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BILL NO. S-95-12(-3 i 2 SPECIAL ORDINANCE NO. S- © A ŻE AN ORDINANCE approving the awarding of I.T.B. #7202-TREE PRUNING SERVICES by the City of Fort Wayne, Indiana, by and through its Department of Purchasing and FORT WAYNE TREE SERVICE, MAXWELL TREE SERVICE AND PENCE TREE SERVICE for the FORT WAYNE PARKS AND RECREATION DEPARTMENT. NOW, THEREFORE, BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF FORT WAYNE, INDIANA; ©OMO2MO©HDO r SECTION 1. That I.T.B. #7202-TREE PRUNING SERVICES between the City of Fort Wayne, by and through its Department of Purchasing and FORT WAYNE TREE SERVICE, MAXWELL TREE SERVICE AND PENCE TREE SERVICE (total amounts spent for tree pruning will exceed $100,000.00 in 1995; and sections of bid were not awarded to the lowest bidder) for the Fort Wayne Parks and Recreation Department, respectfully for: tree pruning services during 1995 and 1996 for the Fort Wayne Parks and Recreation Department; involving a total cost of One Hundred Seventy-Three Thousand Two Hundred Sixty-Five and 71/100 Dollars ($173,265.71) - (FORT WAYNE TREE - $69,193.20; MAXWELL - $51,259.96; PENCE - $52,812.55), all as more particularly set forth in said 1.7.8. #7202, which is em file in the Office of the Department of Purchasing, and is by reference incorporated herein, made a part hereof, and is hereby in all things ratified, confirmed and approved. SECTION 2. That this Ordinance shall be in full force and effect from and after its passage and any and all necessary approval by t (4 Council Member GGMbtDHJRR[MWRMMOR=RR©pSWYwabR=oo R EWKKOMK ©O©OR©OM©R©OO© D FHF BDG A N APPROVED AS TO FORM AND LEGALITV Czty Attorney REF. NO.: 7202 DEPT: PARK DEPARTMENT DATE: 12/15/95 ITEM/SERVICE: TREE PRUNING ADVERTISED BID: YES DATES ADVERTISED: 11/13/95 & 11/20/95 DATE OPENED: 11/30/95 SINGLE SOURCE: NO NO. OF VENDORS NOTIFIED: NO. OF VENDORS RECEIVING BID: NO. OF VENDORS RETURNING BID: NO. OF VENDORS DISQUALIFIED: DATE SENT TO DEPT FOR RECOMM: 12/04/95 DATE RECOMM RECEIVED BACK: 12/08/95 DATE SENT TO LAW DEPT: 12/15/95 INTRODUCTION DATE: 12/19/95 DISCUSSION DATE: 01/02/96 PASSAGE DATE: 01/09/96 N O b APPRDDO VAL: TOTA4L0 1 SECTION PRIC4E0 1 SECTION TOTA4L0 3 SECTION PRIC4E0 3 SECTION TOTAL 402 SECTION PRICE 402 SECTION ALTERNATE TOTA4L0 1 SECTION PRIC4E0 1 SECTION TOTA4L0 3 SECTION PRIC4E0 3 SECTION TOTAL 402 SECTION PRICE 402 SECTION STANDARD TOTA4L0 5 SECTION PRIC4E0 5 SECTION TOTAL 404 SECTION PRICE 404 SECTION ALTERNATE TOTA4L0 5 SECTION PRIC4E0 5 SECTION TOTAL 404 SECTION PRICE 404 SECTION STANDARD ITEM/DESCRIPTI DEPAPRARTKM ENT RVIPCREUSTN RIENEG #7202 RSQ E PER PER PER PER PER PER BID PER PER PER PER BID /04/95 S TRE TRE TRE TRE TRE TRE TRE TRE TRE TRE 12 G N I R A C 5 6 . 6 9 5 R , O $14.85 $12,151.65 $44,009.28 $ EESF 9 $24.85 $41.44 3 R 2 8 T $ , N/AN /A N/AN /A N/A N/A N/A N/A N/AN /A N/AN /A 699.28 $36.44 CE N E P E $20,335.00 $16.60 $64,802.00 $24.50 $4,865.75 $9.95 $18,375.00 $15.00 $58,190.00 $22.00 $4,767.75 $9.75 $49,825.00 $25.00 $27,612.00 $26.00 $46,835.50 $23.50 $26,019.00 $24.50 ELL TRE W X A M $42,225.75 $34.47 $84,904.50 $32.10 $17,696.91 $36.19 $38,710.00 $31.60 $78,715.20 $29.76 $16,714.02 $34.18 $51,259.96 $25.72 $41,864.04 $39.42 $49,825.00 $25.00 $37,955.88 $35.74 W EF E R $29,963.50 $24.46 $$26.16 $11,824.02 $24.18 $26,950.00 $22.00 $62,157.50 $23.50 $10,758.00 $22.00 $52,734.78 $26.46 $30,500.64 $28.72 $46,197.74 $23.18 $26,762.40 $25.20 DRACK T 6 U 9, M $1 $62,009.50 $50.00 138,09432..2505 $52.19 $23,359.53 $47.77 $43,634.50 $35.62 $98,367.55 $37.19 $16,024.53 $32.77 $98,254.90 $49.30 $54,820.44 $51.62 $68,359.90 $34.30 $38,890.44 $36.62 Read the first time in full and on motion by CtSiiettcylo en dPeladan nd byCr oefmZaema—ri= r—ses—di— o=n-t o f otrh e reCcoommm,im teatnneddea tidu onl y adoZpitsOe d,Z :r ead the co s Rj SĘ ; Bduuei ldliengga,l Fnoortti ceW,a ynaet, thIen diCaonmam,o n on uncil Conference RooZm E1 EG 1tbey -Coulndt ya fter of day , 19 RUP DATE 4 WZ 05 = ————e nA—z Read the third time in full amon motion by EZ 3 ind duly adopted, placed on its passage. PASSED TOST— vv the following vote: AVES C NAXS- ABSTAINED ABSENT. 