meeting materials

234 Pages·2017·31.87 MB·English

MASSACHUSETTS WATER RESOURCES AUTHORITY
Charlestown Navy Yard
100 First Avenue, Building 39
Boston, MA02129
Frederick A. Laskey Telephone: [phone]
Executive Director Fax: [phone]
TTY: [phone]
COMMITTEE OF THE WHOLE
HEARINGS ON THE
DRAFT FINAL FY19 CAPITAL IMPROVEMENT PROGRAM
AND CURRENT EXPENSE BUDGET
to be held on
Chair: M.Beaton
Vice-Chair: J. Carroll
Seere/my: A. Pappastergien Wednesday, May 30, 2018
Board Members:
A. Blackmon
Location: 100 First Avenue, 2nd Floor
K.Cotter
P. Flanagan Charlestown Navy Yard
J. Fati Boston, MA 02129
B.Pella
H. Vitale
J. Walsh Time: 9:00 a.m.
J. Wolowicz
AGENDA
• Advisory Board Integrated Comments and Recommendations on the MWRA's
Proposed FY2019 CIP and CEB
• MWRA's FY2019 Draft Final Budget Hearings Presentation
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MASSACHUSETTS WATER RESOURCES AUTHORITY
Charlestown Navy Yard
100 First Avenue, Building 39
Boston, MA02129
Frederick A. Laskey Telephone: (617) 242·6000
Executive Director Fax: [phone]
TTY: [phone]
ADMINISTRATION, FINANCE & AUDIT COMMITTEE MEETING
to be held on
Chair: H. Vitale
Vice-Chair: 1. Foti
Wednesday, May 30,2018
Committee Members:
A. Blackmon
J. Carroll Location: 100 First Avenue, 2nd Floor
K. Cotter
Charlestown Navy Yard
A. Pappastergion
B.Peña Boston, MA 02129
J. Walsh
Time: Immediately following Budget Hearings
AGENDA
A. Information
1. Delegated Authority Report - April 2018
2. FY18 Financial Update and Summary as of April 2018
3. FY18 Third Quarter Orange Notebook
B. Approvals
1. Lease Extension with Springfield Water and Sewer Commission
2. Bond Defeasance of Future Debt Service
3. MWRA FY19 Insurance Program Renewal
4. Delegation of Authority to Executive Director to Execute Contract for the
Purchase and Supply of Electric Power for the Deer Island Treatment Plant
C. Contract Awards
1. Main Line Adjustment Project, Fore River Railroad: J. F. White Contracting
Co., Contract FRR32
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At-&A(i)
5/30/18
MASSAC~lUJSlElTS WAlEIR IRIESOlUJlRCIEASlUJl~OIR~nf
Meeting of the
Administration, Finance and Audit Committee
April 18, 2018
A meeting of the Administration, Finance and Audit Committee was held on April
18, 2018 at the Authority headquarters in Charlestown. Chair Vitale presided. Present
from the Board were Messrs. Blackmon, Carroll, Flanagan, Pappastergion, Peña, Walsh
and Ms. Wolowicz. Among those present from the Authority staff were Fred Laskey,
Steve Remsberg, Thomas Durkin, Carolyn Fiore, Michele Gillen, Michael McDonald,
Russell Murray, John Nelson, Kathy Soni, Paul Whelan and Kristin MacDougall. The
meeting was called to order at 10:42 a.m.
Information
There was general discussion and brief questions and answers on the following
informational items:
• Delegated Authority Report - March 2018
• FY2018 Financial Update and Summary as of March 2018.
Contract Awards
* Technical Assistance Consulting Services - Hazardous Materials, Geosphere
Environmental Management, Inc., Contract 605TA; and Green Seal Environmental, Inc.,
Contract 606TA
Staff summarized the contract for as-needed hazardous materials assessment
services. There was general discussion and questions and answers. The Committee
recommended approval of the contract award (ref. agenda item B.1.)
