Montana IDEA Project news letter : integrated data for evaluation and assessment

30 Pages·1999·1.8 MB·English

MONTANASTATELIBRARY
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IDEA
Montana
Proj ect
LETTER
Vol. No. 2 INTEGRATED DATAFOR EVALUATION AND ASSESSMENT
I
APRIL 1998
WELCOME!!
Welcome tothe second issueofourIDEA The MTIDEAProject isafour-phasedprojectwhich places emphasisfirstonproviding
Project Newsletter! Weplan toprovideyou local integrationto have impacton servicedelivery to clients as soonaspossible:
with the latest information on the progress of
our multi-yearpublic health data integration PHASE I Develop a comprehensi\e Public Health Data System (PHDS) foruseat
project, andother related information, by local public health departments which will provide a robust client manage-
publishing monthly issues ofthis newsletter. ment capability forFollowMe/MIAMI, Family Planningand Immuniza-
We havebeen sending out othercommunica- tion, andotherpublic health programs as needed,
tions overthepastyear and will continue to
provideupdatedFAQ's and charts as we go PHASE II Develop a Common Local Intakethatwill link the PHDS with theother
along. Howe\c/, we're planning that the health dila systems used at the local level to shareclients' demographic
newsletterwill be our regularmeans of information among the linked systems andeliminate duplicate inputand
''"epingyou informed about thiscritical interviewing. Selectedclinical and risk information may alsobe shared
Oft to support public health delivery at the dependingon agreements at the local level.
local level.
PHASE III Developan IDEA Information Center whichwill contain selectedextracts
Please sharethis newsletterwith other ofthe datacollectedat the local level with extracts ofdatafrom related data
interestedpeople and organizations. We can systemsat the state (e.g., TEAMS foreconomic assistance. Vital Statistics).
becontacted through .my ofthe means listed Theextractswill bedesigned to provide meaningful information while
below. preservingclient confidentiality. ThisPhase will alsobuild in theflexibil-
ityto linkwith related exiemal health data systems.
MONTANA IDEA PHASE IV Complete full-scale training, support and evaluation components ofthefirst
threephases. Develop andextend electronic links withprivateproviders of
PROJECT
immunizations, with hospitals providingbirthassessment information, and
CONTACTS withotherdivisions' related information systems.
MaryAngela Collins
Project Director IDEA Project Part of Montana Health Agenda
[email protected]
[phone] The "road map" forpublic health health and safety ofMontana's citizens and
Sib Clack services andprogram action oftheHealth visitors. Included among those toppriorities
Communications Officer Policy and ServicesDivision oftheMontana is "Information Access and Security." The
[email protected] Department ofPublic Healthand Human IDEAprojectgoalsandobjectivesembody
[phone] Services overthe nextfive to tenyears is the Division'sactionsto address that priority
MONTANA HEALTH
presented in the issue.
CoIgsDwEeAllPrBoujielcdting AGENDA, published in April of 1998. The Ifyou would like a copy oftheMontana
1400Broadway Agenda identifies, describes, and setsaction Health Agenda, call the HealthPolicyand
Helena. MT59620 forthe sixteen highest priority issues for the Services Division at 444-4540.
Thisprojectissupportedbyfederalfundsincluding:grantMCH-30T033-O5-OfromtheMaternalandChildHealthBureau(TitleV,SocialSecurityAct).HealthResourcesandServices
Administration,DepartmentofHealthandHumanServices;grantU66/CCU815295-01 fromtheCentersforDiseaseControlandPreventionofthePublicHealthServiceofthe
DepartmentofHealthandHumanServices; andby fundsfromtheU.S.DepartmentofAgriculture,FoodandConsumerService,underGrantNumber59-3198-7-520. Thecontentsof
thispublicationaresolelytheresponsibilityoftheauthorsanddonotnecessarilyreflectthevieworpoliciesoftheU.S.DepartmentofAgricultureortheDepartmentofHealthand
HumanServices,nordoesmentionoftradenames,commercialproducts,ororganizationsimplyendorsementbytheU.S.Government
pg.2 April 1998 MontanaIDEAProject
Telecommunications Discounts Available
On January 1, 1998, theFederal month, whichever is less). Also, theprogram assistance forthetransport ormileage costs
Communications Commission (FCC)began will paythe differencebetween the relatively foradedicated 56 kbps circuittothe nearest
implementing a new $400 million peryear highercost ofadvanced telecommunication access pointforadvanced services. Health
program, theUniversal ServicesTelehealth service in a rural area andthat ofthe same careproviders may apply forFY98 funding
Program, that is designed to improvepublic service in an urban area. Information about assistancethrough theMPSC.
