OGS Editorial Guide, Fourth Edition

143 Pages·2003·3.41 MB·English

OGS Editorial Guide
Fourth Edition
Ontario Geological Survey
Miscellaneous Paper 165
1996

OGS Editorial Guide
Fourth Edition
Ontario Geological Survey
Miscellaneous Paper 165
compiled by A.J. Weatherston
1996
(cid:1)Queen(cid:146)sPrinterforOntario,1996 ISSN0704-2752
ISBN0-7778-5592-5
AllpublicationsoftheOntarioGeologicalSurveyandtheMinistryofNorthernDevelop-
mentandMinesareavailableforviewingandpurchaseatthefollowinglocations:
MinesandMineralsInformationCentre(MMIC)
MacdonaldBlock,RoomM2-17
900BayStreet
Toronto,OntarioM7A1C3
Telephone: [phone](withinOntario)
[phone]
Fax:[phone]
PublicationSales
933RamseyLakeRoad,LevelB2
Sudbury,Ontario P3E6B5
Telephone:[phone]
Fax:[phone]
E-mail:[email protected]
Digitaldata(DataSetsandMRDs)areavailableonlyatPublicationSales,Sudbury.
UseofVisaorMastercardensuresthefastestpossibleservice.Chequesormoneyorders
shouldbemadepayabletotheMinisterofFinance.
CanadianCataloguinginPublicationData
Weatherston,A.J.(AlisonJane)
OGSeditorialguide
(OntarioGeologicalSurveymiscellaneouspaper,ISSN0704-2752;165)
Includesbibliographicalreferences:p.
ISBN0-7778-5592-5
1.Technicalwriting(cid:151)Ontario(cid:151)Handbooks,manuals,etc.2.Geologicalmapping(cid:151)On-
tario(cid:151)Handbooks,manuals,etc. I.OntarioGeologicalSurvey. II.Title. III.Series.
T11.W421996 808i.066551 C96-964049-8
Everypossibleeffortismadetoensuretheaccuracyoftheinformationcontainedinthis
report,buttheMinistryofNorthernDevelopmentandMinesdoesnotassumeanyliability
forerrorsthatmayoccur.Sourcereferencesareincludedinthereportandusersmaywishto
verifycriticalinformation.
Ifyouwishtoreproduceanyofthetext,tablesorillustrationsinthisreport,please writefor
permissiontotheManager,PublicationServicesSection,MinistryofNorthernDevelop-
mentandMines,933RamseyLakeRoad,LevelB4,Sudbury,Ontario P3E6B5.
Cettepublicationestdisponibleenanglaisseulement.
Partsofthisreportmaybequotedifcreditisgiven.Itisrecommendedthatreferencebe
madeinthefollowingform:
Weatherston,A.J.1996.OGSeditorialguide;OntarioGeologicalSurvey,Miscellaneous
Paper165,132p.
Quoted material in the (cid:147)Confusable and Abusable Words and Phrases(cid:148) section appears
courtesyoftheGeologicalSocietyofAmericaBulletinandtheJournalofSedimentaryRe-
search.
Quotedmaterialinthe(cid:147)CrownCopyright(cid:148)sectionappearscourtesyoftheDepartmentof
Justice.
Quotedmaterialinthe(cid:147)ReproductionofPreviouslyPublishedMaterial(cid:148)sectionappears
courtesyoftheFreelanceEditors(cid:146)AssociationofCanada.