* Renewable and Alternative Energy Portfolio Services, Next Grid Markets, LLC,
Contract RPS-68
Staff summarized the contract to provide a mechanism for MWRA to sell
Renewable Energy Certificates created by green power generators. There was general
discussion and questions and answers. The Committee recommended approval of the
contract award (ref. agenda item B.2.)
* Maintenance and Support of the Integrated Financial, Procurement and Human
Resources/Payroll Management System: Infor Global Solutions.
* Approved as recommended at the April 18, 2018 Board of Directors meeting.
Administration. Finance and Audit Committee. April 18. 2018 Page 2
Staff summarized the contract to provide maintenance and technical support for
MWRA's Infor/Lawson system. There was general discussion and questions and
answers.
(Mr. Carroll left the meeting.)
The Committee recommended approval of the contract award (ref. agenda item
B.3.)
The meeting adjourned at 11:00 a.m.
* Approved as recommended at the April 18, 2018 Board of Directors meeting.
AF&AA.1
5/30/18
STAFF SUMMARY
O
TO: Board of Directors "----7 4
FROM: Frederick A. Laskey, Executive Director ~ ...
DATE: May 30,2018
SUBJECT: Delegated Authority Report - April 2018
COMMITTEE: Administration, Finance & Audit _x INFORMATION
VOTE
On:
At) A. /:)~
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Linda D'Addario, Admin. Systems Coordinator
Barbara Aylward, Administrator A & F
Preparer/Title Director of Procurement
RECOMMENDATION:
For information only. Attached is a listing of actions taken by the Executive Director under delegated
authority for the period April I - 30, 2018.
This report is broken down into three sections:
• Awards of Construction, non-professional and professional services contracts and change
orders and amendments in excess of $25,000, including credit change orders and amendments
in excess of$25,000;
Awards of purchase orders in excess of$25,000; and
Amendments to the Position Control Register, if applicable.
BACKGROUND:
The Board of Directors'Management Policies and Procedures, as amended by the Board's vote on
October 14,2009, delegate authority to the Executive Director to approve the following:
Construction Contract Awards:
Up to $1 million ifthe award is to the lowest bidder.
Change Orders:
Up to 25% of the original contract amount or $250,000, whichever is less, where the change
increases the contract amount, and for a term not exceeding an aggregate of six months; and for
any amount and. for any term, where the change decreases the contract amount. The
delegations for cost increases and time can be restored by Board vote.
Professional Service Contract Awards:
Up to $100,000 and one year with a finn; or up to $50,000 and one year with an individual.
Non-Professional Service Contract Awards:
Up to $250,000 if a competitive procurement process has been conducted, or up to $100,000 if
a procurement process other than a competitive process has been conducted.
Purchase or Lease of Equipment, Materials or Supplies:
Up to $1 million if the award is to the lowest bidder.
Amendments:
Up to 25% of the original contract amount or $250,000, whichever is less, and for a term not
exceeding an aggregate of six months.
Amendments to the Position Control Register:
Amendments which result only in a change in cost center.
BUDGET/FISCAL IMPACT:
Recommendations for delegated authority approval include information on the budget/fiscal impact
related to the action. For items funded through the capital budget, dollars are measured against the
approved capital budget. If the dollars are in excess of the amount authorized in the budget, the
amount will be covered within the five-year CIP spending cap. For items funded through the Current
Expense Budget, variances are reported monthly and year-end projections are prepared at least twice
per year. Staff review all variances and projections so that appropriate measures may be taken to
ensure that overall spending is within the MWRA budget
CONSTRUCTION/PROFESSIONAL SERVICES DELEGATED AUTHORITY ITEMS APRil 1- 30, 2018
NO. DATE OFAWARD TITLE AND EXPLANATION CONTRACT AMEND/CO COMPANY FINANCIAL IMPACT
C-l. 04/03/18 NORTHERN INTERMEDIATE HIGH SECTION 110 AND 112 -STONEHAM AND WAKEFIELD 7478 7 ALBANESE D&S, INC. $83,034.59
PROVIDE CONSULTATION SERVICES AND INCREASE RODENT CONTROL MEASURES ASDIRECTED BYSTONEHAM BOARD OFHEALTH; FURNISH
AND INSTALL CONCRETE COLLARS AND ADDITIONAL STEEL BANDING STRAPS; REVISE CONCRETE THRUST BLOCK; FURNISH AND INSTALL ADDITIONAL
DUCTILE PIPE.
