Final UGVCL_RFP for solar roof top arrangement.

106 Pages·2017·1.66 MB·English

TENDER NOTICE No. UGVCL/PROJECT/066/IPDS/SOLAR ROOF TOP SYSTEM

Tender: UGVCL/Project /066/IPDS/Solar Rooftop System

UTTAR GUJARAT VIJ COMPANY LTD

Reg. and Corporate Office, “Uttar Gujarat Vij Company Ltd.”
Visnagar Road, Mehsana - 384001

C IN: U40102GJ2003SGC042906;
Phone: [phone]; Fax [phone]

Email: [email protected]; Web site: www.ugvcl.com

Tender No: UGVCL/Project /066/IPDS/Solar Rooftop System

Tender for Appointment of Implementing Agency for
Development of Solar Roof Top System At various Offices of
UGVCL under Integrated Power Development Scheme
(IPDS) On Turnkey Basis with Supply, Installation,
Commissioning and 5 Years Comprehensive Maintenance.

From:

The Chief Engineer (P and P)

UGVCL Corporate Office
Mehsana

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TENDER NOTICE No. UGVCL/PROJECT/066/IPDS/SOLAR ROOF TOP SYSTEM

TABLE OF CONTENTS
1. TENDER NOTICE................................................................................................................ 5
2. GENERAL INSTRUCTIONS …………………....................................................................................... 9

3. DEFINITIONS...................................................................................................................................... 22
4. INSTRUCTIONS TO THE BIDDER ............................................................................................................. 23
4.1. - EARNEST MONEY DEPOSIT (EMD) IS TO BE PAID AS UNDER: ........................................................................ 23
4.2. - TECHNICAL AND COMMERCIAL BID: ........................................................................................................ 25
4.3. - INSTRUCTION FOR E- TENDERING (ONLINE TENDERING TO BIDDERS): ................................................ 25
5. SCHEDULE-- „A‟ ........................................................................................................................................... 27
6. CHECK LIST ............................................................................................................................................ 28
7. INTEGRITY PACT OUR ENDEAVOR……………………………………………………… 29
COMMERCIAL TERMS and
8. CONDITIONS……....................................................................................... 30
8.1. - PRICE EVALUATION: ............................................................................................................................................... 34
8.2. - QUANTITY DISTRIBUTION: ..................................................................................................................................... 34
8.3. - AMENDMENT OF TENDER ................................................................................................................................... 34
8.4. - REJECTION OF TENDER: ....................................................................................................................................... 34
8.5. -UGVCL RIGHTS: .......................................................................................................................................................... 35
8.6. - LANGUAGE OF THE TENDER ............................................................................................................................. 35
8.7. - LOCAL CONDITIONS: ............................................................................................................................................ 36
8.8. - PRICE BASIS CURRENCIES AND PAYMENTS ........................................................................................... 36
8.9. - EFFECT AND VALIDITY OF TENDER ................................................................................................................ 36
8.10. SIGNING OF CONTRACT ......................................................................................................................... 37
8.11. JURISDICTION OF CONTRACT: ............................................................................................................ 37
8.12. COMPLETION OF CONTRACT .............................................................................................................. 37
8.13. SECURITY (RESPONSIBILITY OF BIDDER).................................................................................................... 37
8.14. PROTECTION OF PROPERTY AND CONTRACTOR'S LIABILITY ......................................... 37
8.15. WORK and SAFETY REGULATIONS:.............................................................................. 38
8.16. HANDING OVER ASSET: ............................................................................................................................ 38
8.17. INDEMNITY: ........................................................................................................................................................ 39
8.18. REPEAT / ADDITIONAL ORDERS........................................................................................................... 39
8.19. TERMINATION OF CONTRACT .............................................................................................................. 39
8 .20. GUIDELINES FOR BIDDERS ....................................................................................................................... 40
8 .21. PERFORMANCE GUARANTEE TOWARDS EXECUTION PERIOD (SECURITY
DEPOSIT) AND PERFORMANCE GUARANTEE TOWARDS GUARANTEE PERIOD............... 41
8 .22. LOCATION OF INSTALLATION: ................................................................................. 42
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TENDER NOTICE No. UGVCL/PROJECT/066/IPDS/SOLAR ROOF TOP SYSTEM

