OCR Admin Guide: Vocational Qualifications 2015/16

317 Pages·2016·4.13 MB·English

ADMIN GUIDE
VOCATIONAL QUALIFICATIONS
2015/16
Oxford Cambridge and RSA

Overview
This document is structured in chronological order of activity. Each box in the flow chart below
corresponds to a section in this Guide.

Section 3
Centre Approval and

Compliance

Section 4
Entries

Section 5
Access Arrangements
and
Special Consideration

Section 6 Section 8 Section 10
Remote Assessment Visiting Moderation e-Test Assessment
Arrangements Arrangements Arrangements

Section 7 Section 9
Verified Assessment Examination
Arrangements Arrangements

Section 11
Results and
Certification

Section 12
Post-Results Services

© OCR 2015 v1.2
Version control
This page lists all changes to this Admin Guide since publication on the OCR website
(www.ocr.org.uk/admin-guides). See Section 1.2 for details of how we communicate any changes
to centres.
Version Section Details of change Date
number changed
1.2 14.1 Last certification date added for PTLLS,CTLLS
and DTLLS 10318,10319,10320,10321 and
10322
February
14.1 Last entry and certification dates added for Level
2016
3 CLAiT 04638
2, 10.5, 10.8, Updated details regarding the withdrawal of
11.1, 14.1 Business Banking
1.1 1.5 Details of Twitter handle and blog web page December
updated 2015
14 The following expired qualifications have been
removed from the guide: 01793, 04313–04318,
06510, 06511, 06515, 06525, 06528–06530,
06534, 06755, 09885, 09886, 10186–10193,
10263, 10264, 10270, 10280, 10311, 10312
14 Last certification dates added for: 09622–09626,
04694, 10214, 07713–27, 07736–39, 07764–68,
10150–59
14.4 Details of Young Enterprise (QCF) qualifications
removed
14.9 Details of Level 3 Certificate in ICT Systems and
Principles for Professionals (PROCOM) (08734)
removed
14.9 Last entry date added for Digital Literacy (01779)
14.12 Correction to barred combinations for Personal
Life Skills suite
14.12 Details of Digital Employability suite added
14.15 Last entry dates added for Policing qualifications
Version 1 published online September 2015
Contents
1 Introduction 1
1.1 Purpose and scope of the Admin Guide 1
1.2 Changes to this Admin Guide 1
1.3 Apprenticeships 2
1.4 Forms of assessment 2
1.5 Obtaining further support and information 3
1.6 Contacting OCR 4
2 Key Dates 6
3 Centre Approval and Compliance 8
3.1 What is centre approval? 8
3.2 Applying for centre approval 8
3.3 Credit checking 8
3.4 Compliance 9
3.5 Reporting suspected malpractice 9
4 Entries 10
4.1 What are candidate entries? 10
4.2 Entry routes 10
4.3 Qualification entry summary 11
4.4 Qualification entry deadlines 11
4.5 Entry fees 12
4.6 Information required to make named entries 13
4.7 Information required to make unnamed entries 14
4.8 Making qualification entries 14
4.9 Viewing entries 15
4.10 Making test entries for Certificates in Management Consulting 16
4.11 Amending or withdrawing entries 17
5 Access Arrangements and Special Consideration 18
5.1 Access arrangements and reasonable adjustments 18
5.2 Special consideration 19
6 Remote Assessment Arrangements 20
6.1 Assessment 20
6.2 Certification claims 20
6.3 Making online claims via Interchange: using a web-based form 21
6.4 Making online claims via Interchange: uploading a spreadsheet 24
6.5 Checking the progress of a claim 24
6.6 Submitting an online claim via MAPS e-portfolio 25
6.7 Submitting candidate work following an online claim 26
6.8 Processing an online claim 28
6.9 Making a paper-based claim for Using ICT Entry 3 28
6.10 Feedback reports 29
7 Verified Assessment Arrangements 30
7.1 External verifier allocation and visits 30
7.2 Centre assessment 30
7.3 Evidence 31
7.4 Making claims 32
7.5 External verification 32
7.6 External verifier reports 33
7.7 Direct claim status (DCS) 33
OCR Admin Guide: Vocational Qualifications 2015/16 v1.2
8 Visiting Moderation Arrangements 34
8.1 Visiting moderator allocation and visits 34
8.2 Centre assessment 34
8.3 Making an online claim 35
8.4 Sampling 36
8.5 Preparing for the moderation visit 36
8.6 The moderation visit 36
8.7 After the moderation visit 37
9 Examination Arrangements 38
9.1 Timetabled and window-based test dates 38
9.2 Centre responsibilities 40
9.3 Assessment materials 40
9.4 Material security 41
9.5 Examination equipment 41
9.6 Identity of candidates 42
9.7 Invigilator arrangements 42
9.8 Printing arrangements 43
9.9 Submitting tests for marking 43
10 e-Test Assessment Arrangements 46
10.1 About e-tests 46
10.2 Signing up for e-testing 47
10.3 Practice e-tests 48
10.4 Entering for e-tests 48
10.5 Scheduling e-tests 50
10.6 e-Test fees 51
10.7 Preparing candidates for e-tests 51
10.8 Conducting e-tests 51
10.9 Security 53
10.10 Claiming units from other awarding bodies 53
11 Results and Certification 54
11.1 When will results and/or certificates be issued? 54
11.2 What will centres receive? 55
11.3 Certificates 55
11.4 Replacement certificates 56
12 Post-Results Services 57
12.1 Missing or incomplete results 57
12.2 Enquiries about results 57
12.3 Access to scripts 59
13 Reference 61
13.1 Glossary 61
13.2 Documents referred to in the text 62
13.3 Useful websites 63
14 Entry Codes 64
14.1 Advice and Guidance 65
14.2 Bookkeeping and Accounting 71
14.3 Business and Administration 72
14.4 Business Enterprise and Support 93
14.5 Contact Centres 96
14.6 Customer Service 103
14.7 Health and Safety 112
14.8 Health and Social Care 113
14.9 ICT 199
OCR Admin Guide: Vocational Qualifications 2015/16 v1.2
14.10 Languages 228
14.11 Learning and Development 249
14.12 Life and Living Skills 252
14.13 Logistics 261
14.14 Management 269
14.15 Police 279
14.16 Product Design and Development 282
14.17 Retail 282
14.18 Skills for life 290
14.19 Teacher/Trainer 297
OCR Admin Guide: Vocational Qualifications 2015/16 v1.2

