Government of India Ministry of External Affairs Tender for Supply, Delivery, Installation and ...

104 Pages·2014·2.25 MB·English

Tender no: J-II/239/19/08

Government of India
Ministry of External Affairs

Tender
for
Supply, Delivery, Installation and Maintenance
of Medical Equipment at Indira Gandhi Institute of Child
Health, Kabul, Afghanistan

Development Partnership Administration
Ministry of External Affairs
Jawaharlal Nehru Bhawan, Janpath,
New Delhi, INDIA
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Tender no: J-II/239/19/08

Ministry of External Affairs
(Development Partnership Administration-III)

Subject: Tender for Procurement, Supply, Delivery, Installation and Maintenance of
Medical Equipment for Indira Gandhi Institute of Child Health, Kabul.
Contents
Tender Notice ...................................................................................................................................................... 9
SECTION I: Invitation for Bids (IFB) ................................................................................................................ 9
1. General ............................................................................................................................................................ 9
2. Contact Information ....................................................................................................................................... 9
3. Submission, Sealing and Marking of Proposals ...................................................................................... 10
4. Late Bids ........................................................................................................................................................ 11
5. Important Dates ............................................................................................................................................ 11
Section II: Instruction to Bidders (ITB) .......................................................................................................... 12
1. General Definitions ...................................................................................................................................... 12
2. Location for Supply, Installation, Commissioning, Training & Warranty Services ............................. 12
3. Release of payment:................................................................................................................................... 13
3.1 Payment terms for the equipment NOT COVERED under CMC ....................................................... 13
3.2 For the equipment COVERED under CMC ........................................................................................... 14
3.3 Payment Procedure: ............................................................................................................................... 15
4. Eligibility Criteria ........................................................................................................................................... 15
5. Cost and availability of tender documents ............................................................................................... 16
6. Opening of Proposals and bids .................................................................................................................. 16
7. Amendment of Tender Documents ........................................................................................................... 17
8. Language of Bid ........................................................................................................................................... 17
9. Transit Insurance: ........................................................................................................................................ 17
10. Bid Security ................................................................................................................................................. 17
11. Validity of bids ............................................................................................................................................ 18
12. Evaluation of Bids ..................................................................................................................................... 18
13. Award of Contract ...................................................................................................................................... 18
14. Purchaser‘s Right to Vary Quantities at time of Award ........................................................................ 18
15. Purchaser‘s Right to Accept or Reject any or all Bids .......................................................................... 19
16. Corrupt or Fraudulent Practices .............................................................................................................. 19
17. Interpretation of the clauses in the Tender Document/Contract Document ..................................... 19
SECTION III: GENERAL CONDITIONS OF CONTRACTS (GCC) .......................................................... 20
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Tender no: J-II/239/19/08
1. Scope of Work .............................................................................................................................................. 20
2. Price ............................................................................................................................................................... 20
3. Comprehensive Annual Maintenance Contract (CMC) .......................................................................... 20
4. Delivery Timelines ........................................................................................................................................ 21
5. Penalty for delayed services ...................................................................................................................... 21
6. Jurisdiction .................................................................................................................................................... 21
7. Force Majeure .............................................................................................................................................. 22
8. Termination and Suspension ..................................................................................................................... 22
9. Arbitration ...................................................................................................................................................... 22
Annexure I ......................................................................................................................................................... 23
List of Requirements ........................................................................................................................................ 23
Annexure II ........................................................................................................................................................ 30
Technical Specifications .................................................................................................................................. 30
B. Operation Theatre Instruments ................................................................................................................. 30
B.1. Surgical Set Complete (Adult) ...................................................................................................... 30
B.2. Surgical Set Complete (Paediatric) ................................................................................................... 31
B.3. Laparotomy Instrument Set ........................................................................................................... 32
B.4. Speculum Set Sims + Cusco ........................................................................................................ 34
