March 26, 2013 CSD agenda - Newberry Springs Community Alliance

105 Pages·2013·8.72 MB·English

BOARD OF DIRECTORS REGULAR MEETING AGENDA
Tuesday, March 26, 2013 6:00 pm
Newberry Community Center
30884 Newberry Road
Newberry Springs, CA 92365

Posting Locations:
□ Newberry CSD Office □ Newberry CSD Website
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE

1. WELCOME TO GUESTS
2. PUBLIC COMMENTS
This is the time and place for the General Public to address the Newberry Community Services District Board of
Directors on matters within their jurisdiction that are not currently on the printed agenda. State law prohibits the Board
from addressing any issue not previously included on the agenda. The Board may receive comments and set the matter
for a subsequent meeting. Speakers are asked to limit their comments to three (3) minutes.
Any member of the audience who would like to address the Board on a specific agenda item is required to complete a
Request to be Heard Card and submit to the Secretary of the Board, prior to REVIEW AND APPROVAL OF THE
AGENDA. Speakers will be limited to three (3) minutes and are asked to voluntarily identify themselves for the record.
Speakers will be given an opportunity to address the Board on the specific agenda item prior to the Board's motion and
discussion of the agenda item.
3. SUGGESTED FUTURE AGENDA ITEMS, INFORMATION, QUESTIONS FROM BOARD MEMBERS AND STAFF
The president shall poll the Directors followed by staff.
4. WRITTEN COMMUNICATIONS
All written communication are available for public viewing in the office during regular business hours and at the Secretary
table at all meetings.
5. REVIEW AND APPROVAL OF THE AGENDA - Action Item
Review agenda for the purpose of rearranging the order of the Agenda, adding emergency items, or removing items from
the Agenda, or moving items from the consent calendar for discussion and/or separate action.
6 CONSENT CALENDAR - Action Item.
All matters on the Consent Calendar are to be approved on one motion, unless a Board member, staff member, or any
member of the public requests a separate action on a specific item. Questions for clarification purposes can be asked
prior to acceptance of the consent calendar.
Approval of Minutes
Regular Meeting December 18, 2012 Revised
Special Meeting December 26, 2012
Special Meeting January 16, 2013 Revised
Regular Meeting February 26, 2013

Approval of Warrant Registers
November 2012 Revised
December 2012 Revised
January 2013
February 2013

Approval of Income Statements
November 2012 Revised
December 2012 Revised
January 2013 Revised
February 2013
(cid:9)(cid:9)(cid:9)(cid:9)(cid:9)
7. (cid:9) REPORTS
7A (cid:9) Sheriff Department report.
7B (cid:9) Fire Department report.
7C(cid:9) General Manager report.
7D(cid:9) Multi-CSD Luncheon report —
7E MWA Technical Advisory Committee Report - Director Snively
8. (cid:9) SPECIAL PRESENTATION
None
9. (cid:9) BUSINESS ITEMS
1 Present Item. 2 Public comment. 3 Director discussion. 4 Motion.
(cid:9)
9A A Director's Misuse of Public Funds and the Board President's Action to Help Hide It Action Item
9B (cid:9) General Warrant Register Questions Discussion Item
9C(cid:9) Warrant Registers Board Approval July 2012 to December 2012 Discussion Item
9D(cid:9) Revise NCSD Policy #5060 Action Item;
(cid:9)
9E RESOLUTION NO. 63-2013 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE NEWBERRY
COMMUNITY SERVICES DISTRICT UPDATING ACCOUNT INFORMATION FOR THE LOCAL AGENCY
INVESTMENT FUND ACCOUNT Action Iterni
9F (cid:9) Treasurer of the Board Job Descriptions Action Item
9G (cid:9) Workshop with Directors and Open to the Public to Review and Share Ideas, Procedures and Role of the CSD
Directors Action Item
9H(cid:9) Proposed NCSD appointment of Special Finance Committee Action Item
91 (cid:9) There is a great concern on our neighborhood regarding the impact changes that are occurring without the
community being informed or noticed. Action Item
9 J (cid:9) Policy changes to the NSVFD Policy Manual Action Item'
9 K (cid:9) Purchasing proper mounting hardware for antenna/repeater installation. Action Item
9 L (cid:9) Adjustment of 2012-2013 Budget Item — Director's Stipend Action Item
10. (cid:9) CLOSED SESSION
a. PUBLIC EMPLOYMENT DISCIPLINE/DISMISSAL/RELEASE - GOVERNMENT CODE 54957 — Action Item
Fire Department Personnel
b. PUBLIC EMPLOYEE PERFORMANCE EVALUATION — GOVERNMENT CODE 54957— Action Item
General Manager
c. PUBLIC EMPLOYEE APPOINTMENT — GOVERNMENT CODE 54957 — Action Item
Fire Chief
11. (cid:9) REPORT FROM CLOSED SESSION
ADJOURN
DECLARATION OF POSTING:
I, Paulette Marshall, declare under penalty of perjury, that I am the General Manager, of the Newberry Community Services
District,_and posted the foregoing Agenda, 72 hours prior to the stated meeting, at the District Offices on the 22th Day of March,
2C11-3 in a fitase accessible to the public.
Paulette Marshall
General Manager
DEC. 15, 1958 pprgved by
Robert Royalty, Director/Board resident
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SPRinic,
Newberry Community Services District

