North Bay Jack Garland Airport Corporation Rehabilitation of the Airport Electrical Power Supply ...

257 Pages·2017·5.03 MB·English

by  Aziz Sene

North Bay Jack Garland Airport Corporation

Rehabilitation of the Airport

Electrical Power Supply Systems for

Both Standard and Emergency Power

NTB-00005171-A0

ISSUED FOR TENDER CONTRACT

exp Services
885 Regent Street
Suite 3-6A
Sudbury, ON P3E 5M4
Canada

Rev. Status Prepared By / Date Checked By / Date Approved By / Date
D Issued For Tender A. Sene / 2016-07-27 J.Santerre / 2017-02-07 A. Sene / 2017-02-07
SECTION 00 11 16
INVITATION TO BID – Page 2

REHABILITATION OF THE AIRPORT ELECTRICAL POWER
SUPPLY SYSTEMS FOR BOTH STANDARD AND
EMERGENCY POWER - TENDER NO. T0001

Sealed Tenders, clearly marked as to contents, on supplied forms, will be received by the Manager of the
North Bay Jack Garland Airport Corporation, 50 Terminal Road North Bay Ontario P1B 8G2, no later than
1:00:00 p.m. (E.S.T.), Friday, March 31, 2017. Tender documents should be marked – North Bay
Airport Jack Garland Airport Corporation, Rehabilitation of the Airport Electrical Power Supply
Systems For both Standard and Emergency Power – Tender No. T0001.

Scope of Work:

North Bay Hydro Scope of Work includes:
 Pad mounted Switchgear (PMS), Main Step down Transformers and Buried duct banks installations
and main primary cables pull/runs.

Contracting Party Scope of Work includes:
 Equipment Rentals (Generators, Automatic Transfer Switches and Transformers)
 Building No.5/IPU Shelter Removals and Installations
 Administration Building Removals and Installations
 Maintenance Garage Removals and Installations
 Outdoor Substation’s Decommissioning/Demolitions
 Airfield Electrical Center Removals and Installations

Plans/Drawings/General Arrangements, specifications and tender forms may be obtained from
www.merx.com.

A Bid Bond or Certified Cheque in the amount no less than 10% (ten percent) of the Tender Price and
an Agreement to Bond must accompany each Tender. The successful Tenderer will be required to
provide a 50% Performance Bond and a 50% Labour and Material Payment Bond, upon execution of the
Contract.

There will be a PRE-BID MEETING/SITE INSPECTION February 28, 2017 at 10:00 a.m. at the North
Bay Jack Garland Airport. The meeting will begin in the Air Terminal Building. Attendance is mandatory.

The lowest or any Tender will not necessarily be accepted. All inquiries and questions should be referred
to exp Services.

Mr. Jack Santerre Mr. Aziz Sene, P.Eng.
Airport Manager Project Manager, Sr. Electrical/Automation Engineer
North Bay Jack Garland Airport 885 Regent Street, Suite 3-6A
50 Terminal Road, Suite 1 Sudbury, ON P3E 5M4
North Bay, ON P1B 8G2 Tel: [phone] Ext.3940
Tel: [phone] Cell: 705-822-9362
Fax: [phone]
SECTION 00 11 16
INVITATION TO BID – Page 3

Tender Closing Date: 1:00:00 p.m. (E.S.T.) on Friday March 31, 2017
TENDERER’S CHECK LIST

Before Submitting your tender, check the following points:

 Has your tender been signed, sealed and witnessed and placed in the official
tender envelope?

 Have you enclosed the Tender Deposit, i.e. certified cheque or bid bond?
(Whichever is required by the Contract Documents)?

 Have you signed and sealed the Bid Bond or certified cheque?

 Have you enclosed the Agreements to Bond, signed and sealed by your
proposed Surety?

 Have you completed all schedules and prices in the Form of Tender?

 Have you included the number of addenda included in the tender price?

 Have you shown the time for completion of the work? (if applicable)

 Have you listed your Sub-Contractors?

 Have you listed your Experience in Similar Work?

 Have you listed your Senior Staff?

 Are the documents complete?

 Have you used the official tender envelope?

Note: Your tender will be informal and may be disqualified if ANY of the foregoing points (if
applicable) have not been complied with.