B.5. Tracheostomy Instrument Set ....................................................................................................... 34
B.6. Laparoscope Set ............................................................................................................................. 34
B.7 Operating Microscope........................................................................................................................... 35
E. Emergency .................................................................................................................................................... 37
E.1. Ceiling Infusion System with Infusion Syringe Pump ................................................................ 37
E.2. Dressing Instrument Set ................................................................................................................ 39
E.3. Portable Sterilizer ........................................................................................................................... 39
E.4. Dressing Drums .............................................................................................................................. 39
E.5. Nebulizer .......................................................................................................................................... 40
E.6. Examination Kit ............................................................................................................................... 40
F. Blood Bank .................................................................................................................................................... 40
F.1. Blood Bank refrigerator ................................................................................................................. 40
F.2. Oven (Hot Air)................................................................................................................................. 41
F.3. Platelet Incubator ........................................................................................................................... 41
F.4. Elisa Reader/Washer .................................................................................................................... 42
F.5. Cell Separator for Aphaeresis ...................................................................................................... 42
F.6. Di electric Tube Sealer .................................................................................................................. 43
F.7. Deep Freezer (-80°C.)................................................................................................................... 43
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Tender no: J-II/239/19/08
F.8. Deep Freezer (-40°C) .................................................................................................................... 43
F.9. Blood Transport Box (Insulated) .................................................................................................. 44
F.10. Blood collection monitor ................................................................................................................. 44
F.11. Blood Donor Chair .......................................................................................................................... 44
F.12. Blood Weighing Scale with Monitor.............................................................................................. 45
F.13. Cross Matching and Blood grouping System with ID System (Gel Technique) .................... 45
F.14. Plasma Thawing System (Water Bath)........................................................................................ 45
F.15. Plasma Extractor ............................................................................................................................. 46
F.16. Platelet Incubator with Agitator ..................................................................................................... 46
F.17. Test Tube Centrifuge ...................................................................................................................... 46
F.18. Cryo Centrifuge -Blood Bag .......................................................................................................... 46
F.19. Double Weighing Balance ............................................................................................................. 47
F.20. Reagent Storage Cabinet /Refrigerator ....................................................................................... 47
G. Laboratory .................................................................................................................................................... 47
G.1. Biochemistry& Haematology ............................................................................................................ 47
G.1.1. Blood Gas and Electrolyte Analyzer ............................................................................................ 47
G.1.2. Osmo-meter .................................................................................................................................... 48
G.1.3. Micropipettes (of assorted sizes) ................................................................................................. 48
G.1.4. Dispensers (of assorted sizes) ..................................................................................................... 49
G.1.5. pH Meter .......................................................................................................................................... 49
G.1.6. BOD Incubator ................................................................................................................................ 49
G.1.7. Electrophoresis - complete set ..................................................................................................... 50
G.1.8. Cabinet for 5000 slides .................................................................................................................. 51
G.1.9. Coagulometer (semi-automatic 4 channels) .............................................................................. 51
G.1.10. Syringe Needle destroyer ............................................................................................................. 51
G.1.11. ESR Vacationers ............................................................................................................................ 51
G.1.12. Electronic Balance of 0.1mg accuracy/capicity200mg ............................................................. 51
G.1.13. Haematology Analyzer (8 parameter) ......................................................................................... 52
G.1.14. Biochemistry semi auto analyzer ................................................................................................. 52
G.1.15. Haematology Analyser - Blood Cell Counter (5 part Differential) ........................................... 52
G.1.16. Haemocytometers with red and white pipettes .......................................................................... 53
G.1.17. Urine analyser ................................................................................................................................. 53
G.2. Microbiology ......................................................................................................................................... 53
G.2.1. Centrifuges (Electric Rotofix) ........................................................................................................ 53
G.2.2. Binocular Microscopes with inbuilt illumination .......................................................................... 54
G.2.3. Hot air oven (100-300°C) .............................................................................................................. 55
