Outlook 2010 All-in-One For Dummies

940 Pages·2010·26.718 MB·English

by  Jennifer Fulton, Karen S. Fredricks

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Feel more confident and SyEs-tmemai lA Addmmininisistrtaratitoionn/ the RoadTaking Outlook on Outlook StuffManaging Your Customizing Outlook Contact ManagerBusinessWorking with OneNoteOrganizing Life with Managing Contacts CalendarWorking with the Über E-mail E-mail Basics Getting Started Making Everything Easier!™
be twice as productive —
organize your life with Outlook!
Open the book and find: O Microsoft® ok 2010
Most people think Outlook is just an e-mail program, but (cid:129) How to manage tasks with the M O utlo
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not you! You’re about to learn all the wonderful ways it can To-Do bar uc
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help you manage your time and your life. This beefy book o
(cid:129) Methods for importing data
ts
shows you how to set up and use Outlook to keep your from old e-mail accounts o
calendar, track tasks and contacts, organize random bits of (cid:129) Quick ways to stay connected ALloft® A L L - I N - O N E
essential information, and yes, do e-mail.
through social networks L
-o
(cid:129) Somewhere to start — navigate Outlook, set up your e-mail (cid:129) How to grab news from Internet I
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accounts, and create quick messages and appointments sources k
-
(cid:129) E-mail, plus — manage multiple accounts, send and receive text O
(cid:129) Great ways to manage projects ®
messages, and create mass mailings and your life with OneNote N
2
E
(cid:129) What’s up today? — create and change appointments, meetings,
(cid:129) How customizations make
and day-long events, share your calendar, and add Internet 0
Outlook even easier to use
calendars to Outlook
1
(cid:129) T ips on cleaning up e-mail clutter
(cid:129) Things to do with contacts — create contacts from e-mails and
0
look up their Web sites or map their addresses
(cid:129) OneNote, many skills — track tasks, take notes, and organize
them all according to subject with OneNote
10
BBOOOOKKSS
(cid:129) Give Outlook the business — use Business Contact Manager to
manage not only contacts, but accounts, revenue, and more 1
IN
(cid:129) Manage the manager — organize your stuff and automate
Outlook to keep it that way Go to Dummies.com®
for videos, step-by-step examples,
(cid:129) Outlook on the move — check e-mail while on the road and (cid:129) Getting Started
how-to articles, or to shop!
automatically handle e-mail and meeting requests (cid:129) E-mail Basics
(cid:129) Über E-mail
(cid:129) Working with the Calendar
(cid:129) Managing Contacts
(cid:129) Organizing Life with OneNote®
(cid:129) Working with Business Contact
Manager
$34.99 US / $41.99 CN / £24.99 UK
(cid:129) Customizing Outlook
Jennifer Fulton is an experienced computer consultant and trainer. ISBN 978-0-470-48773-0
(cid:129) Managing Your Outlook Stuff
She has written or contributed to more than 100 computer books. (cid:129) Taking Outlook on the Road
Karen S. Fredricks is a business consultant specializing in CRM and
Jennifer Fulton
contact management software. This is her 11th For Dummies book.
Fulton
Karen S. Fredricks
Fredricks
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Get More and Do More at Dummies.com
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Start with FREE Cheat Sheets
Cheat Sheets include Apps
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Outlook 2010
®
ALL-IN-ONE
FOR
DUMmIES
‰
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Outlook 2010
®
ALL-IN-ONE
FOR
DUMmIES
‰
by Jennifer Fulton and Karen S. Fredricks
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Outlook® 2010 All-in-One For Dummies®
Published by
Wiley Publishing, Inc.
111 River Street
Hoboken, NJ 07030-5774
www.wiley.com
Copyright © 2010 by Wiley Publishing, Inc., Indianapolis, Indiana
Published by Wiley Publishing, Inc., Indianapolis, Indiana
Published simultaneously in Canada
No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form or
by any means, electronic, mechanical, photocopying, recording, scanning or otherwise, except as permit-
ted under Sections 107 or 108 of the 1976 United States Copyright Act, without either the prior written
permission of the Publisher, or authorization through payment of the appropriate per-copy fee to the
Copyright Clearance Center, 222 Rosewood Drive, Danvers, MA 01923, [phone], fax [phone].