8 .23. PRICES ....................................................................................................................... 42
8 .24. VALIDITY OF THE OFFERS .......................................................................................... 43
8 .25. PACKING AND FORWARDING CHARGES: ............................................................ 43
8 .26. TRANSIT INSURANCE ................................................................................................. 43
8 .27. VAT / SALES TAX........................................................................................................ 43
8.28. UNLOADING ............................................................................................................... 44
8.29. STATUTORY VARIATION............................................................................................................. 44
9. ELIGIBILITY CRITERIA.......................................................................................................................... .............. 44
9.1. - TECHNICAL CRITERIA...................................................................... ................ 45
9.2. - FINANCIAL CRITERIA: …............................................................ 45
10. WORK SCHEDULE and TIME FOR COMPLETION OF THE PROJECT.............................. 47
11. PENALTY ……......................................................................... 48
11.1. DEDUCTION AGAINST PENALTY DUE TO DELAY IN COMPLETION OF PROJECTS.. 48
12. PAYMENT TERMS...................................................................................................................... ................... 48
13. TENDER EVALUATION CRITERIA............................................................................................... ............ 51
13.1. PRELIMINARY BID ……………………………................................ 51
13.2. TECHNICAL............................................................................. 51
13.3. PRICE BID EVALUATION.................................................................. ............. 52
14. TERMS OF REFERENCE ......................................................................................................... 53
14.1. SCOPE OF WORK ................................................................... 53
14.2. INSTALLATION AND COMMISSIONING OF ROOF TOP SPV .... 53
14.3. GENERAL INSTRUCTIONS ....................................................... 54
14.4. STATUTORY CLEARANCES TO BE OBTAINED BY SOLAR COMPA NY 55
14.5. UNDERTAKING TO BE GIVEN BY SOLAR COMPANY ......... 55
14.6. KEY COMPONENTS OF SOLAR ROOFTOP SYSTEM ............... 56
14.7. GENERAL SYSTEM DESIGN GUIDELINES .............................. 57
14.8. INTERCONNECTION REQUIREMENT: SCOPE OF WORK FOR THE SOLAR COMPANY 58
14.9. QUALITY AND WORKMANSHIP ............................................ 58
14.10 D E L I VERY POINTS………………………………………………… 59
14.11 WARRANTEES AND GUARANTEES TO BE PROVIDED / OBTAINED BY THE SOLAR
COMPANY ...... 59
15. SMALL SCALE (ROOFTOP) SOLAR PV SYSTEM CAPACITY SIZING 59
15.1. SOLAR ARRAY CAPACITY ............................................................................................. 59
15.2. ASSUMPTIONS ..................................................................... 59
16. GENERAL TECHNICAL SPECIFICATION FOR SMALL SCALE (ROOFTOP) SOLAR PV
SYSTEMS 60
16.1. OBJECTIVE.............................................................................. 60
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16.2. SYSTEM REQUIREMENTS ……................................................. 61
16.3. SPECIFICATION OF SOLAR PV MODULES ……..................... 62
16.4. POWER CONDITION UNIT (PCU)/INVERTER ……................. 64
16.5. SOLAR PV MODULES MOUNTING STRUCTURE................. 66
16.6. SOLAR ARRAY FUSE ............................................................. 68
16.7. DC COMBINER BOX……........................................................ 68
16.8. AC DISTRIBUTION BOX ......................................................... 69
16.9. CABLES ............................................................................. 69
16.10 JUNCTION BOXES................................................................. 71
16.11 EARTHING AND LIGHTENING ARRESTERSAND PROTECTIONS 71
1 6.12. ENERGY METER ............................................................................................................. ….73
1 6.13. QUALITY OF SERVICE ..................................................................................................... ….75
1 6.14. POWER FACTOR ........................................................................................................... ….75
1 6.15. TOOLS, TACKLES AND SPARES......................................................................................... ….75
1 6.16. CAUTION SIGNS ............................................................................................................ ….76
1 6.17. DOCUMENTATION ......................................................................................................... ….76
16.18. TEST CERTIFICATES AND REPORTS .................................................................................... ….76

17. ANNEXURES ............................................................................................................................ ….77