MAKE SURE THAT YOU SEAL THE TENDER IN YOUR ENVELOPE.
SECTION 00 21 13
INSTRUCTIONS / INFORMATION FOR TENDERERS – Page 4

INFORMATION FOR TENDERERS

1. SCOPE OF WORK
This contract provides for the construction of all work as outlined in the Form of Tender, Contract
Drawings, Special Provisions, Appendices and generally detailed in the Tender Ad.
2. BIDDERS CONFERENCE
There is a Pre-Bid Meeting / Site Inspection scheduled for Tuesday, February 28, 2017 at 10:00
a.m. at the North Bay Jack Garland Airport. The meeting will begin in the Air Terminal Building.
Attendance in mandatory.
3. DOCUMENTS
Plans/Drawings/General Arrangements, Specifications, Appendices and Tender Forms may be
obtained from www.merx.com .
4. PRODUCT/SYSTEM OPTIONS
4.1. The specification requires the use of specific products, materials, manufacturers, methods and
procedures, and may also identify Acceptable Alternates to those requirements, within the
specification.
4.2. Alternatives to products, materials, manufacturers, methods and procedures which are
specified or Acceptable Alternates, will be considered by the Consultant upon detailed
submissions received no less than ten (10) calendar days before the date specified for receipt
of Tenders, and if accepted will be identified as an Approved Alternate by addendum.
4.3. The Base Bid includes the use of products, materials, manufacturers, methods and procedures
which are specified, or an Acceptable Alternate, or an Approved Alternate, and the Bidder may
choose which to use.
4.4. If an Acceptable Alternate Manufacturers is identified in the specification without specific
Acceptable Alternate products, the products manufactured by the alternate manufacturer must
be equivalent in quality, performance and operating characteristics to that which is specified to
be acceptable for use, and such acceptability is not guaranteed by the identification of the
alternate manufacturer or supplier in the specification. If the product manufactured by the
alternate manufacturer is determined by the Consultant to not be equivalent, provide the
specified product at no change in contract price. Bidders may submit specific product data by
an Acceptable Alternate Manufacturer during the tendering period for review and if acceptable,
the product will be identified as an Approved Alternate by addendum.
4.5. Base Bid includes the cost of changes in the Work required to accommodate Acceptable
Alternates, Approved Alternates and equivalent products by acceptable alternate suppliers.
4.6. Bidder Proposed Alternates may be included in the space provided on the Tender Form
without prior approval, but the price for using Bidder Proposed Alternates is not included in the
Base Bid Price.
4.7. Additions to, or deletions from, the Base Bid for the incorporation of Prescribed Alternates must
be provided on the Tender Form.
4.8. The price adjustments offered for Prescribed Alternates and Bidder Proposed Alternates
include all changes to the Work required for their incorporation into the Work.
4.9. North Bay Jack Garland Airport Corporation reserves the right to accept or reject Bidder
Proposed Alternates and Prescribed Alternates.
4.10. If a Bidder Proposed Alternate or a Prescribed Alternate is accepted by the Owner, the Base
Bid will be adjusted as offered in determining the Contract Price.

5. DELIVERY AND OPENING OF TENDERS
5.1. Tenders sealed in official tender envelope plainly marked, “North Bay Airport Corporation,
Rehabilitation of the Airport Electrical Power Supply Systems For both Standard and
SECTION 00 21 13
INSTRUCTIONS / INFORMATION FOR TENDERERS – Page 5

Emergency Power – Tender No. T0001” will be received by the Manager of the North Bay Jack
Garland Airport Corporation, 50 Terminal Road North Bay Ontario P1B 8G2 Attention: Mr. Jack
Santerre, until 1:00 p.m. Friday, March 31, 2017.

The lowest or any tender not necessarily accepted.
5.2. On the closing date, and commencing one (1) hour after the advertised closing time (local
time), the Tender will be read and recorded publicly by the North Bay Jack Garland Airport
Corporation, in the Airport Managers Office.