Requests to the Publisher for permission should be addressed to the Permissions Department, John Wiley
& Sons, Inc., 111 River Street, Hoboken, NJ 07030, [phone], fax [phone], or online at http://
www.wiley.com/go/permissions.
Trademarks: Wiley, the Wiley Publishing logo, For Dummies, the Dummies Man logo, A Reference for the
Rest of Us!, The Dummies Way, Dummies Daily, The Fun and Easy Way, Dummies.com, Making Everything
Easier, and related trade dress are trademarks or registered trademarks of John Wiley & Sons, Inc. and/
or its affi liates in the United States and other countries, and may not be used without written permission.
Microsoft and Outlook are registered trademarks of Microsoft Corporation in the United States and/or
other countries. All other trademarks are the property of their respective owners. Wiley Publishing, Inc.,
is not associated with any product or vendor mentioned in this book.
LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE AUTHOR MAKE NO
REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF
THE CONTENTS OF THIS WORK AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITH-
OUT LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO WARRANTY MAY BE
CREATED OR EXTENDED BY SALES OR PROMOTIONAL MATERIALS. THE ADVICE AND STRATEGIES
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OTHER PROFESSIONAL SERVICES. IF PROFESSIONAL ASSISTANCE IS REQUIRED, THE SERVICES OF
A COMPETENT PROFESSIONAL PERSON SHOULD BE SOUGHT. NEITHER THE PUBLISHER NOR THE
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OF FURTHER INFORMATION DOES NOT MEAN THAT THE AUTHOR OR THE PUBLISHER ENDORSES
THE INFORMATION THE ORGANIZATION OR WEBSITE MAY PROVIDE OR RECOMMENDATIONS IT
MAY MAKE. FURTHER, READERS SHOULD BE AWARE THAT INTERNET WEBSITES LISTED IN THIS
WORK MAY HAVE CHANGED OR DISAPPEARED BETWEEN WHEN THIS WORK WAS WRITTEN AND
WHEN IT IS READ.
For general information on our other products and services, please contact our Customer Care
Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993, or fax [phone].
For technical support, please visit www.wiley.com/techsupport.
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not be available in electronic books.
Library of Congress Control Number: 2010926850
ISBN: 978-0-470-48773-0
Manufactured in the United States of America
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About the Authors
Jennifer Fulton, iVillage’s former Computer Coach, is an experienced com-
puter consultant and trainer with over 20 years in the business. Jennifer is a
best-selling author of over 100 computer books for the beginner, intermedi-
ate, and advanced user, ranging from the self-motivated adult business user
to the college, technical, high-school, or middle-school student. Jennifer
is also a computer trainer for corporate personnel, teaching a variety of
classes, including Windows, Microsoft Offi ce, Paint Shop Pro, Photoshop
Elements, and others.
Jennifer is a self-taught veteran of computing, which means, of course, that
if something can happen to a computer user, it has probably happened to
her at one time or another. Thus, Jennifer brings what’s left of her sense of
humor to her many books, including Outlook 2007 All-in-One Desk Reference,
Adobe Photoshop Elements 4 in a Snap, How to Use Macromedia Dreamweaver 8
and Fireworks 8, Adobe Photoshop Elements 3 in a Snap, Digital Photography
with Photoshop Album in a Snap, Paint Shop Pro 8 in a Snap, and Learning
Microsoft Offi ce 2007.
Karen S. Fredricks began her life rather non-technically growing up in Kenya.
She attended high school in Beirut, Lebanon, where she developed her sense
of humor while dodging bombs. After traveling all over the world, Karen
ended up at the University of Florida and is an ardent Gator fan. In addition
to undergraduate studies in English, Theater, and Accounting, Karen has
a master’s degree in Psycholinguistics. Beginning her career teaching high
school English and theater, Karen switched to working with the PC during its
inception in the early ’80s and has worked as a full-time computer consultant
and trainer ever since.
