OFFICE OF THE DIRECTOri. SAYED ABDULLAH SHAH INSTITUTE OF MEDICAL SCIENCES ...

54 Pages·2017·4.8 MB·English

OFFICE OF THE DIRECTOri.
SAYED ABDULLAH SHAH INSTITUTE
OF MEDICAL SCIENCES SEHWAN
PHONE NO: 025-4620317E i1 NO: 025-4620833
sasims2015sehwan@sanail,corn
NO.Director.SASIMS.Sehwan/(Tender-Document-File)/-
To,
The Director Information (Advertisement),
Public Relation Department,
Government of Sindh,
Block No. 96 Sindh Secretariat Karachi,
@Karachi.
SUBJECT: - ADVERTISEMENT OF TENDER.
The Demand Draft vide No. (cid:9) dated: (cid:9) amounting Rs. 60,000/=
is enclosed on account of publication of NIT of this institute in leading newspapers. Please Acknowledge.
Encl. as:
Demand Draft.
s
.
O.f 330-C2-1k-1-541 (DR. M. MOINUDDIN SIDDIQUI)
DIRECTOR
SAYED ABDULLAH SHAH INSTITUTE
OF MEDICAL SCIENCES SEHWAN
PHONE NO: 025-4620317FAXNO: 025-4620833
Email: sasim521)15sehwm1Pgriail.on
OFFICE OF THE DIRECTOR SAYED ABDULLAH SHAH INSTITUTE OF MEDICAL SCIENCES SEHWAN
NOTICE INVITNG TENDER (NIT)
The sealed tenders are invited from all the interested Contractors /Firms /Parties / Suppliers/Manufacturers/Sole Distributors/Sole Agents
meeting eligibility criteria, viz. having registration with Federal Board of Revenue (FBR) for Income Tax, Sales Tax in case of procurement of goods,
registration with the Sindh Revenue Board (SRB) as the case may be and are not blacklisted by in any procuring agency or authority, are invited to
participate in tender for procurement of following items for the year 2016-17.
DESCRIPTION OF ITEMS TENDER COMPLETION EARNEST DATE OF DATE & TIME DATE & TIME OF PLACE OF
FEE TIME MONEY PURCHASE OF OPENING OF PURCHASE OF
OF TENDER SUBMISSION TECHNICAL IDS TENDER
DOCUMENT OF BIDS DOCUMENTS
01 Purchase(cid:9) of(cid:9) Medical Accounts
Equipments/Instruments(cid:9) & Branch of
Machinery Sayed Abdullah
02 Purchase(cid:9) of(cid:9) Furniture(cid:9) & Rs. 30'h June 2.5% From date of 22/05/2017 22/05/2017 Shah Institute
Fixture 3000/- 2017 publication 12:00 NOON :30 PM of Medical
03 Purchase(cid:9) of(cid:9) Hardware till Sciences
(Computer accessories) Sehwan
The Terms & Conditions are given as under:
1. The tender documents can be obtained from the Accounts Branch of Sayed Abdullah Shah Institute of Medical Sciences Sehwan on payment of
tender fee (Non-refundable) or can be downloaded from SPPRA website on any working day except the day of opening of tenders. However
tender fee amounting Rs. 3000/= must be deposited at office of undersigned and receipt be shown at the time of bid deposition. The sealed
tender on prescribed proforma along with 2.5% earnest money of total bid (refundable) in the form of Pay Order or Demand Draft in the favor of
Director Sayed Abdullah Shah Institute of Medical Sciences Sehwan should be deposited in the above office on 22/05/2017 upto 12:00 Noon and
the same will be opened on the same date at 12:30 PM at Committee Room of this Institute, in presence of the Contractors/Representative,
whosoever will be present at that time. In case of any unforeseen situation resulting in closure of office on the date of opening or if Governments
declares Holiday the tender shall be submitted/opened on the next working day at the same time and venue. Any conditional or un-accompanied
of the earnest money, tender will not be considered in the competition.
2. The Method of Procurement is Single Stage - Two Envelopes Procedure (Technical & Financial).
3. The bidders should have at least 10 years successful experience of same services of any Institute or large reputed organization in addition to
instruction above.
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4. The bidders should have at least Rs. 1,000,000/- annual turnover which would be verified by Bank Statement.
