Microsoft Word 2010 (Zambak)

128 Pages·2010·11.166 MB·English

by  Mükremin ÖZKUL

M O D U L A R S Y S T E M
MICROSOFT WORD 2010
Mükremin ÖZKUL
http://book.zambak.com
Copyright © Sürat Basým Reklamcýlýk
ve Eðitim Araçlarý San. Tic. A.Þ.
All rights reserved.
No part of this book may be
reproduced, stored in a retrieval
system or transmitted in any form
without the prior written permission
of the publisher.
Digital Assembly
Zambak Typesetting & Design
Page Design
Edip TÜRK
Serdal YILDIRIM
Editor
Osman AY
Proofreader
Andy Martin
Publisher
Zambak Basým Yayýn Eðitim ve Turizm
Ýþletmeleri Sanayi Ticaret A.Þ.
Printed by
Çaðlayan A.Þ. Sarnýç Yolu Üzeri No:7
Gaziemir / Izmir, March 2010
Tel: [phone]
[phone]
ISBN: 978-975-???-???-?
Printed in Turkey
DISTRIBUTION
ZAMBAK YAYINLARI
Bulgurlu Mah. Haminne Çeþmesi Sok.
No. 20 34696 Üsküdar / Istanbul
"Microsoft, MSN, Microsoft Excel 2010, Microsoft Office 2010, and
_______________________
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http://book.zambak.com
1. Getting Acquainted with Microsoft Word 3. Formatting Characters and Paragraphs
Introduction . . . . . . . . . . . . . . . . . . . . . . . . 6 Font Formatting . . . . . . . . . . . . . . . . . . . . . 36
Uses of Word . . . . . . . . . . . . . . . . . . . . . . . 6 Paragraph Formatting. . . . . . . . . . . . . . . . . 39
Creating a New. . . . . . . . . . . . . . . . . . . . . 11 Bulleted and Numbered Lists. . . . . . . . . . . . 43
Saving a Document . . . . . . . . . . . . . . . . . . 13 Borders and Shading . . . . . . . . . . . . . . . . . 45
Opening a Document. . . . . . . . . . . . . . . . . 15 Columns . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Converting a Document . . . . . . . . . . . . . . . 17 Tabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
Closing a Document. . . . . . . . . . . . . . . . . . 17 Styles. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
Document Views. . . . . . . . . . . . . . . . . . . . . 18
Sending and Sharing Documents. . . . . . . . . 19
4. Page Setup and Printing
Getting Help . . . . . . . . . . . . . . . . . . . . . . . 19
Page Setup . . . . . . . . . . . . . . . . . . . . . . . . 58
Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
2. Working with Text
Moving Through a Document . . . . . . . . . . . 24
5. Inserting and Formatting Objects
Selecting Text. . . . . . . . . . . . . . . . . . . . . . . 25
Equations. . . . . . . . . . . . . . . . . . . . . . . . . . 64
Copy and Move. . . . . . . . . . . . . . . . . . . . . 26
Undo and Redo. . . . . . . . . . . . . . . . . . . . . 28 Symbols. . . . . . . . . . . . . . . . . . . . . . . . . . . 65
Find and Replace. . . . . . . . . . . . . . . . . . . . 28 Drop Cap Letters . . . . . . . . . . . . . . . . . . . . 66
Spelling and Grammar. . . . . . . . . . . . . . . . 29
Page Numbers. . . . . . . . . . . . . . . . . . . . . . 67
Research Task Pane . . . . . . . . . . . . . . . . . . 30
Cover Pages . . . . . . . . . . . . . . . . . . . . . . . 67
The Thesaurus . . . . . . . . . . . . . . . . . . . . . . 31
Date and Time. . . . . . . . . . . . . . . . . . . . . . 68
Translating Text. . . . . . . . . . . . . . . . . . . . . . 32
Moving Through a Document . . . . . . . . . . . 24
Selecting Text. . . . . . . . . . . . . . . . . . . . . . . 25 6. Tables
Copy and Move. . . . . . . . . . . . . . . . . . . . . 26
Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
Undo and Redo. . . . . . . . . . . . . . . . . . . . . 28
Table Borders. . . . . . . . . . . . . . . . . . . . . . . 74
