government of andhra pradesh information district forest office, kakinada division, kakinada forest

40 Pages·2014·0.52 MB·English

by  T Surya Prabha

GOVERNMENT OF ANDHRA PRADESH
INFORMATION
DISTRICT FOREST OFFICE, KAKINADA DIVISION,
KAKINADA
FOREST DEPARTMENT
INFORMATION HAND BOOK
AS ON 31-03-2014.
1
INDEX
Sl.No. Item Page Nos.
from
Introduction 3
Chapter - 1 Particulars of Organization, Functions & Duties 5
Chapter - 2 Powers & Duties of the Officers of the employees 6
Chapter - 3 Procedure followed in decision making process 12
Chapter - 4 Norms set for the discharge of functions 13
Chapter - 5 Rules, Regulations instructions Manual & Records
14
for discharging functions
Chapter - 6 Categories of documents held by the public
authority 16
Chapter - 7 Arrangement for consultation with or
representation by the members of public in relation 17
to formulation of policy or implementation thereof
Chapter - 8 Boards, Councils, Committees & other bodies
17
constituted as part of public authority
Chapter - 9 Directory of officers & employees
18
Chapter - 10 Monthly remuneration received by officers &
28
employees
Chapter - 11 Budget allocation & proposed expenditure
37
Chapter - 12 Manner of execution of subsidy programmes
39
Chapter - 13 Particulars of recipients of concessions & permits
39

Chapter - 14 Information available in electronic form
39
Chapter - 15 Particulars of facilities available to citizens for
obtaining information 39
Chapter -16 Particulars of Public Information Officers
40
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Government of Andhra Pradesh
Information District Forest Office, Kakinada Division, Kakinada
Forest Department
1.1 Introduction:
The Information District Forest Office, Kakinada Division, Kakinada was
created as part of the Forest Department under the administrative control of
Chief Conservator of Forests, Rajahmundry and Prl.Chief Conservator of Forests,
Andhra Pradesh, Hyderabad having 10807 Sq.Kms. Geographical area of East
Godavari District. The Division is having 336 Sq.Kms of Forest area and covered
32% over in District area.
This division is having following territorial Ranges, Sections, Beats and
notified Forest Blocks.
1. Territorial Ranges 7 Nos.
2. Territorial Sections 42 Nos.
3. Territorial Beats 95 Beats
4. Notified blocks under section-15 114 Nos.
5. Notified blocks under section-4 10 Nos.
6. Notified blocks under section-24 39 Nos.
7. Muttah blocks to be notified 126 Nos.
Apart from the above territorial Ranges, this division is having 528 VSSs
under A.P.C.F.M project for joint forest management of the forest areas. The
Regional Geomatics Centre at Rajahmundry is also under the administrative control
of the District Forest Officer, Kakinada Division, Kakinada having Asst.
Conservator of Forests, one Forest Range Officer and one Office subordinate.
The main function of the division is to protect the forest area from
smugglers and develop the forest areas with silviculture works, treating the Teak
and other plantations and SMC works from time to time. This division is realising
good revenue from sale of forest produce.
1.2 Right to Information Act :
The Right to Information Act, 2005 of Parliament received the assent of
the President of India. The Act provides for setting out the practical regime of
Right to Information for citizens to secure access to information under the control
of Public authorities, in order to promote transparency and accountability in the
working of every public authority.
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1.3 Objective/Purpose of this information handbook :
As per the provisions of the Act, all citizens have the right to information
and every public authority shall publish the information on the organization, its
functions & duties, details of employees, rules, regulations, instructions, manuals
and records held by it, particulars of the programmes, etc. and make available for
public information.
1.4 Intended users of the information handbook :
Citizens, Civil Society Organizations, Public representatives, Officers and
employees of Public Authorities including Public Information Officers and assistant
Public Information Officers and Appellate Officers, Central and State Information
Commissions etc.
1.5 Definitions of terms used :
I) Wherever the following terms are used they means :
•
CA- Compensatory afforestation.
•
CAMPA- Compensatory Afforestatin Management &Planning
Authority
•
DES – Departmental Extraction Scheme
•
SMC – Soil and Moisture and Conservation
•
VSS – Vana Samrakshana Samithi
1.6 Organization of Information :
The information pertaining to Kakinada Division of Forest Department at
District level is provided in this book let. The information as mentioned at para 1.3
above and as stipulated in the Right to Information Act is provided item wise in
different chapters. The reference made to certain Rules, Manuals and Acts of
other Departments issued by Government of Andhra Pradesh or Government of
India are quoted since they are applicable to the programmes /terms under
reference are mentioned at Chapter -6.
1.7 More information can be had from the concerned Departmental Officers or
the Public Information Officer/Asst Public Information Officer of the Department
at free of cost or by paying the prescribed fee if any.
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Chapter –1
Organization, Functions and Duties
(Section 4 (1) (b) (i))