Established 1958

BOARD OF DIRECTORS REGULAR MEETING

December 18, 2012
Newberry Community Center
30884 Newberry Road
Newberry Springs, CA 92365

MINUTES
This Document is provided as a complement to the audio recording intended to be
included with approval of this document as the official minutes of the herein referenced
meeting. A digital copy of the audio recording shall be referenced for identification as
“Minutes – 12-18-2012 – AUDIO PORTION”

CALL TO ORDER: President Seeley called the meeting to order at 6:02 pm

ROLL CALL: By the Clerk of the Board
Directors:
Present: Seeley, Owens, Snively, Royalty, Williams
Staff: Paulette Marshall, General Manager
Daphne Lanier, Fire Dept. Administrator
Thomas Stickley, Interim Fire Chief
Jodi Howard, Office Assistant

PLEDGE OF ALLEGIANCE

1. PRELIMINARY SECTION: WELCOME TO GUESTS
2. PUBLIC COMMENTS:
Kathy Ridler – District Goals
Brian Fisher – NSSSA Contract and Legal Counsel
Veronica Shaw – NSSSA Update
Ted – Kiewit Pacific Funds - Youth

3. SUGGESTED FUTURE AGENDA ITEMS; INFORMATION; QUESTIONS FROM BOARD
MEMBERS & STAFF
1. Hazard Mitigation Plan – Director Owens
2. Homeland Security Grants –Director Owens

4. WRITTEN COMMUNICATIONS:
All written communications are available for public viewing in the office during regular
business hours and at the Secretary table at all meetings
Mrs. Dodd’s Letter – Director Snively

5. REVIEW AND APPROVAL OF THE AGENDA: ACTION ITEM
Regular Meeting: December 18, 2012
This is the time for members of the Community Services District to call for rearranging the
order of the Agenda; adding emergency items to; or removing items from the agenda; or
moving items from the consent calendar for discussion and/or separate action.

MOTION: Director Royalty moved, seconded by Director Williams to approve the agenda.
Minutes-Action Sheet 12-18-2012 Regular Meeting
Revised Version Page 1 of 7 2012-2013- #12-18-2012
AMENDED MOTION: Director Royalty moved, seconded by Director Owens to approve the
agenda as written with the addition of Agenda Item 9-H ,
Public Comments: None

President Seeley called for the vote:
Director Owens: AYE
Director Snively: NAY
Director Royalty: AYE
Director Williams: NAY
Director Seeley: AYE
The amended motion carried by a vote of (3) AYE, (2) NAY, (0) ABSTAIN,
(0) ABSENT

6. CONSENT CALENDAR: 2012-2013 December 18, 2012
ACTION ITEM
All matters on the Consent Calendar are to be approved on one motion, unless a Board
Member, Staff Member, or any member of the public requests a separate action on a
specific item. Questions for clarification purposes can be asked prior to acceptance of the
consent calendar
General Manager – Asked to remove Warrant Registers for further details.

