FY13 Appropriated Budgets - Loudoun County Public Schools

503 Pages·2012·8.22 MB·English

13
FY A B
PPROPRIATED UDGETS
Dominion High School’s International Youth Leadership Summit
brought the world to Loudoun County.
A Climate for Success
LOUDOUNCOUNTYPUBLICSCHOOLS
21000 Education Court
Ashburn, VA20148
www.lcps.org
FY13 Appropriated Budgets
Loudoun County Public Schools
21000 Education Court
Ashburn,, VA 20148
E-mail: [email protected]
Web Site: www.lcps.org
Prepared by Budget Division
((571)) 252-1250
Loudoun County Public Schools

FY13 Appropriated Budgets

SCHOOL BOARD

Eric Hornberger, Chairman Ashburn District
Jill Turgeon, Vice Chairman Blue Ridge District
Debbie Rose Algonkian District
Thomas E. Reed At-Large District
Kevin Kuesters Broad Run District
Jennifer K. Bergel Catoctin District
Jeff Morse Dulles District
Bill Fox Leesburg District
Brenda L. Sheridan Sterling District

Dr. Edgar B. Hatrick, Superintendent

BOARD OF SUPERVISORS

Scott K. York Chairman At-Large
Janet S. Clarke, Vice Chairman Blue Ridge District
Suzanne M. Volpe Algonkian District
Ralph M. Buona Ashburn District
Shawn M. Williams Broad Run District
Geary M. Higgins Catoctin District
Matthew F. Letourneau Dulles District
Kenneth D. Reid Leesburg District
Eugene A. Delgaudio Sterling District

Tim Hemstreet, County Administrator
TABLE OF CONTENTS

INTRODUCTORY SECTION (Pages 1 through 44)
Budget Awards ........................................................................................................................................... 1
Executive Summary ....................................................................................................................................... 3

ORGANIZATIONAL SECTION
Section Introduction .................................................................................................................................. 45
Loudoun County Public Schools Senior Administration ............................................................................ 47
Organization Chart .................................................................................................................................... 48
Loudoun County At-A-Glance ................................................................................................................... 50
Loudoun County Public Schools Building Locations ................................................................................. 52
Loudoun County Public Schools Goals ..................................................................................................... 54
Budget Development Calendar ................................................................................................................. 58
Budget Development Process .................................................................................................................. 60
Basis of Presentation ................................................................................................................................ 63
Significant Budget and Financial Policies ................................................................................................. 64
Loudoun County Public Schools Funds .................................................................................................... 71

FINANCIAL SECTION
Section Introduction .................................................................................................................................. 73
Description of Financial Structure ............................................................................................................. 74
Fund Summary ......................................................................................................................................... 77
Combined Fund Statement ...................................................................................................................... 78

Operating Fund
Section Introduction .................................................................................................................................. 81
Operating Budget Revenues..................................................................................................................... 82
History of Revenues ................................................................................................................................. 84
History of Expenditures by Department .................................................................................................... 88
History of Expenditures by Major Object ................................................................................................... 89
Operating Budget Expenditures by State Category .................................................................................. 90
Operating Fund Statement ....................................................................................................................... 91
FY13 Appropriated Budget Changes ........................................................................................................ 92

Department Of Instruction ....................................................................................................................... 95
Assistant Superintendent for Instruction ................................................................................................ 98
Co-Curricular ....................................................................................................................................... 100
Testing ................................................................................................................................................. 104
Career and Technical Education ....................................................................................................... 106
Adult Education ............................................................................................................................. 110
Family Life Education .................................................................................................................... 112
TABLE OF CONTENTS

Operating Fund (Continued)
Department Of Instruction (Continued)
Curriculum and Instruction .................................................................................................................. 114
Art ................................................................................................................................................... 118
Driver Education ............................................................................................................................. 122
English ........................................................................................................................................... 124
English Language Learners ............................................................................................................ 128
Gifted Education ............................................................................................................................ 132
Health and Physical Education ...................................................................................................... 136
Kindergarten .................................................................................................................................. 138
Mathematics .................................................................................................................................. 140
Music ............................................................................................................................................. 144
Reading ......................................................................................................................................... 148
Science ........................................................................................................................................... 150
Social Sciences and Global Studies ............................................................................................... 156
Starting Toward Excellence in Pre-School ...................................................................................... 160
Summer in the Arts ......................................................................................................................... 162
World Languages and Cultures ..................................................................................................... 164
Elementary Education ......................................................................................................................... 168
Summer School .............................................................................................................................. 172
General Education .............................................................................................................................. 176
High School Education ........................................................................................................................ 178
Instructional Services .......................................................................................................................... 182
Instructional Technology ................................................................................................................ 186
Library/Media Services ................................................................................................................... 190
Outreach Program .......................................................................................................................... 194
Staff Development .......................................................................................................................... 198
Technology Resource ..................................................................................................................... 202
Middle School Education .................................................................................................................... 206 .
Research ............................................................................................................................................. 208

