Hiring Ambulance Services

57 Pages·2011·0.39 MB·English

`. 1950/-

KERALA MEDICAL SERVICES CORPORATION LIMITED
(A Government of Kerala Undertaking)
Thycaud P.O,
Thiruvananthapuram, KERALA 695 014

EXPRESSION OF INTEREST DOCUMENT
for
Hiring Ambulance Services
(SHORT TENDER NO: EQPT/AMB-HR-15/2011)

Name of Tenderer :
Address :

Signature of Tenderer :

Last date and time for the receipt of Tender: 10.30 AM;04/11/2011 11
Date of opening of technical bid: 11.00 AM; 04/11/2011

NOT TRANSFERABLE

For details;
www.kmscl.kerala.gov.in
Email: [email protected]
IIIINNNNDDDDEEEEXXXX

SSSSllll.... DDDDEEEESSSSCCCCRRRRIIIIPPPPTTTTIIIIOOOONNNN PPPPAAAAGGGGEEEE NNNNOOOO
NNNNOOOO....
1. SECTION – I INTRODUCTION 2
2. SECTION – II SCOPE AND DESCRIPTION OF 4
CONTRACT
3. SECTION – III TENDER SCHEDULE 6
4 SECTION-IV 7
DETAILS OF AMBULANCE TO BE HIRED
5 SECTION – V SPECIFIC CONDITIONS OF CONTRACT 8
6 SECTION – VI GENERAL CONDITIONS OF CONTRACT 14
7 APPENDIX- 1 TECHNICAL SPECIFICATIONS 29
8 APPENDIX- 1I SCHEDULE OF REQUIREMENTS 35
9 ANNEXURE I AGREEMENT 36
10 ANNEXURE II GENERAL INFORMATION OF THE 38
TENDERER
11 ANNEXURE III 40
PRICE BID FORM
12 ANNEXURE IV BANK GUARANTEE FORMAT 51
13 ANNEXURE-V CHECK LIST 53
14 ANNEXURE-VI OFFER FORM 54
15 ANNEXURE-VII VEHICLE LOGBOOK FORMAT 55
MONTHLY AMBULANCE USAGE
16 ANNEXURE-VIII 56
REPORT FORMAT

KMSCL: Expression of Interest document for hiring ambulance services 1
SECTION I
IIIINNNNTTTTRRRROOOODDDDUUUUCCCCTTTTIIIIOOOONNNN
1111....1111.... TTTThhhheeee KKKKeeeerrrraaaallllaaaa MMMMeeeeddddiiiiccccaaaallll SSSSeeeerrrrvvvviiiicccceeeessss CCCCoooorrrrppppoooorrrraaaattttiiiioooonnnn LLLLiiiimmmmiiiitttteeeedddd ---- KKKKMMMMSSSSCCCCLLLL (Tender Inviting
Authority) is a fully owned Government of Kerala company set up in 2007 for
providing services to the various health care institutions under the Department
of Family Welfare and Health. One of the key objectives of the KMSCL is to
act as the central procurement agency for all essential drugs and equipments
for all health care institutions (hereinafter referred to as user institutions) under
the department. The corporation has also been entrusted with the setting up
and running of all kinds of modern Medical and Paramedical or medical based
ancillary facilities such as hospitals, laboratory services, diagnostic centers,
x-ray/scanning facilities.
1111....2222.... Sabarimala Sree Ayyappa Temple is one of the most ancient and prominent
temples in the country, located in the western ghats mountain ranges of
Pathanamthitta district in Kerala. The season in sabarimala starts from mid
November to mid January and millions of pilgrims from all parts of the
country visits the holy shrine. This year’s Sabarimala season is round the
corners and the improvement of health facilities have started. Every year an
average of 50 pilgrims lose their life due to cardiac failure. Most of the
pilgrims are from other states like Tamilnadu, Karnataka and Andrapradesh.
Last year more than 100 people died in Pullumedu stampede. Since Crores of
pilgrims visit Sabarimala during the season, all kinds of precautions has to be
taken. Hence it was decided to operate around 20 ambulances in 5 districts
such as Pathanamthitta, Kottayam, Idukki, Kollam & Alappuzha to provide
Emergency service in case of any Catastrophe or road accident during the
forthcoming Sabarimala season.
1111....3333.... In this tender, if one tenderer could not provide the entire ambulances
required, orders will be issued to multiple tenderer at a negotiated rate. But at
the same time proven quality in service delivery is a mandatory selection
criteria for selecting the supplier.
1111....4444.... It is also essential while dealing with public money that utmost transparency
has to be maintained in the procurements of the corporation. All decisions will
be published from time to time on our website www.kmscl.kerala.gov.in. The
corporation will not wait for the mandatory 30 days period to provide any
information under Right to Information Act and will provide the information
KMSCL: Expression of Interest document for hiring ambulance services 2
within the minimum possible time. The Corporation will uphold the
fundamental “right to be heard’ enshrined under the Constitution of India and
will take harsh decisions only after providing opportunity for
hearing/submission of facts. Tenderers could prefer appeal to the government
against all decisions of the corporation.
Looking forward for a long standing relation with you.
Best wishes,
SSSSdddd////----
BBBBIIIIJJJJUUUU PPPPRRRRAAAABBBBHHHHAAAAKKKKAAAARRRR.... IIIIAAAASSSS
Date : 21/10/2011 Managing Director, KMSCL &
Tender Inviting Authority
KMSCL: Expression of Interest document for hiring ambulance services 3
SSSSEEEECCCCTTTTIIIIOOOONNNN IIIIIIII