PARTICULARS OF ORGANISATION FUNCTIONS AND DUTIES
The District Forest Office, Kakinada Division, Kakinada is a District office
in the Forest Department Organization, in the Andhra Pradesh Government. The
organization of the Department is as follows
Organisation Chart of District Forest Officer, Kakinada
District Forest Officer
Kakinada
ACF, GIS,
Supdt. (Accts) Supdt. (Admn) Rajahmundry

Sub-DFO, Sub-DFO, ACF, Kakinada
Yeleswaram R.C.Varam
T.A. 2 -JAs. 3-SAs 3-JAs 6 -OAs 1-OW T.O. FRO
P
OA
FRO, FRO, FRO, FRO, FRO, FRO, FRO,
Yeleswaram Rajavommang Addathigala R.C.Varam Gokavaram Sudikonda Kakinada
i
S.A J.A S.A S.A S.A S.A S.A
OA FSO OA FSO OA FSO OA FSO OA FSO OA FSO OA FSO
FBO FBO FBO FBO FBO FBO FBO

ABO ABO ABO ABO ABO ABO ABO

The Department deal with the proposals relating to Forest lands,
Reservation, De-Reservation, Assignments, Mining leases, Encroachments into
forest lands, Forest Conservation Act 1980, Diversion of Forest land for non-forest
purposes, Compensatory afforestation, Soil conservation, Issues relating to Podu
cultivation, forest Settlement, Forest Survey and Mapping. Protection of Forests.
Dealt with sale of Beedi leaf units. Allotment of B.L units to VSS and other
self help groups. Burood societies, etc, Supply of Minor Forest produce to the
Girijan Co- Operative Corporation and finalization of agreement there under. Issue
of licenses and renewals to Timber Depots and Saw Mills. All Disciplinary cases
relating to all categories up to level of Forest Section Officers and Junior
Assistants. All service matters relating to posts in executive nature in AP Forest
subordinate services and non-executive posts up to the cadre of Forest Section
Officers and Junior Assistants respectively. All matters relating to pay bills,
Arrear claims, Maintenance of Vehicles, Phones, Sanction of Petrol Bills, purchase
of stationery, and Maintenance of Stores etc. All matters relating to pensions of
employees retired in the Division.
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Chapter-2
POWERS AND DUTIES OF OFFICERS AND EMPLOYEES.
Section 4 (1) (b) (ii)
District Forest Officers :-
• The District Forest Officer is responsible for the general management and
protection of the forests situated in his division, the administration of the
division under his charge the execution of all forest works in the division and
exercise direct control over the forest establishment employed therein.
• He exercises a direct control over the Forest establishment in the Division
and it is his duty to see that the Executive, protective, Ministerial and other
forest staff in the Division maintain discipline and attend to their duties
properly.
• He is immediately subordinate to the Chief Conservator of Forests, of
Rajahmundry circle in all matters and will receive orders and instructions
from him, as well as the instruction of the Head Office under exigencies of
service.
• He will arrange for generation, improvement, exploitation and protection of
forests according to sanctioned working plans, management plans or other
orders.
• He will conduct sales, enter into contracts and supply timber and other
forest produce to other Departments and to the public. (Excluding supplies
to Industries).
• He will realize revenue allotted to the Division and control the expenditure
in the Division.
• He will deal with all forest offences cases in the Division.
• He will conduct inspection of all forest works in the division and check-
measure the works as prescribed in the A.P. Forest code.
• He will see that nursery and plantation journals, Control books, Control
Journals are posted upto date.
• He should make surprise inspection of Range Offices and verify the
maintenance of office records, stores and cashbook.
• He should test check the stock of timber or other forest produces
whenever he visits a depot.
• He should perform any special work or duty, which may be entrusted to him
by his superiors.
• He will conduct annual inspection of Range Offices, depots and test check
the beat inspections of each Range. He shall, however, inspect all vulnerable
beats prone to smuggling once in a year.
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Sub-Divisional Forest Officers / Asst. Conservator of Forests:-
• Sub-Divisional Forest Officer is immediately subordinate to the Divisional
Forest Officer in all matters, receives orders and instructions from him and
assist him in supervision and inspection of works, including check
measurement and in control of the establishment.
• He will inspect the Range Offices, depots etc., in his Sub-Division and see
that the accounts, register and books are maintained in order and posted
