Montana child care and development fund plan

2006·4.3 MB·English

by  Montana. Dept. of Public Health and Human Services

362.79786
P30CCDFP
MONTANA STATE PLAN FORCCDF SERVICES
2006-2007
FOR THE PERIOD 10/1/05-9/30/07
1
MONTANA CHILD CARE AND DEVELOPMENT FUND PLAN
FOR
FFY 2006-2007
This Plan describes the CCDF program to be conducted by tiie State for the period 10/1/05 -
9/30/07. As provided for in the applicable statutes and regulations, the Lead Agency has the
flexibility to modify this program at any time, including changing the options selected or
described herein.
The official text ofthe applicable laws and regulations govern, and the Lead Agency
acknowledges its responsibility to adhere to them regardless ofthe fact that, for purposes of
simplicity and clarit>'. the specific provisions printed herein are sometimes paraphrases of or
excerpts and incomplete quotations from, the fijll text.
Public reporting burdenforthis collection of information is estimated to average 162.57 hours per
response, including the timefor reviewing instructions, gathering and maintaining the data needed, and
reviewing the collection of information.
An agency may not conduct or sponsor, and a person is not required to respond to, a collection of
information unless it displays a currentlyvalid 0MB control number.
(Form ACF 118 Approved OMB Number: 0970-0114expires05-31-2006)
SMPUBLICAIIONSCOLLEM
MAY 9 2007
Mfifm'NASTATELIBRARY EfTeclive Date: October 1. 2005
1515E.6thAVE Amended I-f'lcctivc:
HELENA,MONTANA
59620
MontanaSlateLibrary 1
3 0864 003 9992 5 MONTANA STATE PLAN FORCCDF SERVICES
FOR THE PERIOD 10/1/05-9/30/07
TABLE OF CONTENTS
AMENDMENTS LOG
PART ADMINISTRATION
1
Lead Agency Information
1 .
1 .2 State Child Care (CCDF) Contact Information
1.3 Estimated Funding
1.4 Estimated Administration Cost
1 .5 Administration ofthe Program
1.6 Determining Eligibility
1.7 Non-Governmental Entities
.8 Use ofPrivate Donated Funds
1
1 .9 Use ofState Pre-Kindergarten (Pre-K) Expenditures for CCDF-Eligibie
Children
1.10 mproper Payments
I
PART 2 DEVELOPING THE CHILD CARE PROGRAM
2.1 Consultation and Results ofCoordination
2.2 Public Hearing Process
2.3 Public-Private Partnerships
PART CHILD CARE SERVICES OFFERED
3
3.1 Description ofChild Care Services
3.2 Payment Rates for the Provision ofChild Care
3.3 Eligibility Criteria for Child Care
3.4 Priorities for Serving Children and Families
3.5 Sliding Fee Scale for Child Care Services
PART 4 PROCESSES WITH PARENTS
4.1 Application Process
4.2 Records ofParental Complaints
4.3 Unlimited Access to Children in Child Care Settings
4.4 Criteria or Definitions Applied by TANF Agency to Determine Inability to
Obtain Child Care
PART 5 ACTIVITIES & SERVICES TO IMPROVE THE QUALITY AND
AVAILABILITY OF CHILD CARE
5.1 Quality Earmarks and Set-Asides
5.2 GoodStart. Grow Smart Planning and Development
Page2 i:riccti%e Dale: October 1. 2005
Amended Effeclive;
1
MONTANA STATE PLAN FOR CCDF SERVICES
FOR THE PERIOD 10/1/05-9/30/07
PART HEALTH AND SAFETY REQUIREMENTS FOR PROVIDERS
6
(50 States & District ofColumbia only)
6.1 Health and Safety Requirements for Center-based Providers
6.2 Health and Safety Requirements for Group Home Providers
6.3 Health and Safety Requirements for Family Providers
6.4 Health and Safety Requirements for In-Home Providers
6.5 Exemptions to Health and Safety Requirements
6.6 Enforcement ofHealth and Safety Requirements
6.7 Exemptions from Immunization Requirements
PART 7 HEALTH AND SAFETY REQUIREMENTS IN THE TERRITORIES
7. Health and Safety Requirements for Center-based Providers in the
Territories
7.2 Health and Safety Requirements for Group Home Providers in the
Territories
7.3 Health and Safety Requirements for Family Providers in the Territories
7.4 Health and Safety Requirements for In-Home Providers in the Territories
7.5 Exemptions to Territorial Health and Safet) Requirements
7.6 Enforcement ofTerritorial Health and Safety Requirements
7.7 Exemptions from Territorial Immunization Requirements
APPENDIX ~ PROGRAM ASSURANCES AND CERTIFICATIONS
1