SSSSCCCCOOOOPPPPEEEE &&&& DDDDEEEESSSSCCCCRRRRIIIIPPPPTTTTIIIIOOOONNNN OOOOFFFF CCCCOOOONNNNTTTTRRRRAAAACCCCTTTT

2222....1111.... GGGGeeeennnneeeerrrraaaallll DDDDeeeeffffiiiinnnniiiittttiiiioooonnnnssss
2.1.1. Government means Government of Kerala, represented by the Secretary to
Health & Family Welfare, who is also the Chairman of the Board of Directors of
KMSCL
2.1.2. Tender Inviting Authority is the Managing Director of the KMSCL, who on behalf
of the Government invite and finalize tenders.
2.1.3. A two bid system – consisting of technical bid and price bid - is adopted in the
invitation of tenders. Those tenderers who are eligible as per prequalification
criteria, submit the requisite information as needed in their bid submission for
hiring ambulance service to the satisfaction of the Tender Inviting Authority will
only be eligible for opening of bids.
2222....2222 SSSSccccooooppppeeee....
2.2.1 Tenders are invited for hiring ambulance service as per the specification
mentioned in Appendix I during the forthcoming Sabarimala season
from 16th November 2011 to 21 January 2012 for various models of
ambulances.
2.2.2 The successful tenderer has to operate ambulances service during the
Sabarimala season from 16/11/2011 to 21/01/2012 in the districts of
Pathanamthitta, Kottayam, Idukki and Alappuzha. The ambulance shall
be parked in a Government hospital as per the schedule provided by
the Tender Inviting Authority. The man power for the ambulances shall
be provided by the successful tenderer and the rates have to be offered
for a month for 1000 kilometers. The additional kilometer travelled will
be paid by the Tender inviting Authority. Each ambulance shall be
provided with a mobile phone connection.
2.2.3 The lowest tenderer (L1) shall be evaluated separately for each models
of ambulances district wise as specified in the price bid form. If one
tenderer cannot supply all the required ambulances, then the
tenderer(s) who matches the L1 rate shall also be selected for award of
contract. If more no of tenderers are willing to match the L1 rate then
KMSCL: Expression of Interest document for hiring ambulance services 4
the tenderer who offer maximum ambulances will be given priority. The
models selected in the case of matched L1 will be on the sole discretion
of the Tender Inviting Authority.
2.2.4 It was also asked to offer rates for ambulances on daily basis.
Ambulance service in daily basis will be availed only on requirement
basis.