Department Of Pupil Services ............................................................................................................... 213
Assistant Superintendent for Pupil Services ........................................................................................ 216
Diagnostic and Prevention Services ................................................................................................... 220
Special Education ............................................................................................................................... 226
Student Services ................................................................................................................................ 234
Young Adults Program ....................................................................................................................... 242

Operating Fund (Continued)
Department of Grants ............................................................................................................................ 245
Adult Education .................................................................................................................................. 248
Adult Jail Education ............................................................................................................................ 252
ARRA-State Stabilization Funds ......................................................................................................... 254
TABLE OF CONTENTS

Operating Fund (Continued)
Department of Grants (Continued)
Career and Technical Educational Equipment ................................................................................... 256
Carl Perkins ........................................................................................................................................ 258
Education of the Handicapped (Title VI B)........................................................................................... 260
Head Start ........................................................................................................................................... 262
Howard Hughes Medical Institute ........................................................................................................ 264
Individual Student Alt Ed Program (ISAEP) ......................................................................................... 268
Junior Navy ROTC Program ................................................................................................................ 270
Juvenile Detention Center ................................................................................................................... 272
Mentor Teacher Program .................................................................................................................... 274
PAVAN ............................................................................................................................................... 278
PEP (Carol White) .............................................................................................................................. 280
Phonological Awareness Literacy Screening (PALS) .......................................................................... 282
Pre-School Incentive ........................................................................................................................... 284
Project Graduation .............................................................................................................................. 286
Teaching American History ................................................................................................................. 288
Teaching in Loudoun County............................................................................................................... 292
Technology Grant ................................................................................................................................ 294
Title I Part A ........................................................................................................................................ 296
Title I Part D - JDC ............................................................................................................................. 300
Title II Part A ....................................................................................................................................... 302
Title II Part D ....................................................................................................................................... 304
Title III A-ELL ...................................................................................................................................... 306
Title X Part C (McKinney-Vento Homeless Assistance Act) ................................................................ 310
Virginia Pre-School Initiative................................................................................................................ 312

Department Of Support Services .......................................................................................................... 315
Assistant Superintendent for Support Services ................................................................................... 318
Construction Services ......................................................................................................................... 322
Facilities Services ................................................................................................................................ 326
Safety & Security ................................................................................................................................ 330
Transportation Services ...................................................................................................................... 334

Central Support ..................................................................................................................................... 337
School Board ....................................................................................................................................... 338
Superintendent .................................................................................................................................... 340
Deputy Superintendent ....................................................................................................................... 344
Administration Building ................................................................................................................... 346
Planning & Legislative Services .......................................................................................................... 348
Public Information Office ..................................................................................................................... 352
TABLE OF CONTENTS

Operating Fund (Continued)
Department for Personnel Services ..................................................................................................... 355
Assistant Superintendent for Personnel Services ................................................................................ 358
Employee Relations ............................................................................................................................ 362
Recruiting & Staffing ............................................................................................................................ 366

Department of Business and Financial Services ................................................................................ 369
Assistant Superintendent for Business and Financial Services ........................................................... 372
Financial Services .............................................................................................................................. 374
Employee Benefits ......................................................................................................................... 378
Payroll Services .............................................................................................................................. 382
Administrative Information Technology .............................................................................................. 384
Budget Services ................................................................................................................................. 388
Purchasing Services ........................................................................................................................... 390
Non-Departmental ............................................................................................................................... 394

