Music Coordinator - Alaska School Activities Association

157 Pages·2013·6.63 MB·English

asaa music contact
Cam Bohman,
ASAA Music Coordinator
[email protected]
4048 Laurel Street, Suite 203
Anchorage, Alaska 99508
Phone:
ASSA [phone] ext 108
or [phone]
FAX:
[phone]
or [phone]
CELL:
[phone]
www.asaa.org
table of contents
ABOUT THIS HANDBOOK ...................................................................................................................................iii
ALL STATE MUSIC FESTIVAL GENERAL INFORMATION
FESTIVAL MISSION .......................................................................................................................................1
FESTIVAL BOARD OF CONTROL ....................................................................................................................1
FESTIVAL SEASON ........................................................................................................................................1
FESTIVAL ELIGIBILITY......................................................................................................................................1
FESTIVAL DATES, SITES, SELECTION ...............................................................................................................1
FESTIVAL FEES ..............................................................................................................................................2
FESTIVAL RULES ............................................................................................................................................2
FESTIVAL DISQUALIFICATIONS ......................................................................................................................3
FESTIVAL MUSIC ..........................................................................................................................................3
FESTIVAL AWARDS........................................................................................................................................4
FESTIVAL RECOMMENDED NUMBERS FOR BAND, ORCHESTRA, CHOIR ..........................................................4
FESTIVAL TIMELINE .......................................................................................................................................4
FESTIVAL CHAIRPERSON’S CHECKLIST (RESPONSIBILITIES & TIMELINE) .............................................................5
ALL-STATE BAND AUDITION REQUIREMENTS
STUDENT ELIGIBILITY ................................................................................................................ ...................9
SELECTION OF AUDITION REQUIREMENTS ............................................................................... ...................9
2013: Odd-NUMBERED YEARS REQUIREMENTS .............................................................................................9
2014: Even-NUMBERED YEARS REQUIREMENTS ...........................................................................................13
BAND-SPECIFIC NOTES ..............................................................................................................................16
BAND CHAIR AUDITION PROCEDURES .......................................................................................................17
ALL-STATE CHOIR AUDITION REQUIREMENTS
STUDENT ELIGIBILITY ..................................................................................................................................21
AUDITION REQUIREMENTS & GUIDELINES ..................................................................................................21
CHOIR-SPECIFIC NOTES .............................................................................................................................22
CHOIR OCTET PROCEDURES ......................................................................................................................23
CHOIR CHAIR AUDITION PROCEDURES .....................................................................................................24
ALL-STATE ORCHESTRA AUDITION REQUIREMENTS
STUDENT ELIGIBILITY ..................................................................................................................................29
AUDITION REQUIREMENTS & GUIDELINES ..................................................................................................29
ORCHESTRA-SPECIFIC NOTES .....................................................................................................................30
ORCHESTRA CHAIR AUDITION PROCEDURES ..............................................................................................31
FESTIVAL AUDITION RECORDING
STUDENT INSTRUCTIONS ...........................................................................................................................35
DIRECTOR INSTRUCTIONS ..........................................................................................................................35
BAND-SPECIFIC INSTRUCTIONS ..................................................................................................................35
CHOIR-SPECIFIC INSTRUCTIONS .................................................................................................................35
ORCHESTRA-SPECIFIC INSTRUCTIONS .........................................................................................................35
FESTIVAL AUDITION SUBMITTAL
REQUIRED MATERIALS ................................................................................................................................36
DIRECTOR’S CHECKLIST FOR SUBMISSION ..................................................................................................37
DIRECTOR’S CHECKLIST FOR AFTER NOTIFICATION OF SELECTION .................................................................37
ALTERNATES PROCEDURES .........................................................................................................................37
ON-LINE AUDITION PROCEDURES .............................................................................................................38
FESTIVAL ADJUDICATION PROCEDURES
ADJUDICATION PROCEDURES ....................................................................................................................39
BAND-SPECIFIC INSTRUCTIONS ..................................................................................................................40
CHOIR-SPECIFIC INSTRUCTIONS .................................................................................................................40
ORCHESTRA-SPECIFIC INSTRUCTIONS .........................................................................................................40
FESTIVAL COORDINATOR RESPONSIBILITIES
COORDINATOR RESPONSIBILITIES ..............................................................................................................41
