FY 2017 Approved School Budget School Board

471 Pages·2016·18.53 MB·English

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FY 2017
Approved School Budget
School Board
SUPERINTENDENT OF SCHOOLS
Dr. Steven L. Walts
Prince William County Public Schools
P.O. Box 389
14715 Bristow Rd.
Manassas, Virginia 20112
Phone [phone]
Prince William County Public Schools (PWCS) does not discriminate in employment or in its educational programs and activities against qualified
individuals on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, veteran
status, or disability. PWCS provides equal access to the Boy Scouts and other designated youth groups. The following individual will handle inquiries
regarding nondiscrimination policies, including Section 504 and Title IX:
Associate Superintendent for Human Resources
Prince William County Public Schools, P.O. Box 389, Manassas, VA 20108
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Prince William County Public Schools FY 2017 Budget
Prince William County
William County will grow to over 479,000 persons by 2020
or 19.4%, and to 519,928 by year 2030 or 33.4% from 2010.
Prince William was established in 1731 and named for
Prince William Augustus of England. The First and Second Today, Prince William County is a suburban community
Battles of Manassas (Bull Run) played significant roles linked to the Washington metropolitan area, yet has an
in the Civil War. From the end of the Civil War until after appreciation for its own history, natural features, and rural
World War II, the county’s rural population grew slowly. roots. Visit the Prince William County government Web site
From 1950 to 1960 the population doubled and more than (http://www.pwcgov.org) for additional information about
doubled again in the 1960s as housing developments were demographics and history in the county.
constructed. The county population grew 43.2% from 2000
to 2010. Prince William County’s population was estimated Prince William County is located approximately 35 miles
at 431,863, on December 31, 2015, an increase of 1.4% southwest of Washington, D.C., 70 miles southwest of
year-over-year. The Metropolitan Washington Council of Baltimore, and 85 miles north of Richmond, Virginia. The
Goverments projects in its Round 8.4 Cooperative forecast: county encompasses 348 square miles and stretches from
Employment, Population and Households that Prince the Potomac River to the Bull Run Mountains.
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Prince William County Public Schools FY 2017 Budget
National Budget Awards ASBO International, founded in 1910, is a professional
association serving more than 6,000 business officials.
ASBO promotes the highest standards of school business
The Association of School Business
practices, professional growth, and the effective use of
Officials International
educational resources.
Meritorious Budget Award Association members are school division employees at
the local, state, and national levels specializing in areas of
administration and school business management.
Prince William County Public Schools became the first
school division in Virginia to earn ASBO’s Meritorious
Budget Award for the FY 1997 Approved Budget document.
The award was earned on Prince William County Public
This Meritorious Budget Award is presented to School’s first submission to ASBO for the budget award.
PRINCE WILLIAM COUNTY SCHOOLS
The Government Finance Officers
For excellence in the preparation and issuance of its budget
for the Fiscal Year 2015-2016. Association

The budget adheres to the principles and standards
of ASBO International’s Meritorious Budget Award criteria.
Distinguished Budget Presentation Award

Mark C. Pepera, MBA, RSBO, SFO John D. Musso, CAE, RSBA
President Executive Director

Prince William County Public Schools has been awarded
the Meritorious Budget Award by the Association of School
Business Officials (ASBO) International for the twentieth
consecutive year. The Meritorious Budget Award recognizes
the School Division’s 2015-16 school year Approved
Budget document for excellence in the preparation and
issuance of its school system budget.
ASBO International spent more than two years in the
The Government Finance Officers Association of the United
development and establishment of rigorous award criteria in
States and Canada (GFOA) presented a Distinguished
an effort to improve the quality of budgeting throughout the
Budget Presentation Award to Prince William County
United States and Canada.
Public Schools, Virginia, for its annual budget for the
John D. Musso, ASBO Executive Director stated in his letter fiscal year beginning July 1, 2015. In order to receive
announcing the award, “This award reflects your district’s this award, a governmental unit must publish a budget
commitment to sound fiscal management practices and document that meets program criteria as a policy document,
represents a significant achievement for you, your staff, and as an operations guide, as a financial plan, and as a
the school district.” communications device.
