MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: R. Cellell

18 Pages·2010·0.05 MB·English

March 23, 2010

The Wythe County Board of Supervisors held its regularly scheduled meeting at 9:00
a.m., Tuesday, March 23, 2010. The location of the meeting was in the Board Room of
the County Administration Building, 340 South Sixth Street, Wytheville, Virginia.

MEMBERS PRESENT:
Wythe B. Sharitz, Chair Gary M. Houseman
Martha P. Umberger B.G. “Gene” Horney
Margaret O. “Maggie” Poole Coy L. McRoberts
Danny C. McDaniel

MEMBERS ABSENT:
None

STAFF PRESENT:
R. Cellell Dalton, County Administrator
Stephen D. Bear, Assistant County Administrator
Scot Farthing, County Attorney
Martha G. Collins, Administrative Assistant

OTHERS PRESENT:
Pastor Donald Drake
Mike Hall
Bradley Tate
Ikey Davidson
Sis Cassell, Commissioner of Revenue
Deputy Keith Dunagan

CALL TO ORDER & INVOCATION
The Chair determined that a quorum was present and called the regularly scheduled
meeting to order at 9:03 a.m. The invocation was given by Pastor Drake of the
Fellowship Baptist Church, and the Chair led in the Pledge of Allegiance.

CITIZENS’ TIME
Chair Sharitz welcomed the guests and citizens present at the meeting, and inquired if
there was anyone present who wished to address the Board.

Being no one present to address the Board, Chair Sharitz closed Citizens’ Time.

MINUTES OF PREVIOUS MEETINGS
The Board was presented with the February 9, 2010 minutes and the February 23, 2010
minutes for adoption.

Vice Chair Umberger made a motion, seconded by Supervisor Poole, to approve the
February 9, 2010 minutes as presented. The roll call vote is as follows:
Board of Supervisors
March 23, 2010

AYES: Martha P. Umberger B.G. “Gene” Horney
Gary M. Houseman M.O. “Maggie” Poole
Wythe B. Sharitz Coy L. McRoberts

NAYS: None

ABSTAIN: Danny C. McDaniel

Supervisor Poole made a motion, seconded by Supervisor Horney, to approve the
February 23, 2010 minutes as presented. The roll call vote is as follows:

AYES: Martha P. Umberger B.G. “Gene” Horney
Gary M. Houseman M.O. “Maggie” Poole
Wythe B. Sharitz Danny C. McDaniel
Coy L. McRoberts

NAYS: None

PUBLIC HEARING – DHCD – COMMUNITY DEVELOPMENT BLOCK GRANT
Chair Sharitz announced that the Board of Supervisors of Wythe County, Virginia (the
"Board"), will hold a public hearing on Tuesday, March 23, 2010 at 9:05 a.m. in the
Board Room of the County Administration Building. The general purpose of this hearing
is to solicit public input on a proposed Community Development Block Grant (CDBG)
proposal to be submitted to the Virginia Department of Housing and Community
Development for Long Meadows Housing Development Project. Residents of the project
area are encouraged to attend. The proposed Long Meadows Housing Development
Project will include property acquisition, water line construction, and LMI housing. Chair
Sharitz asked if anyone present wish to address the Board regarding this subject
matter.

Mr. Dalton appeared before the Board and presented specific information regarding the
proposed Long Meadows Housing Development project. He reported that Mount Rogers
Planning District Commission is preparing a proposal for the Board to submit to the
Department of Housing & Community Development. The components are to apply for a
$700,000 grant; $600,000 will be for purchasing the High Meadows subdivision on
Route 52 South in Fort Chiswell. He reported that the road is paved and lots are built in
the subdivision. He anticipates the housing study to be done by Mr. Kegley. He noted
that there will be four to five lots sold at market value and the rest will be subsidized
with low interest rates. He reported that the County will offer to wave tap fees for the
low to moderate-income families and will also provide in-kind services for water
inspections.

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Board of Supervisors
March 23, 2010

Mr. Dalton distributed a resolution for the Board’s consideration, which must accompany
the grant application. He noted that Mr. Kegley is making applications to SERCAP and
other agencies for funding to assist with building the homes.

Supervisor Umberger asked for clarification for mixed income households.

Mr. Dalton explained that the houses will be offered to different levels of income, from
low to moderate income and some lots will be sold at fair market value which would be
above the low to moderate-income levels. This would provide for a mixed use in
community.