A NNEXURE - 1UNDERTAKING (TO BE SUBMITTED IN ONLINE TENDERING MODE) .................................... ….77
A NNEXURE - 2 MANUFACTURING CAPACITY OF BIDDERS/BIDDER‟S SUPPLIERS OFFERED FOR SOLAR
PANEL ...................................................................................................................................... ….78
A NNEXURE - 3 DETAILS OF SIMILAR WORK EXPERIENCE IN LAST THREE YEARS ......................................... ….89
A NNEXURE - 4 DETAILS OF TECHNICAL STAFF AVAILABLE WITH THE COMPANY FOR EXECUTION OF
WORK ...................................................................................................................................... …80
A NNEXURE - 5- DECLARATION ................................................................................................... …81
A NNEXURE -6 - DEVIATION SHEET .............................................................................................. …82
ANNEXURE - 7 LIST OF PLANT AND MACHINERY ............................................................................... …83
ANNEXURE - 8 UN-PRICED SCHEDULE ....................................................................................... ....84
A NNEXURE - 9 - NON-BLACKLISTING DECLARATION ......................................................................... …85
A NNEXURE - 10 – MEMORANDUM ................................................................................................. …86
ANNEXURE - 11 DOCUMENT ENCLOSED ................................................................................... …87
ANNEXURE - 12 DETAILS OF THE FIRM ........................................................................................ …88

18. APPENDIX ............................................................................................................................ …90

A PPENDIX - 1 FORMAT FOR GUARANTEE CARD ............................................................................... …90
A PPENDIX - 2 QUARTERLY MAINTENANCE and SERVICING REPORT ................................................ …91
A PPENDIX - 3 PROJECTCOMPLETION REPORTFORSPV PHOTO-VOLTAIC (PV) SYSTEM ........................ …92
A PPENDIX - 4 AGREEMENT ......................................................................................................... …96
A PPENDIX - 5 E. M. D. BANK GUARANTEE FORMAT ................................................................. …99
APPENDIX - 6 FORM OF BANKER‟S UNDERTAKING ................................................................ ….103

19. PRICE BID SCHEDULE B ..................................................................................................... ….104
20. ENCLOSURE 1 .................................................................................................................... ….105
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TENDER NOTICE No. UGVCL/PROJECT/066/IPDS/SOLAR ROOF TOP SYSTEM

1. TENDER NOTICE

Notice Inviting Tender for Appointment of Implementing Agency for development of Solar
Roof Top system at various locations under jurisdiction of UGVCL under IPDS on Turnkey
Basis.

The Chief Engineer (P and P) UGVCL invites “On line Tenders (e-tendering) for

Appointment of Implementing Agency for Solar Roof Top system at various locations under
jurisdiction of UGVCL under IPDS scheme from Bidders who are approved MNRE SPV
channel partner and have obtained rating from the rating Agency (CRISIL / CARE / ICRA
/ FITCH / BRICKWORKS etc.), either of 1A, 1B, 2A, 2B, 3A, 3B prior to 27.11.2014or have
obtained rating either of 1A, 1B, 1C, 2A, 2B, 2C, 3A, 3B, 3C with revised norms by MNRE
then after. At the time of bidding, bidders must be valid registered MNRE channel partner
for SPV or if recently expired than copy of the application applied for extension within
time limit, with necessary proof establishing the rating issued by the rating agency / MNRE.

TENDER DOCUMENTS WILL NOT BE ISSUED IN PHYSICAL FORM FROM THIS OFFICE. Tender
Papers and Specifications may be down loaded from Web site
https://pgvcl.nprocure.com (For view, down load and on line submission) and GUVNL
/UGVCL web sites www.gseb.com and www.ugvcl.com (For view and down load only).
Tender fee may be paid along with submission of tender in EMD cover, “All the relevant
documents of tenders to be submitted physically will be received only by registered Post
A.D. or Speed Post addressed to CHIEF ENGINEER (P and P), “Uttar Gujarat Vij Company”
R and C Office, Visnagar Road Mehsana – 384001, Gujarat. “NO COURIER SERVICE OR
HAND DELIVERY” will be allowed.

No tender shall be accepted /opened in any case received after due date and time of
receipt of tender irrespective of delay due to postal services or any other reasons and
that the UGVCL shall not assume any responsibility for late receipt of the tender.

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TENDER NOTICE No. UGVCL/PROJECT/066/IPDS/SOLAR ROOF TOP SYSTEM

P.O. No. RFQ No.