The Meritorious Budget Award is only conferred to school This award is valid for a period of one year only. We
systems that have met or exceeded the program’s criteria. believe our current budget continues to conform to program
No other organization or award program is specifically requirements, and we are submitting it to GFOA to
designed to enhance school budgeting and honor a school determine its eligibility for another award.
division for a job well done.
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Prince William County Public Schools FY 2017 Budget
Achievements 2012-2016
• Divisionwide on-time graduation rate is 91.4%, up from • PWCS student average SAT scores exceed national
83% just seven years ago, and ranking the Division seventh average and has increased by 17 points since 2010-11;
among the nation’s 50 largest school districts; • PWCS is closing the SAT performance gap, with black
• One-third of PWCS graduates receive at least one students outperforming counterparts across the state and
qualifying score on an Advanced Placement, International the nation in reading, writing, and math;
Baccalaureate, or Cambridge examination, beating both • All PWCS high schools are fully accredited;
national and Virginia averages; • PWCS is known nationwide as a leader in robotics,
• More than 94% of PWCS students took a Career and with every Division school offering a team or program
Technical Education course leading to certification or to engage students in this vital gateway to science,
licensure last year—participation in this important part of technology, engineering, and math; and
career and college preparation is up from 77% two years • Since 2012, PWCS energy management efforts have
ago; avoided $17.8 million dollars in energy costs, allowing
• Half of PWCS students completing eighth grade last savings to be reallocated to other vital areas.
year had already earned a high school credit in a “world
language”;

Major Awards:
• Virginia Schools to Watch, National Forum to Accelerate
• Virginia Region IV Superintendent of the Year, 2016
Middle-Grades Reform, 2009-15;
• Friend of Foreign Language Association of Virginia Award
• College Board AP District Honor Roll, 2013, 2015;
presented to the Superintendent, 2015;
• Virginia Board of Education Index of Performance
• Top 30 Technologists, Transformers & Trailblazers Award,
Awards, 2009, 2011, 2015, 2016;
Center for Digital Education, 2015;
• Teacher of the Year, Virginia Society for Technology in
• Fulbright Distinguished Awards in Teaching Program,
Education, 2014;
2015; District of Distinction, District Administration
• Virginia School Counselor Association Elementary
Magazine, 2015;
Principal of the Year, 2014;
• National Outstanding Assistant Principal, Virginia
• Ranked #1 in Digital School District Survey, National
Association of Elementary School Principals, 2015, 2016;
School Boards Association, 2014;
• Pathfinders Award presented to Superintendent, Board of
• Meritorius Budget Award, Association of School Business
Directors of Virginia Association of Elementary School
Officials, 1997-16;
Principals, 2015;
• Distinguished Budget Presentation Award, Government
• All PWCS high schools continue to be ranked among the
Finance Officers Association, 2000-15;
top ten percent in the United States, in “The Washington
• Excellence in Financial Reporting, Government Finance
Post” High School Challenge, 2016;
Officers Association, 2002-2016; and
• Milken Educator Award, 2001, 2003, 2007, 2009, 2011,
• Excellence in Financial Reporting, Association of School
2015, 2016;
Business Officials, 2002-2016.
• Blue Ribbon Schools, Virginia Band and Orchestra
Directors Association, 2010-15;
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Prince William County Public Schools FY 2017 Budget
Organization of Budget Document
The Approved Budget document’s format continues to present the School Division’s budget
and its attendant information in an organized and comprehensive document to facilitate
the reader’s knowledge of the School Division’s budget development, management,
and processes in addition to the numerical information contained in previous years. The
document’s format conforms to the standards set forth by the Association of School
Business Officials International’s Meritorious Budget Award Program. We believe the
document also meets the Government Finance Officers Association’s Distinguished Budget
Presentation Award Program criteria as a policy document, as an operations guide, as a
financial plan, and as a communications device. The document contains the four major
sections listed and defined below.