Approval of Minutes
November 20, 2012

MOTION: Director Royalty moved, seconded by Director Owens to approve the consent calendar
as submitted.

MOTION:

President Seeley called for the vote:
Director Owens: AYE
Director Snively: NAY
Director Royalty: AYE
Director Williams: AYE
Director Seeley: AYE
The motion carried by a vote of (4) AYE, (1) NAY, (0) ABSTAIN,
(0) ABSENT

7. REPORTS:
7. A. Sheriff’s Department Report
Sgt. R. Alexander reported that during the approaching Holiday Season to Be
Safe

7. B. Fire Department- Interim Chief Stickley
Written Report Submitted
2 fire call/13 Medical Aid/1 mutual aid/3 investigation calls and 2 public Assist
Live Scans 97% Complete – 4 came back for incomplete prints
Hazmat and Confined Spaces Completed and Certifications
Picked Up water tender for service, bringing to Newberry Springs, AC pump froze
up and caused an problem, where it was towed to Newberry Springs, and pump
was pulled for service, and will be driven back to Barstow for service.
Also, BP is out of service because brakes went out, so also in shop for service
Dec 15, gift give away with Sheriff
Minutes-Action Sheet 12-18-2012 Regular Meeting
Revised Version Page 2 of 7 2012-2013- #12-18-2012
December 16th, brought Santa to CSD Bldg. for American Legion Toy give away

Comments
Larry Menard – How many Firefighters were certified?
Joe Morris – How many were certified?
Linda Snively – How many calls did you respond to?
Director Snively – Final Cost and when back in service? Will come to office and
review that tank was repaired. Thank you for all your hard work.

- Fire Department Liaison Report – No Report

7. C. Park & Recreation Report – Director Seeley – No Report

7. D. General Manager Report – Paulette Marshall
Written Report Submitted
1. To address some of the concerns from previous meeting that were left to me to
handle:
a. Kiewit Contract – I have attached a copy to my report for everyone to
review original contact. I have begun (not completed) looking at what
exact dollar amounts are in this account, it appears that some items have
been authorized to be purchase but were somehow excluded from earlier
estimates.
b. I contacted the County of San Bernardino and now have a copy of the
building permit for the installation of the double wide on the property. I
have not yet, but will this week forward this on to the Building inspector
for next steps.
c. I have located a photo copy of the only check that was mailed to Newberry
Springs Fireman’s Association that was deposited into the CSD general
account (it was designated to the Fire Department), for $150 from the
family of Donald Putnam.
d. Have met with representatives from the NSSSA regarding their request for
funds. We have come to the agreement that the contract needs to be
reviewed by legal counsel as soon as District has counsel on board, then
hold public hearing to address the concerns of the residents of district
before proceeding any further.
e. In regards to legal counsel, I have gathered all the information and now
need to find a time with the directors to hold a special meeting to
interview the firms that have submitted proposals.
f. Three Board Members (Directors: Snively, Williams and Owens) have
indicated their desire to attend the Board Member Training to be held in
January in Fountain Valley, and I will be attending with them. Those
arrangements for the conference are being finalized.
2. All documents requested by the Grand Jury were received members of the Grand
Jury today. They will inform us if any additional documentation is needed.
3. Last Wednesday, I also attended the Multi-CSD Luncheon with Director Snively.
4. The County of San Bernardino Dept. of Aging and Adult Services did not come out
this month due to a staffing shortage, they are rescheduling for the second Friday in
February.
5. With the aid of Jodi, we have completed the requested documents for the Auditor
for fiscal year 2009-2010, and are in the process of gathering the documents for
2010-2011 and 2011-2012. This has been a big job!
Minutes-Action Sheet 12-18-2012 Regular Meeting
Revised Version Page 3 of 7 2012-2013- #12-18-2012
6. It has come to my attention that some requests for Public Information may have
been misplaced in the time when there was no General Manager, if any member of
the public has a request from that time, please accept our apologies for not getting
back to you, and if you could re-submit, our office will do our best to comply as
soon as possible.
7. Finally, I want to thank Jodi Howard for taking on the position of Office Assistant,
her help has been invaluable, and she has gotten to know the district copier
extremely well!
Public Comments
Kathy Ridler - When was check deposited?
7. E. Secretary/Treasurer Report – No Report

