iWork: The Missing Manual

855 Pages·2014·46.202 MB·English

by  Jessica Thornsby, Josh Clark

iWork
The book that should have been in the box®
Jessica Thornsby & Josh Clark
Beijing | Cambridge | Farnham | Köln | Sebastopol | Tokyo
iWork: The Missing Manual
by Jessica Thornsby and Josh Clark
Copyright © 2014 Jessica Thornsby. All rights reserved.
Printed in the United States of America.
Published by O’Reilly Media, Inc.,
1005 Gravenstein Highway North, Sebastopol, CA 95472.
O’Reilly books may be purchased for educational, business, or sales promotional use.
Online editions are also available for most titles (http://my.safaribooksonline.com).
For more information, contact our corporate/institutional sales department: (800)
998-9938 or [email protected].
March 2014: First Edition.
Revision History for the First Edition:
2014-03-11 First release
See http://www.oreilly.com/catalog/errata.csp?isbn=0636920012832 for release details.
The Missing Manual is a registered trademark of O’Reilly Media, Inc. The Missing
Manual logo, and “The book that should have been in the box” are trademarks of
O’Reilly Media, Inc. Many of the designations used by manufacturers and sellers to
distinguish their products are claimed as trademarks. Where those designations
appear in this book, and O’Reilly Media is aware of a trademark claim, the
designations are capitalized.
While every precaution has been taken in the preparation of this book, the publisher
assumes no responsibility for errors or omissions, or for damages resulting from the
use of the information contained in it.
ISBN-13: 978-1-4493-9331-1
[M]
Contents
The Missing Credits ........................................ xi
Introduction .............................................. xiii
The Three Parts of iWork .......................................... xiv
The Three Flavors of iWork ..........................................xv
What’s New in iWork ..............................................xvii
The Very Basics .................................................. xviii
About This Book .................................................. xix
About the Outline ..................................................xx
About the Online Resources ........................................ xxi
Safari® Books Online ..............................................xxii
Part One: Pages for Mac
CHAPTER 1: Creating a Pages Document................................ 3
Getting Started with Pages ..........................................3
Creating Pages Documents ..........................................5
Opening an Existing Document ...................................... 17
Controlling the Document Window ..................................19
CHAPTER 2: Editing Text in Pages. ...................................... 31
Word-Processor Text vs. Text Boxes .................................31
Basic Text Editing in iWork ..........................................32
Undoing and Backing Up ...........................................37
Changing Font Styles and Appearance ...............................39
Formatting Paragraphs .............................................47
Spaces, Invisibles, and Special Characters ............................62
Working with Lists .................................................66
CHAPTER 3: Creating and Using Styles. ................................ 75
When You Need Styles .............................................76
Style Central: The Text Tab ..........................................77
Creating Styles ....................................................80
Changing the Default Font ..........................................82
iii
CHAPTER 4: Typo-Busting Power Tools. ............................... 85
Changing Your Mind: Find & Replace .................................85
Spell Checking .....................................................89
Reference Tools ....................................................94
Auto-Correction and Text Substitution ...............................97
Tracking Changes ..................................................98
CHAPTER 5: Formatting and Organizing Documents. ................. 105
Document Formatting .............................................105
Organizing Your Document with Sections .............................113
Auto-Entry: Formatted Text Fields .................................. 119
Adding a Table of Contents ........................................122
Hyperlinks .......................................................126
CHAPTER 6: Beyond Text: Laying Out Documents .................... 129
Templates: The Key to Prefab Page Designs ..........................130
Planning a Layout from Scratch .....................................133
Creating a Page-Layout Document ..................................139
CHAPTER 7: Objects Up Close: Adding, Modifying, and More ......... 143
Floating vs. Inline Objects ..........................................143
Adding Objects ...................................................148
Working with Objects .............................................178
Modifying Object Styles ........................................... 191
Copying Objects and Graphic Styles ................................203
CHAPTER 8: Building Tables and Charts. .............................. 205
Creating Tables ...................................................205
Making Mini-Spreadsheets with Formulas ............................228
Creating Charts ...................................................233
CHAPTER 9: Sharing Pages Documents ............................... 243
Password-Protecting Documents ...................................243
Printing Your Documents ..........................................245
Exporting Documents ............................................ 250
Emailing Your Document ..........................................256
Sharing via iCloud .................................................256
CHAPTER 10: Creating Templates to Streamline Projects .............. 263
Template-Building Basics ..........................................263
Modifying an Existing Template ....................................265
Creating Templates from Scratch ...................................267
Deleting Templates ................................................275
Sharing, Exchanging, and Buying Templates .........................276
iv COntents
Part two: Keynote for Mac
CHAPTER 11: Creating a Keynote Slideshow ........................... 279
Themes = Templates ............................................. 280
Your First Keynote Slideshow ......................................282
Browsing and Organizing Your Slides .............................. 296
Saving Your Slideshow ........................................... 306
Opening an Existing Slideshow .....................................307
CHAPTER 12: Laying Out Slides ........................................ 309
Setting Up the Keynote Document ..................................310
Working with Objects .............................................312
Adding and Formatting Text Boxes .................................321
Inserting Photos and Other Graphics ................................327
Adding Shapes ...................................................335
Building Tables and Charts .........................................335
Adding Movies. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .336
Making Noise: Sounds and Soundtracks .............................339
Working with Hyperlinks ...........................................343
Note to Self: Adding Comments ....................................345
Changing Slide Backgrounds .......................................347
Adding Slide Numbers ............................................ 349
CHAPTER 13: Animating Slides. ........................................ 351
Adding Transitions ................................................351
Adding Object Builds ..............................................358
Ordering and Automating Builds ....................................367
Adding Animations with Action Builds ...............................371
Copying Builds to Other Objects ....................................376
