May 2, 2013 - Alliance Behavioral Healthcare

135 Pages·2013·4.03 MB·English

by  Lorrie Beal

Alliance Behavioral Healthcare
Area Board Meeting
Thursday, May 2, 2013 4:00pm– 6:00 pm

MINUTES

PLACE: Alliance Behavioral Healthcare, 4600 Emperor Blvd. Room 208,
Durham, NC 27703.

MEMBERS PRESENT: Ann Akland, John Barry, Dr. George Corvin, Jim Edgerton,
Barbara Gardner (via phone), Phillip Golden, Dr. Nancy Henley,
Ellen Holliman, Michael Page, George Quick, William Stanford,
Scott Taylor (via phone), Amelia Thorpe and Lascel Webley, Jr.,
Chairman (via phone).

MEMBERS ABSENT: None

GUESTS PRESENT: Yvonne French from DMH/DD/SAS, Alice Lutz and Lisa Draper
from Triangle Family Services, Cynthia Binanay from Duke and
Ann Taylor, HR Consultant, Alliance Behavioral Healthcare.

STAFF PRESENT: Doug Fuller, Kelly Goodfellow, Amanda Graham, Tracy Hayes,
Carlyle Johnson, Lena Klumper, Susan Knox, Beth Melcher,
Pamela Norton, Ann Oshel, Sara Pacholke, Monica Portugal, Sean
Schreiber, Valiria Willis, and Dr. Khalil Tanas.

1. CALL TO ORDER:
Vice-Chairman, Dr. Nancy Henley called the meeting to order at 4:04 pm.

2. ANNOUNCEMENTS:

A. Ellen Holliman, Chief Executive Officer, gave the Board an update on both the
success of the Legislative Luncheon and the recent URAC visit. She shared that
Alliance passed the review and no deficiencies were found.
B. Vice-Chairman, Dr. Nancy Henley, announced that the Nomination Committee is
in the process of nominating FY 14 officers and hopes to have the nominations
finalized soon.

No motion required.

3. AGENDA ADJUSTMENTS:
Vice-Chairman, Dr. Nancy Henley, announced in addition to the Chairman’s Report she
will be adding to the discussion, concerning a mid-May board meeting and adjustments to the
health insurance benefits at Alliance.

No motion required.

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4. PUBLIC COMMENT:
Alice Lutz and Lisa Draper from Triangle Family Services thanked the Board for
selecting their organization to be the provider awarded to the Child and Sexual Abuse RFP.
They discussed what their organization plans are moving forward with the contract.

No motion required.

5. OATH OF OFFICE FOR DR. JOHN GRIFFIN:
Vice-Chairman, Dr. Nancy Henley, administered the oath of office to new MCO Board Member
Dr. John Griffin.

6. FINANCE COMMITTEE REPORT:
The Finance Committee’s function is to review financial statements and recommend
policies/practices on fiscal matters to the Area Board. The Finance Committee meets monthly at
3:00 p.m. prior to the regular Area Board meeting. Draft minutes from the April 4, 2013 meeting
were attached to the Board packet.

No motion required and the report was accepted as presented.

7. EXECUTIVE COMMITTEE REPORTS:

A. Quality Management Report
B. Consumer Family Advocate Committee (CFAC)
C. Executive Committee Report
D. Human Rights Committee Report

No motion required and all reports are accepted as presented.

8. CONSENT AGENDA:
A. A request from Ellen Holliman, Chief Executive Officer, to approve the minutes from
the April 4, 2013 board meeting.

A motion was made by Bill Stanford to approve the Consent Agenda as presented;
seconded by John Barry. Motion Passed.

9. Presentation of the FY 14 Budget:
Kelly Goodfellow, Chief Financial Officer, presented the recommended budget for fiscal
year 2013-2014 to the Board for consideration.

No motion required and the recommended budget was accepted for consideration.