5. The bidders should be registered with Taxpaying Agencies which will be verified by concerned agencies.
6. All bids should be in Pak Rupees.
7. The date of opening of Financial Bids will be announced at the time of opening Technical Bids.
The Procurement Agency reserves the right to reject any or all bids subject to relevant provisions of SPPRA Rules, 2010 and may cancel the
bidding process at any time prior to the acceptance of a bid or proposal under Rule-25 of said Rules.
(DR. M. MOINUDDIN SIDDIQUI)
DIRECTOR
SAVED ABDULLAH SHAH INSTITUTE
OF MEDICAL SCIENCES SEHWAN
srrANDARIl 11111111NC! IlOCUMENT
PROCUREMENT PLAN (NON-DEVELOPMENT) UNDER MACHINERY & EQUIPMENT FOR THE YEAR 2016.17
Allocated Funds & Anticipated Anticipated Anticipated
Fund Head & Name of work & Items to be Method of
S No. Breakup for Diff: /Actual Date of /Actual Date /Actual Date of Remarks
Sub Head Breakup excuted Procurment
Location /Sites Advertisment of Start Completion
Machinery & List
1 J00085 30.00 million NIT May 2017. May 2017. June 2017.
Equipment Attached
DIRECTOR SYED ABDULLAH SHAH
INSTITUTE OF MEDICAL SCIENCES
SEHWAN
PROCUREMENT OF MACHINERY
/EQUIPMENTS /INSTRUMENTS AND
FURNITURE
BIDDING DOCUMENTS FOR PROCUREMENT OF
MACHINERY /EQUIPMENT/INSTRUMENTS AND FURNITURE
FOR THE FINANCIAL YEAR 2016-2018.
• •
(cid:9)(cid:9)(cid:9)(cid:9)
A: instructions to Bidders. (1TB)
INTRODUCTION
I.(cid:9) SOURCE OF FUND
1.1(cid:9) The Government of Sindh has allocated funds for SASIMS during the
financial sear 2016-2018.
ELIGIBLE BIDDERS
2.1(cid:9) This Invitation for Bids is open to all original Manufacturers, w ithin
Pakistan and abroad, and their Authorized Agents/Importers/Suppliers
subject to the conditions that:
2.2(cid:9) The Agents/Suppliers'Importers must possess valid authorization from the
Manufacturer. In case of Manullicturers, the should have documentary
proof to the effect that they are the original Mantillicturers of the required
speci ficat ions.
2.3(cid:9) Bidders shall not be under a declaration of ineligibility for corrupt and
fraudulent practices issued by any Government (Federal or Provincial), a
local body or a public sector organization.
2.4(cid:9) The bidders should have operational office(s) in Pakistan and possess
financial sustainability to meet timely supply .
ELIGIBLE GOODS
3.1(cid:9) in the case of Goods offered from out side the purchasers' country.
Certified ISO-CE -FDA bidders shall be considered as eligible good:
(cid:9)
3.1(cid:9) Goods should be packed and transported in a material that meets
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international standards:
3.3(cid:9) Goods should be as per Tender specification.
• THE BIDDING PROCEDURE
4.(cid:9) Single Stage - T‘vo Envelopes Ridding Procedure.
4.1(cid:9) Single stage - two envelopes bidding procedure shall be applied:
4.2(cid:9) The bid shall comprise a single package containing two separate
envelopes. Each envelope shall contain separately the technical proposal
and the financial proposal:
4.3(cid:9) he envelopes shall be marked as "TECHNICAL PROPOSAL" and
"FINA M(cid:9) I_ PROPOSAL." in bold and legible letters to avoid confusion:
4.4(cid:9) Initially. only the envelope marked " I l'(TINICAL PROPOSAL" shall he
opened;
4.5(cid:9) .IThe envelope marked as "FINANCIAL PROPOSAL" shall be retained in
the custody of the Purchaser without being opened:
4.6(cid:9) the Purchaser shall e' aluate the technical proposal. without reference to
the financial proposal and reject any proposal which does not conform to
the specified requirements;
4.7(cid:9) The financial proposal of bids shall be opened in the presence of bidders
qualifying in technical evaluation at time, date and venue to he announced
communicated in advance:
4.8(cid:9) Financial proposal of the bids failing to qualit ill the technical evaluation
‘‘ ill be returned to the bidders unopened.