1 Introduction
1.1 Purpose and scope of the Admin Guide
The purpose of this Admin Guide is to assist exams officers and teachers within registered OCR
centres with the administration of many of OCR’s vocational qualifications. This document should
be read in conjunction with JCQ guidance and the OCR centre handbooks for each qualification.
See Section 1.2 for details of how we will communicate any additions or changes to this Admin
Guide.
The following qualifications have their own administrative guides, which can be downloaded from
the OCR website (www.ocr.org.uk/i-want-to/admin-guides).
• 14–19 qualifications • Cambridge Nationals
(including GCE AS/A Level, GCSE,
• Cambridge Technicals
Entry Level Certificate, FSMQ, Level 2
Award, Level 1/2 Certificate, Level 3 • Cambridge Technicals for Engineering
Certificate, Principal Learning and
Project) • Essential Skills Wales
• Apprenticeships • Functional Skills
• Cambridge Progression in Maths and .
English
1.2 Changes to this Admin Guide
All qualifications within this Guide have an accreditation period assigned to them, which means
that they have a start date and an end date. We publish a monthly guide to our vocational
qualifications which are approaching last entry or last certification date within the next six months.
It is important that centres check this document regularly for updates. The guide can be
downloaded from the OCR website (www.ocr.org.uk/ocr-for/exams-officers/key-dates-and-
timetables). When new qualifications are introduced during 2015/16, and if there are any
subsequent changes or additions to this Admin Guide, we will update the online version, available
to download from the OCR website (www.ocr.org.uk/admin-guides).
Any changes will be clearly identified on the version control page in the Admin Guide (the page
before the contents page) and the version number will be updated accordingly in the footer.
We will also notify centres of any amendments to this Admin Guide in our monthly Subject
Information Update email.

OCR Admin Guide: Vocational Qualifications 2015/16 v1.2 1
1.3 Apprenticeships
Apprenticeships are open to anyone aged 16 or over, and provide candidates with a combination
of study and work experience to prepare them for their career.
Apprenticeships are currently made up of the following components:
• Competence – Details of these components are available within this Admin Guide.
• Knowledge – Details of these components are available within this Admin Guide.
• Transferable skills (Functional Skills) – Functional Skills is the mandatory component of
all Apprenticeship frameworks in England. Visit the OCR website (www.ocr.org.uk/admin-
guides) to download the OCR Admin Guide: Functional Skills.
• Employee Rights and Responsibilities (ERR) – Formally assessed, depending on the
level.
• Personal, Learning and Thinking Skills (PLTS) – In England, PLTS are part of the
framework at Levels 2 and 3 and must be formally assessed. They may also be included in
Higher Apprenticeship frameworks (Levels 4–7) if they are considered necessary. They are
normally mapped to the knowledge and competence components of the framework.
Apprenticeships are in the process of being reformed so that the frameworks will gradually be
replaced with standards written by employers. For the latest information on OCR’s
Apprenticeships, please see the OCR website (www.ocr.org.uk/apprenticeships) where you can
also download our Admin Guide: Apprenticeships.
For more information on Apprenticeship Frameworks, please see Apprenticeship Frameworks
Online (www.afo.sscalliance.org).
1.4 Forms of assessment
Qualifications are referred to as being unitised, which means that the assessment has been split
into separately assessed units, often taken at different stages of the learning.
Some qualifications consist of a mixture of assessment. The form of assessment for each unit is
provided in the Entry Codes section of this Admin Guide. Assessments have been split into the
following groups as they have similar arrangements:
• Remote assessments (Section 6) – These are usually on-demand, portfolio-based
qualifications, which can take place any time at a centre’s request. The candidate work is
then sent to be moderated or examined remotely by an OCR examiner-moderator.
• Verified assessments (Section 7) – These are centre-assessed qualifications which are
externally verified by an OCR external verifier during a centre visit.
• Visiting moderation assessments (Section 8) – These are centre-assessed qualifications
which are externally moderated by an OCR visiting moderator during a centre visit.
• Paper-based examinations (Section 9) – These are exams or tests which take place on
timetabled OCR-set dates, on dates scheduled by the centre within an OCR-set testing
window or on demand within the centre.
• e-Tests (Section 10) – These are on-screen exams or tests which take place on demand or
on dates scheduled by the centre within an OCR-set testing window.
Please note that OCR assessors are not available to conduct any assessment from
18 to 31 August 2016.
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