Sr. Estimated- Amount,
EVENT DESCRIPTION
No. Date and Time
Appointment of Implementing Agency for Development of Solar Roof Top
System at various locations under jurisdiction of UGVCL under IPDS scheme

Estimated Value of Project Cost for the proposed
1 work on turnkey Basis. 3,08,00,000

2 UGVCL Quantity for Solar Roof Top Panels 440 KW

3 Earnest Money Deposit in Rs. Rs.6,16,000/-

4 Tender Fee in Rs. (non-refundable) Rs. 25000/-
On line (e-tendering ) tender /offer submission
5 last date up to 18.00 hours only 10.07.2017
Physical submission of all the relevant
documents, last date up to 16.00 hours by RPAD On or before date
or SPEED POST only 13.07.2017 up to 18.00
6 hours
Date of opening of Tender fee, EMD cover and
technical bid (if possible) physical as well as on- 15.07.2017 at 12.00 Hrs.
7 line opening at 11.00 Hours.
Tentative date of on-line opening of price bid. (if
8 possible) at 11.00 Hours 25.07.2017 at 12.00 Hrs.

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER ADVERTISEMENT), THE

TENDER IS INVITED ON E-TENDERING (ON – LINE ) SYSTEM, FOR WHICH FOLLOWING
CONDITIONS ARE MANDATORY AND ANY DEVIATION WILL BE FOUND IN THE OFFER, THE
TENDERS / OFFERES WILL BE OUTRIGHTLY REJECTED AND NO ANY FURTHER
COMMUNICATION IN THE MATTER WILL BE ENTERTAINED.

[A] All the relevant documents as per requirement of the Tender are also to be
submitted physically along with the Tender Fee, EMD in sealed cover on OR before
due date and time. All such documents should be submitted by RPAD/speed post
only. Otherwise the offer will not be considered and no any further communication in
the matter will be entertained. All the relevant documents as per Schedule-A of
tender are required to be submitted physically in “EMD Cover Document” only, on OR
before due date and time.

[B] If any deviation is found in Data/Documents/Details or submission made in
physical and On Line mode, the Data/Documents/Details of online mode will be
considered as final.

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TENDER NOTICE No. UGVCL/PROJECT/066/IPDS/SOLAR ROOF TOP SYSTEM

[C] It is mandatory for all the bidders to submit their tender documents by both forms
viz. on – line (e – tendering) and physically in schedule time. If tender documents
submitted in only any one form, say either by on line or physically, in that case the
same tender will not be considered.
Note: Bidder should be in touch with websites https://ugvcl.nprocure.com and
www.ugvcl.com for information regarding revision/corrigendum/amendment in
tender till due date of online submission and thereafter. No separate information shall
be sent in this regards and also not published in news paper.

[D] Bidders are requested to submit price – bid (PRICE BID SCHEDULE-B.) in on-line (e-
tendering form) only and not to submit the price bid in physical form. This is
mandatory. If price bid is submitted in physical form, same will not be opened and
only on-line submitted price bid will be considered for evaluation.

[E] Documents mentioned as per tender terms and condition shall be submitted /
uploaded in ANNEXURE-11. of the technical bid in online mode. In case of non-
attachment of mandatory document or attachment of wrong document, bid will be
rejected out rightly at UGVCL discretion.

Any technical questions, information and clarifications that may be required
pertaining to this enquiry should be referred to the CHIEF ENGINEER (P and P) UTTAR
GUJARAT VIJ COMPANY LTD., “Uttar Gujarat Vij Company” R and C Office, Visnagar
Road Mehsana – 384001, Gujarat.
UGVCL reserves the right to reject any OR all tenders without assigning any
reasons thereof.

Yours Sincerely,

Chief Engineer (P and P)

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TENDER NOTICE No. UGVCL/PROJECT/066/IPDS/SOLAR ROOF TOP SYSTEM

NOTE:

In case bidder needs any clarification or if training required for participating in
online tender, they can contact the following office:

(n) Procure Cell

(n) Code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev
Ahmedabad – 380054 (Gujarat)
Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)
Phone No. 079-26857315 / 316 / 317
Fax: [phone]
Email: [email protected]
Other terms and conditions are as per tender documents

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TENDER NOTICE No. UGVCL/PROJECT/066/IPDS/SOLAR ROOF TOP SYSTEM

2. GENERAL INSTRUCTIONS

1.0 General

1.1 CHIEF ENGINEER (P and P), “Uttar Gujarat Vij Company” R and C Office, Visnagar
Road, Mehsana – 384001, Gujarat. hereafter called the "UGVCL" intends to INVITE
tender for turnkey based project for Appointment of Implementing Agency for Solar
Roof Top system under jurisdiction of UGVCL under IPDS scheme

1.2 The turnkey based works means supply of all required material, erection and testing
and commissioning for Solar Systems at all locations prescribed in Tender.