2222....3333 BBBBrrrriiiieeeeffff DDDDeeeessssccccrrrriiiippppttttiiiioooonnnn ooooffff tttthhhheeee tttteeeennnnddddeeeerrrr pppprrrroooocccceeeessssssss
2.3.1 The tender offers, duly filled, shall be submitted in two separate sealed
covers separately for technical and price bids respectively. Such covers
shall be super scribed as ““““TTTTeeeennnnddddeeeerrrr NNNNoooo……………………………………………………………….... (here mention
the tender no as specified in Section III) TTTTEEEECCCCHHHHNNNNIIIICCCCAAAALLLL BBBBIIIIDDDD ffffoooorrrr HHHHiiiirrrriiiinnnngggg
AAAAmmmmbbbbuuuullllaaaannnncccceeee sssseeeerrrrvvvviiiicccceeeessss or ““““TTTTeeeennnnddddeeeerrrr NNNNoooo……………………………………………………………….... (here mention the
tender no as specified in Section III) PPPPRRRRIIIICCCCEEEE BBBBIIIIDDDD ffffoooorrrr HHHHiiiirrrriiiinnnngggg AAAAmmmmbbbbuuuullllaaaannnncccceeee
sssseeeerrrrvvvviiiicccceeeessss. Both the sealed covers shall be enclosed in another sealed
(third) cover which should also be super scribed as ““““TTTTeeeennnnddddeeeerrrr
NNNNoooo……………………………………………………………….... (here mention the tender no as specified in Section
III) EEEEOOOOIIII ffffoooorrrr HHHHiiiirrrriiiinnnngggg AAAAmmmmbbbbuuuullllaaaannnncccceeee sssseeeerrrrvvvviiiicccceeeessss....
2.3.2 The tender documents could be down loaded from the website of the
corporation at wwwwwwwwwwww....kkkkmmmmssssccccllll....kkkkeeeerrrraaaallllaaaa....ggggoooovvvv....iiiinnnn and also available at the head
office of the Tender Inviting Authority.
2.3.3 The tenders should be prepared and submitted as per the tender
formats only prescribed in the tender document and should be
addressed to:
TTTThhhheeee MMMMaaaannnnaaaaggggiiiinnnngggg DDDDiiiirrrreeeeccccttttoooorrrr
Kerala Medical Services Corporation Ltd
Thycaud .P.O.
Thiruvananthapuram -695014
Kerala State
Phone Fax: [phone]
Email: [email protected]
*****

KMSCL: Expression of Interest document for hiring ambulance services 5
SSSSEEEECCCCTTTTIIIIOOOONNNN IIIIIIIIIIII
TTTTEEEENNNNDDDDEEEERRRR SSSSCCCCHHHHEEEEDDDDUUUULLLLEEEE

