AIHA Guideline 5 — 2005 Guideline for the Development of Personal Protective Equipment Programs for Small Business Owners Approval Date: April 1, 2005 American Industrial Hygiene Association About this Document AIHA guidelines are developed through a consensus process that involves review by internal AIHA technical committees and external review by outside experts. Through this process, AIHA brings together volunteers with varied backgrounds and viewpoints. The intent of this document is to provide guidance to the practicing Occupational, Environmental Health and Safety (OEHS) professional. This document is not a standard. Use of this document is completely voluntary. Existence of this document does not in any respect preclude anyone— whether he or she has participated in the development process or not—from manufacturing, marketing, purchasing, or using products, processors, or procedures not conforming to this guideline. Copyright 2005 by the American Industrial Hygiene Association. All rights reserved. No part of this work may be reproduced in any form, by Photostat, microfilm, retrieval system, or by any means, without prior permission from the publisher. ISBN: 1-93150461-X Stock Number: EPCG05-688 American Industrial Hygiene Association 2700 Prosperity Avenue, Suite 250 Fairfax, VA 22031 Tel: (703) 849-8888 Fax: (703) 207-3561 E-mail: [email protected] http://www.aiha.org Printed in the United States of America Foreword In 1994, the U.S. Occupational Health and Safety Administration (OSHA) published several standards related to Personal Protective Equipment (PPE) in the workplace.(1)Employers, falling under the jurisdiction of OSHA, were required to assess their workplaces for hazards in seven suggested categories, determine what PPE would provide protection for their employees, and make specific recommendations for use based on technical information such as penetration, permeation, and degradation. As a technical committee of the American Industrial Hygiene Association, the Protective Clothing and Equipment Committee saw the opportunity to capture the knowledge gained from large companies implementing the standard over the last 10 years and share it with persons working in small businesses. The authors of this guideline recognize that there are many small employers who may not have the resources available to independently develop protective equipment programs for their workers. It is intended to provide information to help prevent the exposure of employees to potentially harmful substances. (1) 1910.132 General Requirements; 1910.133 Eye and Face Protection; 1910.135 Head Protection; 1910.136 Foot Protection; and 1910.138 Hand Protection iii Table of Contents Foreword.......................................................................................................................................................................iii Contributing Authors....................................................................................................................................................v 1. Purpose...................................................................................................................................................................1 2. Scope......................................................................................................................................................................1 3. Definitions and Abbreviations..............................................................................................................................1 4. Significance and Uses...........................................................................................................................................1 5. Program Requirements.........................................................................................................................................2 5.1 Written Program..............................................................................................................................................2 5.2 Hazard Assessment, Certification, and PPE Selection..................................................................................2 5.3 Employee Training...........................................................................................................................................3 5.4 Payment for Protective Clothing and Equipment (employer vs. employee-owned PPE)................................4 5.5 Inspection, Storage, and Maintenance...........................................................................................................4 5.6 Applicable Standards......................................................................................................................................5 6. Specialty PPE.........................................................................................................................................................5 7. Summary.................................................................................................................................................................5 8. Additional Resources............................................................................................................................................6 Appendix A: Example of Small Business PPE Program..............................................................................................7 Appendix B: PPE Hazard Assessment ........................................................................................................................9 Appendix C: Hazard Assessment Certification...........................................................................................................11 