Find and Replace. . . . . . . . . . . . . . . . . . . . 28
Table Styles . . . . . . . . . . . . . . . . . . . . . . . . 74
Spelling and Grammar. . . . . . . . . . . . . . . . 29
Research Task Pane . . . . . . . . . . . . . . . . . . 30 Resizing and Moving Tables. . . . . . . . . . . . . 76
The Thesaurus . . . . . . . . . . . . . . . . . . . . . . 31 Calculating Tables . . . . . . . . . . . . . . . . . . . 77
Translating Text. . . . . . . . . . . . . . . . . . . . . . 32 Sorting Tables . . . . . . . . . . . . . . . . . . . . . . 78
7. Pictures and Drawings 10. Customizing Word and Securing Documents
Pictures and Drawings. . . . . . . . . . . . . . . . . 82 Customizing Word . . . . . . . . . . . . . . . . . . 120
Clip Art. . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Securing Documents . . . . . . . . . . . . . . . . . 122
Inserting Pictures . . . . . . . . . . . . . . . . . . . . 83
Picture Adjustments. . . . . . . . . . . . . . . . . . . 84 Mail Merge. . . . . . . . . . . . . . . . . . . . . . . . 127
Resizing and Cropping Pictures . . . . . . . . . . 86 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Rotating and Moving Pictures . . . . . . . . . . . 87
Positioning Pictures. . . . . . . . . . . . . . . . . . . 88
Picture Styles and Effects. . . . . . . . . . . . . . . 88
Drawings. . . . . . . . . . . . . . . . . . . . . . . . . . 89
8. Charts and SmartArt Graphics
Charts. . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
Chart Layouts and Formats . . . . . . . . . . . . . 98
SmartArt Graphics . . . . . . . . . . . . . . . . . . . 99
WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Text Boxes. . . . . . . . . . . . . . . . . . . . . . . . . 102
9. Working with Long Documents
Headers and Footers. . . . . . . . . . . . . . . . . 106
Footnotes and Endnotes. . . . . . . . . . . . . . . 107
Breaks . . . . . . . . . . . . . . . . . . . . . . . . . . . 108
Hyperlinks and Bookmarks. . . . . . . . . . . . . 109
Making Comments . . . . . . . . . . . . . . . . . . 110
Tracking Document Changes . . . . . . . . . . . 110
Mail Merge. . . . . . . . . . . . . . . . . . . . . . . . 112

Introduction
Microsoft Word is a word-processor software that lets you create a
variety of different documents such as letters, single-file reports, multi-
file reports, books, brochures, newsletters, and Web pages.
Word processing software lets you create, edit, format, store, retrieve,
and print a text document. Creating is writing and composing the
document. Editing refers to making changes to the document to fix
errors or improve it. Formattingis making the document look attractive.
Storing means saving it on a disk. Retrieving is opening the saved
document from a disk into the computer memory. Printingis producing
the document on paper, using a printer connected to the computer.
Microsoft Word provides powerful and easy-to-use tools. A few of its
capabilities are: checking and correcting, spelling, and grammar,
handling page organization such as page numbers, headers and
footers, having auto texts, symbols and clipart, working with tables,
and formatting text by one button clicking.
Uses of Word
Microsoft Word can be used at home, at school, and at work. At home,
one can write notes, memos, letters, labels, envelopes, create cards,
stickers or flyers. In schools, Word may be used for writing homework,
theses, research notes, time tables or certificates. People working in
business may use Word to set up faxes, reports, contracts, business
cards or mail merge documents. It is also easy to prepare a resume
or CV using Word.