APPENDIX 2 - ELIGIBILITY AND PRIORITY TERMINOLOGY
APPENDIX 3 - ADDITIONAL CERTIFICATIONS (on tile - not included here)
REQUIRED ATTACHMENTS
Page3 FITecliNe Date; October 1. 2005
Amended Effective:
)
MONTANA STATE PLAN FORCCDF SERVICES
FOR THE PERIOD 10/1/05-9/30/07
AMENDMENTS LOG
Child Care and Development Services Plan for
For the period: 10/1/05 - 9/30/07
SECTION EFFECTIVE/ DATE D.ATE APPROVED
AMENDED PROPOSED SUBMITTED TO BY ACF
EFFECTIVE DATE ACF
1.1. 1.2, 1.8 March 2005 9/27/2006
3.2
3.3,3.3.2, August 1.2006 9/27/2006
3.5,3.5.3, 3.5.5 August 1. 2006 9/27/2006
Attachments D,E, F, August 1.2006 9/27/2006
and G
Instructions:
1 Lead Agency completes the first 3 columns and sends a photocopy ofthis Log (showing
the latest amendment sent to ACF) and the amended section(s) to the ACF Regional
contact. A copy ofthe Log, showing the latest amendment pending in ACF, is retained in
the Lead Agency's Plan.
2) ACF completes column 4 and returns a photocopy ofthe Log to the grantee.
3) The Lead Agency replaces this page in the Plan with the copy ofthe Log received from
ACF showing the approval date.
Note: This process depends on repeated subsequent use ofthe same Log page over the life ofthe
Plan. At any time the Log should reflect all amendments, both approved and pending in ACF.
The Lead Agency is advised to retain those "old" plan pages that are superseded by amendments
Page4 FfTeclixc Date: (Iclober I. 2005
AmenJed I'tTeclive:
MONTANA STATE PLAN FOR CCDF SERVICES
FOR THE PERIOD 10/1/05-9/30/07
in a separate appendix to its Plan.
^^g*-"- EircLti\e r).i(e: Oclciher I. 2(1(15
Amended HfTeelive:
MONTANA STATE PLAN FOR CCDF SERVICES
FOR THE PERIOD 10/1/05-9/30/07
PART
1
ADMINISTRATION
The agency shown below has been designated by the ChiefExecutive Officer ofthe State (or
Territory), to represent the State (or Territory) as the Lead Agency. The Lead Agency agrees to
administer the program in accordance with apphcable Federal laws and regulations and the
provisions ofthis Plan, including the assurances and certifications appended hereto. (658D,
658E)
1.1 Lead Agency Information (as designated by State chiefexecutive officer)
Name ofLead Agency: Montana Department ofPublic Health & Human Services
Address ofLead Agency: PO Box 4210
MT
Helena, 59604
Name and Title ofthe Lead Agenc\"s ChiefExecutive Officer: Joan Miles
Phone Number: Office: [phone],
Fax Number: Fax: [phone]
E-Mail Address: jniilcst/ nit-gov
Web Address for Lead Agency (ifany): www.dplihs.mt.gov
1.2 State Child Care (CCDF) Contact Information (day-to-day contact)
Name ofthe State Child Care Contact (CCDF): Jamie Palagi
Title ofState Child Care Contact: Chief, Early Childhood Services Bureau
Address: PO Box 202925
Phone Number: [phone]
Fax Number: [phone]
E-Mail Address: jpalagit/ mt.gov
Phone Number for child care subsidy program information (for the public) (ifany):
1-866-239-0458
Web Address for child care subsidy program information (for the public) (ifany):
1.3 Estimated Funding
The Lead Agency estimates that the following amounts will be available for child care
services and related activities during the 1-year period: October 1, 2005 through
September30, 2006. (§98.13(a))
CCDF: $12,958,259
Federal TANF Transfer to CCDF: $7,287,356
Direct Federal TANF Spending on Child Care: $0
State CCDF Maintenance ofEffort Funds: $1,313,990
State Matching Funds: $1,674,404
Total Funds Available: $23,234,009
Page6 I rtt-ctne Date: October I. 20(15
Amended FITeclive:
MONTANA STATE PLAN FOR CCDF SERVICES
FOR THE PERIOD 0/1/05 -9/30/07
1
1.4 Estimated Administration Cost
The Lead Agency estimates that the following amount (and percentage) ol Federal CCDF
and State Matching Funds will be used to administerthe program (not to exceed 5
percent): $ 1.096.001 5%). (658E(c)(3).§§98.13(a). 98.52)
(
1.5 Administration ofthe Program
Does the Lead Agency directly administer and implement alLservices. programs and
activities flinded under the CCDF Act, including those described in Part 5.1 - Activities
& Services to Improve the Quality and Availability ofChild Care. Quality Earmarks and
Set-Aside?