CHAPTER 14: Sharing Your Slideshows. ................................ 377
Setting Up the Presentation ........................................377
Playing Keynote Slideshows ....................................... 390
Creating Self-Playing Slideshows ...................................393
Setting Up Hyperlinks-Only Slideshows. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .398
Printing Slides and Handouts .......................................399
Exporting to Other Formats ........................................401
Emailing Slideshows .............................................. 408
Sharing Your Slides Online ........................................ 408
Send a Copy ......................................................410
COntents v
CHAPTER 15: Customizing Keynote Themes ........................... 415
Keynote Theme Basics ............................................416
Modifying a Theme ................................................416
Building Themes from Scratch ......................................421
Saving Custom Themes ............................................425
Sharing and Buying Themes ........................................426
Part three: Numbers for Mac
CHAPTER 16: Creating a Numbers Spreadsheet. ....................... 431
Picking a Numbers Template .......................................433
Your First Spreadsheet ........................................... 434
Fancy Formulas and Glitzy Graphics ............................... 444
Organizing Data with Sheets ...................................... 446
Saving Your Spreadsheet ......................................... 448
Opening an Existing Spreadsheet .................................. 448
Previewing Your Printed Spreadsheet .............................. 450
CHAPTER 17: Editing Tables in Numbers ............................... 453
Working with Table Objects ........................................453
Navigating Table Cells .............................................461
Editing Table Cells ................................................462
Using Different Types of Data ......................................470
Add It Quick: Data-Entry Shortcuts ................................ 483
CHAPTER 18: Organizing Tables in Numbers. .......................... 489
Working with Rows and Columns .................................. 489
Sorting and Filtering Data ......................................... 500
Find & Replace .................................................. 505
Make It Pretty: Borders and Backgrounds ........................... 506
Conditional Formatting ............................................510
Working with Table Styles .........................................512
CHAPTER 19: Using Formulas .......................................... 515
Formula Basics ...................................................516
Instant Calculations ...............................................517
Adding Quick Formulas ............................................521
Editing Formulas ..................................................522
Copying and Moving Formulas .....................................534
Coping with Formula Errors ........................................537
vi COntents
CHAPTER 20: Advanced Data Crunching with Functions ............... 539
How Functions Work ..............................................539
Adding Functions with the Functions Tab ............................542
Using Cell Ranges in Functions .....................................545
Common Math Functions ......................................... 548
Transforming Text in Formulas .....................................556
Working with Dates and Times .....................................563
What IF: Adding Logic to Formulas .................................569
Looking Up and Fetching Cell Data ..................................582
CHAPTER 21: Charts: Giving Shape to Data ............................ 595
Adding a Chart to Your Spreadsheet ................................596
Working with a Chart’s Table Data ..................................610
Editing Chart Text and Labels ......................................618
Formatting Charts ................................................626
Avoiding Chartjunk ............................................... 640
CHAPTER 22: Designing Your Spreadsheet Report. .................... 645
Working with Objects ............................................ 646
Identifying “Back Page” Data .......................................647
Adding Text ..................................................... 650
Drawing Shapes ..................................................651
Inserting Pictures ................................................ 654
Adding Movies and Sound .........................................656
Creating Custom Numbers Templates ...............................657
CHAPTER 23: Sharing Your Spreadsheets .............................. 661
Printing Your Spreadsheet .........................................661
Exporting to Other Formats ........................................663
Sharing with Pages and Keynote ................................... 669
Distributing Spreadsheets Online .................................. 669
Sending a Copy of Your Document ..................................673
Part Four: iWork for iOS
CHAPTER 24: Pages for iOS ............................................ 677
Creating Your First Document ......................................678
Adding Objects ...................................................681
General Object Edits ..............................................683
Working with Text ............................................... 688
Working with Shapes ............................................. 694
Working with Images ............................................. 694
Working with Tables ..............................................695
Working with Charts ............................................. 699
COntents vii
Working with Audio and Video .................................... 704
Sharing Your Documents ..........................................705
CHAPTER 25: Keynote for iOS. ......................................... 709
Creating Presentations ........................................... 709
Animating Slides ..................................................715
Creating Hyperlinks ...............................................722
Using Presenter Display ...........................................725
CHAPTER 26: Numbers for iOS ......................................... 727
Creating a Spreadsheet ...........................................727
Working with Objects .............................................729
Working with Sheets ..............................................730
Adding Data to a Table ............................................730
Working with Data ................................................735
Using Forms to Supercharge Data Entry ............................742
Converting Tables into Charts ......................................745
Part Five: iWork for iCloud
CHAPTER 27: An Intro to iCloud. ....................................... 749
Getting Started with iWork for iCloud ...............................750
Connecting iWork for Mac to iCloud .................................752
CHAPTER 28: Pages for iCloud ......................................... 755
Accessing Pages for iCloud ........................................756
Documents View ..................................................756
Creating a Pages Document ....................................... 760
Working with Text ................................................761
Working with Objects .............................................765
Printing Your Document ...........................................770
Password-Protecting Your Document ...............................770
CHAPTER 29: Keynote for iCloud. ...................................... 771
Creating a Presentation ............................................772
Working with Objects 101 ..........................................774
Transitioning Between Slides .......................................777
Sharing, Protecting, and Printing Your Presentations ..................779
viii COntents