10. Wake County School Bases Mental Health Proposal:
Ann K. Oshel, MS, Director of Community Relations, presented the Board with
information on the Wake County School Based Mental Health Proposal. Wake County
Government requested Alliance develop and implement a school-based mental health program.
The team would consist of one supervisor, eight Care Coordinators and two Family Partners with
an estimated budget of $780,000. These positions would be co-located within WCPSS to
increase timely access to care, linkage to services and supports, crisis intervention and training
for school personnel.
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A motion was made by Jim Edgerton to approve the creation of the positions listed in
the school-based proposal; seconded by Phil Golden. Motion passed.

11. Human Resources Classification & Pay Study:
Valiria Willis, Human Resource Director, provided the Board with information on the
Human Resources Classification & Pay Study. As a newly established agency, Alliance
Behavioral Healthcare set the goal of hiring and retaining the best staff available. Appropriate
job classifications, competitive salaries and benefits are significant factors in attaining that goal.
To support that goal, Alliance initiated a Classification and Pay Study in January 2013. Ann
Taylor was hired to assist with the process. Ms. Taylor has several years’ experience as a
compensation consultant and also served as a Director of Human Resources at a LME/MCO.
Training was provided to all supervisors to promote an understanding of the study and to request
their assistance in supplying information needed to conduct the study. This report was a brief
summary of the activities, steps, and outcomes of the study.

A motion was made by Michael Page to approve the classification changes as
recommended with an effective date of July 1, 2013 and funding allocated in the FY 14
budget; seconded by John Barry. Motion passed.

12. Alcohol and Drug Free Workplace Policy Update:
Valiria Willis, Human Resource Director, provided the Board with a revised Alcohol and
Drug Free Workplace Policy. The current Alcohol and Drug Free Workplace Policy has been
updated to allow testing of employees as a condition of employment to satisfy job requirements.
The policy also allows for testing due to reasonable suspicion when based on objective facts and
rational inferences that an employee has consumed or is under the influence of drugs or alcohol
while at work.

A motion was made by John Barry to approve the recommended policy changes with
an effective date of May 2, 2013; seconded by George Corvin. Motion passed.

13. Updates on Following Agenda Items:

A. Medicaid Waiver
Amanda Graham, Medicaid Program Director, presented a brief update on the
Medicaid waiver.

B. Legislative Update
Ellen Holliman, Chief Executive Officer, provided the Board with an update on
new bills that have been introduced.

C. Cumberland County Merger
Ellen Holliman, Chief Executive Officer, provided the Board with an update on
the Cumberland County Request for Information (RFI).

D. Update on Wake Behavioral Health Divestiture Plan
Carlyle Johnson, Clinical Program Development and Design Administrator, will
provide the Board an update on the Wake Behavioral Health Divestiture Plan.

No motion required and the updates are accepted as presented.
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14. Wake County Child Mental Health Request For Proposal (RFP) # 2013-101 Selection
Summary:
Carlyle Johnson, Clinical Program Development and Design Administrator, provided the
Board information and a summary of the RFP proposals submitted for the Child Mental Health
RFP submissions.

A motion was made by George Quick to approve the recommendation that Hope Services
be selected as the provider for Child Mental Health/Child Development and Health Program;
seconded by George Corvin. Motion passed.

15. Wake County Latino Services Request For Proposal (RFP) # 2013-103 Selection
Summary:
Carlyle Johnson, Clinical Program Development and Design Administrator, provided the
Board information and a summary of the RFP proposals submitted for the Latino Services RFP
submissions.

A motion was made by Jim Edgerton to approve the recommendation of Carolina
Community Mental Health to be selected as the provider for Wake County Latino Services
Program; seconded by Phil Golden. Motion passed.

16. Chairman’s Report:

Vice-Chairman, Dr. Nancy Henley, discussed holding mid-May Board meeting on May
14, 2013 to follow the Executive Committee at 9:30am. The midmonth meeting will address the
remaining RFP submissions and also adjustments to Alliance’s health insurance benefits.

17. Adjournment:

With all business being completed the meeting was adjourned at 5:54pm.

Respectfully submitted:

6/6/13
Ellen S. Holliman, Chief Executive Officer Date Approved
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Alliance Behavioral Healthcare
BOARD OF DIRECTORS
Agenda Action Form

ITEM: Affirmation of Oath for MCO Board Members

DATE OF BOARD MEETING: May 2, 2013

REQUEST FOR AREA BOARD ACTION:

The Board is requested to review and approve the Affirmation of Oath for MCO Board Member Dr. John
Griffin.

