Open Competitive Bid (OCB) February, 2014 - Andhra Pradesh

49 Pages·2014·0.28 MB·English

Request for Proposal for procurement of Card Printers for the Director, ESD (Mee Seva)

Open Competitive Bid (OCB)

for

Procurement of Card Printers for the Director, ESD (Mee Seva)

February, 2014

Proprietary & Confidential

Andhra Pradesh Technology Services Limited,
Boorgula Ramakrishna Rao Bhavan, B-block, 4th floor,
Tankbund Road, Hyderabad, AP 500 063, India.
Telephones: 91 (40) 23220305, (40) 23223753
Fax: [phone]
Email: [email protected]

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Request for Proposal for procurement of Card Printers for the Director, ESD (Mee Seva)

Proprietary & Confidential

No part of this document can be reproduced in any form or by any
means, disclosed or distributed to any person without the prior consent
of APTS except to the extent required for submitting bid and no more.

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Request for Proposal for procurement of Card Printers for the Director, ESD (Mee Seva)

Table of Contents
News paper advertisement ...................................................................................... 4
Section A .................................................................................................................. 5
Section B ................................................................................................................... 8
Section C ................................................................................................................. 10
Section D ................................................................................................................. 13
Section E ................................................................................................................. 14
Section F ................................................................................................................. 15
Section G ................................................................................................................ 16
Section H ................................................................................................................. 20
Section I .................................................................................................................. 24
Section J ................................................................................................................. 35
Bid Letter Form ...................................................................................................... 36
Contract Form ........................................................................................................ 37
Annexure I ............................................................................................................... 40
Annexure II .............................................................................................................. 42
Form P-1 .................................................................................................................. 43
Form P-2 ................................................................................................................. 44
Form P -3 ................................................................................................................. 45
Form P-4 .................................................................................................................. 45
Form P7 - Declaration Regarding Clean Track Record ...................................... 46
Form T -1 ................................................................................................................. 47
Form T – 2 ............................................................................................................... 48
Form F-1 .................................................................................................................. 49

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Request for Proposal for procurement of Card Printers for the Director, ESD (Mee Seva)

News paper advertisement

apts

Tender Call Notice for
Procurement of Card Printers for the Director, ESD (Mee Seva)

Time schedule of various tender related events:

Bid calling date 06-02-2014
Pre-bid conference date/time 13-02-2014, 12-30 PM
Bid closing date/time 24-02-2014, 03-00 PM
Bid Document Fee Rs.5,000/-
APTS Contact person Manager (HWP1), 9963029402
APTS Reference No. APTS/HWP1/8005/C.Printer/2014

For further details regarding detailed Tender Notification, specifications and digital
certificate please visit http://www.apts.gov.in and www.eprocurement.gov.in.

Managing Director, A.P. Technology Services Ltd.

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Request for Proposal for procurement of Card Printers for the Director, ESD (Mee Seva)

Section A

Tender Call Notice
Andhra Pradesh Technology Services Limited (APTS),
Boorgula Rama Krishna Rao Bhavan, B- Block, 4th floor,
Tank Bund Road, Hyderabad, AP 500 063, India.
Phones: (40) 23224289; (40) 23223865; Fax: [phone]

Tender Call Notice for
Procurement of Card Printers for the Director, ESD (Mee Seva)

Time schedule of various tender related events:

Bid calling date 06-02-2014
Pre-bid conference date/time 13-02-2014, 12-30 PM
Last date/time for clarification 13-02-2014, 5-00 PM
Last date/time for Sale of document 24-02-2014, 02-00 PM
Bid closing date/time 24-02-2014, 03-00 PM
Bid opening date/time 24-02-2014, 03-30 PM
Bid Document Fee Rs.5,000/-
APTS Contact person Manager (HWP1), 9963029402
APTS Reference No. APTS/HWP1/8005/C.Printer/2014

A.1. The solution, service or material required:

This tender call is issued on e-procurement market place at
www.eprocurement.gov.in. All the terms and conditions are to be read jointly as
mentioned in the e-procurement market website and in this document.