C-2. 04/05/18 HEADWORKS DUCT CLEANING AND SPOT REPAIRS OP-336 MERRIMACK VAllEY $49,084.58
FURNISH AND INSTALL ATEMPORARY EXHAUST DUCT MODIFICATION SYSTEM; FURNISH AND INSTALL ATEMPORARY SUPPLY DUCT MODIFICATION; CONTRACTORS, INC.
EXTEND CONTRACT TERM BY118 CALENDAR DAYS.
C-3. 04/05/18 KEYPROJECT WORK CREW SERVICES AT DEER ISLAND AND NUT ISLAND OP-369 AWARD ROCA, INC. $50,000.00
AWARD OFCONTRACT TO ANON-PROFIT, DEPARTMENT OFCHILDREN AND FAMILIES APPROVED, ORGANIZATION TO PERFORM ADDITIONAL
LANDSCAPING AND PUBLIC ACCESS AREA CLEANING SERVICES AT DEER ISLAND AND NUT ISLAND FORATERM OFSEVEN MONTHS.
C-4. 04/05/18 OVERHEAD DOOR MAINTENANCE SERVICES, DEER ISLAND TREATMENT PLANT S575 AWARD SAFEWAY OVERHEAD $121,918.00
AWARD OFCONTRACT TO LOWEST RESPONSIVE BIDDER FOROVERHEAD DOOR MAINTENANCE SERVICES AT DEER ISLAND PLANT FORATERM OF CRANE SERVICE, INC.
730 CALENDAR DAYS.
C-S. 04/19/18 13.8kV ELECTRICAL SYSTEMS MAINTENANCE OP-294 2 INFRA-RED BUilDING AND ($25,181.74)
FINAL BALANCING CHANGE ORDER TO DECREASE THE FOLLOWING BID ITEMS TO REFLECT ACTUAL QUANTITIES USED: MAINTENANCE/REPAIR POWER SERVICE, INC.
SERVICES, REPLACEMENT PARTSAND MARK-UP AND FACTORY AUTHORIZED SERVICE REPRESENTATIVE.
C-6. 04/20/18 THERMAL AND HYDRO POWER PLANT MAINTENANCE, DEER ISLAND TREATMENT PLANT S551 3 IPCLYDON, lLC $30,000.00
INCREASE ALLOWANCE FORFACTORY SERVICE REPRESENTATIVE SERVICES; EXTEND CONTRACT TERM BY120 CALENDAR DAYS.
C-7. 04/26/18 BOilER AND WATER HEATER SERVICE OP-278 3 COOLING & HEATING ($78,877.32)
FINAL BALANCING CHANGE ORDER TO DECREASE THE FOLLOWING BID ITEMS TO REFLECT ACTUAL QUANTITIES USED: PREVENTIVE MAINTENANCE SPECIALISTS, INC.
SERVICES, NON-EMERGENCY AND EMERGENCY REPAIR SERVICES, MANUFACTURER'S AUTHORIZED REPRESENTATIVE SERVICES, WATER TREATMENT
CHEMICALS AND GLYCOL, REPLACEMENT PARTS AND MARK-UP.
C-8. 04/27/18 CATHODIC PROTECTION TESTING AND EVALUATION PROGRAM 6438 3 ARK ENGINEERING & ($98,784.07)
FINAL BALANCING CHANGE ORDER TO DECREASE THE FOLLOWING BID ITEMS TO REFLECT ACTUAL QUANTITIES USED: RE-INSPECTION AND TECHNICAL SERVICES, INC.
RE-TESTING, REPLACEMENT PARTS AND ADDITIONAL TRAFFIC CONTROLS; DELETE PORTIONS OFSCOPE OFWORK NOT REQUIRED RELATING TO
CATHODIC PROTECTION TESTSTATIONS, POLICE DETAILS AND MONTHLY PROGRESS REPORTS; AND ADJUST CONTRACT PRICETO DECREASE
TIME AND MATERIALS TO PERFORM CHANGE ORDER NO.1 WORK.