Development of Personal Protective Equipment Programs for Small Business Owners 1. Purpose 3. Definitions & Abbreviations The purpose of this guideline is to provide the For the purposes of this guideline document, the following fundamentals for development of personal protective terms and definitions apply. The Glossary of Occupational equipment (PPE) programs for small business owners. Hygiene Termsshould be referenced for any terms not Examples of successful PPE programs are also provided. defined in this section. The guidance provided in this document is also U.S. OSHA – United States Occupational Safety and intended to provide assistance in the development of Health Administration programs, and selection of clothing and equipment used PPE – Personal Protective Equipment for the purpose of protecting employees from physical and chemical hazards encountered in a variety of Hazard – a source of danger (i.e., material, energy occupational settings. source, or operation) with the potential to cause illness, injury, or death to personnel, loss of material/production, This guideline is intended for use by small business owners, human resource managers, or other employees or damage to a facility or the environment. who have responsibilities for developing or implementing Risk – the quantitative or qualitative expression of safety and health programs. It may also be useful for possible loss that considers both the probability that a industrial hygienists, safety professionals, and others hazard will cause harm, and the consequences of that whose responsibilities include assuring a safe and event. healthful workplace. Engineering control – mechanical or other engineered Examples provided in the Appendices are general in changes to a process that are intended to minimize or nature, but the concepts will be useful in virtually all eliminate employee exposure to a hazard. facilities. Administrative control – procedures or work practices The guideline has been developed based on that are implemented to minimize or eliminate employee personal protective equipment regulations, but also to exposure to a hazard. include best management practices currently being used U.K. HSE– United Kingdom Health and Safety Executive in the field. Optical radiation (energy) – Infrared, visible, and ultraviolet radiation (energy) as from welding arc flashes, 2. Scope the sun, or lasers. This guide applies to the development of PPE programs NIOSH – National Institute for Occupational Safety and in accordance with regulation and best practices Health commonly used in a variety of industries. While most of the material is specific to U.S. OSHA regulations, some 4. Significance & Uses reference is made to other jurisdictions for comparison. All occupational environments have hazards that may This publication is not intended as a comprehensive present an injury or illness risk to employees. These guide to regulatory compliance, and nor is it designed to hazards include physical agents — mechanical abrasion, address, in detail, topics such as PPE selection, flying particles (including dust), noise, heat, cold, respiratory protection, electrical protective equipment, fall vibration, radiation — as well as a wide variety of protection equipment, personal flotation devices, and chemical substances. Some of these hazards may be no hearing protection programs. Although these topics are more than a minor nuisance, while others may present a briefly addressed, the user is encouraged to review risk of serious injury, including potential fatality. applicable standards and guidelines for detailed information on these topics. When controlling employee exposure to hazards, there are a variety of ways to reduce the risk, such as: While there are instances where protective clothing and equipment is worn for the purpose of protecting the (cid:127) The preferred method of controlling risk is to product or process (such as clean rooms for electronics eliminate the hazard from the workplace. This can production and some food processing areas), this guide be done by eliminating unnecessary chemicals, by does not address those issues except where certain using less hazardous chemicals (i.e. substitution), sizing, inspection, and maintenance issues may apply. and/or discontinuing certain work processes or This guideline does not address, in detail, highly tasks. However, elimination of a hazard is not specialized environments such as biohazard research always an available option. laboratories, nuclear facilities, fire fighting, and hazardous (cid:127) The next best choice is to design and install materials (HazMat) response. engineering controls to reduce or eliminate 1 Development of Personal Protective Equipment Programs for Small Business Owners 1. Purpose 3. Definitions & Abbreviations The purpose of this guideline is to provide the For the purposes of this guideline document, the following fundamentals for development of personal protective terms and definitions apply. The Glossary of Occupational equipment (PPE) programs for small business owners. Hygiene Termsshould be referenced for any terms not Examples of successful PPE programs are also provided. defined in this section. The guidance provided in this document is also U.S. OSHA – United States Occupational Safety and intended to provide assistance in the development of Health Administration programs, and selection of clothing and equipment used PPE – Personal Protective Equipment for the purpose of protecting employees from physical and chemical hazards encountered in a variety of Hazard – a source of danger (i.e., material, energy occupational settings. source, or operation) with the potential