viewing Tasks 14
Other Task Actions 16
Section 10 Notes 23
Other Note Actions 30
See the light!
The sooner you realize we are right,
the sooner your life will get better!
ert A bit over the top? Yes we know!
v
d
a
e We are just that sure that we can make your
h
k t media activities more effective.
c
cli
e
s
a
e
Pl
Get “Bookboon’s Free Media Advice”
Email [email protected]
Download free ebooks at bookboon.com
6
Outlook 2010: Part III Contents
Section 11 Sharing Folders 33
SHARING Mailbox and FOLDERS 34
Permission Levels 34
Section 12 Other Tools 49
Views 50
Out of Office 55
Autoreply rules 56
Rules and alerts 59
Run Rules 66
Quicksteps 68
Outlook today 72
Mailbox Cleanup 73
Customising Commands 77
Section 13 Work Offline 86
Work Offline Using Exchange Server 87
Data files (PST) 92
ert
v
d
a
e
h
k t
c
cli
e
s
a
e
Pl
GOT-THE-ENERGY-TO-LEAD.COM
We believe that energy suppliers should be renewable, too. We are therefore looking for enthusiastic
new colleagues with plenty of ideas who want to join RWE in changing the world. Visit us online to find
out what we are offering and how we are working together to ensure the energy of the future.
Download free ebooks at bookboon.com
7
Outlook 2010: Part III

To see Section 1-8 download
Outlook 2010: Part I
Outlook 2010: Part II
Download free ebooks at bookboon.com
8
Outlook 2010: Part III Tasks
Section 9 Tasks
Objectives:
BY THE END OF THIS SECTION YOU WILL BE ABLE TO:
• Enter Tasks
• Repeat Tasks
• Assign Tasks To Others
• Track Tasks
Download free ebooks at bookboon.com
9
Outlook 2010: Part III Tasks
THE TASKS LIST
A task is an assigned piece of work that must be completed within a certain time, e.g. writing a proposal or reading a report.
➢ To Open Tasks:
MOUSE
1. In the NAVIGATION BAR click TASKS.
Creating Tasks
A task can occur once or be repeated as a recurring task. A recurring task can repeat at regular intervals or based on the
dates the user marks the task to be completed.
➢ To Create A Task:
MOUSE
1. Click the NEW TASK button in the NEW group on the HOME ribbon The New Task form displays.
Download free ebooks at bookboon.com
10