PURCHASING DElEGATED AUTHORITY ITEMS APRil 1- 30, 201B
NO. DATE OFAWARD TITLE AND EXPLANATION CONTRACT AMENDMENT COMPANY FINANCIAL IMPACT
:====== ============ ==:::::;:::::;:=======================================================::;================;:;===:::::::========.================================::::::::::::=======;;==== :::::::::::=-:;;;:===.==== ============ ===::::=======::::;:;.::::;:;==== ;=================
P-l. 04/06/18 MICROSOFT ONBOARDING ACCELERATOR SERVICES WRA-4489Q CDW $34,999.00
AWARD OFAPURCHASE ORDER UNDER STATE CONTRACT UITS58 TOTHE LOWEST RESPONSIVE BIDDER FORMICROSOFT ONBOARDING ACCELERATOR GOVERNMENT llC
SERVICES TOASSIST WITH MIGRATION AND DEPLOYMENT OFWINDOWS 10.
P-2 04/03/18 QUALITY ASSURANCE/QUALITY CONTROL DIVING SERVICES WRA-4473 FATHOM $76,809.28
AWARD OFAPURCHASE ORDER TOTHE LOWEST RESPONSIVE BIDDER FORQUALITY ASSURANCE/QUALITY CONTROL DIVING SERVICES FORINVASIVE AQUATIC RESOURCES, llC
PLANT CONTROL CONTRACTS ATWACHUSETT RESERVOIR AND SUDBURY RESERVOIR.
P-3. 04/03/18 INVASIVE PLANT MONITORING AND CONTROL WRA-4474 SOLITUDE LAKE $90,500.00
AWARD OFAPURCHASE ORDER TOTHE lOWEST RESPONSIVE BIDDER FORINVASIVE PLANT MONITORING AND CONTROL ATTHE CHESTNUT Hill MANAGEMENT, llC
RESERVOIR.
P-4 04/04/18 PRINTING SERVICES FOR MWRA ENVIRONMENTAL QUALITY REPORT WRA-4S09Q HANNAFORD& $167,805.10
AWARD OFAPURCHASE ORDER UNDER STATE CONTRACT OFF44 TOTHE lOWEST RESPONSIVE BIDDER FORPRINTING AND MAILING OFTHE MWRA DUMAS COMMERCIAL
ENVIRONMENTAL QUALITY REPORT FORMWRA'S SEWER SERVICE AREA COMMUNITIES. PRINTERS
P-S 04/05/18 SUPPLY AND DELIVERY OFSODIUM HYDROXIDE WRA-4Sl0Q BORDEN & REMINGTON $46,010.47
AWARD OFAONE-YEAR PURCHASE ORDER TOTHE lOWEST RESPONSIVE BIDDER FORTHE SUPPLY AND DELIVERY OFSODIUM HYDROXIDE TO VARIOUS CORPORATION
WASTEWATER lOCATIONS.
P-6 04/12/18 ANALYSIS OFALGAL TOXINS AND ORGANIC COMPOUNDS WRA-4496Q BsA ENVIRONMENTAL $32,480.00
AWARD OFAONE-YEAR PURCHASE ORDER TOTHE lOWEST RESPONSIVE BIDDER FORANALYSIS OFALGAL TOXINS AND ORGANIC COMPOUNDS SERVICES, INC.
FORTHE DEPARTMENT OFLABORTORY SERVICES.
P-7 04/12/18 LASERAND BELTALIGNMENT TRAINING AND SUPPORT SERVICES WRA-448S ALIGNMENT $62,400.00
AWARD OFATWO-YEAR PURCHASE ORDER TOTHE LOWEST RESPONSIVE BIDDER TO PROVIDE LASERAND BELTALIGNMENT TRAINING AND SUPPORT SPECIALISTS, llC
SERVICES ATTHE DEERISLAND TREATMENT PLANT.