to cause illness, injury, or death to personnel, loss of material/production, This guideline is intended for use by small business owners, human resource managers, or other employees or damage to a facility or the environment. who have responsibilities for developing or implementing Risk – the quantitative or qualitative expression of safety and health programs. It may also be useful for possible loss that considers both the probability that a industrial hygienists, safety professionals, and others hazard will cause harm, and the consequences of that whose responsibilities include assuring a safe and event. healthful workplace. Engineering control – mechanical or other engineered Examples provided in the Appendices are general in changes to a process that are intended to minimize or nature, but the concepts will be useful in virtually all eliminate employee exposure to a hazard. facilities. Administrative control – procedures or work practices The guideline has been developed based on that are implemented to minimize or eliminate employee personal protective equipment regulations, but also to exposure to a hazard. include best management practices currently being used U.K. HSE– United Kingdom Health and Safety Executive in the field. Optical radiation (energy) – Infrared, visible, and ultraviolet radiation (energy) as from welding arc flashes, 2. Scope the sun, or lasers. This guide applies to the development of PPE programs NIOSH – National Institute for Occupational Safety and in accordance with regulation and best practices Health commonly used in a variety of industries. While most of the material is specific to U.S. OSHA regulations, some 4. Significance & Uses reference is made to other jurisdictions for comparison. All occupational environments have hazards that may This publication is not intended as a comprehensive present an injury or illness risk to employees. These guide to regulatory compliance, and nor is it designed to hazards include physical agents — mechanical abrasion, address, in detail, topics such as PPE selection, flying particles (including dust), noise, heat, cold, respiratory protection, electrical protective equipment, fall vibration, radiation — as well as a wide variety of protection equipment, personal flotation devices, and chemical substances. Some of these hazards may be no hearing protection programs. Although these topics are more than a minor nuisance, while others may present a briefly addressed, the user is encouraged to review risk of serious injury, including potential fatality. applicable standards and guidelines for detailed information on these topics. When controlling employee exposure to hazards, there are a variety of ways to reduce the risk, such as: While there are instances where protective clothing and equipment is worn for the purpose of protecting the (cid:127) The preferred method of controlling risk is to product or process (such as clean rooms for electronics eliminate the hazard from the workplace. This can production and some food processing areas), this guide be done by eliminating unnecessary chemicals, by does not address those issues except where certain using less hazardous chemicals (i.e. substitution), sizing, inspection, and maintenance issues may apply. and/or discontinuing certain work processes or This guideline does not address, in detail, highly tasks. However, elimination of a hazard is not specialized environments such as biohazard research always an available option. laboratories, nuclear facilities, fire fighting, and hazardous (cid:127) The next best choice is to design and install materials (HazMat) response. engineering controls to reduce or eliminate 1 Development of Personal Protective Equipment Programs for Small Business Owners 1. Purpose 3. Definitions & Abbreviations The purpose of this guideline is to provide the For the purposes of this guideline document, the following fundamentals for development of personal protective terms and definitions apply. The Glossary of Occupational equipment (PPE) programs for small business owners. Hygiene Termsshould be referenced for any terms not Examples of successful PPE programs are also provided. defined in this section. The guidance provided in this document is also U.S. OSHA – United States Occupational Safety and intended to provide assistance in the development of Health Administration programs, and selection of clothing and equipment used PPE – Personal Protective Equipment for the purpose of protecting employees from physical and chemical hazards encountered in a variety of Hazard – a source of danger (i.e., material, energy occupational settings. source, or operation) with the potential to cause illness, injury, or death to personnel, loss of material/production, This guideline is intended for use by small business owners, human resource managers, or other employees or damage to a facility or the environment. who have responsibilities for developing or implementing Risk – the quantitative or qualitative expression of safety and health programs. It may also be useful for possible loss that considers both the probability that a industrial hygienists, safety professionals, and others hazard will cause harm, and the consequences of that whose responsibilities include assuring a safe and event. healthful workplace. Engineering control – mechanical or other engineered Examples provided in the Appendices are general in changes to a process that are intended to minimize or nature, but the concepts will be useful in virtually all eliminate employee exposure to a hazard. facilities. Administrative control – procedures or work practices The guideline has been developed based on that are implemented to