ii OGSEditorialGuide
Contents
Introduction ........................................................................... 1
ReferenceSources ................................................................... 1
PublicationServices(cid:146)EditingPhilosophy ................................................. 1
SelectedSpellings....................................................................... 2
AbbreviationsandInitialisms.............................................................. 7
Capitalization .......................................................................... 10
GeographicalTerms ................................................................. 10
GeologicalTerms ................................................................... 11
GeologicalFeatureNames ............................................................ 11
GeologicalTimeSubdivisions ......................................................... 12
MiningTerms ...................................................................... 12
PaleontologicalTerms ................................................................ 12
MiscellaneousCapitalizationRules ..................................................... 12
Italicization ............................................................................ 13
GeographicalTerminology ................................................................ 14
StructuralandGeographicalMeasurements ............................................... 14
DescribingGeographicalExtentorArea ................................................. 14
Directions ......................................................................... 14
DistrictNames ...................................................................... 14
GeologicalTerminology .................................................................. 15
RockNames........................................................................ 15
MineralAssemblages ................................................................ 15
AnorthiteContent ................................................................... 15
DeformationEpisodesandStructuralElementGenerations .................................. 15
ExpressionsofTimeinGeologicalWriting ............................................... 15
GeologicalTimeSubdivisions ......................................................... 16
AgeDetermination .................................................................. 16
MiningTerminology ..................................................................... 16
CompanyNames .................................................................... 16
ReportingOreGradesandDrillingResults ............................................... 16
PaleontologicalTerminology .............................................................. 16
People(cid:146)sNames......................................................................... 17
NumericalExpressionsinText............................................................. 17
Numbers........................................................................... 17
CardinalNumbers ............................................................ 17
OrdinalNumbers ............................................................. 18
Fractions .......................................................................... 18
DecimalPlaces ..................................................................... 18
Measurements ...................................................................... 18
MathematicalSymbols ................................................................... 19
PercentSymbol ..................................................................... 19
DegreeSymbol ..................................................................... 19
GreaterThanandLessThanSymbols ................................................... 19
Minute(Prime)andSecondSymbols .................................................... 19
ChemicalElements ...................................................................... 20
QuotationsintheText ................................................................... 20
AccuracyinQuotations ............................................................... 20
Run-InQuotations ................................................................... 21
BlockQuotations .................................................................... 21
OmittedText ....................................................................... 21
OGSEditorialGuide iii
PunctuatingQuotations ............................................................... 22
Copyright ............................................................................. 22
CrownCopyright .................................................................... 22
ExternalPublications................................................................. 22
ReproductionofPreviouslyPublishedMaterial ............................................ 23
Punctuation ............................................................................ 23
Commas ........................................................................... 23
Colons ............................................................................ 24
Semicolons ........................................................................ 26
Hyphens ........................................................................... 26
CompoundAdjectives ......................................................... 26
HyphenatingPrefixes ......................................................... 27
HyphensinReferences ........................................................ 27
EnDashes ......................................................................... 27
EmDashes ......................................................................... 28
Three-EmDashes ................................................................... 28
Obliques(Slashes) ................................................................... 29
Apostrophes ........................................................................ 33
QuotationMarks .................................................................... 33
PunctuationandQuotationMarks ............................................... 34
Parentheses ........................................................................ 34
Brackets ........................................................................... 34
Lists.................................................................................. 35
ReferringtoFigures,Photos,Tables,AccompanyingMapsandOtherSectionsoftheReport ........... 35
ReferringtoFigures,PhotosandTables .................................................. 35
ReferringtoOtherSectionsoftheReport ................................................ 36
ReferringtoAccompanyingMaps ...................................................... 36
ConfusableandAbusableWordsandPhrases ................................................. 37
ReferencesasCitedintheText ............................................................ 39
CitingGeneralReferences ............................................................ 39
CitingPublicationsAuthoredbyOrganizations ............................................ 40
CitingMoreThanOneAuthorataTime ................................................. 40