6. TENDER DEPOSIT
Each tender must include a tender deposit in the form of a Bid Bond or certified cheque in the
amount no less than 10% (ten percent) of the Tender Price payable to the North Bay Jack Garland
Airport Corporation. The amount of the Tender Deposit shall be stated in the appropriate part of the
Form of Tender. If a tenderer, after he has been notified that his tender has been recommended to
the North Bay Jack Garland Airport Corporation for acceptance, fails to execute the agreement and
provide the Contract Bond and other documents as herein specified, the North bay Jack Garland
Airport Corporation may retain the tender deposit for his use and may accept any other tender, or
call new tenders.
The tender deposits of all tenderers except the two (2) lowest tenderers will be returned immediately
following the award of the Contract. The tender deposits of the two (2) lowest tenderers will be
retained until the Performance Bond and Payment Bond and the other documents required herein
have been furnished to the satisfaction of the North Bay Jack Garland Airport Corporation and the
Engineer, save that if a tenderer has not been accepted and the Agreement executed within (60)
days after the date of opening tenders, their tender deposit will be returned. After the execution of
the Contract and the receipt by the Engineer of the Performance Bond and the Payment Bond the
tender deposit of the successful tenderer and second low bidder shall be returned by registered mail
or by hand.
7. DISQUALIFICATIONS OF TENDERS
Under no circumstances will tenders be considered which:
a) Are received after 1:00:00 p.m. the advertised closing date for tenders;
b) Are not accompanied by a tender deposit as specified; and
c) Are not accompanied by an “Agreement to Bond” form, duly executed by the Bonding
Company.
8. OMISSION
The North Bay Jack Garland Airport Corporation reserves the right in its sole discretion to accept or
reject all or part of any bid which is non-compliant with the requirements of this invitation.
9. WITHDRAWAL OR QUALIFYING OF TENDERS
A tenderer who has already submitted a tender may submit a further tender at any time up to the
official Closing time. The last tender received shall supersede and invalidate a tender previously
submitted by that tenderer for the Contract.
A tenderer may withdraw or qualify his tender at any time up to the Official Closing time by
submitting a letter bearing his signature and seal as in his tender to the North Bay Jack Garland
Airport Corporation who will mark there on the time and date of receipt and will place the letter in the
tender box. No facsimile, telegraph or telephone calls will be considered.
10. INFORMAL OR UNBALANCED TENDERS
Tenders which are incomplete, conditional, illegible, or obscure, or that contain additions not called
for, reservations, erasures, alterations or irregularities of any kind may be rejected as informal.
SECTION 00 21 13
INSTRUCTIONS / INFORMATION FOR TENDERERS – Page 6

Tenders that contain prices which appear to be so unbalanced as likely to affect adversely the
interests of the North Bay Jack Garland Airport Corporation may be rejected.
Wherever in a tender the amount for an item does not agree with the extension of the estimated
quantity and the tendered unit price, the unit price shall govern and the amount and the Total Tender
price shall be corrected accordingly.
Tenderers who have submitted tenders that have been rejected by the North Bay Jack Garland
Airport Corporation because of informalities will normally be notified of the reasons for the rejection
within ten (10) days after the closing date of the tenders.
11. EXAMINATION OF SITE
The information shown on plans, General Arrangements regarding existing above ground and
underground services and features is plotted from information available; however, no guarantee is
given as to the accuracy or completeness of the data and/or detail indicated and the Engineer will
assume no responsibility for the accuracy or completeness of such information. Each tenderer must
visit the site of work before submitting his tender and must satisfy himself by personal examination
as to the local conditions to be met with during the construction and conduct of the work. He shall
make his own estimate of materials and conditions. He is not to claim at any time after submission of
thus tender that there was any misunderstanding of the terms and conditions of the Contract relating
to site conditions.
To make arrangements for access to the site, tenderers are to contact Mr. Jack Santerre, Airport
Manager, at 705-474-3020. The airport is an operational aviation facility. It is a federal offence to
enter the property without authorization.
12. INFLUENCE
No person, company, corporation or organization shall attempt in any way, either in private or in
public, to influence the outcome of any Airport purchasing or disposal process.
The bid, quotation or proposal of any person, company, corporation or organization that does
attempt to influence the outcome of any Airport purchasing or disposal process will be disqualified,
and the person, company, corporation or organization may be subjected to exclusion or suspension
under the Vendor Performance Policy.
13. TENDER
Each tender shall include a completed Form of Tender, Statements ‘A’ to ‘D’, an Agreement to Bond,
designated Jurisdiction policy, and a Statutory Declaration Re: Tender, all as bound herein and a
tender is instructed elsewhere herein, together with any further forms or sheets which the tender is
instructed elsewhere herein, or in any addendum hereto, to submit with their tender. Tenderer may
retain the rest of the tender documents issued. The tenderer shall give the total tender price both in
words and in figures and shall fill in all blank spaces for unit prices, item prices, lump sums, and
other information in the Form of Tender.
14. OMISSIONS AND DISCREPANCIES
Should a tenderer find discrepancies in, or omissions from the drawings, specifications or other
tender documents, or should he be in doubt as their meaning, he should notify the Engineer,
preferably in writing and not later than eight days before the closing date for tenders. If the Engineer
considers that a correction, explanation or interpretation is necessary or desirable, he will issue an
addendum to all who have taken out tender documents.
15. INTERPRETATIONS, ADDENDA AND COMMUNICATIONS
No oral interpretations shall be made to a tenderer as to the meaning of any of the tender
documents, or be effective to modify any other provisions of the tender documents. Every request for
an interpretation shall be made in writing, addressed and forwarded to the Engineer.
SECTION 00 21 13
INSTRUCTIONS / INFORMATION FOR TENDERERS – Page 7