(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)
The bidder quoting the km est price and quali6 ing as per evaluation
' 4.9(cid:9)
criteria mentioned in the technical evaluation shall be declared Successlid.
THE BIDDING DOCUMENTS
5.(cid:9) < <)\ I ENTS OF BIDDING DOCUMENTS
5.1(cid:9) The Bidding Documents:
In addition to the Tender Notice, the bidding documents include:
i. Instructions to Bidders (FIB):
ii. General Conditions of Contract (GCC):
iii. Special Conditions ol('ontract (SCC):
i‘ .(cid:9) Schedule of Requirements:
v. Technical Specifications;
vi. Contract Form:
vii. Bid Form: and
viii. Price Schedule.
ix. Draft of Intergrit) Pact.
5.,(cid:9) In case of discrepancies between the Tender Notice and the I3idding
Documents listed in 5.1 above, the Bidding Documents shall take
precedence.
5.3(cid:9) The bidders are expected to examine all instructions. thrills. terms. and
specifications in the bidding documents. Failure to furnish complete
information required in the bidding documents or to submit a bid not
substantially responsive to the bidding documents may result in rejection.
6.(cid:9) AMIADMENT OF BIDDING DOCUMENTS
6.I(cid:9) At any time prior to the deadline for submission of bids, the Purchaser
may. for any reason. whether at its own initiative or in response to a
clarification requested by a prospecti‘e Bidder. modif) the bidding
documents by amendment.
6.2(cid:9) All prospective bidders that have received the bidding documents will be
notified the amendment(s) in writing or by cable which gill be binding on
them.
6.3(cid:9) In order to allow prospective bidders reasonable time to take the
amendment(s) into account in preparing their bids. the Purchaser(cid:9) at
its discretion, extend the deadline for submission of the bids.
PREPARATION OF BIDS
7.(cid:9) LANGUAGE OF BID
7.1(cid:9) Preparation of Bids
The bid prepared by the bidder. as well as all correspondence and
documents relating to the bid exchanged b) the bidder and the Purchaser
shall be in English. Supporting documents and printed literature furnished
by the bidder may be in another language provided these are accompanied
by an accurate translation of the relevant passages in English. in which
case lor purposes of interpretation of the Bid. the translated version shall
prevail.
8.(cid:9) DOCUMENTS COMPRISING THE BID
8. I(cid:9) The bid prepared by the Bidder shall comprise the following:
(a)(cid:9) Bid Form and Price Schedule (to be submitted along w ith financial
proposal):
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(b)(cid:9) • Documentary evidence to the effect that the Bidder is eligible to
bid and is qualified to perform the Contract if its bid is accepted:
Documentary evidence to the elleet that the' goods to be supplied
by the Bidder are eligible goods as defined in clause-3 and conform
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to the bidding documents: and
(d)(cid:9) Photo copy of Bid Security with hidden amount .
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9(cid:9) BID PRICES
9.1(cid:9) The Bidder shall indicate in the attached proforma of Price Schedule. the
unit prices and total bid price of the goods it proposes to supply under the
Contract.
9.2(cid:9) Proforma of Price Schedule is to be filled in very carefully, preferably
typed. Any alteration/correction must be initialed.
9.3(cid:9) The Bidder should quote the price(s) of goods according to the technical
specifications as provided in the Protbrma of Price Schedule and Technical
Specifications. The specilications of goods different from the ones
required(cid:9) the Purchaser shall straightway be rejected.
the Bidder is required to offer very competitive price((cid:9) All price(s) must
include the General Sales fax (GS I-) and other taxes and duties. ‘vhere
applicable. If there is no mention of taxes. the offered/quoted price w ill be
considered as inclusive of all prevailing taxes/duties. The benefit of
exemption from or reduction in the GST or other taxes during the contract.
period shall be passed on to the Purchaser
10.(cid:9) BID CURRENCIES
10.1(cid:9) Prices shall be quoted in Pakistani Rupees.
