FinAnciAL SoFtwARE ABAcUS FinAnciAL SoFtwARE

48 Pages·2014·1.75 MB·English

ABAcUS
FFiinnAAnncciAiAL LS oSoFtFwtwAREARE
General Ledger
Accounts Receivable
Accounts Payable
Electronic Banking
The SwiSS ST andard. dependable. powerful.
InTRO 3
The SwiSS ST andard. dependable. powerful.
Every business has different accounting requirements which can change over time. For this reason the
financial software modules – General Ledger with cost Accounting, Accounts Receivable, Accounts
Payable and Electronic Banking – are sold and can be used separately. in addition to the integrated
comprehensive solution, any number of other configurations are possible depending on the size of
the company, the branch in which they operate and other specifications.
ABACUS Financial Software, especially the General Ledger with Cost Accounting, has proven itself over the last
two decades in thousands of companies either as a stand-alone solution or as the central component of a mod-
ern ERP comprehensive solution.
Success is no accident: The uncompromising, user-oriented and easy to understand structure, the efficiency and
modular concept make ABACUS Financial Software Switzerland's leading accounting software. Optimally
launched components in an open architecture can be perfectly integrated into every conceivable configuration.
ABACUS programs are continually developed to ensure that they are leaders in technical progress and eco nomic
and legal knowledge. This allows the programs to adapt seamlessly to new requirements.
abaCuS buSineSS SofTware allowS You More rooM
InTRO 5
abaCuS buSineSS SofTware allowS You More rooM
ABAcUS vi – Design the future
ABACUS vi, including the Financial Software and all its modules have been completely
redeveloped in Internet architecture. It is particularly characterized by its scalability and
role-based user concept, multilingualism and support of Software-as-a-Service (SaaS). It
can also be run on different platforms, databases and operating systems. The financial
software modules for version vi can be run on a stand-alone system, in a client/server
installation and via the Internet and Intranet.
Modern technology
Functions that are available in ABACUS vi which also have particular advantages in the
Financial Software are:
> iPad App for mobile, location independent access to all evaluations in ABACUS finan-
cial software
> Creation of balance sheet evaluations / income statements, account statements, etc.
as PDFs
> Direct sending and receipt of documents via e-mail or e-business networks
> Digital signature and public-key cryptography of documents for maximum security
according to legal regulations
> Electronic archiving of all digitally created documents
> Powerful search engine for fast retrieval of data and the corresponding original docu-
ments
> Scanning function for the digitalisation of original documents with automatic assign-
ment to the relevant accounting transaction
> Drill-Down function in evaluations down to the digital original document

comprehensive Service
> The ABACUS Hotline provides swift and competent support to users.
> ABACUS resellers with many years of experience have the business and technical
know-how to successfully implement and maintain the software.
> A comprehensive training program allows users to successfully master the program
and begin using it productively.
SeCuriTY and effiCienCY in aCCounTinG
Page 7 financial software
Page 8-19 financial accounting
8-11 Entry
12-15 Evaluations / Reporting
16-19 cost Accounting

Page 22-29 accounts receivable
23-24 Efficient document entry
25 Evaluations
26 Payments
27 Reminders
Page 32-38 accounts payable
33 Efficient document entry
35 Visa control
36-37 optionally dispose payments
38 Evaluations
Page 42-45 electronic banking

Page 46 financial Software options
The current system requirements can be found
on the ABACUS homepage under the link
www.abacus.ch/links/systemempfehlungen
FInAnCIAL SOFTWARE 7
SeCuriTY and effiCienCY in aCCounTinG
ABACUS Financial Software consists of flexible modules that can be combined for the
accounting processes. Screens that are clearly structured and adaptable to individual
needs optimally support daily work. A large number of standard reports can be custom-
ized by setting parameters.
On the following pages discover the various possibilities offered by ABACUS Financial
Software in the areas of Accounts Payable, Accounts, Receivable and the General Ledger.
> Can be used immediately as a standard software with intuitive user guidance
> Can be extensively adapted to the needs of a company or branch
> Mapping of structures in the form of a company and divisions within a client
> Evaluations in PDF with integration and optional display of the original documents
> Integration of modern technology such as PDF support, mail delivery, archiving
> User-specific roll menus with detailed access rights
> Digitalisation of supplier invoices with automatic assignment to the accounting trans-
action and automatic processing of electronic invoices
> Workflow-supported approval process with original documents
> Integration with upstream ABACUS modules such as Sales, Purchase, Project
Management and Service Management
> State-of-the-art bank transfer methods (Electronic Banking, DTA, EZAG etc.) and auto-
matic payment transactions with direct debit procedures LSV and Debit Direct
> With AbaVision – the connecting element between ABACUS and Excel – data can be
clearly presented online to management in various summarisation levels and sup-
ported graphically.
GEnERAL LEDGER
“Optimized entry screens facilitate
efficient processing and standard texts
for recurring entries make my daily work
much easier.“
GEnERAL LEDGER 9
enTrieS
ABAcUS General Ledger places great emphasis on the comfortable, and error-
free recording of entries. the result: A multifunctional entry screen that meets
every requirement.
optimized entry screens
The screen consists of the three sections. The uppermost section of the screen displays
the last made entries. new entries are entered in the the middle section and in the lower
section the accounts and cost centre designations including the balances for booking are
displayed. All values are visible in one screen so that scrolling is not necessary. Informative
selection lists simplify data entry for the user.
Accounting
The accounting is performed in the General Ledger in accordance with the Swiss Code of
Obligations (OR) or the German HGB. Parallel to this, supplementary journals can be
created which record valuation differences required for tax statements or international
accounting according to IFRS or US GAAP.
Data Entry
Data entry is completely keyboard supported which allows work to be completed quickly
and efficiently. Where required, selection lists are available for the individual fields. Users
and companies have varying needs. For this reason different forms and screens are avail-
able in the standard software.
Accruals
Accrual of entries can be customised by setting a periodicity and a from/to date range,
after which the individual accrual entries are automatically executed by the system.
enTrieS
corrections and cancellations
The administrator decides whether corrections to entries may be made in the accounting.
Individual entry periods can be blocked for corrections. Corrections or cancellations are
generally no longer possible after a definitive VAT settlement or a monthly or year-end
closure. All corrections will be logged and are traceable via the journal reports. This
makes it possible to trace which user made which correction and when. Cancelled
entries will be specially marked and can be hidden in the report if desired.
Enter cross-divisional entries
Entries that relate to a further division in addition to the main division automatically
trigger a corresponding entry with simultaneous credit to the General Ledger.
Entry document
A template prepared in Word allows an entry document to be created. After the entry is
made the entry data is directly transferred to the Word template and the document is
available for editing, for example for printing or digital archiving.

VAt
Based on the master data, the system will decide whether an entry is VAT liable.
Therefore for VAT liable entries, the VAT code defined in the master data with the VAT
rate saved on the time axis will be suggested. Depending on the setting, the VAT code
can no longer be changed which significantly minimizes rate of error. The user can indi-
vidually adjust the rates set in the VAT table by date.
Foreign currencies
If a entry is made in a foreign currency, the system suggests a rate from the foreign
currency table. This suggested value may be overridden. It is also possible to enter the
key currency and foreign currency amount and allow the system to take over the rate
calculation. Debit and credit accounts can have different currencies as key currency for
the accounting. Should this be the case, multiple foreign currency rates or foreign cur-
rency amounts are required in order to close the entry.