All technical inquiries shall be addressed to Mr. Aziz Sene, P.Eng, by email at [email protected].
The deadline for questions will be Tuesday March 7, 2017 at 5:00pm (EST).
Addenda will not be issued later than two (2) business days prior to tender close.
16. ACCEPTANCE OR REJECTION OF TENDERS
The North Bay Jack Garland Airport Corporation reserves the right to reject any or all tenders in his
best interest. The lowest or any tender will not necessarily be accepted.
17. AGREEMENT
The tenderer agrees that, if requested to do so by the North Bay Jack Garland Airport Corporation or
anyone acting on its behalf within sixty (60) days after the date of the opening tenders, he will
execute in quadruplicate and return to the North Bay Jack Garland Airport Corporation the
Agreement in the form bound herein within seven (7) days after being so requested. If the tenderer
has not been so requested within the said sixty (60) days or if the Engineer’s written order to
commence work has not been mailed or delivered to the tenderer or his office or his postal address
within the 60 days, the tenderer may, unless he has otherwise agreed or offered and except as
otherwise provided herein, withdraw his tender.
18. PERFORMANCE AND PAYMENT BONDS
The Contractor, together with a surety company approved by the North Bay Jack Garland Airport
Corp. and authorized by law to carry on business in the Province of Ontario, shall, unless otherwise
directed, furnish the North Bay Jack Garland Airport Corporation a Performance Bond in the amount
of ten percent (10%) and a separate Labour and Material Payment Bond each in the amount of ten
percent (10%) of the total tender price and such additional amount, if any, as may be required by the
North bay Jack Garland Airport Corporation. The tenderer shall tender for the cost of the bonds in
the appropriate tender items for each part of the contract.
The tenderer shall include with his tender the Agreement to Bond in the form enclosed herewith
executed under its corporate seal by the surety company from which he proposes to obtain the
required bonds.
The tenderer will be required to furnish the Performance Bond and the Labour and Material Payment
Bond in quadruplicate as required herein within seven (7) days after notification of the execution of
the agreement by the North Bay Jack Garland Airport Corporation has been mailed to him. One (1)
copy of the said bonds shall be bound into each of the four executed sets of the Contract.
19. OWNER’S RIGHT TO MAKE CHANGES
19.1. North Bay Jack Garland Airport Corporation, through the Engineer, without invalidating the
Contract, may make:
.1 Changes in the Work consisting of additions, deletions or other revisions to the Work by
Change Order of Change Directive, and
.2 Changes to the Contract Time for the Work, or any part thereof, by Change Order.
19.2. The Contractor shall not perform a change in the Work without a Change Order or a Change
Directive.
20. CHANGE ORDER
20.1. When a change in the work is proposed or required, the Engineer will provide the Contractor
with a written description of the proposed change in the Work. The Contractor shall promptly
present, in a form acceptable to the Engineer, a method of adjustment or an amount of
adjustment for the Contract Price, if any, and the adjustment in the Contract Time, if any, for
the proposed change in the Work.
20.2. When the Owner and Contractor agree to the adjustments in the Contract Price and Contract
Time or to the method to be used to determine the adjustments, such agreement shall be
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INSTRUCTIONS / INFORMATION FOR TENDERERS – Page 8