Mr. Mike Hall, Chairman of the HOPE Board, appeared before the Board and spoke
regarding the proposed project. He reported last year in the Town of Wytheville, six
building permits were issued and of those six, five were for HOPE. He spoke regarding
the Deer Field Subdivision and indicated that they are working on Phase II of it which
will add 13 families to the Deer Field community. He reported that HOPE currently has
35 potential families it is working with for eligibility for the proposed project.

Hearing no further comments, Chair Sharitz closed the public hearing.

Supervisor Poole made a motion to adopt Resolution 2010-08 as follows:

WHEREAS, pursuant to the public hearings held on March 8th and March
23rd, 2010, Wythe County wishes to apply for Seven Hundred Thousand
dollars ($700,000) of Virginia Community Development Block Grant funds
for Acquisition of an existing planned subdivision to be used for the Long
Meadows Housing production Project; and

WHEREAS, a property transfer agreement between Wythe County and
Helping Overcome Poverty’s Existence (HOPE) inc, will be executed to
allow HOPE to proceed with housing production and LMI benefit; and

WHEREAS, Wythe County will waive tap, water inspection and connection
fees for each house; and

WHEREAS, it is projected that 24 housing unit lots will be made available
for mix-income affordable homeownership opportunities with a minimum
of 51% low-to-moderate income households;

NOW THEREFORE BE IT RESOLVED, that the Wythe County Administrator
is hereby authorized to sign and submit appropriate documents for the
Community Development Block Grant application.

The motion was seconded by Supervisor Umberger and the roll call vote was as follows:

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Board of Supervisors
March 23, 2010

AYES: Martha P. Umberger B.G. “Gene” Horney
Gary M. Houseman M.O. “Maggie” Poole
Wythe B. Sharitz Danny C. McDaniel
Coy L. McRoberts

NAYS: None

PAYMENT OF COUNTY INVOICES
Supervisor McDaniel made a motion to pay the invoices submitted for approval on
March 23, 2010 for the various departments of County government. The invoices for
March 23, 2010 were paid on General Warrants 30074254 - 30074324 as follows:

EXPENDITURES BY DEPARTMENT
BOARD OF SUPERVISORS
MARCH 23, 2010

CHECK # ISSUE DATE VENDOR TOTAL
30074254 03/23/10 AGA ROANOKE CHAPTER $55.00
30074257 03/23/10 APPALACHIAN POWER $35,403.13
30074258 03/23/10 ARROWHEAD SCIENTIFIC INC $41.79
30074259 03/23/10 BARREN SPRINGS VOL FIRE DEPT $1,310.00
30074260 03/23/10 BKT UNIFORMS $36.96
30074261 03/23/10 BLUE RIDGE AUTO PARTS INC $67.32
30074262 03/23/10 CANDU AUTO SALES & SERVICE $531.62
30074263 03/23/10 CASH CYCLE SOLUTIONS $1,012.55
30074264 03/23/10 CENTURYLINK $40.58
30074265 03/23/10 CENTURYLINK $1,884.75
30074266 03/23/10 CENTURYLINK $3,030.40
30074267 03/23/10 CENTURYLINK $163.24
30074268 03/23/10 CENTURYLINK $45.79
30074269 03/23/10 CENTURYLINK $45.03
30074270 03/23/10 CENTURYLINK $45.03
30074271 03/23/10 CENTURYLINK $41.81
30074272 03/23/10 CENTURYLINK $41.81
30074273 03/23/10 CENTURYLINK $41.06
30074274 03/23/10 CENTURYLINK $255.30
30074275 03/23/10 CENTURYLINK $42.27
30074276 03/23/10 CENTURYLINK $27.26
30074277 03/23/10 CENTURYLINK $25.06
30074278 03/23/10 CLINE'S BODY SHOP $1,525.44
30074279 03/23/10 COOK, ELIZABETH C $31.10
30074280 03/23/10 CREATIVE GLASS & MIRROR INC $1,027.59
30074281 03/23/10 CROSSROADS TOWING & RECOVERY $45.00
30074282 03/23/10 DAVE'S REPAIR SERVICE $678.09
30074283 03/23/10 DEPT OF VIRGINIA STATE POLICE $912.00
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Board of Supervisors
March 23, 2010