The Introductory Section contains an overall view of the Approved Budget including the
Executive Summary.
The Organizational Section includes the Direction of the School Division, the School
Division organizational and management structure, the organization chart, the Strategic
Plan, and the budget development process.
The Financial Section includes budget data by both summary and detail level for all School
Division funds. This section is subdivided into the Operating Fund, the Debt Service Fund,
the Construction Fund, and the Other Funds sections. Included within the Debt Service
Fund section are summary and individual bond and Literary Fund Loan amortization
schedules for all current indebtedness. The Construction Fund section includes a summary
of the Capital Improvements Program, which is the School Division’s long-range plan for
capital projects.
The Informational Section includes information of interest to School Division employees
and the community at large.
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Prince William County Public Schools FY 2017 Budget
Table of Contents
School Division Culture ........................................................i FY 17 Budget Development ..............................................60
School Board ........................................................................ii Citizen Involvement in the Budget ....................................61
Prince William County .......................................................iii Budget Approval and Amendment .....................................62
National Budget Awards ......................................................iv Budget Administration and Management Process .............62
Achievements .......................................................................v Budget Development and Approval Calendar ...................63
Organization of Budget Document .....................................vi Financial Organization .......................................................64
Division Planning and Budget Process Flowchart ..............65
Basis of Accounting ...........................................................66
Introductory Section (Pages 1-42)
Fund Structure by Budgetary Basis ...................................67
Approved Executive Summary ............................................3 Budget Structure .................................................................67
Budget Message by Dr. Walts ..............................................5
School Board ........................................................................7 Financial Section (Pages 69-386)
Administration .....................................................................9
Financial Section ................................................................69
Vision/Mission/Strategic Plan Goals .................................13 Description of Financial Structure .....................................71
Organization .......................................................................14 Approved Budget by Fund Total ........................................71
Budget Cycle ......................................................................15 Approved Budget by State Category .................................71
Budget Process ...................................................................16 Approved Budget Revenue Summary ...............................72
Budget Calendar .................................................................16 Summary of All Funds – Revenues ...................................73
Allocation of Human and Financial Resources .................17 Summary of All Funds-Budget by Functional Units ..........74
Financial Organization .......................................................18 Summary of All Funds-Expenditures .................................76
FY 2017 Budget at a Glance ..............................................19 Summary of All Financial Sources And Uses ....................80
Revenue Summary by Fund ...............................................21 Fund Balances, Governmental Funds .................................86
Revenues- Operating/Debt .................................................22
Operating Fund-001 (Pages 87-296)
Revenues – Other Funds .....................................................24
Operating Fund ..................................................................87
Expenditure Summary by Fund .........................................25
Description of Fund Statement ..........................................88
Operating Fund Adjustments .............................................26
Fund Statement-Operating Fund ........................................89
Fiscal Year Budget Comparison for All Funds ..................31
School Board Funds ...........................................................32
Revenue Budget (Pages 90-105)
Informational Section .........................................................33
Summary of Operating Fund Revenues .............................90
FY 2017 Trends and Forecasts ...........................................34
Operating Fund - Federal Revenues ..................................91
Local Taxes ........................................................................38
Operating Fund - State Revenues ......................................92
Personnel Resource Changes .............................................39
County General Fund Transfer ...........................................93
Changes in Debt .................................................................40
Tuitions, Fees, & Other Revenues .....................................94
Benchmark Data .................................................................40
Revenue Narratives By Source ..........................................95
Federal Revenue .................................................................95
Organizational Section (Pages 43-68) State Revenues ...................................................................98
Prince William County .......................................................45 County Revenues .............................................................103
Organizational and Management Structure ........................46 Local Revenues ................................................................104
Organization Chart .............................................................47
Expenditure Budget (Pages 106-296)
Direction of the School Division .................................48-50
OPEB/VRS/Fund Balance Classification .........................106
Budget Requirements .........................................................51
Budget by Functional Units .............................................108
Prince William County Adopted Policies and Practices .....51
Budget by Department Total ............................................109
County/School Revenue Agreement ..................................52
Budget by Object Code Total ...........................................112
County Strategic Plan .........................................................52
School Board Adopted Policies and Practices ...................53
Central-Based Department Budgets
Prince William County Schools Strategic Plan .............56-58