upto date.
• He will carry out inspection of beats and wherever the Range Officer has
not reported the illicit fellings and encroachment, he will make a detailed
report to the Divisional Forest Officer.
• He will compound or deal with forest offence cases booked by him or Range
Officers as per delegation of powers in A.P. Forest Act 1967.
Forest Range Officer:-
• Forest Range Officer is the officer in executive charge of the Range and he
is responsible for the efficient management of the Range, for the custody
and condition of all Government Property in his charge and for the discipline,
conduct and work of all his subordinate staff.
• He is responsible for the execution of all works in the Range, with the help
of Forest Section Officers and Forest Beat Officers, according to the
instructions and orders of Divisional Forest Officer.
• He is responsible for the collection and credit of Forest Revenue and for
prompt and correct payment of all sums due for the works executed.
• He must carry out his inspections in detail and see that all the subordinates
do their work properly. In the event of serious misconduct of any
subordinate, the Range Officers should report the case to Divisional Forest
Officer for disciplinary action.
• He should maintain all accounts, relating to revenue, expenditure, timber and
other forest produce, and submit his accounts and reports punctually to
Division Office.
• He should take effective measures to protect the forest Wealth in his
custody. Where illicit fellings are observed, the stumps should be examined
to find out if they bear the impression of the Forest Beat Officer’s hammer
mark and they were reported through Forest Beat Officers dairy book and
preliminary offence report (P.O.R). Range Officer is responsible for the
protection and he should investigate Forest Offences in his Range and file
charge sheets for the cases ordered for prosecution by Divisional Forest
Officer.
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• He will execute the sanctioned works at the rates not exceeding the
sanctioned rates and record measurements and quantities of work done.
• He is responsible for the correct posting of works Registers, ledgers
Journals, Plantation registers and other stationary registers maintained in
the Range.
• He should always wear the prescribed uniform whenever he is on duty, and
he should see that all Section Officers, Forest Beat Officers and Assistant
Beat Officers wear the uniform when on duty.
• He should submit his weekly diaries with details of works attended, their
progress, the status of protection of forests, etc., to give a comprehensive
picture of the Range.
• All correspondence connected with the works in the Range should pass
through Range Officer or other superior. Officer may do so only through
him. Court summons issued to any subordinate should similarly be served
through the Forest Range Officer, who has to arrange for the duties of the
subordinate being carried out during his absence.
• He should responsible to prepare annual plan of operations for the Range
based upon the sanctioned working plan, working Scheme or executive
instructions and prepare necessary estimates and execute the works after
obtaining sanctions and the budget.
• He shall inspect the beats as per the programme given by Divisional Forest
Officer, and each beat in his Range should be inspected at least once in a
calendar year, and submit a detailed report regarding state of boundaries,
condition of forests, damage due to biotic pressures, nature of offences
etc.,
Deputy Range officer / Forest section officer: -
• A Section Officer (either Deputy Ranger of Forester) is directly responsible
to the Forest Range Officer for the proper protection of forests and other
Government property included in his Section and for the execution of such
works as may be ordered to be carried out.
• He should maintain the discipline of Forest Beat Officers and Asst. Beat
Officers and see that they know their duties and carry out efficiently.
• He should frequently patrol and perambulate the Beats under his
jurisdiction, see that the Forest Beat Officers maintain the boundary lines
and boundary marks of forest blocks in proper shape and order and take
steps to prevent illicit felling, encroachments in the Beats. He will report to
Range Officer whenever there is any illicit fellings and encroachments giving
the details.
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• He will assist the Range Officer in the Execution of works, detection and
investigation of forest offences, checking of forest produce in transit, and
assist in other works.