30074284 03/23/10 DGS CASHIER $1,684.00
30074285 03/23/10 DIXIE YOUTH BASEBALL INC $278.00
30074286 03/23/10 FARTHING, SCOT S $374.00
30074287 03/23/10 FLEETONE LLC $344.52
30074288 03/23/10 HOMESTEAD OIL CORP $262.74
30074289 03/23/10 J P SPORTS INC $1,737.50
30074290 03/23/10 JOYCE ENGINEERING INC $2,646.75
30074291 03/23/10 JP INDUSTRIAL SERVICES INC $8,480.88
30074292 03/23/10 KAYS OF KINGSPORT INC $243.45
30074293 03/23/10 KING, DOUGLAS W $270.33
30074294 03/23/10 KMART $26.94
30074295 03/23/10 LAB SAFETY SUPPLY INC $100.57
30074296 03/23/10 LEAD MINES RESCUE SQUAD $25,000.00
30074297 03/23/10 MABE, GERALD E II $11.66
30074298 03/23/10 MEDIA GENERAL TRI-CITIES $575.75
30074299 03/23/10 MEREDITH'S GARAGE $34.00
30074300 03/23/10 NEXTEL $568.86
30074301 03/23/10 NEXTEL $508.01
30074302 03/23/10 NTELOS $150.51
30074303 03/23/10 PELEMAN INDUSTRIES $126.44
30074304 03/23/10 PRILLAMAN & PACE INC $79,269.37
30074305 03/23/10 R & R SEPTIC $250.00
30074306 03/23/10 SELECT AUTO PARTS $232.89
30074307 03/23/10 SENTRY SERVICES $545.48
30074308 03/23/10 SHINAULT'S $110.00
30074309 03/23/10 SOUTHWEST REGIONAL ENTERPRISE $2,500.00
30074310 03/23/10 SPEEDWAY SUPERAMERICA LLC $186.92
30074311 03/23/10 STATE ELECTRIC SUPPLY COMPANY $90.74
30074312 03/23/10 STEVE'S AUTO SALES & REPAIR $110.28
30074313 03/23/10 SUBURBAN PROPANE $989.51
30074314 03/23/10 THOMPSON TIRE $115.00
30074315 03/23/10 TOWN OF WYTHEVILLE $479.35
30074316 03/23/10 VERIZON $13.61
30074317 03/23/10 VIRGINIA BUSINESS SYSTEMS-VA $552.30
30074318 03/23/10 VITA $253.33
30074320 03/23/10 VITA $498.24
30074321 03/23/10 VUPS $31.00
30074322 03/23/10 WACHOVIA $68,775.61
30074323 03/23/10 WYTHEVILLE OFFICE SUPPLY $325.92
30074324 03/23/10 XEROX $364.68
TOTAL FUND $247,526.12
TOTAL REPORT $247,526.12

Supervisor McDaniel seconded the motion. The roll call vote is as follows:

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Board of Supervisors
March 23, 2010

AYES: Martha P. Umberger B.G. “Gene” Horney
Gary M. Houseman M.O. “Maggie” Poole
Wythe B. Sharitz Danny C. McDaniel
Coy L. McRoberts

NAYS: None

TREASURER’S REPORT
Mr. Dalton informed the Board that Sam Crockett, Wythe County Treasurer, was at a
Treasurer’s meeting today. He distributed an updated Revenue Statement, and
presented the Treasurer’s Report as follows:

1. Trial Balance & Revenue Statement - The Board reviewed and accepted the Bank
Statement, Trial Balance and Revenue Statement as submitted for the month
ending February 28, 2010. Mr. Dalton informed the Board that 105% of the
budget had been collected and over 5,000 stickers had been sold.

SHERIFF REPORT
1. Homeland Security Program Grant – License Plate Reader – Deputy Keith
Dunagan informed the Board that the Wythe County Sheriff’s Department was
awarded $17,000 in federal funds by the Department of Homeland Security for
the mobile tag reader.

Supervisor Poole made a motion to accept the grant from the State Homeland
Security Program for the License Plate Reader, and to amend and appropriate
the funds into the police activity fund. Supervisor McRoberts seconded. The roll
call vote is as follows:

AYES: Martha P. Umberger B.G. “Gene” Horney
Gary M. Houseman M.O. “Maggie” Poole
Wythe B. Sharitz Danny C. McDaniel
Coy L. McRoberts

NAYS: None

SUPERVISORS REPORTS
1. Wythe-Grayson Library Board – Supervisor Umberger stated she had attended
the Wythe-Grayson Library Board Meeting last week in place of Supervisor
McDaniel.