minimize or eliminate employee personal protective equipment regulations, but also to exposure to a hazard. include best management practices currently being used U.K. HSE– United Kingdom Health and Safety Executive in the field. Optical radiation (energy) – Infrared, visible, and ultraviolet radiation (energy) as from welding arc flashes, 2. Scope the sun, or lasers. This guide applies to the development of PPE programs NIOSH – National Institute for Occupational Safety and in accordance with regulation and best practices Health commonly used in a variety of industries. While most of the material is specific to U.S. OSHA regulations, some 4. Significance & Uses reference is made to other jurisdictions for comparison. All occupational environments have hazards that may This publication is not intended as a comprehensive present an injury or illness risk to employees. These guide to regulatory compliance, and nor is it designed to hazards include physical agents — mechanical abrasion, address, in detail, topics such as PPE selection, flying particles (including dust), noise, heat, cold, respiratory protection, electrical protective equipment, fall vibration, radiation — as well as a wide variety of protection equipment, personal flotation devices, and chemical substances. Some of these hazards may be no hearing protection programs. Although these topics are more than a minor nuisance, while others may present a briefly addressed, the user is encouraged to review risk of serious injury, including potential fatality. applicable standards and guidelines for detailed information on these topics. When controlling employee exposure to hazards, there are a variety of ways to reduce the risk, such as: While there are instances where protective clothing and equipment is worn for the purpose of protecting the (cid:127) The preferred method of controlling risk is to product or process (such as clean rooms for electronics eliminate the hazard from the workplace. This can production and some food processing areas), this guide be done by eliminating unnecessary chemicals, by does not address those issues except where certain using less hazardous chemicals (i.e. substitution), sizing, inspection, and maintenance issues may apply. and/or discontinuing certain work processes or This guideline does not address, in detail, highly tasks. However, elimination of a hazard is not specialized environments such as biohazard research always an available option. laboratories, nuclear facilities, fire fighting, and hazardous (cid:127) The next best choice is to design and install materials (HazMat) response. engineering controls to reduce or eliminate 1 Development of Personal Protective Equipment Programs for Small Business Owners 1. Purpose 3. Definitions & Abbreviations The purpose of this guideline is to provide the For the purposes of this guideline document, the following fundamentals for development of personal protective terms and definitions apply. The Glossary of Occupational equipment (PPE) programs for small business owners. Hygiene Termsshould be referenced for any terms not Examples of successful PPE programs are also provided. defined in this section. The guidance provided in this document is also U.S. OSHA – United States Occupational Safety and intended to provide assistance in the development of Health Administration programs, and selection of clothing and equipment used PPE – Personal Protective Equipment for the purpose of protecting employees from physical and chemical hazards encountered in a variety of Hazard – a source of danger (i.e., material, energy occupational settings. source, or operation) with the potential to cause illness, injury, or death to personnel, loss of material/production, This guideline is intended for use by small business owners, human resource managers, or other employees or damage to a facility or the environment. who have responsibilities for developing or implementing Risk – the quantitative or qualitative expression of safety and health programs. It may also be useful for possible loss that considers both the probability that a industrial hygienists, safety professionals, and others hazard will cause harm, and the consequences of that whose responsibilities include assuring a safe and event. healthful workplace. Engineering control – mechanical or other engineered Examples provided in the Appendices are general in changes to a process that are intended to minimize or nature, but the concepts will be useful in virtually all eliminate employee exposure to a hazard. facilities. Administrative control – procedures or work practices The guideline has been developed based on that are implemented to minimize or eliminate employee personal protective equipment regulations, but also to exposure to a hazard. include best management practices currently being used U.K. HSE– United Kingdom Health and Safety Executive in the field. Optical radiation (energy) – Infrared, visible, and ultraviolet radiation (energy) as from welding arc flashes, 2. Scope the sun, or lasers. This guide applies to the development of PPE programs NIOSH – National Institute for Occupational Safety and in accordance with regulation and best practices Health commonly used in a variety of industries. While most of the material is specific to U.S. OSHA regulations, some 4. Significance & Uses reference is made to other jurisdictions for comparison. All occupational environments have hazards that may This publication is not intended as a comprehensive present an injury or illness risk to employees. These guide to regulatory compliance, and nor is it designed to hazards include physical agents — mechanical abrasion, address, in detail, topics