P-B 04/12/18 APPLICATION DEVELOPMENT TECHNICAL CONSULTANT WRA-4S00Q MOTION RECRUITMENT $95,676.00
AWARD OFAPURCHASE ORDER UNDER STATE CONTRACT UITS63 TOTHE lOWEST RESPONSIVE BIDDER FORAPPLICATION DEVElOPMENTTECHNICAl PARTNERS, llC
CONSULTANT SERVICES.
P-9 04/17/18 INVASIVE PLANT CONTROL WRA-4470Q AQUA lOGIC, INC. $28,300.00
AWARD OFAPURCHASE ORDER TOTHE lOWEST RESPONSIVE BIDDER FORINVASIVE PLANT CONTROL ATTHE WARE RIVER/SHAFT 8INTAKE POOL.
P-lO 04/20/18 BIODIESEL FUEL DIESEL DIRECT, INC. $50,000.00
AMENDMENT NO. l TO PURCHASE ORDER UNDER STATE CONTRACT ENE40CAT2 FORBIODIESEL FUELFORTHE CHELSEA FACILITY.
P-ll 04/27/18 PURCHASE OFTWO 10-WHEEl DIESEL POWERED DUMP TRUCKS WRA-4487 MINUTEMAN $296,403.16
AWARD OF APURCHASE ORDER TOTHE lOWEST RESPONSIVE BIDDER FORTWO NEW lO-WHEEL DIESEL POWERED DUMP TRUCKS. TRUCKS, INC.
P-12 04/26/1B PURCHASE OFTRENCH BOX MATERIALS WRA-4480Q UNITED RENTALS $30,101.22
AWARD OFAPURCHASE ORDER TOTHE lOWEST RESPONSIVE BIDDER FORTRENCH BOX MATERIALS FORTHE WATER PIPELINE SECTION. NORTH AMERICA, INC.
P-l3 04/26/18 PURCHASE OFHEWLETT PACKARD ELITEDESK DESKTOPS WRA-4490Q FIRSTWORlD $39,673.50
AWARD OFAPURCHASE ORDER UNDER STATE CONTRACT UlTC47 TOTHE LOWEST RESPONSIVE BIDDER FORSOHEWLETT PACKARD ELITEDESK DESKTOP USA INC.
COMPUTERS.
P-14 04/26/18 PURCHASE OFMICROSOFT WINDOWS 10 ENTERPRISE LICENSES WRA-4478 SHllNTERNATIONAl $61,650.00
AWARD OFAPURCHASE ORDER TOTHE LOWEST RESPONSIVE BIDDER FOR1,500 MICROSOFT WINDOWS 10 ENTERPRISE LICENSES WITH ONE-YEAR CORPORATION
OFMAINTENANCE.
P-1S 04/26/18 DIVER ASSISTED SUCTION HARVESTING WRA-4472 AQUALOGIC, INC. $87,400.00
AWARD OFAPURCHASE ORDER TOTHE LOWEST RESPONSIVE BIDDER FORDIVER ASSISTED SUCTION HARVESTING OFINVASIVE AQUATIC PLANTS
ATWACHUSETT RESERVOIR THOMAS BASIN, CARVillE BASIN, QUINAPOXET BASIN AND COVES.
P-16 04/26/18 SUPPLY AND DELIVERY OFSODIUM HYDROXIDE WRA-4S06 UNIVAR USA, INC. $220,450.00
AWARD OFTWO SEPARATE ONE-YEAR PURCHASE ORDERS TOTHE lOWEST RESPONSIVE BIDDERS FORTHE SUPPLY AND DELIVERY OFSODIUM HYDROXIDE BORDEN & REMINGTON $72,963.00
TOTHE DEERISLAND TREATMENT PLANT. CORPORATION
P-17 04/26/18 OVERHAUL 17 GRIT FACILITY ROllER GATES WRA-4492 CHASE G.AllEN, INC. $239,627.00
AWARD OFAPURCHASE ORDER TOTHE lOWEST RESPONSIVE BIDDER TO OVERHAUL 17GRIT FACILITY ROLLER GATES FORTHE DEERISLAND TREATMENT
PLANT.