2. Virginia Sesquicentennial – Vice Chair Umberger informed the Board that the
Virginia Sesquicentennial Committee met and discussed the possibility of
reenacting some of the local historical events. She added that Tazewell has
expressed a desire to join into the celebration, and they are still talking with
Bland regarding the event.
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March 23, 2010

3. Red Badge of Courage – Playgroup – Vice Chair Umberger informed the Board
that she received a call from Mary Boenke, Chair of the playgroup that is part of
Wythe County Educational Foundation. Supervisor Umberger stated that Ms.
Boenke would like to bring in Barter Theatre to perform the Red Badge of
Courage for the local children as it deals with the SOLs for Ninth and Tenth
Grades, with the possibility of an evening production for the community. Vice
Chair Umberger stated that she contacted G.W. Catron, President of the
Historical Society, regarding this event as well.

4. Wythe-Grayson Library Board (continued) – Vice Chair Umberger added to her
report that the Wythe-Grayson Library would be starting interviews for the new
Director that day.

5. Trash – Vice Chair Umberger stated there is a problem with trash and litter all
over the roadsides.

Supervisor Poole indicated that they have just gotten the crew back for trash
pick-up and they would be able to address Wytheville’s litter soon.

Vice Chair Umberger stated that she had citizens even ask her about doing the
roadside cleanup themselves. She stated they inquired about where to get the
bags and items to do the trash pick-up.

Mr. Dalton indicated that VDOT still offers the Adopt a Highway and Trash
Collection Programs. He explained that they provide trash bags and pick-up
from the roadsides, and the County convenience centers would accept the
collected garbage bags.

6. Local Calls – Budget Cut Concerns – Supervisor Houseman stated he received
many calls about the County Budget. He stated that citizens have asked that the
schools, emergency services, and Sheriff’s Department not be cut.

7. Rural Retreat Rescue Squad – Supervisor Houseman informed the Board that he
had also met with the Rural Retreat Rescue Squad regarding the request that is
coming up later in the meeting.

8. Appreciation – Supervisor McDaniel – Supervisor McDaniel stated that he had
been limited in what he was able to do since his injury, and he expressed
appreciation to Supervisor Umberger and everyone else for their help.

9. Regional Jail Meeting – Supervisor Poole stated that she attended the regional
jail meeting, dedication, tour, and luncheon for the new jail addition. She added
her understanding that the jail would not be opening the entire wing at one time.

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Board of Supervisors
March 23, 2010

10. Petition – Liquor-By-The-Drink – Supervisor Poole stated that the committee had
formed regarding Liquor-By-The-Drink. She stated that the group had met and
petitions requesting this option for Wythe County are out in the community for
signing. She commented that they hoped to get Liquor-By-The-Drink on the
vote ballots by this fall’s election.

11. School Board and FRA Meeting – Supervisor McRoberts informed the Board that
he was unable to attend the School Board meeting, but he did attend the Fire &
Rescue Meeting. HE stated that there was no news on the MED3000 at this
time.

12. Monthly Meetings – Supervisor Horney stated that he attend the monthly
meetings that he is committed to; however, there was no action taken worthy of
reporting.

13. Water Consolidation Committee – Chair Sharitz stated that they would need a
Water Consolidation Committee to work with the Towns on the water line
extension between Wytheville and Rural Retreat. Chair Sharitz appointed
Supervisor Houseman, Vice Chair Umberger, and himself to serve on the
committee.

Mr. Dalton added that he would try to schedule a meeting of the group with the
Towns following the Joint Meeting next week.

14. Joint Meeting – Chair Sharitz reminded the Board that there would be a Joint
Meeting next Monday, March 29, 2010 at the County Administration Building.

15. NRMRWIB – Chair Sharitz referenced a letter from Ronnie Martin with the
NRMRWIB requesting an alternate be appointed to the Board to represent Wythe
County should the elected member be unable to attend. The letter explained
that the appointee would need to be an elected official of in an administrator/city
manager’s position. After the Board’s discussion of the WIB’s meeting schedule,
Supervisor Houseman volunteered to serve as the alternate. Chair Sharitz asked
that Mr. Dalton inform the NRMRWIB that Supervisor Houseman fill the needed
appointment.