ADMINISTERING THE ADJUDICATION PROCESS ..........................................................................................41
STUDENT MUSIC PACKETS .........................................................................................................................41
GUEST CONDUCTORS ...............................................................................................................................41
LOGISTICS .................................................................................................................................................41
SUPERVISION OF GROUP REHEARSALS .......................................................................................................41
COORDINATION OF SCHOOL MUSIC DIRECTORS ......................................................................................42
GIFTS ........................................................................................................................................................42
CONCERT CONCLUSION...........................................................................................................................42
BAND / ORCHESTRA-SPECIFIC INSTRUCTIONS ............................................................................................42
CHOIR-SPECIFIC INSTRUCTIONS .................................................................................................................43
CHOIR OCTET RESPONSIBILITIES .................................................................................................................43
CHOIR CHAIR AUDITION RESPONSIBILITIES .................................................................................................43
MUSIC FESTIVAL FORMS
FESTIVAL INTENT FORM .............................................................................................................................47
BAND ROSTER ..........................................................................................................................................48
CHOIR ROSTER .........................................................................................................................................49
ORCHESTRA ROSTER .................................................................................................................................50
BAND APPLICATION ..................................................................................................................................51
CHOIR APPLICATION .................................................................................................................................52
2013 - 2014 • Alaska School Activities Association • Music Handbook Table of Contents i
ORCHESTRA APPLICATION ........................................................................................................................53
BAND DIRECTOR’S REGISTRATION .............................................................................................................54
CHOIR DIRECTOR’S REGISTRATION ............................................................................................................55
ORCHESTRA DIRECTOR’S REGISTRATION ...................................................................................................56
BAND ADJUDICATION - BRASS / WOODWINDS ........................................................................................57
BAND ADJUDICATION - PERCUSSION ........................................................................................................58
BAND ADJUDICATION – PIANO ............................................................................................................... 59
CHOIR ADJUDICATION .............................................................................................................................60
ORCHESTRA ADJUDICATION .....................................................................................................................62
BAND FINAL RANKING SHEET ..................................................................................................................63
CHOIR FINAL RANKING SHEET ..................................................................................................................65
ORCHESTRA FINAL RANKING SHEET .........................................................................................................69
CHOIR CHAIR AUDITION RATING GRID ......................................................................................................71
BAND/ORCHESTRA INSTRUMENT CHAIR AUDITION RATING GRID .............................................................73
CHOIR OCTET FORM ................................................................................................................................74
CHOIR OCTET TALLEY FORM .....................................................................................................................75
BAND MUSIC WORKSHEET ........................................................................................................................76
MIXED CHOIR MUSIC WORKSHEET ............................................................................................................78
ORCHESTRA MUSIC WORKSHEET ...............................................................................................................79
TREBLE CHOIR MUSIC WORKSHEET ............................................................................................................80
ALL-STATE MUSIC FESTIVAL EVALUATION FORM ............................................................................................81
BOARD OF CONTROL HEARING POLICY SAMPLE FORM ..............................................................................82
BOARD OF CONTROL APPEAL REQUEST FORM ...........................................................................................83
SOLO & ENSEMBLE FESTIVAL
GENERAL INFORMATION ...........................................................................................................................87
FESTIVAL MISSION .....................................................................................................................................87
FESTIVAL SEASON ......................................................................................................................................87
FESTIVAL ELIGIBILITY....................................................................................................................................87
FESTIVAL DATES, SITES, SELECTION .............................................................................................................87
SPECIAL ON-LINE AUDITION PROCEDURES .................................................................................................88 .