Karen is an ACT! Certifi ed Consultant, an ACT! Premier Trainer, a Microsoft
Offi ce User Specialist, and a QuickBooks Pro Certifi ed Advisor. She is the
author of four For Dummies books on ACT! In addition, she has written
Outlook 2007 Business Contact Manager For Dummies and is completing work
on Microsoft Offi ce Live For Dummies. A true fan of the For Dummies series,
she helped organize The Authors Unconference, the fi rst ever gathering of
For Dummies authors.
Karen resides in Boca Raton, Florida. Her company, Tech Benders, specializes
in contact management software and provides computer consulting, support,
and training services. She is also a regular guest on several syndicated com-
puter radio talk shows. In her spare time, Karen loves to spend time with
family and friends, play tennis, work out, road bike, and write schlocky poetry.
Karen loves to hear from her readers. Feel free to send her your comments
about the book to [email protected] or visit her Web site www.
techbenders.com to learn more about the products listed in this book.
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Dedication
Jennifer Fulton: To my husband Scott, who patiently and lovingly supports me
in everything I do, and my daughter Katerina, who is my future and my life.
Karen S. Fredricks: To Gary Kahn, who loves and encourages me every step
of the way!
Authors’ Acknowledgments
Jennifer Fulton: I would like to thank all the wonderful people at Wiley
Publishing who worked hard under a very tight deadline to guide this book
through to its completion. I would especially like to thank Katie Mohr for
giving me this opportunity and Paul Levesque for his keen eye as an editor.
Karen S. Fredricks: This is my sixth book for Wiley Publishing, and as usual,
they’ve made writing this book a pleasure! Thanks to Katie Mohr, my acquisi-
tions editor, for believing in me; I look forward to working with you on many
more titles! Special thanks to my project editor, Paul Levesque. Laura Miller,
the copy editor, had the unenviable task of making me look good; her edits
were always right on! Technical editor Lee Musick’s sharp eye helped to spot
all the changes between the beta and fi nal versions of Outlook 2010. It was an
honor to work with Jennifer Fulton, my co-author; I hope we work on more
titles together again in the future!
Rich Tennant is the coolest cartoonist ever. I am astounded by the thought,
research and time that he devotes to each one of his cartoons. I’m not sure
which is funnier — his cartoons or his stories about creating his cartoons!
The most important acknowledgment of all goes out to all of the readers of
the For Dummies series and, more specifi cally, the readers of this book. I
hope you’ll enjoy reading this book as much as I enjoyed writing it!
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Publisher’s Acknowledgments
We’re proud of this book; please send us your comments through our online registration form
located at http://dummies.custhelp.com. For other comments, please contact our Customer Care
Department within the U.S. at 877-762-2974, outside the U.S. at 317-572-3993, or fax [phone].
Some of the people who helped bring this book to market include the following:
Acquisitions, Editorial, and Media Composition Services
Development
Project Coordinator: Sheree Montgomery
Project Editor: Paul Levesque
Layout and Graphics: Melanee Habig,
Executive Editor: Katie Mohr Kelly Kijovsky
Copy Editor: Laura K. Miller Proofreaders: Melissa Cossell,
Rebecca Denoncour, Susan Hobbs
Technical Editor: Lee Musick, Daniel A. Begun
Indexer: Christine Karpeles
Editorial Manager: Leah Cameron
Special Help: Rebecca Senninger
Editorial Assistant: Amanda Graham
Sr. Editorial Assistant: Cherie Case
Cartoons: Rich Tennant
(www.the5thwave.com)
Publishing and Editorial for Technology Dummies
Richard Swadley, Vice President and Executive Group Publisher
Andy Cummings, Vice President and Publisher
Mary Bednarek, Executive Acquisitions Director
Mary C. Corder, Editorial Director
Publishing for Consumer Dummies
Diane Graves Steele, Vice President and Publisher
Joyce Pepple, Acquisitions Director
Composition Services
Gerry Fahey, Vice President of Production Services
Debbie Stailey, Director of Composition Services
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