CEO RECOMMENDATION:
Approve the Affirmation of Oath.

RESOURCE PERSON(S):
Ellen Holliman
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Alliance Behavioral Healthcare
BOARD OF DIRECTORS
Agenda Action Form

ITEM: Finance Committee Minutes from April 4, 2013 meeting

DATE OF BOARD MEETING: May 2, 2013

REQUEST FOR AREA BOARD ACTION: None

CEO RECOMMENDATION: None

RESOURCE PERSON(S): Ellen Holliman
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Alliance Behavioral Healthcare
Finance Committee Minutes
April 4, 2013

Members Present: Lascel Webley, Jr, BS, MBA, MHA, George Quick, MBA, Phillip
Golden, BS, Jim Edgerton, BS

Members Absent: N/A

Staff Present: Ellen Holliman, BS, Kelly Goodfellow, MBA, Sara Pacholke, BS, CPA

Staff Absent: Rob Robinson, LCAS

Opening: Meeting opened by George Quick at 3:07 at Alliance Behavioral
Healthcare’s corporate office

Approval of Minutes: Phillip Golden made a motion to approve the minutes from the March 7,
2013 meeting with a second from Lascel Webley.

Agenda Items

Sara Pacholke presented the February 2013 financial statements and ratios. Explanations were provided
for unusual items. The State’s reporting requirements which went into effect 2/1/13 were discussed.
Going forward only full accrual financial statements will be presented at Finance Committee meetings.
Sara Pacholke reported that we had received our January and February Single Steam payments since the
March 7th Finance Committee meeting.
Ellen Holliman provided a Medicaid waiver update and discussed that we are reviewing the paid claims
data trends and PMPM rate.
Meeting adjourned at 3:50 pm.

Respectfully submitted,

Sara Pacholke
Finance Director
1
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Alliance Behavioral Healthcare
BOARD OF DIRECTORS
Agenda Action Form

ITEM: Executive Committee Reports

A. Quality Management Report:

The Quality Management Committee serves as the Board’s Monitoring and Evaluation
Committee charged with the review of statistical data and provider monitoring reports.
Lena Klumper, PhD, Quality Management Director, will present the results of consumer
outcomes and LME contract expectations generated by the NC Division of Mental Health,
Developmental Disabilities, and Substance Abuse Services for the Second Quarter of FY 13 and
historical data. Alliance Quality Management is asking the Area Board to review the data.

B. Consumer and Family Advisory Committee:

The Alliance CFAC (Consumer and Family Advisory Committee) was formed in August
14, 2012 as an advisory committee to the Alliance Behavioral Healthcare organization;
this merged CFAC from Durham and Wake counties fulfill the State’s requirement
established by the 2001 reform legislation. Alliance CFAC meets at 5:30 pm the first
Monday of every other month with sub-committees in Durham and Wake meeting on the
first Monday at 5:30 pm on opposite months. Draft Minutes from the April 1, 2013
meeting are attached.

C. Executive Committee Report:

The Executive Committee sets the agenda for Area Board meetings and acts in lieu of the
Area Board between meetings. Actions by the Executive Committee are reported to the
full Area Board. Draft minutes from the April 12, 2013 meeting are attached.

D. Human Rights Committee Report:

The purpose of the Human Rights Committee is to oversee the protection of client rights,
identify and report to the Area Board system issues which negatively impact client rights.
The committee meets on the last Tuesday of every other month. Final minutes from the
February 2, 2013 meeting will be attached to the May Board packet.

DATE OF BOARD MEETING: May 2, 2013

REQUEST FOR AREA BOARD ACTION: Accept the Reports as presented.

CEO RECOMMENDATION: Accept the Reports as presented

RESOURCE PERSON(S):

Ellen Holliman
Lena Klumper
Monica Portugal
Doug Wright
AREA BOARD REPORT
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Fiscal Year 2013- Second Quarter
Summary of State Reported Outcomes
Second Quarter Fiscal Year 2012- Second Quarter Fiscal Year
2013