Central Office Summary ...................................................116
Vision and Mission Statements ..........................................56
Percentage of Operating Fund Budgeted by Strategic Plan
School Board
Goal ....................................................................................59
School Board ....................................................................119
Capital Improvements Program ..........................................60
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Prince William County Public Schools FY 2017 Budget
Table of Contents
Executive Alternative Education .....................................................172
Superintendent’s Staff ......................................................121 Summer School ..............................................................173
Adult Education .............................................................174
Communications & Technology Juvenile Detention Center ...............................................175
Communications Services ................................................123
Grant Programs
Technology Services .......................................................125 Title I, Part A, Improving Ed. ..........................................176
Imaging Center ...............................................................127 Title I, Part D ....................................................................177
Title II, Part A, Improving Quality ..................................178
Human Resources Title III, Part A, English Language ..................................179
Human Resources ............................................................128 Title VI-B (IDEA) .............................................................180
(IDEA) Preschool/Child Find Grant ................................181
Finance & Support Services Perkins Vocational ............................................................182
Office of Financial Services .............................................130 Head Start .........................................................................183
Financial Services ..........................................................131 Medicaid Reimbursement Program .................................184
Supply Services ..............................................................132 SOL Algebra ....................................................................185
Benefits & Reserves .......................................................133 Distance Learning ............................................................186
Fixed Charges ................................................................134 Virginia Preschool Initiative ............................................187
Office of Transportation Services ....................................135 Virginia Preschool Initiative Plus ....................................188
Office of Risk Management & Sec. .................................137 Linking Military Connected ..............................................189
Office of Facilities Services .............................................139 Student Achievement at Military Connected Schools .....190
Energy Conservation .........................................................141 Governor’s School @ Innov. Park ...................................191
Discontinued Grants .........................................................192
Student Learning & Accountability
Student Learning ..............................................................142 School-Based Budgets
Gifted Education (K-3 program) ....................................144 Elementary Schools Summary .......................................197
Elementary Strings Program ..........................................145 J.W. Alvey Elementary .....................................................198
Drivers Education - Range .............................................146 Antietam Elementary .......................................................199
Professional Learning ....................................................147 Ashland Elementary .........................................................200
EL .....................................................................................149 Bel-Air Elementary ..........................................................201
Office of Student Services ...............................................151 Belmont Elementary ........................................................202
Nurse Program ...............................................................153 Bennett Elementary ..........................................................203
Social Services ...............................................................154 Bristow Run Elementary ..................................................204
Homebound ....................................................................155 Buckland Mills Elementary .............................................205
Office of Accountability ...................................................156 Cedar Point Elementary ...................................................206
Special Ed. Administration ..............................................158 Chris Yung Elementary .....................................................207
Regional School Program ..............................................160 Coles Elementary .............................................................208
Speech Program .............................................................161 Dale City Elementary .......................................................209
Hearing Impaired Program ............................................162 Dumfries Elementary .......................................................210
Visually Impaired Program ............................................163 Ellis Elementary ...............................................................211
Occupational & PT Program ..........................................164 Enterprise Elementary ......................................................212
Adaptive Physical Education .........................................165 Featherstone Elementary ..................................................213
Preschool Programs .......................................................166 Fitzgerald Elementary ......................................................214
Molinari Juvenile Shelter ...............................................167 Glenkirk Elementary ........................................................215
Detention Home Program ..............................................168 Gravely Elementary .........................................................216
Psychology Services ......................................................169 Haymarket Elementary ....................................................217
Henderson Elementary .....................................................218
Office of Student Management and Alternative Programs Kerrydale Elementary ......................................................219
(OSMAP) .........................................................................170 Kilby Elementary .............................................................220
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