Word can create complex or specialized documents that are normally
created by more specialized software applications such as:
Web pages: Word has Web publishing features that let you create
beginner level simple Web pages with ease.
Brochures, newsletters, and other documents with complex page
layouts:Microsoft Publisher might be able to do a better job at creating
short, layout-intensive documents. However, Word's improved drawing
and layout features make it a highly viable tool for creating these kinds
of documents.
Printer-ready publications: Dedicated desktop publishing packages
(such as Adobe InDesign, or Quark Press) do a superb job of creating
printer-ready publications with precise page layouts, cross-references,
indexes, tables of contents, and so on. Word is ideal for the initial
organizing, writing, editing, and proofreading of a publication.
However, you can also do quite a good job in Word of preparing the
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final printer-ready publication. If your page layout needs are a bit
demanding for Word's tools, you can always transfer your Word
document to a dedicated desktop publishing program to create the
final layout.
Tables of numbers or other data:Clearly, Microsoft Excel is the tool of
choice for working with numbers, and Microsoft Access for working
with databases. However, Word tables can be used to store and
display reasonable amounts of numeric or textual data. Word even
provides mathematical functions for working with numbers in tables,
as well as database tools for working with data fields and records in
tables.
Why use Word for a task that can be performed with a more
specialized software program, perhaps one which is already installed
on your computer? The main reason is that you probably already know
how to use Word, and the extra features of a more specialized program
might not be worth the time required to learn a new software package,
especially if you create only an occasional Web page, brochure, or
other specialized document. You might also have existing Word
documents that you can quickly convert to Web pages or other
specialized formats. You can thus use Word to improve not only your
current skills, but also your existing collection of documents.
Practice
Starting the Word Program
1. On the Windows taskbar, click the Startbutton at the bottom left
corner of your screen.
2. Select All Programsand point to Microsoft Office.
3. Move the mouse pointer over and click on Microsoft Word 2010.
Starting the Word Program Starting the Word Program
7
Getting Acquainted with Microsoft Word
Word Window - General Overview
File Tab
opens document related tasks.
Ribbon
consists of a series of tabs.
Insertion Point (Cursor)
shows where the text will be
written.
Status Bar
displays information about a
command , an operation in
progress, or the location of the
insertion point.
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Title Bar
Minimize the Ribbon
shows the name of the document shows or hides the Ribbon. Minimize-Maximize-Close
and the program name.
closes or changes the Word
program windows.
Help
shows help for the written text.
Split Box
allows you to work in two parts
of your document at the same
time
Scroll Bar
scroll to another part of the
document.
The Web Layout view The Outlineview enables
displays the document as it you to see the sections of
would appear in a web a document text.
browser.
The Draftview
The Full Screen Reading
essentially same as
view gives more space on
the Print Layout view
the computer screen for
but displays only the
reading documents.
text in a document.
Document Browser
The Print Layout is the
default view of Word. The Zoom slider lets lets you navigate through your
Documents appear as it you choose between document by letting you move
would be on a printed page. zoom levels. between objects. To specify the
type of object click the round
circle and select the object.
9
Getting Acquainted with Microsoft Word
The Ribbon
The Ribbon is located at the top of the document area in Word. It
consists of series of tabs.
Each tab is organized into groups and shows different commands.
Practice
To switch between tabs;
1. Click on each tab name.
Oruse the turn scrollbutton of your mouse.
The Ribbon
The Ribbon is context sensitive. It changes depending on the selected
tab, object or command.
For instance; when a table is selected, the Ribbon shows Contextual
tabs related to tables.
The Ribbon showing contextual tabs with shortcut keys.
The diagonal arrows in the lower right corner of some groups open
additional options relaeted to that group.
Each command on the Ribbon has its own shortcut keys. If you don't
know to use which key to activate a command, press the Alt key on the
keyboard to show Key Tips. Pressing the associated key on the
keyboard activates the command.
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