7. F. Multi-CSD Luncheon – Director Snively
Good Meeting- Shared success of Pistachio Festival

7. G. Financial Officer Report – No Report

7. I. Community Plan Committee Report – No Report

7. J. MWA Technical Advisory Committee Report – Director Snively
MWA has 2 ready projects. Also asked for minimum producers to be on the
docket for the next meeting

8. SPECIAL PRESENTATION(S)
8.A. None

9. BUSINESS ITEMS:

9. A. January Board meeting Change – Due to Conference the most of the board
and general manager will be unavailable. Suggested to move to the 5th Tuesday in
January on the 29th, 2012

Public Comments:
None

Director Comments:
None

MOTION: Director Snively moved, seconded by Director Williams to move the January Board
Meeting to the 5th Tuesday of the Month, January 29, 2013.

President Seeley called for the vote:
Director Owens: AYE
Director Snively: AYE
Director Royalty: AYE
Director Williams: AYE
Director Seeley: AYE
The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN,
(0) ABSENT

Minutes-Action Sheet 12-18-2012 Regular Meeting
Revised Version Page 4 of 7 2012-2013- #12-18-2012
9. B. Fire Department Response to Written Complaints

Public Comments:
Barbara Vassar

No Action - Referred to Staff to get letter from Ms. Vassar to Interim Chief Stickley,
and to look up policy regarding response.

9. C. Utilizing USDA Community Facilities Grant.

Public Comments:
Paula Deel
Ronnie Shaw
Thomas Stickley
Linda Snively

MOTION: Director Snively moved, seconded by Director Williams to refer to General Manager
for further investigation.

President Seeley called for the vote:
Director Owens: AYE
Director Snively: AYE
Director Royalty: AYE
Director Williams: AYE
Director Seeley: AYE
The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN,
(0) ABSENT

9. D. Discussion of Annex Pre Alteration Report regarding SBC permitting
process.

Public Comments:
Robert Shaw
Kathy Ridler

No action taken – Referred to staff.

9. E. Fireman’s Association donations being placed into CSD General Fund, the
Fireman’s Association is a non CSD entity, and monies need to be reverted
back to them.

Public Comments:
Thomas Stickley

MOTION: Director Royalty moved, seconded by Director Snively to write a check directly to the
Fireman’s Association for $150.00

President Seeley called for the vote:
Director Owens: AYE
Director Snively: AYE
Director Royalty: AYE
Director Williams: AYE
Minutes-Action Sheet 12-18-2012 Regular Meeting
Revised Version Page 5 of 7 2012-2013- #12-18-2012
Director Seeley: AYE
The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN,
(0) ABSENT

9. F. Mutual Aid Agreement with Fort Irwin Fire Department
Last had Chief Spring as point of contact.

Public Comments:
Butch Farrington

MOTION: Director Royalty moved, seconded by Director Seeley to sign Agreement as
submitted.

President Seeley called for the vote:
Director Owens: AYE
Director Snively: NAY
Director Royalty: AYE
Director Williams: AYE
Director Seeley: AYE
The motion carried by a vote of (4) AYE, (1) NAY, (0) ABSTAIN,
(0) ABSENT

9. G. Purchase of prebuilt shed for Fire Department housing

Public Comments:
Karen Gray
Debbie Farrington
Ted

MOTION: Director Williams moved, seconded by Director Royalty to table until all information is
available.