1.3 Bids submitted after the time and date fixed for receipt of bids as set out in the
INVITATION to Bid shall be rejected.

1.4 The works referred herein shall cover the entire scope of the Tender which include
supply of all material covered in tender as per describe in scope of work and
successful completion of performance and tests which the UGVCL desires to get
executed.

1.5 The issuance of bid document would not mean that the bidder has qualified for the
bidding. Hence bidders should ensure themselves of their credentials before
submitting their offer.

1.6 Documents towards payment of tender fee and earnest money deposit (EMD)

Should be kept in the EMD cover only. First the EMD cover will be opened and if the
documents towards payment of tender fee and EMD are found in order then only
cover containing technical bid will be opened first. All those who are found
technically competent to carry out the job will be considered as qualified bidders
and only their financial bid will be opened.

1.7 UGVCL reserves the right to spread the order if required.

1.8 Does not anticipate change in the ownership during the proposed period of work.

(If such a change is anticipated, the scope and effect thereof shall be defined)

1.9 Does not anticipate change in the ownership during the proposed period of work.

1.10 Any subcontracting documents shall not be considered for technical evaluation.

1.11 The qualifying requirements stated in Schedule-A accompanying technical
specifications for the works shall also apply.
1.12 The qualifying requirements narrated in Schedule-A are a minimum and the

UGVCL reserves the right to request for any additional requirement and also
reserves the right to reject the proposal of any bidder, if in the opinion of the
UGVCL, the qualification data is incomplete or the bidder is found not qualified to
satisfactorily perform the works.
1.13 UGVCL reserves the right to spread the order in two bidders if required.

1.14 Joint venture is allowed.
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TENDER NOTICE No. UGVCL/PROJECT/066/IPDS/SOLAR ROOF TOP SYSTEM

1.15 A joint venture of two registered firms/companies/ proprietorship entity, wherein
anyone or both the registered firm/company/ proprietorship entity shall meet the
qualifying requirements.

1.16 In case of joint ventures any of the registered firms/companies/ proprietorship
entities shall be authorized to incur liabilities and receive instructions for and on
behalf of any and all partners of the joint venture and the entire execution of the
contract including receipt of payment shall be done exclusively through him. This
authorization shall be evidenced by submitting a power of attorney signed by
legally authorized signatories of all the partners.

1.17 All partners of Joint Venture shall be liable jointly and individually / severally for the
execution of the contract in accordance with the contract terms. A copy of the
agreement of joint venture partners having such provision shall be submitted with
the bid.

1.18 Average annual turnovers for each registered firm/company/ proprietorship entity
shall be added together to determine the bidder‟s compliance with the minimum
average annual turnover as per requirement.

2.0 IPDS:

The Solar Roof Top Panel Work on UGVCL Office Buildings is consider under IPDS. So
bidder should have followed the guideline of IPDS. Material purchased for this work
shall be engraved by “IPDS –UGVCL”

3.0 Codes, Standard and Regulation

The design, manufacture, erection and testing of the equipment and material to be
supplied shall comply with latest revisions of relevant Indian Standards or equivalent
IEC standards. In addition, the Indian Electricity Rules, Electricity Act 2003,Statutory
requirements of Central Govt., GERC and State Government of Gujarat(applicable
codes), shall also be complied with. Any complications arising out of it will be set right
by the bidder without any implication to UGVCL. The bidder shall submit his offer as
per information given in submission of tender.

4.0 Drawings, Data and Documents

The bidder shall furnish following documents/ information along with offer in spiral
bound volumes. General description of equipment offered specifying the important
features, make, technical parameters, materials of construction etc. To enable
UGVCL to have proper understanding of the material offered and its operation.

The drawings and documents shall be furnished to UGVCL by the successful bidder for
approval of UGVCL, within the period stipulated in the draft contract/mutually agreed
terms at the time of placement of order, the bidder Shall submit a list of all such
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