Oracle Grants Accounting User Guide

574 Pages·2006·2.88 MB·English

Oracle® Grants Accounting
User Guide
Release 12
Part No. B25704-01
September 2006
Oracle Grants Accounting User Guide, Release 12
Part No. B25704-01
Copyright © 2001, 2006, Oracle. All rights reserved.
Primary Author:     Jeffrey Colvard, Ph.D.
Contributing Author:     Gustavus Kundahl
Contributor:     Ajay Aggarwal, Sandeep Bharathan, Barbara Fox, Wei Feng, Stephen A. Gordon, Dustin
Grabowski, Debbie Hendrix, Biju Kattuparambil, Dharanidhar Lanka, Julianna Litwin, Martha McKillip,
Grace Marasti-Georg, Ram Namburi, Debbie Pegram, Sureshan Punathilath, Juli Anne Tolley
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Contents
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Preface
1 Product Overview
Definition.................................................................................................................................. 1-1
Overview................................................................................................................................... 1-1
MultifundedProjects........................................................................................................... 1-2
AwardManagement............................................................................................................1-2
FlexibleFundsControlbyAward........................................................................................1-3
PowerfulIndirectCosting....................................................................................................1-3
OnlineInvoiceReviewandApproval..................................................................................1-3
SimplifiedBilling.................................................................................................................1-3
AwardStatusInquiry.......................................................................................................... 1-4
IntegrationwithOracleFinancials.......................................................................................1-4
AwardSecurity....................................................................................................................1-4
GovernmentReporting........................................................................................................1-4
AwardDistributions............................................................................................................1-4
MultipleOrganizationSupport............................................................................................1-4
Multi-Currency....................................................................................................................1-4
IntegrationwithOracleSubledgerAccounting................................................................... 1-5
IntegrationwithOracleLaborDistribution.........................................................................1-5
IntegrationwithOracleGrantsProposal.............................................................................1-5
FunctionalityDifferencesBetweenProjectsandGrantsAccounting......................................1-5
    iii
2 Oracle Grants Accounting Setup Overview
Overview...................................................................................................................................2-1
GrantsAccountingSetupChecklist.........................................................................................2-2
GrantsAccountingSetupSteps...............................................................................................2-7
1.DefineResponsibilities.....................................................................................................2-7
2.SpecifySite-LevelandApplication-LevelProfileOptions...............................................2-8
3.DefineaLedger.AssignaCalendar,FunctionalCurrency,andAccountStructuretothe
Ledger................................................................................................................................2-16
4.DefinePayablesFinancialsOptions............................................................................... 2-16
5.DefinePurchasingOptions............................................................................................ 2-16
6.DefinePurchasingFinancialsOptions........................................................................... 2-17
7.DefineCustomers...........................................................................................................2-17
8.SetUpOrderManagementParameters..........................................................................2-18
9.SetUpOracleAssets...................................................................................................... 2-18
10.SetUpLocations...........................................................................................................2-18
11.CreateOrganizations....................................................................................................2-18
12.DefineOrganizationHierarchies..................................................................................2-20
13.DefineJobs....................................................................................................................2-21
14.EnterEmployeeInformation........................................................................................2-21
15.SetUpProjectsImplementationOptions......................................................................2-21
16.DefineProjectAccountingPeriods...............................................................................2-22
17.SetUpGrantsImplementationOptions.......................................................................2-22
18.DefineExpenditureCategories.....................................................................................2-22
19.DefineUnitsofMeasure...............................................................................................2-22
20.DefineExpenditureTypes............................................................................................2-22
21.DefineNon-LaborResources........................................................................................2-23
22.DefineTransactionSources.......................................................................................... 2-23
23.DefineLaborCostingRules..........................................................................................2-23
24.DefineLaborCostingOverrides...................................................................................2-23
25.DefineLaborCostMultipliers......................................................................................2-24
26.DefineCostBasesandCostBaseTypes........................................................................2-24
27.DefineBurdenCostCodes........................................................................................... 2-24
28.DefineBurdenStructures.............................................................................................2-24
29.DefineBurdenSchedules..............................................................................................2-24
30.DefinePaymentTerms.................................................................................................2-24
31.DefineCreditTypes......................................................................................................2-25
32.DefineEventTypes.......................................................................................................2-25
33.SetUpBillingExtensions..............................................................................................2-25
34.SetUpBillingCycles.................................................................................................... 2-25
iv
35.DefineBudgetTypes.................................................................................................... 2-25
36.DefineBudgetChangeReasons....................................................................................2-26
37.DefineBudgetEntryMethods......................................................................................2-26
38.DefineResourceLists................................................................................................... 2-27