'OTAL VOTES E > BENDER a CRAWFORD sama RE EDMONDS a HALL S HAYHURST A e R HENRY == LUNSEY Se i eee RAVINE ee SCHMIDT AC PE J DATED: l- F YA e vOe e/n 4 Ź MRPOA. R /o e SANDRA E. KENNEDY, CITY CLERK Passed and adopted bv the Common Council of the Citv of Fort Wayne, hdlana, as (ANNEXATION) (APPROPRIATION ———— (GENERAL) SPECIAL) (ZONENG) — ORDINANCE RESOLUTION eee Ó3 - LL n the GA day of frees, b ATTEST: = za 8 A | pak < i ~ a $ Ħ £ A U ONE ` Ey A AYAS ANT Pooter. ta ANDRA TE.. KENNEDY, CITY CLERK y PRESIDING OFFTCER Presented by me to the Mayor of eesC ity of Fort Wayne, Indiana, on he OCD day of_ [haee ee , 19 aes, t the hour of 2. > o'eleek — j 4 rM Eesi = Vie PA Á A A Me ać. L ad Ź Er D 4 CZES) E SANDRA E. KENNEDY, CITY CLERK / Approved and signed by me this JR day W Mea f .9 ft c, at the hour of z Soe oF a Mi MSZE PAUL RAL Me | FORT WAYNE PARKS AND RECREATION To : City Council members From: Parks Department Tree Division Re : LT.B. No. 7202 Tree Pruning Dec 8, 1995 Five areas in the southeast part of the city were bid, and scheduled to be completed in 1996. These areas are sections 401, 402, 403, 404, and 405. The alternate bids were chosen to insure the best pruning of the trees. Sections 401 with 1225 trees, and section 402 with 489 trees and 404 with 1062 trees should be awarded to Pence Tree Service, the low bidder. Section 403 with 2645 trees should be awarded to Fort Wayne Tree, and section 405 with 1993 trees should be awarded to Maxwell. These last two areas should be given to the second lowest bidders. These two areas were not given to the lowest bidder because it would be impossible for that company to do all 7414 trees in 1996. By awarding 2 sections to the second lowest bidders, it will assure that all of the trees in the southeast section of the city will be completed in 1996. 401 1225 trees $20,335.00 Pence 402 489 trees $ 4,865.75 Pence f 404 1062 trees $27,612.00 Pence A 2776 trees $52,812.75 Pence ZE a a, 403 2645 trees $69,193.20 Fort Wayne 405 1993 trees $51,259.96 Maxwell Total 7414 trees $173,265.91 705 EAST STATE BOULEVARD FORT WAYNE, INDIANA, 46805 219-427-1270 DIGEST SHEET TITLE OF ORDINANCE: Special DEPARTMENT REQUESTING ORDINANCE: Purchasing SYNOPSIS OF ORDINANCE: An ordinance approving the award of I.T.B. No. 7202 for tree pruning services for the Park Department. IF NOT LOWEST, WHO WAS AND WHY WERE THEY NOT AWARDED: See attached letter addressed to City Council members. EFFECT OF PASSAGE: southeast area of City for pruning. Prune 1,993 trees in Section 405, 489 trees in Section 402, 1,062 trees in Section 404, 2,645 trees in Section 403, and 1,225 trees in Section 401 fer a total count of 7,414. SECTIONS 402, 404, & 405 WILL BE DONE IN 1995. SECTIONS 401 & 403 WILL BE DONE IN 1996. IF REPLACEMENT, WHAT NECESSITATES: EFFECT OF NON-PASSAGE: The trees will not be pruned. Decline in condition and will become more dangerous with time. MONIES INVOLVED: Fort Wayne Tree Service $69,193.20 Maxwell Tree Service $51,259.96 Pence Tree Service $52,812.55 PRICE AGREEMENT: PURCHASE ORDER: Yes SOURCE OF FUNDING: Park Department 1995 121-121-P260-4369 Park Department 1996 121-121-P260-4369 PRIOR APPROVAL: DATE: (IF APPLICABLE) Amount spent as of 10/19/95: $ 174,620.44 BILL NO. S-95-12-13 REPORT OF THE COMMITTEE ON FINANCE THOMAS C. HENRY - JOHN N. CRAWFORD - CO-CHAIR ALL COUNCIL MEMBERS WE, YOUR COMMITTEE ON FINANCE TO WHOM WAS REFERRED AN (ORDINANCE) (RE SOT LON) approving the awarding of I.T.B. #7202-TREE PRUNING SERVICES by the Cit of Fort Wayne, Indiana by and through its Department of Purchasin and FORT WAYNE TREE SERVICE, MAXWELL TREE SERVICE AND PENCE TREE SERVICE FOR THE FORT WAYNE PARKS AND RECREATION DEPARTMENT —Ġ—a SS AUa [0 0 A MC HAVE HAD SAID (ORDINANCE) (RESOIKIMXXAN) UNDER CONSIDERATION AND BEG LEAVE TO REPORT BACK TO THE COMMON COUNCIL THAT SAID (ORDINANCE) (REXXOIKXOXIXIKORMI ) DO PASS DO NOT PASS ABSTAIN NO REC Sandra E. Kennedy City Clerk