Facilities Management Handbook - Los Angeles World Airports

356 Pages·2012·5.03 MB·English

Facilities Management Handbook
Policy Handbook - Release 2
June 16, 2016
© 2016 City of Los Angeles. All rights reserved.
Facilisti es Management Handbook Page: 12-2

Date: 06/16/16
ELECTRONIC FORMS AND REFERENCE
MATERILA LS

SECTION 12A ELECTRONIC FORMS

This section contains electronic forms needed to perform the facilities management procedures detailed
in this handbook.
NOTE: Forms are in pdf editable format.
The forms include:
For Excel versions of forms please contact us via
 12A.1 Facility Change Document email at [email protected]
 12A.2 Space Naming Procedure Checklist
 12A.3 Building System Scorecard
 12A.4 Building System Scorecard (BSS) Calculation Form (Excel file required for calculations.)
 12A.5 Facility Condition Assessment (FCA) Data Collection and Processing Form
 12A.6 Facility Fixed Asset Capitalization (FFAC) Appendix Form (Excel file required for calculations.)
 12A.7 E-Form for F/S/C Transition *This form only available in electronic format.
 12A.8 Information Technology (IT) Change Assessment Form

SECTION 12B REFERENCE MATERIAL

This section contains reference materials called out in other section.
The materials include:
 12B.1 Data Dictionary
 12B.2 ASTM UNIFORMAT II Classification for Building Elements
 12B.3 PCR Template (Pdf only provides Outline for Document. Contact us for Word file.)
 12B.4 Assessment Guide for Buildings
 12B.5 Assessment Guide for Maintained Landscape
 12B.6 Assessment Guide for Landside Signs
 12B.7 Assessment Guide for Landside Lighting
 12B.8 Assessment Guide for Landside Pavement
 12B.9 Work Planning & Scheduling Guidelines

© 2016 City of Los Angeles. All rights reserved.
FACILITY CHANGE DOCUMENT
Unique Location / Area Brief Description of F/S/C Replacement? New Date F/S/C Reason for Modification / Attributes Facility
ID / Facility being changed Y/N Unique ID if Modified Change. Attached Registry
replaced Y/N Updated
Y/N

© 2012 City of Los Angeles. All rights reserved.
Building Space Naming Procedure Checklist

Building ID: Description:

Building Name:

Building Address:

Requested by:

Naming Authorized by: Naming Objective(s):
Existing Space
Facilities Management Coordinator:
New or Remodeled Space
Naming Performed by:
Establish Column Name
Reviewer List:

Procedure Checks Yes No NA
1. For existing building and acquisition process, have the floor plans for subject areas been processed into the

LAWA Geospatial System (GIS)?
1.1. If No, Initiate a request to have the GIS database updated
2. For existing building and acquisition process, are the most recent floor plans available in CADD or another

suitable electronic format?
2.1. If No, stop the evaluation and coordinate with requestor to develop a plan to get floor plans processed
into a format suitable for the naming process

3. Has Facilities Management coordinator reviewed and approved floor plans and is there stakeholder
consensus regarding designation of zones and/or levels?

4. Completed corridor layout review and acceptance?

5. Completed space name review and acceptance?

6. Completed review and acceptance complete?

7. Completed space walk-through validation of naming results?

8. Final naming review and documentation complete and submitted to FMS and GIS data team.
© 2012 City of Los Angeles. All rights reserved.
Buuildinng SSysteem SScorrecarrd
Gradding Staandardds for NNon-Tecchnicall Assesssment oof
Buildding Syystems
RRelease 2.0 Auugust, 2012
© 2012 City of Los Angeles. All rights reserved.
BUILDINNG SCORE CCARD

Buuilding Namee and FMS__ID: _____________________________

Buuilding Addreess: _____________________________

Buuilding Type _____________________________

Buuilding Manaager _____________________________

LAAWA Propertty Manager _____________________________

Evvaluation perrformed by: _____________________________

Evvaluation Date: _____________________________

Foundationn (page 2), SSuper Structture (page 2), and Exterrior Vertical
Enclosuress (page 3), EExterior Horizontal Encloosures (pagee 4)

Interior Connstruction (ppage 5), Interior Finishess (page 6)