Yes. Skip questions 1.6 and 1.7. Go to Section 1.8.
I I
1^ No. and the following describes how the Lead Agency maintains overall control
when services or activities are provided through other agencies: (658D(b)( I )(A),
§98.11)
The Early Childhood Services Bureau (ECSB) ofthe Human and Community Services
Division, Montana Department ofPublic Health and Human Services manages the CCDF
programs. The Child Care unit staffincludes a supervisor, four Child Care Program
Officers and one child care specialist. The child care unit is supported by the ECSB fiscal
officer and a contracts specialist.
The program staff is responsible for oversight ofthe programs offered through Montana's
Child Care & Development Fund. The state program staffdevelops and writes program
policy and rules, provides training and technical assistance, develops and monitors the
CCDF program operations and budget, prepares and submits reports to the Federal
government and oversees the Montana child care system.
Contracts are awarded by the lead agency through a competitive Request for Proposal
(RFP) process. Contracts are awarded for a one-year period. Some ofthese contracts are
renewable through an annual non-competitive application process for up to five years.
The renewal process requires that the contractor submit a new work plan, budget, updated
assurances, and documents ofcompliance:
Contract Contractor
CCR&R
Eligibility Determination, Provider Services Child Care Resource and Referral
and Community Services Service
CCR&R Network Child Care Resource and Referral
Service
Child Care Provider Grants Child Care Provider
Early Childhood Education, CDA. AA and BA Other- University System/Higher
Coursework Education
Paoe7 FITecCivc Dale: October 1. 2(105
Amended I fl'ectixe;
)
MONTANA STATE PLAN FOR CCDF SERVICES
FOR THE PERIOD 10/1/05-9/30/07
Contract Contractor
Early Care and Education Professional Development Other- University System/Higher
Education
Inclusion Coordination Other- University System/Higher
Education
Infant Toddler Services Child Care Provider
Other- University System/Higher
Education
Mentoring Other - Higher Education
Child Care Resource and Referral
Service
Non-governmenta1 comniunit\
organization
Specialized Training Other-Higher Education/Early HS
Child Care Resource and Referral
Non-governmental community
organization
The lead agency is responsible for executing and monitoring all contracts for compliance.
Monitoring is conducted through a process ofon-sight visits that include review of
computerized data files, agency files, and staff, parent and coordinating agency
CCR&R
interviews. contracts are reviewed twice annually. All other contracts are
reviewed at least once a year. All contractors certify that they will comply with the state
and federal requirements ofthe CCDF. This certification is attached to the contract
document.
The lead agency in consultation with the Montana Early Childhood Advisory Council is
responsible for planning and making recommendations regarding the policy and rules,
system, qualit>', and training initiatives outlined in this plan. Together the lead agency
and the Montana Early Childhood Advisory Council develop, implement, maintain, and
evaluate the effectiveness ofthe state's child care programs.
1.6 Determining Eligibility
For child care services funded under §98.50 (e.g.. certificates, vouchers, grants/contracts
for slots based on individual eligibility), does the Lead Agency itself: (§98. 1 I
• Determine individual eligibility ofnon-TANF families?
n
Yes.