The Director ESD (Mee Seva) intends to provide PVC Elector Photo Identity Cards
to the citizens through their urban Meeseva Centres. The pre-printed non
personalized PVC EPICs with security features (as per guidelines issued by ECI) will
be supplied to the urban Meeseva Centres by the Elections Department.
Personalization will be done in the urban Meeseva Centres using card printers.

For this purpose, APTS on behalf of the Director, ESD (Meeseva), GoAP invites the
bids from the interested parties for the supply, installation and commissioning of the
following items at the urban Meeseva Centres.

Schedule-I Qty UOM
D.1.1. Card Printers 150 Nos.

APTS also intends to have a MoU with the successful bidder for supply of
consumables at a discounted price to the department.

The detailed technical specifications of the items to be supplied are mentioned in
Section –D.

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Request for Proposal for procurement of Card Printers for the Director, ESD (Mee Seva)

A.2. Scope of incidental services:
Furnishing of a detailed operations and maintenance manual for each appropriate
unit of the supplied goods.

A.3. Maintenance:
Successful bidder has to supply & maintain the all the items including re-installation
of drivers and other applications incase gets corrupted.

In case the supplied items are down and not working, same need to be repaired and
restored for normal functioning as per agreed Service Level Requirements. Failing
which penalty will be recovered from Performance Security as per Clause C. 15.

A.4. Delivery and Installation period:
Bidder shall deliver the goods/services, install and commission the same within Two
(2) weeks from the date of signing of the contract.

A.5. Warranty
Warranty period is for 3 years comprehensive (including Batteries,Spares-
Parts/Service/ Labour/On-site) from the date of installation of items. During warranty
period the bidders should conduct preventive maintenance once in six months
besides attending the calls.

A.6. Training
The successful bidder shall provide sufficient training to the persons identified by the
department in operating & maintaining the card printers.

SLA for performance during maintenance period:

1. The original call log for all the logged calls of complaints & calls closed status
should be sent by email to APTS/User Department on fortnightly basis for
monitoring.

2. Along with the above mentioned call log, a date wise abstract of calls logged and
repair status within SLA and outside SLA should be provided to APTS in the
following format with supporting call reports duly signed by the user:

Calls closed
Date No.of Within Within Within Within Within Within Within
calls 24 48hrs 72 hrs 96hrs 5 days 10 15days
logged hours days

The above table may be used for calculation of penalties for not meeting the SLA
requirements during maintenance/warranty period. In case the information is not
provided as mentioned above, a penalty of 1% per week up to a maximum of 10%
will be levied until the information is provided.

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Request for Proposal for procurement of Card Printers for the Director, ESD (Mee Seva)

3. Persistent complaints from the user department during the warranty period relating
to the improper service will be sufficient ground for the APTS to blacklist the
successful bidder from participating in the future tenders.

Note:

1. Representations received from the bidders within 3 days from the date of
opening of technical bids on the issues related to Pre-qualification/Technical
bids evaluation and within a day from the date of opening of commercial bids
on the issues related to the commercial bid evaluation will only be accepted.
Representations received beyond this period will not be considered and
strictly rejected.

2. The bidder should upload all the required documents with clear visibility, avoid
missing documents and avoid bidding mistakes. In such cases, APTS
reserves it’s right in seeking clarification from the bidder and may disqualify
the bidder for the bidding mistakes, missing documents and for the
documents that are not clear.

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Request for Proposal for procurement of Card Printers for the Director, ESD (Mee Seva)

Section B
B.1 Pre-Qualification criteria:
1. The bidder should be a manufacturer/ authorized representative of a
manufacturer/whole sale dealer and should be in business of manufacture and or
supply and maintenance of the offered items for a minimum period of Three (3)
years in AP as on bid calling date.

The Manufacturer’s Authorization Form specific to this tender should be
submitted as per the Annexure-III for all items.
2. The Bidder/OEM should have minimum One Service centre or one authorized
service person in each of the District in A.P. as on bid calling date. Details of the
service centers or service personnel should be enclosed in Form P4.