health and health care in rural areasby these discounts may befound at Information canbe obtained from
loweringthecosts oftelecommunication www.neca.org orby calling theRural Health www.psc.mt.govorby calling Bonnie
services. Care Corporation (a non-profitcorporation Lorang at 406-444-6191. The application
Ifyouragency cannot reach an Internet createdby the FCC) at 1-888-203-7300. deadline for the state funds available in
ServiceProvider (ISP) without a toll-call (no In addition to this federal program, fiscal year 1999 isJanuary 1, 1999.
local ISP), you maybe eligible to receive there is a related state program adminis-
support for 30 hours worth oftoll-charges teredby theMontanaPublic Service Com-
per month (or $180 oftoll-charges per mission. This program providesfunding
Eveiiuation Protocol PHDS Vendor
Published Selection Continues
TheIDEA ProjectEvaluation Protocolhasbeen completed and is
The selection ofavendor whose existing software can
availableto anyone who would likea copy. This evaluation planwill
substantially meet the requirements ofourPublicHealth
allow us toassess the impact ofourpublic healthdata integrationinitia-
tainvdeoonn tihneteprrmoecdeisasteofanpdrofvmiadlinhgeamlattheronuatlcaonmdeschfiolrdthheealcltihe-nrteslasteer\d'esde.rvices DMaatya. S1y9s98t,emT(hPeHDPSH)DSisweixlplecintietdiatlolybeinccolmupdelettheebFyolelaorwly
MIAMI, Family Planning and Immunization programs.
Thisprotocol wasdevelopedbyDr. Michele Teitelbaum ofAbt
An Evaluation Committee ofstate program staffand
Associates, Inc., in consultationwith programand project staffofthe
MontanaDepartment ofPublicHealthandHuman Services. The protocol countypublic health professionals hasbeen meeting in
providesaconceptual evaluation model and provides suggestedoutcome Helenato evaluate the proposals received in responsetoour
measuresto supplementthe existingprocessand intermediateoutcome Request forProposal issued last month. Once thevendor
hasbeen chosen, customization ofthe existing softwareto
measuresalreadydeveloped bydepartmental stafftoassesstheeffective-
meet ourparticular requirements will begin. This effortwill
nessofthe programs involved.
Ifyouwould like acopyofthe protocol, contact Sib Clackat444- again involvethe participationofstate program staffand
local public health professionals from around the state.
9527.
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STATE DOCUMENTS COLLECTION
Project
'•-^P 1 G 2000
LETTER
MONTANA STATE LIBRARY
1515 E. 6th AVE.
HELENA, MONTANA 59620
Vol. No. 3 INTEGRATED DATA FOR EVALUATION AND ASSESSMENT
I
MAY 1998
Welcometo thethird issue ofour IDEA Advisory Council Meeting Schedule
Project newsletter!
We plan to provide you with the latest
information on the progress ofour multi-year The quailerly meeting ofthe IDEA Project's advisoiy council ofstalce-
publichealthdataintegrationproject,andother holders, the twenty-six member Data Integration Advisory Council (DIAC),
related information, by publishing monthly will meet in Helena at the Cogswell Building in room C209B from 1:00 - 4:00
issuesofthisnewsletter Wehavebeensending p.m. on Wednesday, June 10, 1998. The major topic ofconsideration will be
out other communications (memoranda on
the advantages and disadvantages ofmaintaining local Public Health Data
specific topics. Frequently Asked Questions
(FAQ) handouts, a chart showing the phases System (PHDS) data on a seiA^er located centrally or on servers at individual
of the Project) over the past year and will local sites.
continuetoprovideupdatedFAQ'sandcharts Ifyou have questions or suggested agenda items for the DIAC or the
aswegoalong. However,we'replanningthat upcoming meeting, call Sib Clack at 444-9527. Ifyou would like a list ofthe
the newsletter will be our regular means of membership ofthis advisory council, call Leyetta Way, IDEA Project Adminis-
'J^^oingyouinformedabout thiscritical effort
*iupportpublichealthservicedeliveryatthe trative Assistant, at 444-4565.
local level.
