Lectora Online Administator Help

64 Pages·2017·0.32 MB·English

Administrator Help
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Contents
Welcome to the AdministratorInformation Center 4
Managing yourorganizations 5
Adding an organization 5
Specifying diskusage 13
Specifying the userlimit 14
Viewing and editing organization settings 14
Deleting an organization 22
Managing yourusers 23
Roles 23
Viewing yourusergroup 26
Adding a user 26
Viewing and editing userinformation 28
Importing userswith a CSV file 30
Exporting usersto a CSV file 31
Deleting a user 32
Managing properties 34
Viewing the listofproperties 41
Adding a property 41
Editing a property 42
Deleting a property 42
Viewing the listoflogged-in users 43
Setting the log level 44
Viewing systeminformation 45
Managing disk usage 47
Generating an auditreport 48
Viewing the Log Viewer 49
Generating a UserActivity Report 50
Generating an Organization Report 51
Sending a SystemAlert 52
Sending systemand organization email 53
Forcing the News tab to the front 54
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Viewing repository information 55
Backing up repository data 56
Restoring data 57
Viewing servercommands information 58
Completing a serverthread dump 59
Completing a XPath cache query 60
Obtaining an Activation Code 61
Configuring log-in password settings 62
Managing skins 63
Creating customskins 63
Trademarks 64
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Welcome to the AdministratorInformation Center
Welcome to the Administrator Inform-
ation Center
Topicsin thisInformation Centerdescribe the tasksyou can use to administerLectora
Online™.
Administratorresponsibilitiesinclude managing organizations,managing userswithin
organizations,and managing the Lectora Online solution.
See these topicsformore information:
Managing yourorganizations
l
Managing yourusers
l
Managing properties
l
Managing skins
l
Viewing the listoflogged-in users
l
Setting the log level
l
Viewing systeminformation
l
Sending a systemalert
l
Sending systemand organization email
l
Generating a UserActivityReport
l
Generating an Organization Report
l
Generating an auditreport
l
Managing diskusage
l
Viewing the Log Viewer
l
Forcing the Newstab to the front
l
Backing up repositorydata
l
Restoring data
l
Obtaining an activation code
l
Viewing repositoryinformation
l
Viewing servercommandsinformation
l
Completing a ServerThread Dump
l
Completing a XPath cache query
l
Configuring Log-In password settings
l
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Managing yourorganizations
Managing your organizations
An organization isthe top-level classification in yourcompanyorgroup'shierarchy.A typ-
ical companyorgroup consistsofone ormore organizations.The largerthe companyor
group,the more organizationsitwill normallyhave.You can add,edit,and delete organ-
izationsand specifyyourorganization'sdiskusage.
You mustbe defined asa superadministratorto have accessto the Managing Organ-
izations task.
See Rolesformore information aboutthe userclassificationswithin Lectora
Online and the available tasksthateach role can complete.
Superadministratorscan complete the following tasks:
Adding an organization
l
Specifying diskusage
l
Specifying the userlimit
l
Viewing and editing organization settings
l
Deleting an organization
l
Adding an organization
Administratorswith superadministratoraccesscan add an organization.Thisincludes
specifying the appropriate publishing targetsand setting the maximumhistorysize for
shared titles.
You can quicklyadd an organization and define and configure itsadministratorthe using
the Add Org bannerlinkoryou can add an organization when you are viewing organ-
ization detailsfromthe Manage Organizationswindow.
To add an organization and itsadministratorusing the Add Org bannerlink:
1. ClickAdd Org.
2. Complete the fieldsin the New Organization boxasfollows:
Organization Name Name ofthe organization.
Company Name Name ofthe company.
UserLimit Limitsthe numberofusersallowed in the organization.
Disk Quota Diskquotastrackand control diskstorage usage foreach
organization.
Disk Usage Threshold Diskusage thresholdsallow you to specifywhen warn-
ingsare displayed to userswhen theyexceed theirdisk
quota limit.
Expires Date when useraccessto the organization expires.
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Managing yourorganizations
3. Complete the fieldsin the New Administratorboxasfollows:
Role Specifiesthe user'srole.
UserID Specifythe userID forthe administrator.
FirstName Specifythe firstname ofthe administrator.
LastName Specifythe lastname ofthe administrator.
Description Specifya shortdescription ofthe administrator'srole.
EmailAddress Specifythe email addressassociated with thisadmin-
istratoruserID.
Send Notification Email Enable thischeckboxto send a message to the admin-
istrator.
Password/Re-enter Specifythe password forthe administratoruserID.
Password
Force Password Enable thischeckboxto require the new userto create a
Change on NextLogin password the nexttime he orshe logsin.
Locale Preference Specifythe preferred location forthisorganization.
4. To create the new organization,clickCreate Org and Admin.
The organization isadded.
To add an organization fromthe Manage Organizationswindow:
1. Clickthe Manage Organizations linkon the Home Page.The Manage Organ-
izationswindow opens.
2. ClickAdd.The Create Organization window opens.
3. Complete the fieldson the Create Organization window asfollows:
Organization Name Name ofthe organization.
Company Name Name ofthe company.
Disk Quota Diskquotastrackand control diskstorage usage foreach
organization.
Disk Usage Threshold Diskusage thresholdsallow you to specifywhen warn-
ingsare displayed to userswhen theyexceed theirdisk
quota limit.
UserLimit Limitsthe numberofusersallowed in the organization.
UserCount Displaysthe currentnumberofusers.
Active Disable thischeckboxto deactivate the organization.
Usersare unable to log-in to a deactivated organization.
Trial Enable thischeckboxto specifythatthisisa trial organ-
ization.
Expires Date when useraccessto the organization expires.