such as PPE selection, flying particles (including dust), noise, heat, cold, respiratory protection, electrical protective equipment, fall vibration, radiation — as well as a wide variety of protection equipment, personal flotation devices, and chemical substances. Some of these hazards may be no hearing protection programs. Although these topics are more than a minor nuisance, while others may present a briefly addressed, the user is encouraged to review risk of serious injury, including potential fatality. applicable standards and guidelines for detailed information on these topics. When controlling employee exposure to hazards, there are a variety of ways to reduce the risk, such as: While there are instances where protective clothing and equipment is worn for the purpose of protecting the (cid:127) The preferred method of controlling risk is to product or process (such as clean rooms for electronics eliminate the hazard from the workplace. This can production and some food processing areas), this guide be done by eliminating unnecessary chemicals, by does not address those issues except where certain using less hazardous chemicals (i.e. substitution), sizing, inspection, and maintenance issues may apply. and/or discontinuing certain work processes or This guideline does not address, in detail, highly tasks. However, elimination of a hazard is not specialized environments such as biohazard research always an available option. laboratories, nuclear facilities, fire fighting, and hazardous (cid:127) The next best choice is to design and install materials (HazMat) response. engineering controls to reduce or eliminate 1 American Industrial Hygiene Association employee exposure (enclosing equipment, 5. Program Requirements installing more efficient/automated equipment, 5.1 Written Program installing ventilation to remove hazardous vapors), While some regulatory agencies do not require formal (cid:127) Another way to reduce the risk of a hazard is to written programs, employers are required to comply with implement administrative type control measures. a variety of regulations regarding the selection and use of This may include limiting the amount of time an PPE. These programs provide the basis for showing employee can work in a certain area or changing management commitment, outlining the requirements work practices/procedures. and expectations, providing standardized procedures for In the event that safer processes or substances cannot an employer to use, and preventing unnecessary be used, engineering controls cannot be installed (or are confusion in the application of regulations. A written not completely effective), and administrative controls program should define responsibilities and include (procedures and work practices) do not fully control procedures for: exposures, personal protective equipment (PPE) must (cid:127) conducting hazard assessments be used to prevent or minimize employee exposure. In (cid:127) selection of PPE some cases, adequate control measures have been (cid:127) fitting installed, but PPE may be preferred as an additional (cid:127) use (how, when, and where) precaution. Using PPE alone as a control is the most (cid:127) inspection (methods and frequency) inefficient and least effective method available, but is often the most commonly used. Application of the (cid:127) cleaning and maintenance of PPE principles and practices described in this guideline can (cid:127) employee training improve the effectiveness of any PPE that is used, but is (cid:127) periodic review of the program not a substitute for proper hazard assessment (Sec.5.2), The requirements of the U.S. OSHA respirator standard, and implementation of better, more efficient control 29 CFR 1910.134, parallel the preceding bullets, but methods. (Protective clothing and equipment is the require that a respirator program must be overseen by a last line of defense, and should be used as a last suitably trained “Respirator Program Administrator”. resort, not the only method of protection.) When conducting the periodic (e.g., annual) review of Common hazards that may require the use of PPE the PPE program, the employer should assess current include: exposure control measures to ensure their continued (cid:127) Paints, coatings, and thinners effectiveness (and determine if new or improved technology makes engineering controls available), (cid:127) Hot or cold objects determine the need for further control, and ensure the (cid:127) Material handling effectiveness of employee training (and evaluate the need (cid:127) Cleaning chemicals for refresher training). (cid:127) Degreasers Appendix A contains an example of a basic written (cid:127) Bloodborne pathogens program that may be used as a guide for development of (cid:127) Metal working operations (mills, lathes, drill a workplace-specific program. presses, punch presses, welding and cutting, open surface tanks, etc.) 5.2 Hazard Assessment, Certification, and (cid:127) Overhead or falling objects PPE Selection (cid:127) Woodworking Employers of all sizes, in nearly all jurisdictions, are (cid:127) Pesticides and herbicides required to perform some type of hazard assessment. Before selecting any type of PPE for employee protection, (cid:127) Laboratory work (research, and routine testing) the employer must first determine what hazards exist in Note:no attempt has been made to identify all the the workplace. Only after this step has been made can hazards that may be encountered in any given the appropriate protective equipment be determined for occupational environment. those hazards. A hazard assessment may be as simple Requirements for PPE programs vary significantly by as conducting a walkthrough inspection of the workplace, country and may even be different from state to state or listing the hazards found, and the PPE necessary to province to province. While some reference is made to protect employees. The hazard assessment may also United States, Canadian, and United Kingdom consider the control measures currently in place and the regulations, the emphasis of this guide will be actual potential for employee exposure. development of an effective program for employee For instance, a machine shop may include falling protection. Consult with the appropriate authorities for objects (from overhead hoists or cranes), flying particles determination of compliance with local and national (from mills, lathes, grinders, etc.), welding fumes, regulations. metalworking fluids, sharp edges, and excessive noise. 