^
No. Ifno. identify the name and type ofagency that determines eligibility
ofnon-TANF families for child care:
The lead agency contracts with private non-profit agencies for child care
resources and referral services in twelve districts. Families appl\ for child care
services at the child care resource and referral agency, where an eligibility
specialist processes the family's application and determines eligibility for child
Pages RlTcctive Dale: OcUibcr 1.2005
AnicndeLJ lilTcclive:
MONTANA STATE PLAN FOR CCDF SERVICES
FOR THE PERIOD 10/1/05 -9/30/07
care services. Refer to Attachment 'A', for a listing ofprivate non-profit agencies
currently serving Montana's twelve child care resource and referral districts.
Determine individual eligibility ofTANF families?
^
Yes.
No. Ifno. identify the name and type ofagency that determines eligibility
I I
ofTANF families for child care:
Assist parents in locating child care?
n
Yes.
1^ No. Ifno, identify the name and t>pe ofagency that assists parents:
The lead agency contracts with non-profit agencies for child care resource and
referral services in twelve districts. Referral specialists maintain up-to-date
listings oflicensed and registered child care programs in their district. Families
learn about facility type, location, vacancies, hours ofoperation and cost ofcare.
Referral specialists also counsel families on selecting quality child care programs.
Refer to Attachment 'A', for a listing ofprivate non-profit agencies currently
serving Montana's twelve child care resource and referral districts.
Make payments to providers and/or parents?
1^ Yes.
[~| No. Ifno, identify the name and type ofagency that makes payments:
Child care providers submit invoices to their district child care resource and
referral agency. Staffverifies and authorizes the claim using the Child Care
Under the Big Sky (CCUBS) automated data system, a subsystem ofthe Agency
Wide Accounting & Clients System (AWACS), which then process to the State
Accounting Budgeting and Human Resources System (SABHRS). CCUBS
payments are batched on the tlfth business day ofeach month and every Tuesday
thereafter. Payments reach the providers 2-3 days follov/ing each batch run.
1.7 Non-Governmental Entities
Is any entity named in response to section 1 .6 a non-governmental entity? (658D(b),
§§98'.10(a), 98.11(a))
1^ Yes, and the following entities named in 1 .6 are non-governmental:
Refer to Attachment 'A', for a listing oftwelve private non-profit Child Care Resource
and Referral agencies currentlv serving Montana Districts.
D
No.
MTectnc Date: October 1. 2005
Aniciidcci FtTcclivc:
MONTANA STATE PLAN FOR CCDF SERVICES
FOR THE PERIOD 10/1/05-9/30/07
1.8 Use ofPrivate Donated Funds
Will the Lead Agency use private donated funds to meet a part ofthe matching
requirement ofthe CCDF pursuant to §98.53(e)(2) and (1)?
1^ Yes, The name and type ofentity designated to receive private donated funds is:
Name: Montana Department ofPublic Health & Human Services
Address: c/o Early Childhood Services Bureau,
PO Box 202925, Helena MT 59620
Contact: Jamie Palagi, Bureau Chief
Type: State Agency
Since implementation Montana has been able to access $ 39,643 in additional
funds. These dollars have enabled the state to maximize the impact ofspecialized
training in early childhood. Dollars brought in through donation are over and
above the CCDF matching fund. That tlinding stream is flilly matched through
the state general fund.
n
No.
1.9 Use ofState Pre-Kindergaitcn (Prc-K) Expenditures for CCDF-Eligible Children
1 .9.1 During this plan period, will State expenditures for Pre-K programs be used to
meet any ofthe CCDF maintenance ofeffort (MOE) requirement?
Yes, and:
I I
( ) The State assures that its level ofeffort in full day/full year child care
services has not been reduced, pursuant to §98.53(h)(l).
% MOE
%) Estimated ofthe requirement that will be met with pre-K
(
expenditures.
Ifthe State uses Pre-K expenditures to meet more than 10% ofthe MOE
requirement, the following describes how the State will coordinate its Pre-K
and child care services to expand the availability ofchild care (§98.53(h)(4)):
M
No.
Page 10 FtTecli\c Date: October I. 20(15
Amended Etfective;