FESTIVAL RULES ..........................................................................................................................................88
FESTIVAL DISQUALIFICATIONS ....................................................................................................................89
FESTIVAL SCHEDULE TENTATIVE ...................................................................................................................91
FESTIVAL ADJUDICATION CATEGORY NOTES .............................................................................................91
FESTIVAL COMMAND PERFORMANCE ........................................................................................................91
FESTIVAL AWARDS......................................................................................................................................94
FESTIVAL TIMELINE .....................................................................................................................................94
FESTIVAL CHAIRPERSON’S CHECKLIST (RESPONSIBILITIES & TIMELINE) ...........................................................95
SOLO & ENSEMBLE FESTIVAL FORMS
SOLO APPLICATION ...................................................................................................................................99
ENSEMBLE APPLICATION ..........................................................................................................................100
EXHIBITION ENSEMBLE APPLICATION ........................................................................................................101
SPECIAL NEED FOR ON-LINE AUDITION TO QUALIFY FOR STATE FESTIVAL ..................................................102
QUALIFYING MUSIC FESTIVAL APPLICATION ..............................................................................................103
SOLO ADJUDICATION ..............................................................................................................................104
SMALL ENSEMBLE (2-8 PEOPLE) ADJUDICATION .........................................................................................105
LARGE ENSEMBLE (9-16 PEOPLE) ADJUDICATION .......................................................................................106
JAZZ / MUSICAL THEATER / SHOW CHOIR / SWING CHOIR ....................................................................107
PERCUSSION ADJUDICATION ...................................................................................................................108
PIANO / HARP ADJUDICATION ................................................................................................................109
GENERAL SOLO & ENSEMBLE EVALUATION FORM .................................................................................. 110
ADJUDICATOR SOLO & ENSEMBLE EVALUATION FORM ........................................................................... 111
ADDENDUMS
ADDENDUM #1: ASAA ELIGIBILITY RULES ..................................................................................................115
ADDENDUM #2:.MINIMUM ELIGIBILITY RULES ...........................................................................................115
ADDENDUM #3: SCHOOL of ELIGIBILITY ENROLLMENT RULES ....................................................................115
ADDENDUM #4: SCHOOL-BASED MUSIC ACTIVITIES .................................................................................116
ADDENDUM #5: STATE AND REGIONAL MUSIC FESTIVAL DATES ................................................................117
ADDENDUM #6: DRESS CODE .................................................................................................................118
ADDENDUM #7: ASAA / AMEA RELATIONSHIP REGARDING STATE MUSIC FESTIVALS .................................118
ADDENDUM #8: ORIGINAL MUSIC STATEMENT .......................................................................................120
ADDENDUM #9: SCHOOL MUSIC DIRECTOR AS MUSIC SUPERVISOR ........................................................120
ADDENDUM #10: FREQUENTLY ASKED QUESTIONS ...............................................................................121
ADDENDUM #11: QUALIFYING & REGIONAL MUSIC FESTIVALS .............................................................. 122
ADDENDUM #12: TABLE of OCTAVE DESIGNATIONS ............................................................................. 124
ASAA ACTIVITY FORMS
ASAA CODE OF CONDUCT (fax to ASAA) ................................................................................................127
MUSIC SUPERVISION (fax to ASAA)...........................................................................................................128
MASTER ELIGIBILITY LIST (complete on-line) ..................................................................................................129
ACADEMIC AWARD ENTRY (complete on-line).............................................................................................130
TAD STUDENT, PARENT/GUARDIAN ACKNOWLEDGEMENT FORM .............................................................133
ASAA TAD POLICY ...................................................................................................................................135

HOME SCHOOL ACTIVITY, POLICY & PROCEDURAL FORMS
ASAA Guidelines for School Administrators When Implementing AS 14.30.365 in ASAA Member Schools ..............141
ASAA Eligibility Checklist for School Administrators ............................................................................................143
ASAA Eligibility Checklist for High School Students Enrolled in Alternative Education Programs as Defined in AS 14.30.365 (c) (1) ..146
List of Accreditation Agencies Recognized by the Alaska Department of Education and Early Development (DEED) ....149
ii Table of Contents 2013 - 2014 • Alaska School Activities Association • Music Handbook
About tHiS HAndbook
HANDBOOK CREATION 4) Deleted the need for Student Roster
Number on the student’s application blank
This Music Handbook covers instructions, guidance and
forms associated with both the All-State Music Festival 5) Deleted the need for PO #’s to be submit-
(Band, Choir and Orchestra) held in November and the ted before the festival
Solo & Ensemble Festival held in May. It is designed to pro-
b. ALL-STATE BAND:
vide comprehensive guidance and tools for music directors
1) Updated the PERCUSSION Audition
participating in local, regional and the state events.
Requirements for ODD years
2) Adapted the PERCUSSION Adjudication
HANDBOOK COMMITTEE
Form for use in both years
The predecessor to this 2013-14 handbook was the first
c. ALL-STATE CHOIR:
Music Festival Handbook created in 1996. This earli-
1) Clarified the responsibilities and proce-
er version was developed by a number of music and
dures for organizing and administrating the
education professionals dedicated to providing a clear
Choir Chair Auditions.
outline for participating directors and student musicians.