39.DefineProjectStatus.....................................................................................................2-27
40.DefineProjectClassifications........................................................................................2-27
41.DefineProjectServiceTypes.........................................................................................2-27
42.DefineProjectRoleTypes.............................................................................................2-28
43.DefineProjectTypes.....................................................................................................2-28
44.DefineProjectTemplates..............................................................................................2-28
45.SetUpAwardPurposeCodes......................................................................................2-28
46.SetUpAwardTermsandConditions.......................................................................... 2-28
47.SetUpAwardRoles..................................................................................................... 2-28
48.SetUpReports..............................................................................................................2-29
49.SetUpBillingForms.....................................................................................................2-29
50.SetUpReferences.........................................................................................................2-29
51.SetUpAllowedCostSchedule.....................................................................................2-29
52.SetUpAwardTypes.................................................................................................... 2-29
53.SetUpAwardTemplates..............................................................................................2-29
54.SetUpSubledgerAccounting.......................................................................................2-29
54.1.DefineCustomSources....................................................................................... 2-31
54.2.DefineJournalLineTypes...................................................................................2-32
54.3.DefineJournalEntryDescriptions.......................................................................2-33
54.4.DefineMappingSets...........................................................................................2-33
54.5.DefineAccountDerivationRules........................................................................2-34
54.6.DefineJournalLinesDefinitions.........................................................................2-35
54.7.DefineApplicationAccountingDefinitions........................................................2-36
54.8.DefineSubledgerAccountingMethods...............................................................2-37
54.9.AssignApplicationAccountingDefinitionstoaSubledgerAccountingMethod
.....................................................................................................................................2-37
54.10.AssignaSubledgerAccountingMethodtoaLedger........................................2-37
54.11.DefinePost-AccountingProgramAssignments................................................2-38
55.SetUpAccountingforLaborCosts..............................................................................2-39
56.SetUpAccountingforExpenseReportCosts...............................................................2-39
57.SetUpAccountingforUsageCosts..............................................................................2-39
58.SetUpAccountingforSupplierCostAdjustments......................................................2-39
59.SetUpAccountingforTotalBurdenedCosts...............................................................2-40
60.SetUpAccountingforEventRevenue.........................................................................2-40
61.SetUpAccountingforRevenueandInvoiceAmounts................................................2-43
62.SetUpAccountingforMiscellaneousTransactionCosts.............................................2-45
63.SetUpAccountingforBurdenCosts............................................................................2-45
    v
64.ImplementTransactionControlExtensions................................................................. 2-45
65.ImplementCommitmentsfromExternalSystems........................................................2-45
66.SetUptheAccountGeneratortoGeneratetheSupplierInvoiceAccount...................2-45
67.DefineProject-RelatedDistributionSets.......................................................................2-46
68.SpecifytheDefaultSupplierCostCreditAccount....................................................... 2-46
69.SetUptheAccountGeneratortoGenerateProject-RelatedAccountsinPurchasing...2-46
70.ImplementOracleGrantsAccountingClientExtensions.............................................2-47
71.SetUpOracleWorkflow...............................................................................................2-47
72.SetUpAwardDistributions.........................................................................................2-47
73.DefineProjectStatusInquiryColumns........................................................................ 2-47
3 Implementation Options Setup
Definition................................................................................................................................. 3-1
Overview................................................................................................................................... 3-1
AwardNumbering.............................................................................................................. 3-1
AwardDistributionOption................................................................................................. 3-2
References............................................................................................................................3-2
Prerequisites..............................................................................................................................3-2
SpecifyingAwardNumberingProcedure...............................................................................3-3
ActivatingAwardDistributionOptionProcedure...................................................................3-4
ImplementationOptionsWindowDescription...................................................................... 3-5
4 Project Types Setup
Definition................................................................................................................................. 4-1
Overview...................................................................................................................................4-1
DefiningProjectTypes........................................................................................................4-2
References............................................................................................................................4-2
DefiningProjectTypesProcedure...........................................................................................4-3
5 Project Templates Setup
Definition................................................................................................................................. 5-1
Overview................................................................................................................................... 5-1
ProjectClassesandProjectTypesDiagram.........................................................................5-2
QuickEntryFeature............................................................................................................5-3
Reference..............................................................................................................................5-3
Prerequisites.............................................................................................................................5-3
CreatingProjectTemplatesProcedure......................................................................................5-4
Projects,TemplatesWindowDescription................................................................................5-6