effective immediately and shall be recorded in a Change Order. The value of the work
performed as the result of a Change Order shall be included in the application for progress
payment.
21. CHANGE DIRECTIVE
21.1. If North Bay Jack Garland Airport Corporation (the Owner) requires the Contractor to proceed
with a change in the Work prior to the Owner and the Contractor agreeing upon the
corresponding adjustment in Contract Price and Contract Time, the Owner, through the
Engineer, shall issue a Change Directive.
21.2. A Change Directive shall only be used to direct a change in the Work which is within the
general scope of the Contract Documents.
21.3. A Change Directive shall not be used to direct a change in the Contract Time only.
21.4. Upon receipt of a Change Directive, the Contractor shall proceed promptly with the change in
the Work.
21.5. For the purpose of valuing Change Directives, changes in the Work that are not substitutions or
otherwise related to each other shall not be grouped together in the same Change Directive.
21.6. The adjustment in the Contract Price for a change carried out by way of a Change Directive
shall be determined on the basis of the cost of the Contractor’s actual expenditures and
savings attributable to the Change Directive:
.1 If the change results in a net increase in the Contractor’s cost, the Contract Price shall be
increased by the amount of the net increase in the Contractor’s cost, plus the Contractor’s
percentage fee on such net increase.
.2 If the change results in a net decrease in the Contractor’s cost, the Contract Price shall be
decreased by the amount of the net decrease in the Contractor’s cost, without adjustment
for the Contractor’s percentage fee.
.3 The Contractor’s fee shall be as specified in the Contract Documents or as otherwise agreed
by the parties.
21.7. The cost of performing the work attributable to the Change Directive shall be limited to the
actual cost of the following:
.1 salaries, wages and benefits paid to personnel in the direct employ of the Contractor under a
salary or wage schedule agreed upon by the Owner and the Contractor, or in the absence
of such a schedule, actual salaries, wages and benefits paid under applicable bargaining
agreement, and in the absence of a salary or wage schedule and bargaining agreement,
actual salaries, wages and benefits paid by the Contractor, for personnel
1) stationed at the Contractor’s field office, in whatever capacity employed;
2) engaged in expediting the production or transportation of material or equipment, at shops
or on the road;
3) engaged in the preparation or review of Shop Drawings, fabrication drawings, and
coordination drawings; or
4) engaged in the processing of changes in the Work.
.2 contributions, assessments or taxes incurred for such items as employment insurance,
provincial or territorial health insurance, workers' compensation, and Canada or Quebec
Pension Plan, insofar as such cost is based on wages, salaries or other remuneration paid
to employees of the Contractor and included in the cost of the Work;
.3 travel and subsistence expenses of the Contractor's personnel;
.4 all Products including cost of transportation thereof;
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INSTRUCTIONS / INFORMATION FOR TENDERERS – Page 9