3333....1111.... TTTTeeeennnnddddeeeerrrr DDDDeeeettttaaaaiiiillllssss

1. Tender No. EEEEQQQQPPPPTTTT////AAAAMMMMBBBB----HHHHRRRR////11115555////2222000011111111
RRRRssss....1111999955550000////---- ((((NNNNooootttt rrrreeeeqqqquuuuiiiirrrreeeedddd ffffoooorrrr tttteeeennnnddddeeeerrrreeeerrrrssss wwwwhhhhoooo ooooffffffffeeeerrrr
2. Cost of tender Document rrrraaaatttteeeessss oooonnnnllllyyyy ffffoooorrrr aaaammmmbbbbuuuullllaaaannnncccceeee rrrreeeennnnttttaaaallll sssseeeerrrrvvvviiiicccceeee oooonnnn ccccaaaallllllll
bbbbaaaassssiiiissss....
3. Total Estimated Cost ```` 11112222....5555 llllaaaakkkkhhhhssss
>>>>1111%%%% ooooffff tttthhhheeee qqqquuuuooootttteeeedddd vvvvaaaalllluuuueeee.... EEEEMMMMDDDD nnnnooootttt aaaapppppppplllliiiiccccaaaabbbblllleeee
4. Earnest Money Deposit ffffoooorrrr tttthhhheeee tttteeeennnnddddeeeerrrreeeerrrrssss wwwwhhhhoooo ooooffffffffeeeerrrr rrrraaaatttteeeessss oooonnnnllllyyyy ffffoooorrrr
aaaammmmbbbbuuuullllaaaannnncccceeee rrrreeeennnnttttaaaallll sssseeeerrrrvvvviiiicccceeee oooonnnn ccccaaaallllllll bbbbaaaassssiiiissss....
5. Validity of EMD 33331111 MMMMaaaarrrrcccchhhh 2222000011112222
EEEEMMMMDDDD ooooffff tttthhhheeee ssssuuuucccccccceeeessssssssffffuuuullll tttteeeennnnddddeeeerrrreeeerrrr wwwwiiiillllllll bbbbeeee
6. Performance Security ccccoooonnnnvvvveeeerrrrtttteeeedddd aaaassss ppppeeeerrrrffffoooorrrrmmmmaaaannnncccceeee sssseeeeccccuuuurrrriiiittttyyyy ++++
AAAAddddddddiiiittttiiiioooonnnnaaaallll 2222%%%% ffffoooorrrr tttthhhheeee ccccoooonnnnttttrrrraaaacccctttteeeedddd aaaammmmoooouuuunnnntttt....
3333....2222.... IIIImmmmppppoooorrrrttttaaaannnntttt ddddaaaatttteeeessss::::

SSSSllll....
PPPPaaaarrrrttttiiiiccccuuuullllaaaarrrrssss DDDDaaaatttteeee aaaannnndddd ttttiiiimmmmeeee VVVVeeeennnnuuuueeee
NNNNoooo....
HHHHeeeeaaaadddd OOOOffffffffiiiicccceeee,,,,
1. Date of release of tender FFFFrrrroooommmm 11110000::::00000000 aaaammmm,,,, 22221111////11110000////2222000011111111
KKKKMMMMSSSSCCCCLLLL,,,,
DPM Office,
2. Date of Pre Tender Meeting 11111111....33330000 aaaammmm,,,, 22227777////11110000////2222000011111111 NRHM,
Kottayam
Last date for submission of
3. 11110000....33330000aaaammmm,,,, 00004444////11111111////2222000011111111
filled up tenders
Date of opening of the HHHHeeeeaaaadddd OOOOffffffffiiiicccceeee,,,,
4. 11111111....00000000aaaammmm,,,, 00004444////11111111////2222000011111111
Technical bid KKKKMMMMSSSSCCCCLLLL,,,,
5 Date of opening of Price bid 4444....00000000 ppppmmmm,,,, 00004444////11111111////2222000011111111

KMSCL: Expression of Interest document for hiring ambulance services 6
SSSSEEEECCCCTTTTIIIIOOOONNNN IIIIVVVV
DDDDEEEETTTTAAAAIIIILLLLSSSS OOOOFFFF AAAAMMMMBBBBUUUULLLLAAAANNNNCCCCEEEE HHHHIIIIRRRREEEEDDDD

4444....1111.... AAAAmmmmbbbbuuuullllaaaannnncccceeee ttttoooo bbbbeeee hhhhiiiirrrreeeedddd::::
SSSSllll.... PPPPeeeerrrriiiioooodddd ooooffff rrrreeeennnnttttaaaallll
DDDDeeeessssccccrrrriiiippppttttiiiioooonnnn QQQQuuuuaaaannnnttttiiiittttyyyy
NNNNoooo
Ambulance - 10 10/11/2011 to 21/01/2012
1.
Ordinary 20 01/01/2012 to 21/01/2012
Ambulance - On call basis
2. As per requirement
Ordinary
3. ALS ambulance 2 16/11/2011 to 21/01/2012
The quantity may vary depending on the requirement.

4444....2222.... TTTTeeeecccchhhhnnnniiiiccccaaaallll ssssppppeeeecccciiiiffffiiiiccccaaaattttiiiioooonnnnssss::::
The detailed technical specifications of the ambulances hired are contained
in Appendix I.