The handbook committee was comprised of: d. FORMS:
• Henry Hedberg 1) Deleted the Student Roster number box on
1996-2000 Festival Chair all forms
• Renee Henderson 2. SOLO & ENSEMBLE:
Kenai Central High School
a. Updated the procedure for sending in a
• Donald Hildie Special Need Audition
Lathrop High School
b. FORMS:
• Jerry Hughes
1) Changed Special Need On-Line Audition
Ketchikan High School
Form heading
• Mike Martinson
3. ADDENDUM
Anchorage School District
a. Clarified and gave further explanation to
• Ginny Packer
the definition and scenarios for the School of
Colony High School
Eligibility for all ASAA music festivals.
• Ronnie Stanford
4. ASAA ACTIVITY FORMS
Barrow High School
a. Added the Home School Activity, Policy &
• Dale Tumey, Retired
Procedural Forms
• Susan Wingrove
Bartlett High School
• Jennifer Dalby, Past President
Alaska Music Educators Association (AMEA)
• Gary Matthews, Executive Director
Alaska School Activities Association
2013 HANDBOOK UPDATE:
1. ALL-STATE
a. ALL GROUPS:
1) Added the on-line adjudication procedures
2) Clarified the First Chair Auditions to
include, if needed, any solo sections in the
music repertoire
3) Deleted the need for the separate On-line
Roster as the on-line audition system auto-
matically creates a roster.
2013 - 2014 • Alaska School Activities Association • Music Handbook About This Handbook iii

all-state
music
festival

general information
MISSION STATEMENT B. ELIGIBILITY
Participants must meet all ASAA eligibility require-
The existence of the ASAA/First National Bank Alaska
ments when submitting an audition. This should be
All-State Music Festival enables outstanding high school
confirmed by marking the YES or NO boxes on their
musicians to participate as members of select statewide,
All-State applications.
band, choral and orchestral music ensembles and pro-
motes the highest standards of musicianship. The goal
For those students selected for All-State participa-
of this activity is to foster and inspire technical achieve-
tion, their names should be submitted on a Master
ment, aesthetic understanding and critical listening skills
Eligibility List due into ASAA by November 1st.
that allow for the culmination of a final creative musical
To fulfill the TAD Policy requirement on the Master
performance of the highest artistic level.
Eligibility List, students and parents must complete
Adopted by the All-State Music Festival Committee on
that requirement by Friday, October 25th.
February 10, 1996.
BOARD OF CONTROL No physical exam is required for participation
The Festival Chairperson shall appoint an All-State 1. Students must be eligible according to the rules
Festival Board of Control annually, preceding each and regulations of ASAA, their regions and
Festival. The Board of Control shall consist of the Festival individual schools.
Chairperson, an administrator from the hosting school or
2. Students must be enrolled in grades 9-12.
district, or AMEA representative and one person each
representing the four musical areas; band, mixed choir,
3. Students must be enrolled in their school’s music
treble choir and orchestra.
program. Music programs shall include any
music activity offered by the school that has a
The Board of Control will act as a grievance committee,
performance objective, or, any music class for
providing due process to those schools and/or indi-
which the school awards credit, whether or not
viduals that wish to appeal any application of Festival
that class is conducted at the school. *
guidelines, rules, practices of procedures. The Board
of Control is not empowered to overrule a selection
4. Students in an “alternative education program”
judge’s decision, but may add students to the roster
as defined in the ASAA General Handbook
under certain conditions.
under Article 1, Section 8, must be enrolled in
Adopted by the All-State Music Festival Committee a corresponding music class at their School of
on February 10, 1996 and revised by ASAA Music Eligibility, at which they may be selected for
Coordinator Cam Bohman on August 31, 2002. participation through a competitive audition
process. *
The Board of Control shall consist of:
• ASAA Music Coordinator as Festival Chairman * ASAA may waive the requirement for students enrolled in
alternative education schools or in the event that the individ-
• Administrator from the hosting school or district, ual school of eligibility does not offer music classes and/or
or an AMEA representative does not offer a band, choir or orchestra program.**
• Band Music Festival Coordinator **Students in alternate education programs should refer
to the Home School Activity, Policy and Procedural Forms
• Mixed Choir Music Festival Coordinator
found in the ASAA General Handbook on pg 201 to 211,
• Treble Choir Music Festival Coordinator or 141 to 149 in this handbook.