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G.2.4. Freezer 1 -20°C (12cu.ft) with stabilizers ................................................................................... 55
G.2.5. Roto-mix Mixer ................................................................................................................................ 55
G.2.6. Water baths 37 °C with Racks ..................................................................................................... 55
G.2.7. Water baths 56 °C with Racks ..................................................................................................... 56
G.2.8. Incubators 37 °C (250 lt) ............................................................................................................... 56
G.2.9. Laminar Flow Cabinet (Microbiology).......................................................................................... 57
G.2.10. Automated Microbiology System ................................................................................................. 57
G.2.11. Myco-bacterial cultural system ..................................................................................................... 58
G.2.12. Hotplate Electric ............................................................................................................................. 58
G.2.13. Sterilizing Drums (32-40cm diameter) ........................................................................................ 58
G.2.14. Desiccators Large & Small ........................................................................................................... 58
G.2.15. Water Distilling Apparatus (Metallic) Double-(3lt/hr) distillation/ RO plant ............................ 58
G.2.16. Elisa Reader and Washer (Microbiology) ................................................................................... 59
G.2.17. Rapid Culture System .................................................................................................................... 59
G.2.18. Automated Identification Analyser ............................................................................................... 59
G.2.19. Automated Immunoassay Analyser ............................................................................................. 60
G.2.20. VDRL Rotator .................................................................................................................................. 60
G.2.21. Deep Freezer -20 C ....................................................................................................................... 60
G.2.22. Sterile Hood (Bio safety cabinet class II) .................................................................................... 61
G.2.23. Autoclave Vertical Type................................................................................................................. 62
G.2.24. Floatation Bath ................................................................................................................................ 64
G.3. Histopathology .................................................................................................................................... 64
G.3.1. Tissue embedding system ............................................................................................................ 64
G.3.2. Automatic tissue processor ........................................................................................................... 65
G.3.3. Open tip cryostat ............................................................................................................................ 65
G.3.4. Rotary Microtome (Semi-Automatic) ........................................................................................... 65
G.3.5. Cyto-centrifuge ............................................................................................................................... 66
G.3.6. Automatic slide strainer ................................................................................................................. 66
G.3.7. Backup microtome (Manual) ......................................................................................................... 66
G.3.8. Balance for grossing room ............................................................................................................ 66
G.3.9. Instrument tray for grossing .......................................................................................................... 66
G.3.10. Slide trays ........................................................................................................................................ 66
G.3.11. Grossing Station ............................................................................................................................. 66
I. CT scan – 16 Slice ........................................................................................................................................ 67
K.1 Diagnostics I ............................................................................................................................................... 69
K.1.1 Bronchoscope ............................................................................................................................... 69
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K.1.2 Gastroscope ........................................................................................................................................ 69
K.1.3 Cystoscope .................................................................................................................................... 70
K.1.4 Colonoscope ................................................................................................................................. 70
K.1.5 Arthroscope ................................................................................................................................... 70
K.2 Diagnostics II .............................................................................................................................................. 71
K.2.1 EMG/NCV ....................................................................................................................................... 71
K.2.2 EEG ................................................................................................................................................ 73
K.2.3. ENG ............................................................................................................................................... 75
K.2.4. Pure Tone Audiometer ............................................................................................................... 75
K.2.5 Brain Stem Evoked Audiometry (BERA) ..................................................................................... 75
K.2.6 Complete ENT set .......................................................................................................................... 77
K.2.7 ECG Machine .................................................................................................................................. 77
L. Physiotherapy ............................................................................................................................................... 78
L.1. EMG Biofeedback .......................................................................................................................... 78
L.2. Nebulizer ......................................................................................................................................... 79
L.3. Short wave diathermy (500 Watt) ................................................................................................ 79
L.4. Pulse wave Diathermy 500 Watt ........................................................................................................ 79