I I.(cid:9) DOCUMENTS(cid:9) ESTABLISHING(cid:9) BIDDER'S(cid:9) ELIGIBILITY(cid:9) AND
QUALIFICATION
11.1(cid:9) Documentary evidence should be submitted by the bidders along with the
technical proposal to prove their eligibility and qualifications to perform
the Contract to the Purchaser's satisfaction in the light of the following
criteria:
(i) Photo copy of National Tax Number (NTN)
(ii) Photo copy of General Sales Tax Number
(iii) The Bidder/Manufacturer will submit an affidavit on legal stamp
paper of Rs. 100/- to the effect that their firm has not been
blacklisted in the past on any ground by any Government (Federal
or Provincial). a local body or a public sector organization. The
Bidder will be debarred from the bidding process for submitting a
false statement:
(iv) the Bidder is required to pros ide with its technical proposal the
names of the goods 1br which it has quoted rates in the financial
proposal:
(v) The Bidder must indicate the country of origin, name of the
Manufacturer.
12.(cid:9) DOCUMENTS ESTABLISHING GOODS' ELIGIBILITY
12.1(cid:9) The Bidder shall furnish along with technical proposal. as part ol. its bid.
documents establishing eligibility and conformity of the eoods hich it
proposes to supply under the Contract.
12.2 Submission of Broacher:
(cid:9)(cid:9)
(a) The Bidder must submit, along with technical proposals,
original Broachers of quoted items for Verification by the
• procurement committee. No technical proposal / bid will be
considered in the absence of Broacher.
(b) The Bidder must submit, along with technical proposals,
sample(s) of quoted items (Wooden furniture, Instruments,
a
Iron/Flower bed Mattress Foam & Miscellaneous items) for
Verification by the procurement ccoonrnn iittee. No technical
proposal / bid will be considered in the absence of sample(s)
without which the offer will be rejected / ignore.
13.(cid:9) BID SECURITY
13.1(cid:9) The Bidder shall furnish, as part of its financial proposal. a I3id Securit>
(earnest money) in the amount specified in SCC. Unsuccessfill bidders'
Bid Security will be returned soon after approval of the successful Bidder.
The successful Bidder's Bid Security will be discharged upon signing of
contract and furnishing the Performance Security bond, duly guaranteed by
a scheduled bank.
13.2(cid:9) The Bid Security is required to protect the Purchaser against the risk of
Bidder's conduct. which would warrant the Security's lOrleiture:
13.3(cid:9) The Bid Security may be forfeited:
(a) ila Bidder withdraws its bid during the period of bid validity: or
(b) in the case of a successfid Bidder. the Bidder fails:
(i) to sign the Contract: or
(ii) to complete the supplies in accordance w ith the General
Conditions of Contract.
14.(cid:9) 13ID VALIDITY
14.1(cid:9) Bids shall remain open up to 30th June 2018. A bid valid for a shorter
period shall be treated as non-responsive.
1-1.2(cid:9) The Purchaser shall ordinarily be under an obligation to process and
evaluate the bids within the stipulated bid validit). period. However, for
any reasons to be recorded in writing, if an. extension is considered
necessar), all those who have submitted their bids shall be asked to extend
their respective bid validity period.
SUBMISSION OF BIOS
IS.(cid:9) SEALING AND MARKING OF BIDS
I5. I(cid:9) The envelopes shall be marked separately as "TECI INICAL PROPOSAL"
and "FINANCIAL PROPOSAL" in bold and leiible letters to avoid
contusion. The Bidder shall seal the proposals/bids in separate envelopes
and put them in a relatively bigger envelope to be sealed.
15.2(cid:9) The inner and outer envelopes shall:
a) be addressed to the Purchaser at the address given in the Tender
Notice: and
b) hear the Project name and address i.e. DIREC I OR sl I I)
ABDULLAH SHAH INSTITUTE OF MEDICAL AND
SCIENCES SEHWAN with the serial number indicated in the
Tender Notice, and a statement: "DO NOTOPEN- BEFORE." to be
completed within the time and date specified in the Tender Notice.
1 5 . 3(cid:9) The inner envelopes shall also indicate the name and address of the 13idder
to enable the Purchaser to return the bid unopened in case it is declared as
"non-responsive" or "late" as the case may be.
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(cid:9)(cid:9)
(cid:9)
15.4 If the outer and the inner envelopes are not sealed and marked as required,
the Purchaser will assume no responsibility for the bid's misplacement or
(cid:9)
premature opening.