• Orchestra Music Festival Coordinator
C. 2013 ASAA/FIRST NATIONAL BANK
ALASKA ALL-STATE MUSIC FESTIVAL
Directors having a Board of Control issue should com-
plete the Board of Control Review Form found in the 1. DATE: Thursday, Friday & Saturday
All-State Music Festival Forms section of this handbook November 21-22-23, 2013
and submit it to the ASAA Music Coordinator who will
2. SITE: Anchorage, Alaska
review the request and will call the Board of Control
Panel as outlined above for processing. a. REHEARSALS:
Bartlett High School
FESTIVAL LOGISTICS
b. CONCERT:
Bartlett High School
A. SEASON 2013-14
Seasonal activity without limitation
2013 - 2014 • Alaska School Activities Association • Music Handbook Music Festival - General Information 1
3. SELECTION: School Activities Association Music Handbook. The
following is a brief summary:
a. Students are selected from auditions for four
groups: the All-State Band, Mixed Choir, 1. INTENT FORM: At the beginning of the school
Orchestra and Treble Choir. Procedures year, the school music director should immediate-
and requirements for producing these on- ly complete and send the on-line Intent Form to the
line auditions can be found in this ASAA ASAA office. (www.asaa.org / Activities / Music
Music Handbook and/or on the ASAA web / Forms / Intent Form) This will facilitate inclusion
site at www.asaa.org. of the director in an email database that will be
used to quickly disseminate festival updates and
b. A participant’s selection will be announced
information for the 2013-14 music season.
in ALPHABETICAL ORDER versus RANKING
ORDER. Students listed as alternates will be 2. AUDITION DEADLINE: Auditions are due by
announced in RANKING ORDER. 11:55 PM on Wednesday, September 25th,
2013. You may begin submitting your on-line
c. Group and section assignments (ie.
auditions on Monday, September 9, 2013.
Treble choir vs. mixed choir; first clarinet,
second clarinet, third clarinet, etc.) are 3. ON-LINE AUDITION PROCEDURE: Only
based on submitted auditions. For 2013, school music directors can submit the on-line audi-
the even-numbered rankings for women tions. As soon as the school music director has
voices will be placed in Treble Choir and completed and submitted their on-line Intent Form
the odd-numbered rankings will be placed for participating in the All-State Music Festival,
in Mixed Choir. the ASAA Music Coordinator will forward to
them a password and instructions for submitting
d. Chair placements (i.e. first chair first vio-
the on-line auditions. Additional information can
lin, second chair first violin, etc.) are deter-
be found in the next section of this handbook.
mined by live auditions using the festival
music at the festival site. 4. AUDITION REQUIREMENTS: These are
located in the ASAA Music Handbook for the
e. Students may submit no more than two
ODD-NUMBERED years, in Memo I for 2013,
auditions for different instruments and/or
and posted online at www.asaa.org. 2013 is
voices. If both auditions are chosen in the
not an All-Northwest year.
audition process, the higher scoring audi-
tion will be selected in consideration of the 5. DRESS CODE: Students are required to wear
greater benefit for the performing groups. their school music uniform when performing. If
a school does not have a school music uniform,
D. FEES then student dress should be clean, in good
There is an audition fee of $10.00 for each audi- repair, modest, professional and appropriate for
tion submitted and a $10 registration fee for a concert performance. (See Music Handbook
each student who is selected. ASAA will invoice all Appendix for further details.)
schools at the conclusion of the festival.
6. STUDENT FESTIVAL ATTENDANCE: Students
are required to attend ALL rehearsals and will
If a student withdraws or a director withdraws
not be excused to attend any other school,
a student after being notified of their selection for an
community, church or personal commitments
All- State group before the “drop dead date”, NO
that would take them away from the scheduled
FEE will be charged for the withdrawn student.
festival rehearsals. Failure to adhere to this
requirement may result in the student being
If a student withdraws after the “drop dead date”,
disqualified from further festival participation
the $10 registration fee will be charged for the
and will result in the student being sent home.
withdrawn student unless there are extenuating cir-
The festival Board of Control Committee and
cumstances. Extenuating Circumstances are defined
the Festival Director will act as a grievance
as: injury, illness, academic ineligibility, family
committee to handle such matters as needed.
emergency, etc.
Emergency absences will be considered and
evaluated on a case-by-case basis.
The “drop dead date” for the 2013 All-State
will be Monday, October 21, 2013. 7. STUDENT FESTIVAL SUPERVISION: Music
directors are responsible for supervising their
E. RULES
students at all times while the participants are
For complete audition requirements, regulations,
at the festival. Directors must also ensure that
forms and checklists, consult the 2013-14 Alaska
students are appropriately involved in festival
2 Music Festival - General Information 2013 - 2014 • Alaska School Activities Association • Music Handbook