Please share this newsletter with other
interestedpeopleand/orletusknowofpeople RFP Process Completed
and organizations that you think would be
interested in being kept informed as we The Evaluation Committee ofstate program staffand county public health
proceed. You can contact us through any of professionals found that the proposals received in response to our Request for
the means listedbelow.
Proposal (RFP) did not meet the requirements for our Public Health Data
MONTANA IDEA System (PHDS). (The PHDS will initially include the FollowMe, MIAMI,
PROJECT Family Planning and Immunization programs.) The RFP process has, therefore,
been concluded without the award ofa contract.
CONTACTS
Our next step is to investigate our options to meet our PHDS system
MaryAngela Collins requirements.
ProjectDirector
[email protected]
[phone] IDEA Officer Visits Health Departments
Sib Clack
Communications Officer Sib Clack, Communications Officer, will be traveling in June to visit public
[email protected] health departments and community leaders to describe the IDEA Project and
[phone]
discuss questions, concerns and suggestions. She and Jim Aspevig ofthe
IDEA Project Immunization Program will be traveling together to Livingston, Billings, Miles
CogswellBuilding City, Glendive, Baker and Sydney during the week ofJune 15-19, 1998. Ifyou
1400Broadwav
Helena. MT59620 are interested in specific details, call Sib at 444-9527.
j)]
Thisprojectissupportedbyfederalftindsincluding:grantMCH-30T033-05-0fromtheMaternalandChildHealthBureau(TitleV,SocialSecurityAct),HealthResourcesandServices
Administration,DepartmentofHealthandHumanServices;grantU66/CCL'815295-01 fromtheCentersforDiseaseControlandPreventionofthePublicHealthServiceofthe
DepartmentofHealthandHumanServices; andby fundsfromtheLIS.DepartmentofAgriculture,FoodandCoasumerService,underGrantNumber59-3198-7-520. Thecontentsof
thispublicationaresolelytheresponsibility'oftheauthorsanddonotnecessarilyreflectthevieworpoliciesoftheUS. DepartmentofAgricultureortheDepartmentofHealthand
HumanServices,nordoesmentionoftradenames,commercialproduct';,ororganizalionsimpK endorsemi.'nlhvtheI'S Government.
1 ilitcontentsofthispublicationaresolelytheresponsibilityoftheauthorsanddonotneces.sarilyreflectthevieworpoliciesoftheU.S. DepartmentofAgricultureortheDepart-
mentofHealthandHumanSer\'ices,nordoesmentionoftradenames,commercialproducts,ororganizationsimplyendorsementbytheU.S.Government.
pg.2 May 1998 Montana IDEAProject
C
Internet Si
The MT IDEA Project isa four-phased project which places emphasis firston providing
Available local integration to have impact on servicedelivery toclients as soon as possible:
Those ofyou who are linked to PHASE I Develop a comprehensivePublicHealthData System (PHDS) foruse at
local public health departmentswhichwill provide a robust client manage-
the "electronic highway ofthe world" ment capability forFoUowMe/MIAMI, Family Plaimingand Immuniza-
can access a detailed description of tion, and otherpublic health programs as needed.
Montana's data integration efforts on
a website that was commissioned by PHASE II Develop a CommonLocal Intake thatwill link thePHDS with theother
health data systems used at the local level to share clients' demographic
the federal
information amongthe linked systems and eliminate duplicate input and
'.ay Department interviewing. Selected clinical and risk information may alsobe shared
ofHealth and dependingon agreementsat the local level.