In case Bidder is not having the service centers or service personnel as on bid
calling date, bidder should give an undertaking in PQ bid to open the service
centers or service personnel as specified above and should submit the Service
Centers details before the due date of Delivery in case the contract is awarded.
Failing which the Purchaser may forfeit the PBG and cancel the contract.

3. The bidder/OEM should have the minimum cumulative turnover for the
items/products mentioned (irrespective of brand/model) and for the brand offered,
in the financial years as mentioned below :

Sl. No. Item name Financial Total Sales Brand offered
Years (nos.) sales (nos.)
1 Card Printers 2010-2013 300 150

4. The bidder should furnish the information on major past supplies under the
relevant product/services and satisfactory performance for the last Three financial
years.

5. The bidder should submit/give declaration stating that they are not
debarred/blacklisted by any State Government, Central Government, Central &
State Govt. Undertakings/enterprises/Organizations and by any other Quasi
Government bodies/Organizations, World Bank or any major Enterprise
/Organization in India for non-satisfactory performance, corrupt & Fraudulent or
any other unethical business practices. Further stating/declaring that no cases
pending against the firm/organization either in Government(State or Union) for
involvement in cases for supply of sub-standard goods/material or track record of
supply of inferior quality or no enquiries on past supplies are being conducted or
underway in the Format P7.

If the bidder is debarred/ blacklisted as mentioned above, such bidder becomes
ineligible to participate in the bidding process. Incase of any concealing of
information relating to blacklisting or pending of cases as mentioned above, APTS
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Request for Proposal for procurement of Card Printers for the Director, ESD (Mee Seva)

reserves the right to cancel the work order/contract allotted, apart from forfeiting
EMD/PBG. APTS reserves the right further to take penal action on the bidder.
Note : Relevant documents in support of above should be furnished.

6. APTS/The Department (ESD) reserves their right in not considering the bid of a
bidder, if such bidder/consortium member was a previous supplier and had a past
bad track record or their earlier performance was unsatisfactory on any count.

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Request for Proposal for procurement of Card Printers for the Director, ESD (Mee Seva)

Section C
C1. Statement of important limits/values related to bid
S.No. Item Description
1 EMD Schedule – I Rs. 1,50,000/-
Note:
Scanned copy of EMD document should be uploaded on e-Procurement
website. The Original Copy of EMD should be submitted to APTS before
opening of Financial Bids.
2 Bid Validity Period 90 days from the date of opening of bids
3 EMD Validity Period Demand Drafts with 3months or more validity will be accepted
as EMD. Date on DD should be later date than the date of
issue of pre-bid minutes.

Bank Guarantees that are issued by Hyderabad Branches
only will be accepted. BG Validity should be up to 15-07-
2014.
4 Maintenance Period 3 years maintenance including warranty period for all items
mentioned schedules – I from the date of installation
5 Variation in quantities +/- 25%
6 Period for furnishing Within 7 days from date of receipt of Notification of Award
performance security
7 Performance security 10% of Contract Value in favor of ““The Managing Director,
value A.P. Technology Services Limited” from any Nationalized /
Scheduled Bank.
8 Performance security 60 days beyond warranty period
validity period
9 Period for signing Within 10 days from date of receipt of Notification of Award
contract
10 Warranty period 36 Months from the date of successful installation of all the
goods
11 Up time For the offices at DHQs:
The bidder should resolve the breakdown calls on the same
day of call reporting. If not feasible should be resolved by
11.00AM on the next working day.
For the offices at other sites:
The bidder should resolve the breakdown calls within 24
Hours of call reporting. Failing which penalty is applicable as
per terms & conditions.

12 Payment terms Payment terms
On delivery & 90% of contract value
successful
installation.
On Acceptance Remaining 10% of the contract value
Test (Acceptance Test will be completed
within 30 days from the date of
submission of Installation Reports to
APTS by Vendor. Two sets to be
submitted. One set to Bills division and
one set to AT division).
Incase site not 75% of the Contract value for that site /
ready location.
Note : All the Delivery Challans/Installation Reports/Site Not Ready
Certificate/report to be Counter signed by the respective Competent Authority as
designated by the user department.
The certificate/report should have Name, Designation, Signature, Date and Seal
of the Officer.
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