President Seeley called for the vote:
Director Owens: AYE
Director Snively: AYE
Director Royalty: AYE
Director Williams: AYE
Director Seeley: AYE
The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN,
(0) ABSENT

9. H. Communication Antenna
Request for approval to have antenna we already purchased to be installed
at a cost of $1,920.00 from Fire Department line item communications.

Public Comments:
Butch Farrington

MOTION: Director Royalty moved, seconded by Director Williams to authorize the expenditure of
$1,920.00 from communications budget to install antenna on SVUSD tower.

Minutes-Action Sheet 12-18-2012 Regular Meeting
Revised Version Page 6 of 7 2012-2013- #12-18-2012
President Seeley called for the vote:
Director Owens: AYE
Director Snively: AYE
Director Royalty: AYE
Director Williams: AYE
Director Seeley: AYE
The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN,
(0) ABSENT

10. Election of Officers for 2013

Director Seeley nominated Director Royalty for President (accepted)
Director Snively nominated Director Williams for President (accepted)

President Seeley called for the vote:
Director Owens: Royalty
Director Snively: Williams
Director Royalty: Royalty
Director Williams: Williams
Director Seeley: Royalty
Director Royalty was elected to president for the 2013 year. By consent of the Board newly
elected President Royalty asked to defer the choice of Vice President until the next
meeting.

SPECIAL ANNOUNCEMENT
Director Seeley announced that due to personal issues was tendering his resignation
effective @ 5pm on December 19, 2012.
President Royalty thanked Director Seeley for his service.

ADJOURN
MOTION: Director Owens moved, seconded by Director Williams to adjourn the meeting.

President Seeley called for the vote:
Director Owens: AYE
Director Snively: AYE
Director Royalty: AYE
Director Williams: AYE
Director Seeley : AYE
The motion carried by a vote of (5) AYE, (0) NAY, (0) ABSTAIN, (0) ABSENT

Meeting adjourned at 8:00 pm

Respectfully Submitted:

_______________________________________
Paulette Marshall, General Manager
APPROVED:

________________________________
Robert Royalty, President
Minutes-Action Sheet 12-18-2012 Regular Meeting
Revised Version Page 7 of 7 2012-2013- #12-18-2012
Newberry Community Services District

Established 1958

BOARD OF DIRECTORS SPECIAL MEETING

December 26, 2012
Newberry Community Center
30884 Newberry Road
Newberry Springs, CA 92365

MINUTES
This Document is provided as a complement to the audio recording intended to be
included with approval of this document as the official minutes of the herein referenced
meeting. A digital copy of the audio recording shall be referenced for identification as
“Minutes – 12-26-2012 – AUDIO PORTION”

CALL TO ORDER: President Royalty called the meeting to order at 1;00 pm

ROLL CALL: By the Clerk of the Board
Directors:
Present: Owens, Snively, Royalty, Williams
Staff: Paulette Marshall, General Manager

PLEDGE OF ALLEGIANCE

1. PRELIMINARY SECTION: WELCOME TO GUESTS
2. PUBLIC COMMENTS:
Deborah Farrington
Bob B.

3. REVIEW AND APPROVAL OF THE AGENDA: ACTION ITEM
Special Meeting: December 26, 2012
This is the time for members of the Community Services District to call for rearranging the
order of the Agenda; adding emergency items to; or removing items from the agenda; or
moving items from the consent calendar for discussion and/or separate action.

MOTION: Director Williams moved, seconded by Director Snively to approve the agenda.
Public Comments: None

President Royalty called for the vote:
Director Owens: AYE
Director Snively: AYE
Director Royalty: AYE
Director Williams: AYE

The amended motion carried by a vote of (4) AYE, (0) NAY, (0) ABSTAIN,
(0) ABSENT

Minutes-Action Sheet 12-26-2012 Special Meeting
Revised
Page 1 of 3 2012-2013- #12-26-2012