Human
A
Services to
^. PHASE III Develop an IDEA Information Center which will contain selectedextracts
share what
www ofthe data collected at the local level with extracts ofdata from related data
each state is systems at the state (e.g., TEAMS foreconomic assistance, Vital Statistics).
doing to integrate public health The extractswill bedesigned to provide meaningful information while
information. State Data Integration preserving client confidentiality. This Phase will alsobuild in the flexibil-
Activities for the state ofMontana ityto link with related external health data systems.
can be located at PHASE IV Complete full-scale training, support and evaluationcomponentsofthefir<;t
http://aspe.os.dhhs.gov/statereg/mt/ three phases. Develop and extend electronic linkswith private provider
mt%5frin.htm immunizations, with hospitals providingbirth assessment information, and
The IDEA Project is also on the with otherdivisions' related information systems.
Montana Department ofPublic
Health and Human Services' website
at http://www.dphhs.mt.gov.
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Montana
STATE DOCUi.lEnrS COLLECTION
Project
MAY 1 2000
LETTER
MONTANA STATE LIBRARY
1G15 !!. G'h AVE.
HELz::.\. '. :?;in
Vol. No. 4 INTEGRATED DATA FOR EVALUATION AND ASSESSMENT
I
JUNE 1998
Advisory Council Quarterly Meeting Held
ThequarterlymeetingoftheIDEA Christine Amundson, Mary Beth the Immunization program; Teri
Project's advisory council of Frideres, Rita Harding, Paul Johnson, Lundberg from the Network and
stakeholders, the Data Integration Phil Mattheis, Fred Reed and Communications Support Bureau; and
Advisory Council (DIAC), was held in RepresentativeBill Tash. Bob Moon from the Health Systems
Helenaon Wednesday, June 10, 1998. Guests and interested persons in Bureau.
Members in attendance were: attendance included: Tom Lacher and If you have questions about, or
Yvonne Bradford, Joyce Burgett, John Alton Reddick from the Centers for suggested agenda items for, the DIAC,
Chappuis, MaryAngelaCollins, Susan Disease Control and Prevention in call Sib Clack at 444-9527. If you
Cunrod (for Karen Hruska), JoAnn Atlanta, Georgia; Dr. Michael Spence, would like a list of the current
T^tson. Nancy Ellery, Debra Fulton, State Medical Officer; Jack Ellery, Tor membershipofthisadvisorycouncil,call
ZJn Forbes, Terri Hocking, Kathleen Gudmundson and Ron Baldwin from Leyetta Way, IDEA Project
Martin, Susan Raph, and Rick Yearry. BDM, International;JimAspevig, from AdministrativeAssistant, at444-4565.
Members unable to attend were: Aspevig Joins IDEA Staff
MONTANA IDEA The IDEA Project is delighted to installation and trouble-shooting, in
announce that Jim Aspevig of the addition to his contributions as an
PROJECT
Immunization Program in the Health immunizationprogramconsultant. Jim
CONTACTS Policy and Services Division will be will be focusing initially on the
MaryAngelaCollins joining the IDEA Project Staff part- infrastructure aspects of fielding the
ProjectDirector time. Jim is known to many public Public HealthDataSystem(PHDS)and
macollins(almt.gov
[phone] health department and local program on user training and software
staff as a knowledgeable, helpful maintenanceafterPHDShasbeenrolled
Sib Clack
resource for hardware and software out to participating counties.
Communications Officer
s(c4l0a6ck)(4a4)4,-mt9.5g2o7v IDEA Officer Plans Summer Travel
SibClack,IDEACommunications Aspevig will be traveling to Missoula,
Jim Aspevig
Infrastructure Resource Officer,willbetravelingacrosstheState Poison,Kalispell,LibbyandThompson
ja(s4p0e6)[email protected] this summer to visit public health FallsduringtheweekofJuly6-10, 1998.
departments,countycommissionersand SibwillbeineasternMontana(Billings,
IDEA Project othercommunity leaderstodescribethe Miles City, Glendive, Sidney, Wolf
Cogswell Building
1400Broadway IDEA Project and discuss questions, Point) during the week ofJuly 20-24.
MT
y Helena, 59620 concernsandsuggestions. SheandJim Forspecificdetails,call Sibat444-9527.