vi
6 Award Purpose Codes Setup
Definition................................................................................................................................. 6-1
Overview................................................................................................................................... 6-1
LookupsWindows.....................................................................................................................6-2
References..................................................................................................................................6-2
SettingUpAwardPurposeCodesProcedure...........................................................................6-3
AwardPurposeCodeLookupsWindowDescription..............................................................6-3
7 Award Terms and Conditions Setup
Definition.................................................................................................................................. 7-1
Overview................................................................................................................................... 7-1
SettingUpAwardTermsandConditionsProcedure...............................................................7-2
TermsandConditionsSetupFormWindowDescription....................................................... 7-3
8 Award Roles Setup
Definition.................................................................................................................................. 8-1
Overview................................................................................................................................... 8-1
SettingUpAwardRolesProcedure..........................................................................................8-2
AwardRoleLookupsWindowDescription.............................................................................8-2
9 Reports
Definition.................................................................................................................................. 9-1
Overview................................................................................................................................... 9-1
SettingUpReportsProcedure...................................................................................................9-2
ReportTemplateSetupWindowDescription..........................................................................9-2
10 Billing Forms Setup
Definition................................................................................................................................ 10-1
Overview................................................................................................................................. 10-1
SpecifyingBillingFormsProcedure.......................................................................................10-2
BillingSetupFormWindowDescription...............................................................................10-2
11 Billing Cycle Setup
Definition............................................................................................................................... 11-1
Overview................................................................................................................................. 11-1
Reference...........................................................................................................................11-2
SettingUpBillingCyclesProcedure......................................................................................11-2
BillingCyclesWindowDescription.......................................................................................11-3
    vii
12 References Setup
Definition................................................................................................................................ 12-1
Overview................................................................................................................................. 12-1
SettingUpReferencesProcedure............................................................................................12-2
ReferenceNumbersLookupsWindowDescription..............................................................12-2
13 Allowed Cost Schedules Setup
Definition................................................................................................................................ 13-1
Overview................................................................................................................................. 13-1
Prerequisites............................................................................................................................13-2
SettingUpAllowedCostSchedulesProcedure.....................................................................13-3
AllowedCostSchedulesWindowDescription......................................................................13-4
CreatingaNewAllowedCostScheduleProcedure...............................................................13-5
CopyAllowedCostScheduleWindowDescription..............................................................13-6
14 Burdening Setup
Definition................................................................................................................................ 14-1
Overview................................................................................................................................. 14-1
BurdenCostBasesandCostBaseTypes............................................................................14-2
BurdenCostCodes............................................................................................................ 14-2
BurdenStructure................................................................................................................14-2
BurdenSchedule................................................................................................................14-3
BurdenMultiplier..............................................................................................................14-3
ViewingBurdenedCosts................................................................................................... 14-3
BurdenScheduleOverrides...............................................................................................14-3
References..........................................................................................................................14-4
Prerequisites............................................................................................................................14-4
DefiningExpenditureTypesforBurdenCostsProcedure.....................................................14-4
DefiningBurdenDetailsforBurdenExpenditureTypesProcedure.....................................14-5
DefiningBurdenCostBasesProcedure.................................................................................14-5
DefiningBurdenCostCodesProcedure.................................................................................14-5
DefiningBurdenStructuresProcedure.................................................................................. 14-5
DefiningBurdenSchedulesProcedure.................................................................................. 14-6
ViewingProjectorAwardBurdenedCostsProcedure..........................................................14-6
ViewBurdenedCosts(Project)WindowDescription............................................................14-7
ViewBurdenedCosts(Award)WindowDescription............................................................14-8
SettingUpOverrideSchedulesProcedure...........................................................................14-10
OverrideSchedulesWindowDescription............................................................................14-11
viii
15 Award Types Setup
Definition................................................................................................................................ 15-1
Overview................................................................................................................................. 15-1
SettingUpAwardTypesProcedure....................................................................................... 15-2
