Going Meta PDF
Preview Going Meta
October 28, 2017 WELCOME SHAREPOINT SATURDAY OTTAWA Going Meta How to use metadata in SharePoint Agenda • What is metadata and why should we use it? • Types of metadata • Metadata in SharePoint • Metadata and auto-classification • Case study • Takeaways © Concept Searching 2017 IM is painful Situation: • Global automotive organization • 40,000 users • Network Drives (File Shares) • On Premise SharePoint Challenge: • Over 20 million unsorted documents • Un-Navigable • Search Sucked © Concept Searching 2017 Who am I? Robert Piddocke VP, Channel and Business Development Concept Searching 10+ years in SharePoint space with technical background 15+ years in Software development and sales Board member, Vancouver Office 365 User Group (VanSPUG) Co-organizer, SharePoint Saturday Vancouver Information Management Enthusiast Certified Information Professional (AIIM) Author: Pro SharePoint 2010 Search, Apress Working with Fast Search Server 2010 MS Press © Concept Searching 2017 What Do I Do? Concept Searching’s technology platforms deliver semantic metadata generation, auto-classification and taxonomy/Term Store management, and are fully integrated with all versions of SharePoint on-premises, Microsoft Online/Office 365, and OneDrive for Business These infrastructure platforms integrate not only with SharePoint but also other content repositories, search engines and file shares, enabling our clients to add structure and manage their enterprise content, regardless of environment The resulting classification metadata is used by clients to deliver ‘intelligent metadata solutions’ in areas such as enhanced search, migration, data privacy, records management, policy enforcement, compliance, text analytics, and business and social collaboration © Concept Searching 2017 Take Control • Content is a mess • It’s costing you time and money • You may not even realize it © Concept Searching 2017 SharePoint is a Metadata Machine © Concept Searching 2017 What is Metadata? • Data about data • Metadata explains information • Usually tags but could be anything • Columns in SharePoint can hold metadata • Helps you understand information • Helps you find information • Helps you control information • Helps you dispose of information “That book is so meta!” © Concept Searching 2017 Why Should I Use It? • Organize data logically • Improve 'look and see” user experience • Create different ways of viewing and slicing the same information • Metadata navigation • Fix search • Enable governance • Ensure compliance • Business processes • Save time and money © Concept Searching 2017 Build your Taxonomy © Concept Searching 2017
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