Thisprojectissupportedbyfederalfundsincluding:grantMCH-30T033-05-0fromtheMaternalandChildHealthBureau(TitleV,SocialSecurityAct),HealthResourcesandServices
Administration,DepartmentofHealthandHumanServices;grantU66/CCU815295-01 fromtheCentersforDiseaseControlandPreventionofthePublicHealthServiceofthe
DepartmentofHealthandHumanServices; andby fundsfromtheU.S.DepartmentofAgriculture,FoodandConsumerService,underGrantNumber59-3198-7-520. Thecontentsof
thispublicationaresolelytheresponsibilityoftheauthorsanddonotnecessarilyreflectthevieworpoliciesoftheU.S.DepartmentofAgricultureortheDepartmentofHealthand
HumanServices,nordoesmentionoftradenames,commercialproducts,ororgani/alionsimplycndiir^cniLnlh\ IheU.S riovemment.
IncconL^ntsofthispublicationaresolelytheresponsibilityoftheauthorsanddonotnecessarilyreflectthevieworpoliciesoftheU.S. DepartmentofAgricultureortheDepart-
mentofHealthandHumanServices,nordoesmentionoftradenames,commercialproducts,ororganizationsimplyendorsementbytheU.S.Government.
pg.2 June 1998 Montana IDEA Project
r
The MT IDEA Project is a four-phased projectwhich places emphasis first onproviding
local integration to have impacton service delivery to clients as soon as possible:
PHASE I Develop acomprehensive Public Health Data System (PHDS)
foruse at local public health departments whichwill provide arobust client
managementcapabilityforFollowMe/MIAMI, FamilyPlanningandImmuni
zation, and otherpublic healthprograms as needed.
PHASE II Develop a Common Local Intake that will link the PHDS with the other health
datasystems used at the local level to share clients' demographic information
amongthe linkedsystemsandeliminateduplicate inputand interviewing.
Selected clinical and risk information may also be shared depending on agree
ments atthe local level.
PHASE III Develop an IDEA Information Centerwhich will contain selected extracts of
the data collected at the local level with extracts ofdata from related data
TEAMS
systems at the state (e.g., for economic assistance. Vital Statistics).
Theextractswill bedesignedto provide meaningftil informationwhile
preservingclientconfidentiality. ThisPhasewill also buildinthe flexibilityto
linkwithrelatedexternal healthdata systems.
PHASE IV Complete fijll-scale training, support and evaluation components ofthe first vnc
three phases. Develop and extend electronic links with private providers of
inununizations,withhospitalsprovidingbirthassessment information, and
withotherdivsions' related information systems.
Correction: In lastmonth's edition we
mispelledSidney. We apologizeforthe
vmmon
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2)
STATE DOCUMENTS COLLECTION
Project
AUG 2 :) 2000
LETTER
Montana state library
1515 E. 6th AVE.
HELENA, MONTANA 59620
Vol. No. 5 INTEGRATED DATA FOR EVALUATION AND ASSESSMENT
I
JULY 1998
PHDS
Questions Arise re: Project Timeline Released
Data Conversion
The IDEA Project TIME LINE for Phase I, the Public Health Data System (PHDS), has been
TRW BDM
A question has arisen from some public determined in consultation with the Project's technical consultants, (formerly
International, Inc.)-
health department staff about conversion of
existing program data into the new Public Contract with vendor ofsoftware to meet PHDS requirements August 14, 1998
HealthDataSystem(PHDS)."Willweloseany
Begin baseline data collection for evaluation ofpilot sites October, 1998
ofour data in the conversion to PHDS ifwe Review anddesign ofsoftware to meet requirements October28, 1998
decide to use that software instead of our Customization and development ofPHDS January 28, 1999
existing data systems?" Begin pilot testing ofdata conversion December 10, 1998
Ifa county's data has been entered into Begin pilot test ofPHDS at selected pilot sites March 4, 1999
continuedpg. 2
Complete pilottest ofPHDS early-June, 1999
MONTANA IDEA Begin statewide roll-out ofPHDS to participating counties mid-June, 1999
3> PROJECT Anticipated date ofcompletion ofroll-out early-December, 1999
CONTACTS
Dave Thorsen Advisory Council Gains Three IVIembers
ActingProject Director
[email protected]
[phone] We are delighted to announce that our Montana for health services. (Non-compact
Data Integration Advisory Council (DIAC) tribesareprimarilyservedbytheIndian Health
Sherry Spence membership will now receive input from two Service, which is represented on the DIAC by
Contracts Manager new stakeholders in the IDEA Project— RitaHarding.) Ms. Sangrey isthe Plannerfor
[email protected]
compact tribal health department and county theRocky Boy'sHealth Board.