Capital Improvement Program Fund
Section Introduction ................................................................................................................................ 397
Capital Improvement Program Fund ....................................................................................................... 398
Capital Improvement Program Projects .................................................................................................. 400
Capital Improvement Program Budget Projects ...................................................................................... 406
Capital Improvement Funding Sources ................................................................................................... 407
Projected Number of Schools ................................................................................................................. 407
Impact of Capital Improvement Program on Operating Budget .............................................................. 408
Capital Improvement Program Fund – Fund Statement.......................................................................... 411

Debt Service Fund
Section Introduction ................................................................................................................................ 413
Debt Service Fund .................................................................................................................................. 414
Bond Amortization Schedule................................................................................................................... 415
Capital Improvements Program Impact on Future Debt Ratios ............................................................... 416
Debt Service Fund Statement ................................................................................................................. 418

Other Funds
Section Introduction ................................................................................................................................ 419
Department of Food Services ................................................................................................................ 420
Food Services Fund Statement ............................................................................................................. 425
Department of Capital Asset Preservation Program .............................................................................. 426
Capital Asset Preservation Program Fund Projections ........................................................................... 427
Capital Asset Preservation Program Fund – Fund Statement ................................................................ 429
Department of Central Vehicle Maintenance ......................................................................................... 430
Central Vehicle Maintenance Revenues ................................................................................................ 434
TABLE OF CONTENTS

INFORMATIONAL SECTION
Section Introduction ................................................................................................................................ 435
2012 – 2013 School Calendar for Students ............................................................................................ 436
Enrollment Projection Methodology ....................................................................................................... 437
2012 – 2013 Enrollment Projections ....................................................................................................... 440
Revenue Sources, Assumptions, and Trends ......................................................................................... 442
Budget Projections .................................................................................................................................. 443
Budget Expenditure Forecast and Fund Balance Assumptions .............................................................. 448
Fund Balance Projections ....................................................................................................................... 449
Personnel Resource Allocations ............................................................................................................. 452
Average Class Sizes .............................................................................................................................. 452
“A Climate for Success” for Every Student ............................................................................................. 453
Performance Measures .......................................................................................................................... 454
Impact of School and County Government Programs on Local Tax Funding (LTF) ................................ 458
Impact of School and County Government Programs on Average Homeowner ..................................... 462
Bond Amortization Schedule .................................................................................................................. 463
Past and Future Direction of the School System .................................................................................... 464
Future Challenges .................................................................................................................................. 470

SUPPLEMENTAL SECTION
Section Introduction ................................................................................................................................ 471
FY13 Appropriated Teachers’ Salary Scale ............................................................................................ 472
FY13 Appropriated Auxiliary Salary Scales ............................................................................................ 473
FY13 Appropriated Administrators’ Salary Scale .................................................................................... 474
FY13 Appropriated Administrators’ Salary Levels ................................................................................... 475
FY13 Appropriated Classified Pay Scale ............................................................................................... 478
FY13 Appropriated Classified Position Titles and Levels ........................................................................ 480
FY13 Appropriated Co-Curricular Stipends............................................................................................. 484
FY13 Appropriated Daily or Hourly Substitute Salary Rates ................................................................... 486
FY13 Appropriated Fringe Costs ............................................................................................................ 487
Acronym Index ....................................................................................................................................... 488
Glossary of Terms .................................................................................................................................. 489
Loudoun County Public Schools Budget Awards

The Association of School Business Officials International Meritorious Budget Award program is designed to
enable school business administration to achieve excellence in budget presentation. LCPS received the above
award for the FY 2012 budget. LCPS has received the Meritorious Budget Award for excellence in the preparation
and issuance of its budget for eleven consecutive years.

1
Loudoun County Public Schools Budget Awards

The Government Finance Officers Association established the Distinguished Budget Presentation Awards
Program (Budget Awards Program) in 1984 to encourage and assist state and local governments to prepare
budget documents of the very highest quality that reflect both the guidelines established by the National Advisory
Council on State and Local Budgeting and the GFOA’s best practices on budgeting and then to recognize
individual governments that succeed in achieving that goal. LCPS has received this award for eleven consecutive
years.

The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Presentation Award to Loudoun County Public Schools, Virginia for the Annual Budget
beginning July 01, 2011. In order to receive this award, a governmental unit must publish a budget document that
meets program criteria as a policy document, as an operations guide, as a financial plan, and as a
communications device.

This award is valid for a period of one year only. We believe our current budget continues to conform to program
requirements, and we are submitting it to GFOA to determine its eligibility for another award.

2