.5 materials, supplies, Construction Equipment, Temporary Work, and hand tools not owned by
the workers, including transportation and maintenance thereof, which are consumed in the
performance of the lion; and cost less salvage value on such items used but not consumed,
which remain the property of the Contractor,-
.6 all tools and Construction Equipment, exclusive of hand tools used in the performance of the
Work, whether rented from or provided by the Contractor or others, including installation,
minor repairs and replacements, dismantling, removal, transportation, and delivery cost
thereof;
.7 all equipment and services required for the Contractor’s field office;
.8 deposits lost;
.9 the amounts of all subcontracts;
.10 quality assurance such as independent inspection and testing services;
.11 charges levied by authorities having jurisdiction at the Place of the Work,
.12 royalties, patent licence fees and damages for infringement of patents and cost of defending
suits therefor subject always to the Contractor's obligations to indemnify the Owner as
provided in paragraph 10.3.1 of GC 10.3 - PATENT FEES;
.13 any adjustment in premiums for all bonds and insurance which the Contractor is required, by
the Contract Documents,
.14 to purchase and maintain;
.15 any adjustment in taxes, other than Value Added Taxes, and duties for which the Contractor
is liable;
.16 charges for long distance telephone and facsimile communications, courier services,
expressage, and petty cash items incurred in relation to the performance of the Work,
.17 removal and disposal of waste products and debris; and
.18 safety measures and requirements.
21.8. Notwithstanding any other provisions contained in the General Conditions of the Contract, it is
the intention of the parties that the cost of any item under any cost element shall cover and
include any and all costs or liabilities attributable to the Change Directive other than those
which are the result of or occasioned by any failure on the part of the Contractor to exercise
reasonable care and diligence in the Contractor’s attention to the Work. Any cost due to failure
on the part of the Contractor to exercise reasonable care and diligence in the Contractor’s
attention to the Work shall be borne by the Contractor.
21.9. The Contractor shall keep full and detailed accounts and records necessary for the
documentation of the cost of performing the Work attributable to the Change Directive and
shall provide the Consultant with copies thereof when requested.
21.10. For the purpose of valuing Change Directives, the Owner shall be afforded reasonable access
to all of the Contractor’s pertinent documents related to the cost of performing the Work
attributable to the Change Directive.
21.11. Pending determination of the final amount of a Change Directive, the undisputed value of the
Work performed as the result of a Change Directive is eligible to be included in progress
payments.
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INSTRUCTIONS / INFORMATION FOR TENDERERS – Page 10

21.12. If the Owner and the Contractor do not agree on the proposed adjustment in the Contract Time
attributable to the change in the Work, or the method of determining it, the adjustment shall be
referred to the Consultant for determination.
21.13. When the Owner and the Contractor reach agreement on the adjustment to the Contract Price
and to the Contract Time, this agreement shall be recorded in a Change Order.
22. CONCEALED OR UNKNOWN CONDITIONS
22.1. If the Owner or the Contractor discover conditions at the Place of the Work which are:
.1 subsurface or otherwise concealed physical conditions which existed before the
commencement of the Work which differ materially from those indicated in the Contract
Documents; or
.2 physical conditions, other than conditions due to weather, that are of a nature which differ
materially from those ordinarily found to exist and generally recognized as inherent in
construction activities of the character provided for in the Contract Documents,
Then the observing party shall give Notice in Writing to the other party of such conditions before they
are disturbed and in no event later than 5 Working Days after first observance of the conditions.
22.2. The Contractor will promptly investigate such conditions and make a finding. If the finding is
that the conditions differ materially and this would cause an increase or decrease in the
Contractor's cost or time to perform the hon, the Consultant, with the Owner's approval, will
issue appropriate instructions for a change in the Work.
22.3. If the Consultant finds that the conditions at the Place of the Work are not materially different or
that no change in the Contract Price of the Contract Time is justified, the Consultant will report
the reasons for this finding to the Owner and the Contractor in writing.
23. DELAYS
23.1. If the Contractor is delayed in the performance of the Work by an action or omission of the
Owner, Engineer or anyone employed or engaged by them directly or indirectly, contrary to the
provisions of the Contract Documents, then the Contract Time shall be extended for such
reasonable time as the Consultant may recommend in consultation with the Contractor. The
Contractor shall be reimbursed by the Owner for reasonable costs incurred by the Contractor
as the result of such delay.
23.2. If the Contractor is delayed in the performance of the Work by a stop work order issued by a
court or other public authority and providing that such order was not issued as the result of an
act or fault of the Contractor of any person employed or engaged by the Contractor directly or
indirectly, then the Contract Time shall be extended for such reasonable time as the
Cones/font may recommend in consultation with the Contractor. The Contractor shall be
reimbursed by the Owner for reasonable costs incurred by the Contractor as the result of such
delay.
23.3. If the Contractor is delayed in the performance of the Work by:
.1 labour disputes, strikes, lock-outs (including lock-outs decreed or recommended for its
members by a recognized contractors' association, of which the Contractor is a member or
to which the Contractor is otherwise bound),
.2 fire, unusual delay by common carriers or unavoidable casualties,
.3 abnormally adverse weather conditions, or
.4 any cause beyond the Contractor's control other than one resulting from a default or breach
of Contract by the Contractor,