[phone]
commissioners—andwillbroadencountypublic JodyMenyhart,co-DirectoroftheCuster
Sib Clack health department representation. These County Health Department,willbejoiningthe
Communications Officer representatives will add their perspectives to DIAC in order to represent the providers of
[email protected] those of current DIAC members who advise county public health services in eastern
[phone]
the staffofthe Montana DepartmentofPublic Montana in the deliberations ofthe advisory
Jim Aspevig HealthandHumanServicesresponsibleforthe group.
Infrastructure IDEA Project. Welcome! We look forward to your
[email protected] Kathie Bailey, a Fergus County participation in our next quarterly meeting,
[phone] Commissioner, will bejoining DIAC to bring September 30, 1998, and to your comments
Leyetta Way theperspective ofthecountyofficialscharged and suggestions in the meantime.
Administrative Assistant withtheresponsibilityoffiscalsupportoflocal Ifyouhavequestionsabout,orsuggested
[email protected] public health programs to the advisory role of agenda items for, the DIAC, call Sib Clack at
[phone] the Council. 444-9527. Ifyouwouldlikealistofthecurrent
Cybil Sangrey will be representing the membership of this advisory council, call
IDEA Project
health services perspective of the Chippewa Leyetta Way, IDEA Project Administrative
Cogswell Building
-^^ 1400Broadway Cree Tribe, one ofthe two compact tribes in Assistant, at 444-4565.
Helena. MT59620
Thisprojectissupportedbyfederalfijndsincluding:grantMCH-30T033-05-0fromtheMaternalandChildHealthBureau(TitleV,SocialSecurityAct),HealthResourcesandServices
Administration,DepartmentofHealthandHumanServices;grantU66/CCU815295-01 fromtheCentersforDiseaseControlandPreventionofthePublicHealthServiceofthe
DepartmentofHealthandHumanServices; andby fiindsfromtheU.S.DepartmentofAgriculture,FoodandConsumerService,underGrantNumber59-3198-7-520. Thecontentsof
thispublicationaresolelytheresponsibilityoftheauthorsanddonotnecessarilyreflectthevieworpoliciesoftheU.S.DepartmentofAgricultureortheDepartmentofHealthand
HumanSer\ices,nordoesmentionoftradenames,commercialproducts,ororganizationsimplyendorsementbytheU.S.Government.
1ncconi.°ntsofthispublicationaresolelytherespoasibilityoftheauthorsanddonotneces.sarilyreflectthevieworpoliciesoftheU.S.DepartmentofAgricultureortheDepart-
mentofHealthandHumanServices,nordoesmentionoftradenames,commercialproducts,ororganizationsimplyendorsementbytheU.S.Government.
-^
pg.2 July 1998 Montana IDEA Project
DataConversioncontinued
f
the existing software (FollowMe/MIAMI,
CMX and HealthMaster) in accordance with The MT IDEA Project is a four-phased project which places emphasis first on providing
the established data fields ofthose software local integrationto have impact on service deliveryto clients as soon as possible:
packages, data conversion will be relatively
easytoaccomplish. If,however,countieshave
not entered data elements in the locations PHASE I Developacomprehensive Public Health Data System (PHDS) foruseat
designed forthem (for instance, family name local public health departments which will provide a robust client manage-
information recorded in the "Comments" ment capability for FollowMe/MIAMI, Family Planning and Immuniza-
section), there will be greater difficulty in tion, and other public health programs as needed.
making the conversion.
Wearestudyingdataconversionoptions
and will update you next month. Our goal PHASE II Develop aConunon Local Intake that will link the PHDS with the other
^^^^^^^^^^^^—^^ will always be to health data systems used atthe local level to share clients' demographic
information among the linked systems and eliminate duplicate input and
are consistently interviewing. Selected clinical and risk information may als- '-- shared
entered in existing depending on agreements at the local level.
databases and give
counties a way to
^
convert their own PHASE III Develop an IDEA Information Centerwhich will contain selected extracts
data if the data have not been consistently ofthe datacollected atthe local level with extracts ofdata from related data
entered. systems atthe state (e.g., TEAMS for economic assistance, Vital Statistics).