AgreementTypesWindowDescription.................................................................................15-2
16 Award Distributions Setup
Definition............................................................................................................................... 16-1
Overview................................................................................................................................. 16-1
AwardDistributions..........................................................................................................16-1
FundingPatterns................................................................................................................16-2
ImplementationOptionsforAwardDistributions............................................................16-2
AwardDistributionswithTransactionImport..................................................................16-3
AwardDistributionsFundsChecking..............................................................................16-3
Prerequisites............................................................................................................................16-4
CreatingFundingPatternsProcedure.....................................................................................16-5
FundingPatternWindowDescription....................................................................................16-6
17 Award Entry Procedures
Definition................................................................................................................................ 17-2
Overview................................................................................................................................. 17-2
AwardInformation............................................................................................................17-3
AwardRules......................................................................................................................17-3
Events................................................................................................................................ 17-4
References..........................................................................................................................17-4
Prerequisites............................................................................................................................17-4
EnteringAnAwardProcedure...............................................................................................17-5
BasicAwardInformation...................................................................................................17-7
InstallmentsTab.................................................................................................................17-8
TermsandConditionsTab.................................................................................................17-8
BudgetaryControlTab......................................................................................................17-8
FundingSourceDetailsTab...............................................................................................17-8
ContactsTab...................................................................................................................... 17-9
PersonnelTab....................................................................................................................17-9
CompliancesTab...............................................................................................................17-9
ReportsTab.....................................................................................................................17-10
ReferencesTab.................................................................................................................17-10
CreditReceiversTab.......................................................................................................17-10
TaxandCurrencyTab......................................................................................................17-10
    ix
DeletingAnAwardProcedure..............................................................................................17-11
FindAwardWindowDescription........................................................................................17-11
AwardManagementFolderWindowDescription...............................................................17-12
AwardQuickEntryWindowDescription............................................................................17-13
AwardManagementWindowDescription..........................................................................17-17
AwardManagementWindowDescription,InstallmentsTab............................................17-20
AwardManagementWindowDescription,TermsandConditionsTab.............................17-21
AwardManagementWindowDescription,BudgetaryControlTab..................................17-22
AwardManagementWindowDescription,FundingSourceDetailsTab...........................17-23
AwardManagementWindowDescription,ContactsTab..................................................17-23
AwardManagementWindowDescription,PersonnelTab................................................17-25
AwardManagementWindowDescription,CompliancesTab...........................................17-25
AwardManagementWindowDescription,ReportsTab....................................................17-27
AwardManagementWindowDescription,ReferencesTab...............................................17-28
AwardManagementWindowDescription,CreditReceiversTab......................................17-28
AwardManagementWindowDescription,TaxandCurrencyTab....................................17-29
CreatingEventsforBillingandRevenueProcedure...........................................................17-29
CreateEventsforBillingandRevenue............................................................................ 17-30
ViewEventRevenueDistributionLines..........................................................................17-32
EventsWindowDescription................................................................................................ 17-33
EventRevenueDistributionLinesWindowDescription...................................................17-36
SpecifyingBillingFormatProcedure....................................................................................17-37
BillingFormatWindowDescription................................................................................... 17-39
LetterofCreditContactsWindowDescription...................................................................17-41
LOCAddressWindowDescription......................................................................................17-42
18 Award Template Entry Procedures
Definition............................................................................................................................... 18-1
Overview................................................................................................................................. 18-1
References..........................................................................................................................18-2
Prerequisites............................................................................................................................18-2
EnteringanAwardTemplateProcedure................................................................................18-3
DeletingAnAwardTemplateProcedure...............................................................................18-5
TemplateQuickEntryWindowDescription..........................................................................18-6
AwardTemplateManagementWindowDescription...........................................................18-6
19 Installment Entry Procedures
Definition................................................................................................................................ 19-1
Overview................................................................................................................................. 19-1
AwardInstallmentEntry...................................................................................................19-1
x