CitinganAuthorWithMoreThanOnePublicationinaSingleYear ........................... 40
CitingMultipleAuthors .............................................................. 40
CitingMultipleandDifferentAuthorsPublishingintheSameYear ............................ 40
CitingAnotherPaperintheSameVolume ................................................ 41
PageNumbersinReferenceCitations ................................................... 41
CitingPersonalandWrittenCommunications,andUnpublishedData .......................... 41
CitingNewspaperInformation ......................................................... 41
CitingWorkinPress ................................................................. 41
CitingaSeriesofMaps ............................................................... 41
ReferencesintheReferenceList ........................................................... 41
TheOrderofReferencesintheReferenceList ............................................ 41
TheUseofThree-EmDashesintheReferenceList ........................................ 42
ReferencingWorkinPress ............................................................ 42
ReferencingPublicationsAuthoredbyOrganizations ....................................... 42
ReferencingBooks .................................................................. 42
ReferencingArticlesinPeriodicals...................................................... 42
ReferencingCompendiaandSymposiumVolumes ......................................... 42
ReferencingArticlesinCompendia ..................................................... 42
ReferencingArticlesinSymposiumVolumes ............................................. 42
ReferencingAbstracts ................................................................ 43
ReferencingOpenFileReports ......................................................... 43
OGSEditorialGuide
iv
ReferencingReports ................................................................. 43
ReferencingAggregateResourcesInventoryPapers ........................................ 43
ReferencingGeologicalDataInventoryFolios ............................................ 43
ReferencingPartsofAnnualReports .................................................... 43
ReferencingMaps ................................................................... 43
PreliminaryMaps ............................................................ 43
FinalMaps .................................................................. 43
AggregateResourcesInventoryMaps ............................................ 43
Geophysical/GeochemicalMaps ................................................ 43
ODM(cid:150)GSCAeromagneticMaps ................................................ 43
SeriesofMaps ............................................................... 43
ReferencingDigitalData.............................................................. 43
ReferencingMineralDepositsInventory(MDI)Data ................................ 43
ReferencingDataSets ......................................................... 44
ReferencingMiscellaneousRelease-- Data ........................................ 44
ReferencingStatutes ................................................................. 44
ReferencingTheses .................................................................. 44
ReferencingAssessmentFileReports .................................................... 44
ReferencingUnpublishedCompanyReports .............................................. 44
ReferencingOtherUnpublishedSources ..................................................... 44
ReferencingLectureNotes ............................................................ 44
ReferencingTalks ................................................................... 44
ReferencingPosters .................................................................. 45
ReferenceGuidelines .................................................................... 45
Appendixes ............................................................................... 47
Appendix1:ManuscriptTransmittalNotice ...................................................... 49
Appendix2:SubmissionStandardsforFinalReports .............................................. 54
Appendix3:SubmissionStandardsforFinalMaps ................................................ 56
Appendix4:SubmissionStandardsforOpenFileReports .......................................... 58
Appendix5:SubmissionStandardsforSummaryofFieldWorkandReportofActivitiesArticles .......... 60
Appendix6:EditingChecklistforOffset-PrintedReportsandColouredMaps .......................... 63
Appendix7:EditingChecklistforPrint-On-DemandReportsandColouredMaps ....................... 70
Appendix8:CopymarksforOGSReports ....................................................... 76
Appendix9:FormattingMapLegendsUsingDECCodes ........................................... 80
Appendix10:MapLegendandMarginMaterialFormatGuide ...................................... 86
Appendix11:ReportFormat .................................................................. 95
Appendix12:InformationNeededforArchivingDiskettes .......................................... 112
Appendix13:OGSMapAbbreviations ......................................................... 113
Appendix14:SymbolsandNamesofChemicalElements .......................................... 117
Appendix15:Hierarchy,AcronymsandInitialismsofGeophysicalExplorationMethods ................. 121
Appendix16:GeochemicalSymbols,InitialismsandAbbreviations .................................. 124
Appendix17:PaleozoicStratigraphyCurrentlyinUsebytheOGSforSouthernandEasternOntario ........ 127
Appendix18:StratigraphyoftheHuronianSupergroup ............................................ 128
Appendix19:CopyrightPermissionForms ...................................................... 129
Appendix20:ARIPFormatRules.............................................................. 131
ReferencesforthisVolume ................................................................... 132
Table1. Hyphenationguideforcompoundnounsandadjectives ..................................... 30
Table2. Hyphenationguideforprefixesandsuffixes .............................................. 32
PSScolourtable...................................................................... backpocket
OGSEditorialGuide v

INTRODUCTION
ThepurposeofalleditingcarriedoutbyPublicationServicesistomaximizetheaccuracyandreadabilityofamanuscript
withoutalteringtheauthor(cid:146)smeaningorstyle.Inherentinthisprocessarethefollowingpractices:
D adherencetostandardOntarioGeologicalSurvey(OGS)guidelinesregardingreportandmaplegendlayout,litho-
logicnomenclature,andacceptedspellingandhyphenationofgeologicalterms
D adherencetorecognizedrulesofgrammar,spellingandpunctuationasdetailedinthevariousreferencevolumes
approvedforusewithinPublicationServices
D adherencetothestandardscientificmethodofhypothesisbasedonverifiableobservations
D eliminationofanystatementsprejudicialtogovernmentpolicy,eitherpastorpresent
D adherencetoManagementBoardofCabinetDirectivesandGuidelines,particularlythoserelatingtocopyrightand
intellectualproperty
However,thesepracticesshouldbeconsideredonlyasmeanstoanend(cid:151)thatofproducingthemostcoherentanduseful
publicationpossibleinthetimeavailable(cid:151)andnotasendsinthemselves.