• He should see that the Preliminary Offences report in respect of forest
offences detected by him and his Forest Beat Officers are promptly sent to
the Range Officer and the Divisional Forest Officer.
• He should submit his weekly diaries promptly to Range Officer giving details
of cases booked and works executed.
• He will wear uniform when on duty and carry with him a map of his Section,
diary, bill book, Form A.B.D. books C.F. 140 etc.,
• He should not correspond or file any representations except through his
Range Officer.
• He shall also perform any other duties that are allotted to him by his
superior officers.
Forest Beat officer: -
• Forest Beat Officer should know the boundaries of his Beat thoroughly and
prevent encroachment, and protect his Beat against injury from fire or
other causes.
• He should patrol the forests constantly in his Beat to prevent offences, and
where the offences are detected he must record the offence in the Form –
A and submit it promptly to Range Officer.
• He should maintain the boundary lines and boundary marks in forest blocks in
proper order and repair.
• He should cut creepers and climbers during his perambulation in the Forests.
• He should keep the signboards and name boards of forests, Plantation in
good condition and repair.
• He should check forest produce in transit and see that the forest produce is
not removed except in accordance with the transit rules.
• He should control and supervise over such of the works as ordered by
Section Officer and Range Officer. He should carry out Silvicultural works
such as sowing, Plantings, nursery works, Collection of seeds, Creeper
cutting, pruning, thinning and other cultural operations as ordered by
Section Officer and Range Officer.
• He should wear uniform whenever on duty and carry the Forms A.B.C. books,
diary book, bill hook, beat map etc.,
• He should affix on illicitly cut stumps of trees in the forest, a hammer mark
prescribed for the purpose, make a note of the exact locality, description
and number of such stumps in his diary book and report about them to the
Range Officer. Where such hammer marks are not found and when to
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reference to the report made can be produced, it will be presumed that the
Forest Beat Officer has failed to patrol and perform his functions properly.
• He should submit all his reports to the Section Officer and the Range
Officer promptly and submit his weekly diaries promptly.
Asst. Beat officer: - Assistant Beat Officers are assigned to each territorial
beat, to assist the Forest Beat Officers in his duties. He should proceed along with
the Forest Beat Officer for patrolling and assist him in detecting offences and
apprehending offenders. He should learn the Silvicultural operations being carried
out in the beat, and should supervise the works as per instructions of Forest Beat
Officer, Section Officer and Range Officer. He should wear uniform whenever on
duty, and carry a bill-book, report book along with him. He should prevent fires in
Forests of his beats, and assist the Forest Beat Officer in maintenance of fire
lines, boundary marks etc., and he should attend to all other duties as may be
assigned to him by his superior Officers.
Thanadars at Check Posts/Forest Thanas:- Thanadar or officer in-charge of any
checking Station should stop every vehicle passing through the route to check the
movement of forest produce. If any forest produce is being transported without a
valid permit, he should seize the forest produce and book a forest offence, under
transit rules. If the permit is valid, he should put his full signature, with date and
time in token of verifying the forest produce under transit. He should make entries
of all permits, that pass through the check post and record the description of
forest produce, vehicle number, destination etc., in a register to be maintained in
Form No 42 and cases, if any, booked should be indicated in the register. He should
submit the reports of forest offences to his Section Officer or Range Officer.
Superintendents:- There are two Superintendent posts in the Division. Out of the
two Superintendents the senior most superintendent (in service) has to be
designated as Superintendent (Admin.) and Junior Superintendent will function as
Superintendent (Accounts).
Superintendent (Administration): Exercises general supervision of the Division
Office (including accounts section), establishment matters, leases, offences, DET,
saw mills, Beedi leaves, disciplinary cases/ complaints, Patta cases, permits, office
inspection etc.
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