L.5. Ultrasound therapy unit ........................................................................................................................ 80
L.6. Traction Unit .................................................................................................................................... 80
L.7. LASER Therapy ............................................................................................................................. 80
L.8. Wax Bath ......................................................................................................................................... 80
L.9. Muscle Stimulator........................................................................................................................... 81
L.10. Sanding Unit ................................................................................................................................... 81
L.11. Vestibular Board ............................................................................................................................. 81
L.12. Multi-Activities work station .......................................................................................................... 81
L.13. Inclined Mat ..................................................................................................................................... 82
L.14. Stand in Table/Tilt Table ............................................................................................................... 82
M. Dental ............................................................................................................................................................ 82
M.1. Dental Chair .................................................................................................................................... 82
M.2. Dental Chair with X-ray ................................................................................................................. 83
N. Dermatology ................................................................................................................................................. 84
N.1. UV Chamber .................................................................................................................................... 84
N.2. CO2Laser ........................................................................................................................................ 84
Q. Furniture ....................................................................................................................................................... 84
Q.1. Emergency Cart .............................................................................................................................. 84
Q.2. Instrument Trolley........................................................................................................................... 85
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Tender no: J-II/239/19/08
Q.3. Dressing Trolley .............................................................................................................................. 85
Q.4. Storage Cupboard medical ........................................................................................................... 85
Q.5. Wide Body Foot Step ..................................................................................................................... 85
Q.6. Stretchers (Pediatric) ..................................................................................................................... 85
Q.7. Scrub Table ..................................................................................................................................... 86
Q.8. Semi-Fowler .................................................................................................................................... 86
Q.9. Fowler Beds .................................................................................................................................... 86
Q.10. Crash Cart fully equipped ............................................................................................................. 87
Q.11. Over Bed Food Tray ...................................................................................................................... 87
Q.12. Bed Side Cabinet ........................................................................................................................... 87
Q.13. Medication Cart............................................................................................................................... 88
Q.14. Ceiling Curtain Cubical System ................................................................................................... 88
Q.15. Wall Mounted Bed Head Panel .................................................................................................... 88
Q.16. Hydraulic Patient Trolley ............................................................................................................... 88
Q.17. Dressing Trolley .............................................................................................................................. 89
Q.18. Recording cabinets for blocks for about 2500 block ................................................................. 89
Q.19. Couch for USG/Echo ..................................................................................................................... 89
Annexure III ....................................................................................................................................................... 90
Statement of Applicant..................................................................................................................................... 90
Annexure IV ....................................................................................................................................................... 91
Price Schedule for Equipment ........................................................................................................................ 91
Annexure V ........................................................................................................................................................ 93
Equipment Requiring CMC ............................................................................................................................. 93
Annexure VI ....................................................................................................................................................... 94
Group wise Bid Security to be deposited ...................................................................................................... 94
Annexure VII ...................................................................................................................................................... 95
PROFORMA OF BANK GAURANTEE FOR BID SECURITY .................................................................. 95
Annexure VIII .................................................................................................................................................... 98
BID FORM ......................................................................................................................................................... 98
Annexure IX ....................................................................................................................................................... 99
FACILITY LAYOUT .......................................................................................................................................... 99
Annexure X ...................................................................................................................................................... 104
MANUFACTURER‘S AUTHORIZATION FORM ....................................................................................... 104