ThefirsteditionoftheOGSEditorialGuidewastheresultofalengthyseriesofeditorialmeetingsheldin1989,andwas
(cid:147)published(cid:148)inSeptemberofthatyear.ItwasoriginallyintendedonlyasacomprehensivehandbookforPublicationSer-
viceseditors.However,thelevelofauthorinterestinitscontents,evenbeforeitwascompleted,promptedustomakethe
guideavailabletoallinterestedstaffwithintheMinesandMineralsDivision.Wemerelyaskedthatauthorsignorethose
partswhichpertainedonlytotheeditingofreportsandmaps.
Weaskedforcommentsonthecontentandformatofthefirsteditionandwerepleasedthatanumberofpeopletookthe
timetopreparethoughtfulcommentsandsuggestionsforimprovement.Allwerediscussed,andasmanyaspossible
wereincorporatedintothesecondedition,whichwasreleasedinSeptember1990.Athirdedition,withoutappendixes,
wasreleasedinJuly1995.
Wehavebeencollectingcommentsfromeditors,bothinternalandcontract,andfromOGSstaffduringthepast5‰years.
Withthenewdigitalmappingstandardsandmanuscriptsubmissionstandardsfinalized,andthetransitiontodigitalpro-
ductionandon-demandreproductioncompleted,itisanappropriatetimetoupdatetheOGSEditorialGuidewithanew
editionthatshouldseeusintothenextmillennium.Aswasthecasewithitspredecessors,allaspectsofthisnewedition
havebeendiscussedandapprovedbytheOGSPublicationsWorkingGroup.
Reference Sources
InordertoprovideconsistencyinthepublicationsoftheOGS,allauthors(fromthevarioussections)andeditors(in
Publication Services), must use the same reference sources for spelling, hyphenation and grammar. The following
sourceshavebeeninusesince1989:
1. Webster(cid:146)sNinthNewCollegiateDictionaryAfterseriousconsideration,theeditorialstaffofPublicationServices
chosethisdictionaryduetoitsextensivecoverageoftechnicalandscientificterminologyanditsavailability.Al-
thoughthetentheditionhasnowbeenpublished,wehavedecidedtostaywiththeolderversionduetothereplace-
mentcost.However,theneweditionisperfectlyacceptableifyoualreadyhaveit.
2. GlossaryofGeology,ThirdEdition(AmericanGeologicalInstitute)Thishasbeenchosenasthereferencesource
forgeologicalterms,anditsspellingstakeprecedenceoverthoseofWebster(cid:146)sintheeventofaconflict.
3. TheCanadianStyle,AGuidetoWritingandEditing(DepartmentoftheSecretaryofStateofCanada)Thisstyle
guidewaschosenbecauseofitscompactsizeandbecauseitattemptstodealobjectivelywithCanadianpractices.
4. MetricPracticeGuidefortheCanadianMiningandMetallurgicalIndustries(MiningAssociationofCanada)This
bookletwaschosenastheprimaryreferenceformetric(SI)abbreviationsandconversionfactors.
5. GazeteerofCanada(cid:151)Ontario,FourthEdition,1988(NaturalResourcesCanada)Thisistheonlyofficialsource
forthecorrectspellingofgeographicalnames.