The extracts will be designed to provide meaningful information while
Officer Plans Travel preserving client confidentiality. This Phase will also build in the flexibil-
ity to link with related external health data systems.
to Three MT Regions
fld
Sib Clack, the IDEA Project PHASEIV Complete full-scale training, support and evaluation components ofthe first
Communications Officer, will be traveling in three phases. Develop and extend electronic links with private providers of
August and September in southeastern and immunizations, with hospitals providing birth assessment information, and
central Montana and to the Hi-Line to meet with other divisions' related information systems.
with public health department staff, boards of
health,andcountycommissionerstotalkabout
the IDEA Project. If you have specific
questions, call Sib at 444-9527.
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IDEA
August 1998 Montana
STATE DCCUnCITS COLLECTiOn
Project
MAY 1 2000
LETTER
MONTANA STATE LIBRARY
1515 E. 6th AVE.
Montana zqzz.
Hel::::a,
Vol. 1 No. 6 INTEGRATED DATA FOR EVALUATION AND ASSESSMENT
AUGUST 1998
PHDS
Data Conversion Process Explained
The work plan for developing and formattcd information (such as marital conversion will include developing all
implementing the Public Health Data status or family name) in free-form fields basic data conversion modules forFoUow-
System (PHDS) in Phase I of the IDEA (such as comments fields), only someone Me/MIAMI, CMX, and Immunization
Project includes approximately six familiar with the county's data and data and converting all the minimum data that
months of data conversion analysis, entry methods can determine where the must be reported tothe state, regardless of
extracting, mapping, and pilot testing. infonnation shouldbestored inthePHDS. the data entry practices involved. In
Our goal remains to convert all data that The conversion process would then addition, IDEA will develop as many
are consistently entered in existing involve a county staff person reviewing custom conversion modules as the project
databases and give counties a way to the contents ofa staging table (similar to can afford. The local public health
convert their own data if the data have a Lotus spreadsheet) containing the departments will then have the option of
notbeen consistently entered. information that could not be converted choosing to convert all or only part ofthe
:>, When county data entry has not automatically. To convert all the data, remaining data. The cost of such
t<een consistent across all users or for all that person would have to determine conversion will depend on the amount of
— —
data entry fields, the conversion process where in what PHDS form and field to non-standard infonnation involved and
can be very time consuming. For puteach pieceorblock ofinformation that the degree of inconsistency in local data
example, if some or all county staff couldn't be converted automatically. entry practices.
entered precoded, identifying, or pre- At a minimum, the IDEA project
MONTANAIDEA PROJECT
CONTACTS
Project Timeline Finalized
DaveThorsen
ActingProjectDirector
dthorsen(q>,mt.gov
(406)44'4-3634 The IDEA Project timeline for Phase I, the Public Health Data System (PHDS),
has been refined and finalized. Additional systems testing and development ofthe
SherrySpence
ContractsManager system training plan have been incorporated in the work plan. Targetdates for
sspence(g),mt.gov major tasks are now as follow:
[phone]
SihClack Begin requirements review and systems design September, 1998
CommunicationsOfficer Begin customization and development of prototype September, 1998
sclack{a}mt.gov
[phone] Working prototype available for demonstration February, 1999
Begin pilot testing ofdata conversion June, 1999
IJnifrmaAstsrpuecvtiugre Begin pilot test ofPHDS at three pilot sites July, 1999
jaspevig(a),mt.gov Complete pilot test ofPHDS mid-September, 1999
[phone] Begin statewide roll-out ofPHDS to participating
IDEAProject counties late-September, 1999
CogswellBuilding Anticipated date ofcompletion ofstate-wide roll-out March, 2000
1400Broadway
Helena.MT59620
Thisprojectissupportedbyfederalfundsincluding:grantMCH-30TO:?3-O5-0fromtheMaternalandChildHealthBureau(TitleV,SocialSecurityAct),HealthResourcesand
ServicesAdministration,DepartmentofHealthandHumanServices;grantU66/CC11815295-01 fromtheCentersforDiseaseControlandPreventionofthePublicHealthService
oftheDepartmentofHealthandHumanServices; andby fundsfromtheU.S. DepartmentofAgriculture,FoodandConsumerService,underGrantNumber59-3198-7-520.