16. MRPDC – Chair Sharitz informed the Board that the MRPDC Spring Meeting
would be April 1, 2010 at the Crossroads Institute in Galax.

WATER COMMITTEE REPORT
1. Speedwell to Wytheville Water Extension Routes – Supervisor Horney explained
that the Water met on Tuesday, March 16, 2010 and reviewed two routes for the
Speedwell to Wytheville water extension. The committee recommended the
Crockett route but requested community information meetings at the
Administration Building to help determine which route should be taken.
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Board of Supervisors
March 23, 2010

Mr. Dalton explained that they do not have a good feel for who needs the water
in the area. He stated that the committee felt if there were community meeting,
they would provide that input.

The consensus of the Board was for County staff to schedule the public input
meetings concerning the water route.

2. Industrial Pretreatment Limits – Supervisor Horney noted that the Water
Committee further reviewed the industrial pretreatment limits and recommended
the revised limits be sent to the DEQ for approval.

Mr. Dalton commented that the revised information would provide more flexibility
to industries.

COUNTY ADMINISTRATOR’S REPORT
1. Old School Road – Mr. Dalton reviewed with the Board a March 10, 2010 letter
from Rural Development regarding the project to provide public water to the Old
School Road community. He noted that he received and signed the letter of
conditions for Old School Road.

The Board and Mr. Dalton discussed the perimeters that the water project would
encompass.

2. VACo Risk Management Programs - Renewal – Mr. Dalton reviewed a letter and
proposal from VACo Risk Management Programs regarding the renewal quotation
for Wythe County’s insurance policy. He noted that the County would receive
some credits and reduction in costs.

COUNTY ATTORNEY’S REPORT
1. River Hills Subdivision – Mr. Farthing referenced an issue between the County
and River Hills Subdivision regarding a right-of-way. He explained to the Board
that the County ruled against allowing the subdivision to establish “common
areas” as an individual lot, so the subdivision owners extended the right-of-ways
to include the common area and parking area. He stated that the County deems
these areas as public ways, whereas the owners claim the two areas and the
road is exclusive to owners who purchased the lots in the subdivision. Mr.
Farthing stated the attorney for the River Hills Subdivision has taken it to Court
to see if they have the right to claim the common area, parking lot, and road is
not a public access area. The County Attorney stated he would keep the Board
informed as the case is updated.

2. Juvenile & Domestic Relations Court Space – Mr. Farthing referenced the motion
from the previous Board meeting that approved for DSS to use the space in the
upstairs portion of the Courthouse. Mr. Farthing stated that he was contacted by
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Board of Supervisors
March 23, 2010

Judge Showalter after the information was passed on to the judges. Mr.
Farthing explained that Judge Showalter was angry about the decision not to
allow J&DR Court use of the space and was disappointed in the way he was
notified through a memo. He stated that the Judge felt he had say over all
courthouse space and explained that his interpretations of the Code Sections
differed from Mr. Farthings. The County Attorney stated suggested trying to
establish a resolution that would allow DSS and the courts to use part of the
space. Mr. Farthing stated that Mr. Dalton had a meeting with Judge Showalter
the following day to discuss the situation.

Supervisor Houseman inquired if the County would be in a position of liability if
something should happen since safety is one of the judges concerns.

Mr. Farthing responded that because safety has been a well-known issue for a
long time, the County is at risk for some liability in the event of a problem
regardless.

Mr. Dalton explained the plans to offer one room to be used by the courts for a
witness room and to allow DSS the use of the remaining space. He commented
that there are also plans to move the metal detectors to the courthouse entrance
while closing off the Fourth Street exit to address some safety concerns.

Supervisor Houseman expressed a desire to work out a compromise with Judge
Showalter and Judge Chitwood.

RECESS
The Board recessed for a short break at 10:30 a.m.

RECONVENE
Chair Sharitz reconvened the meeting at 10:47 a.m.

CONSENT CALENDAR
Supervisor McDaniel made a motion to approve the Consent Calendar for March 23,
2010 as follows:

1. Salaries for February 2010 -

Water Department $ 18,954.68
Wythe County Wastewater Fund 10,140.48
Police Activity Fund 49,995.94
Courthouse Security Fund 10,180.78
General County Fund 385,492.50
TOTAL : $ 474,764.38

Check Numbers: 30074015-30074027; 30074111-30074123
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