P-18 04/26/18 PRINTING SERVICES FORANNUAL MWRA CONSUMER CONFIDENCE REPORT 2 SHAWMUT $243,204.65
AMENDMENT NO.2 TO PURCHASE ORDER FORPRINTING AND MAILING SERVICES FORTHE MWRA CONSUMER CONFIDENCE REPORT TO EXERCISEAONE-YEAR PRINTING
RENEWAL OPTION FORTHE PRINTING AND MAILING OFTHE FY18 REPORT.
P-19 04/26/18 ORACLE PROCESSOR LICENSES MAINTENANCE AND SUPPORT ORACLE $173,939.14
AWARD OFAONE-YEAR PURCHASE ORDER UNDER STATE CONTRACT #ITS19 FORORACLE PROCESSOR LICENSES MAINTENANCE AND SUPPORT. AMERICA, INC.
P-20 04/30/18 MAINTENANCE, TECHNICAL ASSISTANCE AND SUPPORT OFTHE ARC GEOGRAPHIC INFORMATION SYSTEM ENVIRONMENTAL $49,950.00
AWARD OFAONE-YEAR PURCHASE ORDER UNDER STATE CONTRACT #ITS6S FORMAINTENACE, TECHNICAL ASSISTANCE AND SUPPORT OFTHEARC SYSTEMS RESEARCH
GEOGRAPHIC INFORMATION SYSTEM. INSTITUTE, INC.
P-21 04/30/18 SCADA SYSTEM PROGRAMMING AND CONFIGURATION WRA-4482Q OVERTURE $151,295.42
AWARD OFAPURCHASE ORDER UNDER STATE CONTRACT #ITSS3 TOTHE LOWEST RESPONSIVE BIDDER FORSCADA PROGRAMMING AND CONFIGURATION PARTNERS, llC
SUPPORT FORBOS019 AND FRAMINGHAM PUMP STATION.
AF&A A.2
5/30/18
STAFF SUMMARY
TO: Board of Directors .___-"} ()
FROM: Frederick A. Laskey, Executive Director pL---X -
DATE: May 30, 2018
SUBJECT: FY18 Financial Update and Summary Through April
::~~: g:a::
.x.
tion
INFORM~ATION
, FftJinanc&e Audit _VOW
Louise L. Mill r Biá~~~"'~ana er ~~Thoma~mkin
Preparer/Title Director, Finance
RECOMMENDATION:
For information only. This staff summary provides the financial results and variance highlights for
Fiscal Year 2018 through April, comparing actual spending to the budget.
DISCUSSION:
The total Year-to-Date variance for the FY18 CEB is $12.0 million, due to lower direct expenses
of$5.9 million offset by higher indirect expenses of$175,000, and higher revenue of$6.3 million.
In April, MWRA set aside $1.4 million in favorable Capital Finance variance into the Defeasance
Account with the intention of using these funds to defease debt and provide rate relief in future
years. Targeted defeasances are a critical component of the Authority's multi-year rate
management strategy. As of April, the defeasance account balance is $8.4 million. This favorable
variance is the result of the lower than budgeted variable rates and timing of the SRF (State
Revolving Funds) bon-owing. Staff are requesting for Board approval at this meeting for the FY18
planned defeasance which will be built into the Final FY19 Budget.
The year-end favorable variance is projected at $26.4 million, of which $15.1 million is related to
debt service. Beyond debt service savings, staff project a surplus of approximately $11.3 million
at year-end of which $3.2 million would be from lower direct expenses, $375,000 from lower
Indirect Expenses, $6.8 million from greater than budgeted revenues, and the receipt of $0.9
million in Debt Service Assistance from the Commonwealth. The higher than budgeted revenue is
related to a $4.2 million receipt from the settlement between various State Attorneys General and
Barclays PLC for attempting to manipulate the LIBOR market, and higher investment income of
approximately $2.0 million.
Total year-to-date variance for the FY18 CIP is $4.4 million or 3.3% under budget.