2 American Industrial Hygiene Association employee exposure (enclosing equipment, 5. Program Requirements installing more efficient/automated equipment, 5.1 Written Program installing ventilation to remove hazardous vapors), While some regulatory agencies do not require formal (cid:127) Another way to reduce the risk of a hazard is to written programs, employers are required to comply with implement administrative type control measures. a variety of regulations regarding the selection and use of This may include limiting the amount of time an PPE. These programs provide the basis for showing employee can work in a certain area or changing management commitment, outlining the requirements work practices/procedures. and expectations, providing standardized procedures for In the event that safer processes or substances cannot an employer to use, and preventing unnecessary be used, engineering controls cannot be installed (or are confusion in the application of regulations. A written not completely effective), and administrative controls program should define responsibilities and include (procedures and work practices) do not fully control procedures for: exposures, personal protective equipment (PPE) must (cid:127) conducting hazard assessments be used to prevent or minimize employee exposure. In (cid:127) selection of PPE some cases, adequate control measures have been (cid:127) fitting installed, but PPE may be preferred as an additional (cid:127) use (how, when, and where) precaution. Using PPE alone as a control is the most (cid:127) inspection (methods and frequency) inefficient and least effective method available, but is often the most commonly used. Application of the (cid:127) cleaning and maintenance of PPE principles and practices described in this guideline can (cid:127) employee training improve the effectiveness of any PPE that is used, but is (cid:127) periodic review of the program not a substitute for proper hazard assessment (Sec.5.2), The requirements of the U.S. OSHA respirator standard, and implementation of better, more efficient control 29 CFR 1910.134, parallel the preceding bullets, but methods. (Protective clothing and equipment is the require that a respirator program must be overseen by a last line of defense, and should be used as a last suitably trained “Respirator Program Administrator”. resort, not the only method of protection.) When conducting the periodic (e.g., annual) review of Common hazards that may require the use of PPE the PPE program, the employer should assess current include: exposure control measures to ensure their continued (cid:127) Paints, coatings, and thinners effectiveness (and determine if new or improved technology makes engineering controls available), (cid:127) Hot or cold objects determine the need for further control, and ensure the (cid:127) Material handling effectiveness of employee training (and evaluate the need (cid:127) Cleaning chemicals for refresher training). (cid:127) Degreasers Appendix A contains an example of a basic written (cid:127) Bloodborne pathogens program that may be used as a guide for development of (cid:127) Metal working operations (mills, lathes, drill a workplace-specific program. presses, punch presses, welding and cutting, open surface tanks, etc.) 5.2 Hazard Assessment, Certification, and (cid:127) Overhead or falling objects PPE Selection (cid:127) Woodworking Employers of all sizes, in nearly all jurisdictions, are (cid:127) Pesticides and herbicides required to perform some type of hazard assessment. Before selecting any type of PPE for employee protection, (cid:127) Laboratory work (research, and routine testing) the employer must first determine what hazards exist in Note:no attempt has been made to identify all the the workplace. Only after this step has been made can hazards that may be encountered in any given the appropriate protective equipment be determined for occupational environment. those hazards. A hazard assessment may be as simple Requirements for PPE programs vary significantly by as conducting a walkthrough inspection of the workplace, country and may even be different from state to state or listing the hazards found, and the PPE necessary to province to province. While some reference is made to protect employees. The hazard assessment may also United States, Canadian, and United Kingdom consider the control measures currently in place and the regulations, the emphasis of this guide will be actual potential for employee exposure. development of an effective program for employee For instance, a machine shop may include falling protection. Consult with the appropriate authorities for objects (from overhead hoists or cranes), flying particles determination of compliance with local and national (from mills, lathes, grinders, etc.), welding fumes, regulations. metalworking fluids, sharp edges, and excessive noise. 2