4444....3333.... SSSScccchhhheeeedddduuuulllleeee ooooffff RRRReeeeqqqquuuuiiiirrrreeeemmmmeeeennnnttttssss....
The schedule of requirements showing ambulances in every location and
the details of the locations are mentioned in Appendix II.

KMSCL: Expression of Interest document for hiring ambulance services 7
SSSSEEEECCCCTTTTIIIIOOOONNNN VVVV
SSSSPPPPEEEECCCCIIIIFFFFIIIICCCC CCCCOOOONNNNDDDDIIIITTTTIIIIOOOONNNNSSSS OOOOFFFF CCCCOOOONNNNTTTTRRRRAAAACCCCTTTT

5555....1111.... TTTTiiiimmmmeeee LLLLiiiimmmmiiiittttssss pppprrrreeeessssccccrrrriiiibbbbeeeedddd
SSSSllll.... NNNNoooo AAAAccccttttiiiivvvviiiittttyyyy TTTTiiiimmmmeeee LLLLiiiimmmmiiiitttt
5.1.1. Rental period : 16/11/2011 to 21/01/2012
Time for making payments by Within 15 days from the date of
5.1.2 :
Tender Inviting Authority submission of proper documents
5.1.3 Uptime : 90%

5555....2222 PPPPrrrreeee qqqquuuuaaaalllliiiiffffiiiiccccaaaattttiiiioooonnnn ooooffff tttteeeennnnddddeeeerrrreeeerrrrssss::::
5.2.1 Tenderers should be a registered firm having a place of business in any of
the States of India.
5.2.2 Tenderers should be in the business of ambulance service for the last 2
calendar years.
5.2.3 Tenderers should either own an ambulance or shall have experience in
operating at least one ambulance at the time of offering the tender.
5.2.4 Tenderers who submit all the necessary documents as prescribed for
inclusion in the technical bid without any ambiguity, errors etc and who
submit the requisite cost of the tender document and also the EMD as DD.
5.2.5 Tenderers who have been blacklisted/ debarred by Tender Inviting
Authority or blacklisted / debarred by any State Government or Central
Government department/Organization should not participate in the tender
during the period of blacklisting.

KMSCL: Expression of Interest document for hiring ambulance services 8
5555....3333 DDDDeeeelllliiiivvvveeeerrrryyyy ooooffff SSSSeeeerrrrvvvviiiicccceeeessss
5.3.1 The successful tenderer(s) is required to provide ambulance services from
10th November 2011 to 21st January 2012. The ambulance shall reach
the hospital on 15th November 2011. Additional ambulances shall be
required during the period 01/01/2012 to 21/01/2012.
5.3.2 During the contract period if the vehicles are required for an emergency,
then the tenderer shall provide the required ambulances at the least
possible time in on call basis.
5.3.3 The ambulances shall be provided to the Government hospitals in the
district of Pathanamthitta, Kottayam, Idukki and Alappuzha as per the
schedule given in Appendix I. The list of hospitals may vary based on
actual requirement.
5.3.4 The hospital where the ambulances are to be parked shall be inform by the
Tender Inviting Authority along with the work order.

5555....4444 PPPPaaaayyyymmmmeeeennnntttt
5.4.1 The payment shall be submitted to the KMSCL Warehouse Managers of
the respective district after every 15 days of satisfactory operation
during the scheduled period. No advance payment will be entertained.
For on call basis the payment will be made at the respective district
office of NRHM.
5.4.2 The successful tenderer shall submit its claim for payment in writing
along with proper invoice including copy of log book as per format in
Annexure VII and consolidated monthly statement as per Annexure VIII
duly signed with date from the Superintendent / Medical Officer in-
charge / Resident Medical officer of the respective hospital / institution
where the ambulance is parked to the Tender Inviting Authority. The
satisfactory performance reports for the ambulances in Pampa and
Nilakkal shall be obtained from the Medical Officer in-charge at Pamba
and Nilakkal / Sabarimala Coordinator appointed by KMSCL.

KMSCL: Expression of Interest document for hiring ambulance services 9