Thecontentsofthispublicationaresolelytheresponsibilityoftheauthorsanddonotnece.s.sarilyreflectthevieworpoliciesoftheU.S.DepartmentofAgricultureortheDepart-
mentofHealthandHumanServices,nordoesmentionoftradenames,commercialproducts,ororganizationsimplyendorsementbytheU.S.Government.
Thecon'ufntsofthispublicationaresolelytheresponsibilityoftheauthorsanddonotnecessarilyreflectthevieworpoliciesoftheU.S.DepartmentofAgricultureortheDepart-
mentofHealthandHumanServices,nordoesmentionoftradenames,commercialproducts,ororganizationsimplyendorsementbytheU.S.Government
pg. 2 August 1998 Montana IDEAProject
Brief Updates DIAC Members Added
r
Sib Clack, the IDEA Project
Communications Officer, will be present Terry Dennis, M.D., will bejoining Montana to the deliberations of the
as a resource at the five Family and the IDEA Project's Data Integration advisory group. (It was erroneously
Community Health Bureau regional Advisory Council (DIAC) to provide the reported last month that Meredith's co-
meetings to be held across the state this perspective of a provider of health Director, Jody Menyhart, would be
fall: in Sidney, September 10; in Great services and epidemiologist. Dr. Dennis serving on the DIAC.)
Falls, October6; inPoison, October29. in also serves on the Public Health If you have questions about, or
Livingston, November 5; and, in Billings, Improvement Task Force for the suggested agenda items for, the DIAC,
November 10. Department ofPublic Health and Human call Sib Clack at 444-9527.
Sib is also available to speak to Services. If you would like a list of the
public health staff, county commissioners, Meredith Hirsch, co-Director of the current membership of this advisory
and other interested organizations. Call Custer County Health Department, will council, call Leyetta Way, IDEA Project
herat 444-9527 fordetails. bring the perspective of the providers of Administrative Assistant, at444-4565.
county public health services in eastern
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TheMTIDEAProjectisafour-phasedpfojeclwhichplacesemphasisfirstonprovidinglocalinlegfationtohaveanpacl
onservicedeliverytocBents8SSOOTaspossible",
If the person on the mailing label
for this newsletter is no longer at this PHASE1 DevelopacomprehensivePublicHealthDa(aSystem(Pt-OS)forusealtocaipublichealthdepartments
address, please let us know to whom the whichwiBprovidearobusldienimafiagenientcapabilityforFoliowMeMlAMI,FamilyPlanningandImmuntzalion,and
newslettershould nowbe sent. Ifwe have otherpublichealthprogramsasneeded.
spelled your name incorrectly, or your PHASEII DevelopaCommonLocalInlakethaiwilllinkthePHDSwithUieotherhealthdatasystemsusedatthelocal
address has changed, let us know that, levelloshareclients'demographicinformationamongthefinkedsystemsandelimmaleduplicateinputandinterviewing
too. Call Leyetta Way at 444-4565. Selectedclinicalandriskinformationmayalsobeshareddependingonagreementsalthelocallevel.
^d
Sherry Spcnce, IDEA Contracts PleHveAlSwEithIIIexDieravceiksjpofadnatIeDEfrAomInrfeolramtaetdiodnatCaenstyesrtewmhsicahtwtihllecsotnattaei(nesg,e,leTcEteAdMeSxirfaocriesconoofmtihcedasastiastcaonllceec,teVidtaallSttheeliks)tciacls).
Manager, has a different telephone Theextractsw3lbedesignedtoprovidemeaningfulinformationwhilepreservingclientconfidentiality. ThisPhasewill
number than was published last month. alsobuitdinIheDextoifitytolinkwilhrelatedexternalhealthdatasystems.
Herpermanent number is 444-1566.
PHASEIV Completefull-scaletraining,supportandevalualioncomponentsofIhefirstthreephases. Developand
extendelectroniclinkswithptivateprovidersofimmunizations,wilhhospitalsprovidingbirthassessmentinformation,
andwithotherdivisions'relatedinformaltonsystems.
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