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Tender no: J-II/239/19/08

Acronyms used in the tender document:
MEA: Ministry of External Affairs
GoI: Government of India

OSPL: Octavo Solutions Private Limited
IGICH: Indira Gandhi Institute of Child Health
ITB: Instruction to Bidders
IFB: Invitation for Bidders

CMC: Comprehensive Maintenance Contract

PAO: Pay & Accounts Officer

DPA: Development Partnership Administration

PO: Purchase Order

BG: Bank Guarantee
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Tender no: J-II/239/19/08

Ministry of External Affairs
(Development Partnership Administration-III)
Tender Notice

Subject: Tender for Supply, Delivery, Installation and Maintenance of Medical
Equipment for Indira Gandhi Institute of Child Health, Kabul (Tender No. - J-
II/239/19/08)

Ministry of External Affairs on behalf of the President of India invites sealed
proposals from eligible and qualified Bidders for supply, installation, commissioning &
maintenance of Medical equipment at Indira Gandhi Institute of Child Health (IGICH),
Kabul, Afghanistan. Eligible bidders are requested to submit their proposal(s) along
with complete technical details & commercial proposals as per “List of Requirements‖
given in Annexure-I and Technical Specifications given in Annexure-II.
SECTION I: Invitation for Bids (IFB)
1. General
The Principal/Manufacturer or their Authorised agents or dealers can participate in this
tendering process. The Equipment to be procured are broadly clubbed into various Groups
ranging from Group-A to Group-Q. Separate and independent proposal is required to be
submitted for each Group of medical equipment.
However, it is mandatory for bidders to quote for all medical equipment of a Group
for which is the proposal is being submitted. Proposals having quoted for partial list of
medical equipment in any group shall be summarily rejected. Further, the bidders
can bid for as many Groups as long as they fulfil the eligibility criteria as mentioned in
Clause 4 under Section-II of this tender document.
2. Contact Information

Proposal(s) and subsequent Correspondence(s) should be sent to the address
given below:

SO (DPA-III)
Room No. 3119, B Block,
Ministry of External Affairs,
Jawaharlal Nehru Bhawan
23-D, Janpath-110011
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Tender no: J-II/239/19/08
3. Submission, Sealing and Marking of Proposals
i. Separate and independent proposals are to be submitted for each Group
of medical equipment. Each proposal should have separate Bid Security,
Tender Document Fee (if downloaded from Website) and other documents
required to be submitted as per EMD requirement and other eligibility conditions
defined in the tender document. For example, if a bidder is applying for
Group A, Group B and Group C, then three separate and independent proposals
are to be submitted i.e. one proposal for each Group.

ii. Each Proposal is to be submitted on ―Two Bid System‖ comprising of ―Technical
Bid‖ and ―Financial Bid‖ both of which should be submitted in sealed cover
separately and then put together in another sealed cover. The outer envelope
should bear the name of the Project and the Group of medical equipment like
―Tender for Supply, Delivery, Installation and Maintenance of Medical Equipment at
Indira Gandhi Institute of Child Health, Kabul- GROUP X‖ (X is the name of the
Group of medical equipment bidder is applying for). One complete set of Bids
is to be submitted to SO(DPA III), Room No 3119, B Block, Jawaharlal Nehru
Bhawan, 23-D, Janpath, New Delhi. The Proposals and Technical Bids thereof will
be opened Group-wise as per the time schedule given in the tender document and
Financial Bids of the technically qualified bidders will be opened Group-wise on a
later date after due intimation. Bidders or its duly authorized representative may
attend the proposal and technical-bid opening process.

iii. Technical Bid of the Proposal should be a complete document bound as a volume
separately. The document should be page numbered, duly signed with seal and
appropriately flagged and contain the list of contents with page numbers. Any
deficiency in documentation may result in rejection of the offer.

iv. All pages of the Technical & Financial bid should be duly signed with seal by duly
authorized representative of the bidder.

v. The ―Technical Bid‖ shall contain Tender Fee (if downloaded from website), Bid
Security and all other technical details/documents in support of the offer.

vi. Group-wise Bid Security amount has been defined in Annexure VI of the tender
document.
vii. There will be no mention of prices anywhere in the Technical Bid. However a copy
of the ―Price Schedule‖ without price must also be provided with the Technical
Bid.

viii. The bidder should clearly mention the following information on the face of all
the envelopes:

o Tender No.

o Tender name

o Name of the Group of the medical equipment

o Contents of the envelope

o Bidder‘s name and contact details
ix. The following documents must also be submitted in the technical bid of the
proposal:

a. The bidder must sign each page of this tender document, and submit the
complete document without detaching any page with their offer. Also, the
bidder must attach a certificate conveying acceptance of all the terms and
conditions of the tender document. The certificate and signed tender
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