•
16. DEADLINE FOR SUBMISSION OF BIDS
16.1(cid:9) Bids must be submitted by the bidders and received by the Purchaser at the
specified address not later than the time and date specified in the Tender
Notice.
16.2 The Purchaser may, at its convenience, extend this deadline for submission
of bids b amending the bidding documents in which case all rights and obligations of the
Purchaser and the Bidders previously subject to the deadline will thereafter be subject to
the deadline as extended.
17. LATE BID
17.1(cid:9) Any bid received by the Purchaser after the deadline for submission of
bids prescribed by the Purchaser shall not be entertained and returned
unopened to the bidder.
18. WITI IDRAWAL OF BIDS
18.1(cid:9) The Bidder may after its submission W ithdraw prior to the expiry of the
deadline prescribed for submission of bids.
OPENING AND EVALUATION OF BIDS
19. OPENING OF BIDS BY THE PURCHASER
19.1 The Purchaser will initially open only the envelopes marked
"TECHNICAL PROPOSAL" in the presence of Bidders' or their
representatives who choose to be present at the time of bid opening on the
date, time and place specified in the Tender Notice. The bidders or their
representatives who are present shall sign the Attendance Sheet evidencing
their attendance. The envelope marked as "FINANCIAL PROPOSAL"
shall be retained in the custody of Purchaser without being opened till the
completion of the evaluation process. Opening and Evaluation of Bids
19.2(cid:9) The bidders' names, item(s) for which they quoted their rate(s) and such
other details as the Purchaser may consider appropriate, will be announced
at the time of opening of technical proposals. However, at the time of
opening of Financial Proposals on a pre-indicated date, time and venue,
the bid prices, discounts (if any), and the presence or absence of requisite
Bid Security and such other details as the Purchaser. may consider
appropriate. will be announced.
19.3(cid:9) Any financial bid found without the prescribed bid security (earnest
money) shall be straightaway rejected even if it qualified in the process of
technical evaluation.
19.4(cid:9) The Purchaser will prepare minutes of the technical and financial bids
opening meetings and w ill get these minutes signed by the Head and
members of the Procurement Committee and submit for approval of the
competent authority.
20. CLARIFICATION OF BIDS
20.1(cid:9) During the process of evaluation of the bids. the Purchaser may ask a
Bidder for any clarifications of its bid. The request for such clarifications
and the response shall be in writing. However, no change in the quoted
price or substance of the bid shall be sought, offered, or permitted.
21. PRELIMINARY EXAMINATION
21.1(cid:9) The Purchaser will examine the bids to determine whether they are
complete: whether any computational errors have been made: whether the
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requirM sureties have been furnished: whether the documents have been
properly signed and linked, and whether the bids are generally in order.
212(cid:9) Arithmetical errors in a financial bid will be rectified in the ibllowing
manner:
(i) If there is a discrepancy between the unit price and the total price
that is obtained by multiplying the unit price and quantity, the unit
price shall prevail, and the total price shall be corrected.
(ii) If there is a discrepancy between words and figures. the amount in
""orris will prevail.
If the Bidder/Supplier does not accept the correction of the errors.
its bid will be rejected.
I .3 The Procurement Committee may waive any minor infirmity, non-
conformity. or discrepancy in a bid if in their view. it does not constitute
some material deviation, provided that such \\ aker does not prejudice or
aNct the relative ranking of (cid:9) 13idder.
21.4(cid:9) If a bid is found substantially non-responsive. it will be rejected by the
Purchaser. It cannot subsequently be made responsive by the Bidder by
correction of the nonconformity / discrepancy.
22. EVALUATION & COMPARISON OF BIDS
22.1 The Purchaser will evaluate and compare the bids, which have been determined to
he substantially responsive.
22.2(cid:9) The technical proposals/bids will be evaluated on the basis of Technical
Specification / rule, previous supply experience, financial soundness
working period / backup service w ith part-without part and such other
details as the Purchaser may consider appropriate lir making a. sound
judgment. Howe\ yr. the financial proposal will be CA aluated on the basis
of price inclusive of prevailing taxes and duties and bid Security. being
major factor. without ignoring the other relevant conditions as well.
23. EVALUATION CRITERIA
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