6. TheCanadianMinesHandbook(SouthamBusinessCommunicationsInc.)Thispublication(releasedyearly)is
usedtocheckthespellingandcapitalizationofthenamesofminingandexplorationcompanies.
Publication Services(cid:146) Editing Philosophy
EveryeditorwhoworksinPublicationServiceslearnsthattheroleoftheeditoristobeapartnertotheauthorandan
advocateforthereader.Inpracticalterms,it(cid:147)istheauthor(cid:146)sscientificresponsibilitytowriteastorythatreaderswill
understand,ratherthantomakeanexerciseincreativeprose.Theeditor(cid:146)sresponsibilityistohelpanauthorpresent
his/hermessageasclearlyandsuccinctlyaspossibleforthemajorityofreaders(cid:148)(SylvesterandCosta1990).
OGSEditorialGuide 1
Thisrolecarrieswithittheresponsibilityfornottakingtheeditorialprocesstoofar.Pleaserememberthatyouareediting,
notrewriting.Ifsomethingisspelledwrong,orthegrammarisincorrect,changeit.Ifthephrasingisunclearorthesci-
enceseemsflawed,querytheauthor.Youcanprovideasuggestedimprovement,evenifitonlyservestohelptheauthor
comeupwithaclearerrewordingortodoublechecktheirconclusion.Butdon(cid:146)tchangethetextjustbecauseitisn(cid:146)t
writtenthewayyouwouldwriteit!
SELECTED SPELLINGS
InordertoprovideconsistencyinOGSpublications,allauthors(fromthevarioussections)andeditors(inPublication
Services)mustuse thesamereferencematerialsforspelling,hyphenationandgrammar.Thesereferencesourcesare
listedinthe(cid:147)Introduction(cid:148)section,above.
Ashortlistofwords,containingexceptions(mainlywherewedisagreewiththepredominantlyAmericanspellingof
wordsinthesereferencebooks),hasbeencompiledbytheeditorialstaff,andappearsbelow.Specificguidelinesonhy-
phenationofwordsarefoundinTable1andTable2,inthesectiontitled(cid:147)Hyphens(cid:148).
Thereferencesourcesforspellingshouldbeconsultedinthisorder:
1. Selectedspellings
2. AGIGlossaryofGeology
3. Webster(cid:146)sNinthNewCollegiateDictionary
*Asterisksdenotewordswhichareexceptionstothereferencesources.
A
abyssal
areal(pertainingtoarea),aerial(fromtheair)
accretionary
acknowledgment asymmetrical
aerial(fromtheair),areal(pertainingtoarea) axialplane(n),axial-planecleavage(adj)
aerialphotograph
B
AFMdiagram
airborne(adj) backshore,backslope,backwash,backwater
*airphoto(notairphotograph) bankfulldischarge
alkalifeldspar(nohyphen) basaltill
alkalic(pertainingtorocks) baseline,basemap
alkaline(pertainingtochemicalsolutions) basemetal(n),basemetaldeposit(adj)
alkalifeldspar(n),alkali-feldsparcrystals(adj) baxis,(nohyphen)
*alkalis(notalkalies;analogoustoalibis) bayhead
allochthonous bayice
*all-terrainvehicle(ATV,ifabbreviationwas baymouthbar
previouslydefined) bdirection(nohyphen)
alluvialfan(n),alluvial-fandeposits(adj) bedding-planefault
alphaparticles(not(cid:2)-particles) bedload
anaerobic(notanoxic) bedrock
analyze betaparticles(not(cid:3)-particles)
anastomosing Bhorizon(nohyphen)
and/or biotitization(notbiotization)
apex(s),apexes(pl),analogoustoappendixes blockfault
appendix(s),appendixes(pl)(seeTheCanadianStyle, borehole
p.62) bottomset
Archean boudinage(n,vbandadj)
Arctic,asintheCanadianArctic,butanarcticenvi- breakup(n),breakup(vb)
ronment breakwater
2 OGSEditorialGuide