Properties Use thistable to enable orspecifythe following publishing
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Managing yourorganizations
targetsand organizational properties:
Property Description
Disable exporting When enabled,thisrestrictsmem-
titles bersofthe organization fromexport-
ing titleswith the exception ofthe
organization administrators.This
includesrestricting exporting oflib-
raryobjectsaswell.
Disable the cre- When enabled,thisrestrictsmem-
ation ofprivate bersofthe organization fromcre-
titles ating private titles,with the
exception ofthe organization admin-
istrators.
Publish to AICC The Aviation IndustryCBT Com-
mittee (AICC)wasestablished in
1988 to define standardson how
ComputerManaged Instruction
(CMI)systemsshould operate in
presenting course materialsto stu-
dents.Forthe latestspecifications,
documents,and explanationsof
terms,see the official AICC website
(http://www.aicc.org).
Publish to CourseMill Wave isan online learn-
CourseMillWave ing managementtool developed by
Trivantis.CourseMill Wave allows
you to recommend and assign con-
tentto online viewers.Publishers
can enable ratings,guestbookset-
tings,run reports,and postcontent
to social networking sites.Formore
information aboutCourseMill Wave,
visithttp://trivantis.com.
Publish to CourseMill isa powerful course
CourseMill managementsystemdeveloped by
Trivantisand designed especially
foreasyintegration ofLectora titles.
The CourseMill learning man-
agementsystemmakesthe deliv-
ery,management,and tracking of
online learning acrossyourorgan-
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Managing yourorganizations
ization easierand more affordable.
Formore information about
CourseMill,visithttp://trivantis.com.
Publish to Docebo Selectthisoption to allow usersto
posttitlesto the Docebo learning
managementsystem..Formore
information aboutthe Docebo LMS,
visithttp://docebo.com.
Publish to Docebo: ForDocebo publishing,specifythe
ServerURL URL foraccessing the appropriate
server.
Publish to Docebo: ForDocebo publishing,specifythe
Username username foraccessing the appro-
priate server.
Publish to Docebo: ForDocebo publishing,specifythe
Password password foraccessing the appro-
priate server.
Publish to HTML Selectthisoption to allow usersto
posttitlesto the Internetorto their
Intranet.
Publish to iContent iContentisa contentmanagement
systemdeveloped bySuc-
cessFactors.Forthe latestspe-
cifications,documents,and
explanationsofterms,see theiroffi-
cial website (http://www.suc-
cessfactors.com/).
Publish to iCon- ForiContentpublishing,specifythe
tent:course URL URL foraccessing the iContent
course contenton the iContent
server.
Publish to iCon- ForiContentpublishing,specifythe
tent:password password foraccessing the iCon-
tentserver.
Publish to iCon- ForiContentpublishing,specifythe
tent:path path to the iContentserver.
Publish to iCon- ForiContentpublishing,specifythe
tent:server addressofthe iContentserver.
Publish to iCon- ForiContentpublishing,specifythe
tent:username username foraccessing the iCon-
tentserver.
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Managing yourorganizations
Publish to PWC PWC allowspublishing content
fromthe PricewaterhouseCoopers
eLearning solution.Forthe latest
specifications,documents,and
explanationsofterms,see theiroffi-
cial website (http://www.pwc.com/).
Publish to ReviewLinkisan online review tool
ReviewLink developed byTrivantis.ReviewLink
allowsyou to share titleswith online
reviewersand capture theirfeed-
back.Reviewerscan add com-
mentsand attach filesto reviewed
pagesto provide feedback.Com-
mentsand attachmentsare tab-
ulated and presented to both
publishersand reviewersso they
can manage the statusofthe com-
mentsand complete the review
cycle.Formore information about
ReviewLink,visithttp://trivantis.com.
Publish to Saba Saba SCORM2004 isa setofinter-
SCORM 2004 related technical specificationsbuilt
upon the workofthe AICC,IMS,
and IEEE to create a unified content
model forWeb-based learning con-
tent.Forthe latestspecifications,
documents,and explanationsof
terms,see the official Saba website
(http://www.saba.com).
Publish to SCORM The Shareable ContentObject
Reference Model (SCORM)isa set
ofinter-related technical spe-
cificationsbuiltupon the workofthe
AICC,IMS,and IEEE to create a uni-
fied contentmodel forWeb-based
learning content.Forthe latestspe-
cifications,documents,and explan-
ationsofterms,see the official
SCORMwebsite
(http://www.adlnet.gov/).
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Managing yourorganizations
Publish to SumTotal allowspublishing content
SumTotal fromSumTotal eLearning systems.
Forthe latestspecifications,doc-
uments,and explanationsofterms,
see the official SumTotal website
(
http://www.sumtotalssystems.com/).
Publish to xAPI The Experience API(xAPI)ispartof
an evolving standard thatenables
userson learning managementsys-
temsto download the nextgen-
eration ofSCORM-compliant
materials.Forthe latestspe-
cifications,documents,and explan-
ationsofterms,see the official xAPI
website (http://experienceapi.com).
Shared Title Max- Use the drop-down listto specify
imumHistory Size the setting forthe maximumhistory
size forshared titles.
When versionsare trimmed
froma title'shistorytheyare
taken fromthe "back-end" or
oldestend.The version num-
berswill alwaysrise as
changesare checked in.So
forexample ifyou have a title
with 10 versions(1 through
10)and you setthe Maximum
History Size to 3 then ver-
sions1 through 7 will be
removed fromthe title history
(the oldest7)leaving versions
8,9 and 10.When the next
check-in occurs,thatwill
become version 11 and ver-
sion 8 would be removed;
leaving versions9,10 and 11.
You keep the latestthree ver-
sionsbasically.
Note thatthe version trimming
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