Conveying System (page 7)

Plumbing (ppage 8), HVVAC (pages 99, 10)

Fire Protecction (page 11)

Electrical (ppages 12, 133)

Electronic SSafety and SSecurity (pagge 14)

Site Improvvements (pages 15, 16)

© 2012 City of Los Angeles. All rights reserved.
General Information and Field Notes:
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© 2012 City of Los Angeles. All rights reserved.
SYSTEM: A10 Fooundations
Componennt: A1010 Standard Foundations
RATING EVALUATION CONDITION STANDAARD

10 Excellent Condition New or like new with nno defects. No visible signs of settlement or
cracking.. All foundatioon elements, including footting, walls andd
slabs shoow no sign off distress.

7.5 Good Conndition Minor vissual cracking or spalling. CCracking in waalls or slabs iss
superficiaal. Slabs and footing are leevel and wallss and columnns are
plumb.

5 Average CCondition Crackingg and/or leakinng evident, buut no serious structural deffects.
Minor difffferential settleement and slab settlement only in locallized
areas.

2.5 Poor Conndition Excessivve or uneven ssettlement. CCracking visible through
foundatioon walls. Signnificant differeential settlemeent between ccolumn
footings aaffecting the sstructural inteegrity of the bbuilding. Steel
reinforcinng is exposedd in some locaations.

0 Fail Conddition Foundation is no longer structurallyy sound.

Commentss: __________________________________________________________________________________

_____________________________________________________________________________________________

SYSTEM: B10 Suuperstructuree
Componennt: B1010 Floor Construuction (includees loading doocks/ramps)
B1080 Stairs

RATING EVALUATION CONDITION STANDAARD

10 Excellent Condition New or like new. No vvisible signs oof distress to sstructure or
finishes.

7.5 Good Conndition Stairs/rammps in normaal working conndition. No seettling, damagge, or
other visiible signs of ddistress to strructural framinng. Finishes sslightly
worn but no major defficiencies obsserved.

5 Average CCondition Visible wwear to stair trreads, risers, landing, and ramps that caan be
easily reppaired. Stairss are structuraally sound. Miinor cracking or
settling mmay be observved, which caan be easily rrepaired. Minimal
rust and//or deterioratioon to structurral piers and bbeams.

2.5 Poor Conndition Major strructural deficieencies, settlinng and cracking observed in
floor structure. Structuural piers andd beams exhibbit significant
rusting/damage. Stair finishes requuire complete replacementt, and
minor strructural damaage is observeed to stairs annd/or ramps.

0 Fail Conddition Stair or ramp finishes require compplete replacemment. Stairs oor
ramps arre not structurrally-sound annd present a safety hazardd.
Substanttial distressess to floor struccture are obseerved.

Commentss: __________________________________________________________________________________

_____________________________________________________________________________________________
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© 2012 City of Los Angeles. All rights reserved.
SYSTEM: B20 Exterioor Vertical Ennclosures
Componennt: B2010 Exterrior Walls

RATING EVALUATION CONDITION STANDAARD

10 Excellent Condition New or like new with nno defects. No signs of waater intrusion oor
damage. No signs of sstructurally-reelated crackinng.

7.5 Good Conndition Exterior wwall system inn sound conddition. Minor ccracking in waall
treatmennt may be obsserved, which can be easilyy repaired. NNo sign
of water intrusion or damage.

5 Average CCondition Visible seettlement of sstructural memmbers, wall trreatment showwing
signs of ssettlement. AAny water intruusion is inconnsequential.

2.5 Poor Conndition Settlemeent is continuoous, significannt cracking is apparent. WWater
intrusion is apparent wwith signs of wwater entrancce into buildinng and
penetration into other areas. Elevaation and/or leevel changes in
horizontaal members aare directly obbservable.

0 Fail Conddition Failure of wall structurre. Building seems unsafe

Commentss: __________________________________________________________________________________

_____________________________________________________________________________________________

SYSTEM: B20 Exterioor Vertical Ennclosures
Componennt: B2020 Exterrior Windows
B2050 Exterrior Doors (inccludes overheead doors)

RATING EVALUATIOON CCONDITION SSTANDARD

10 Excellent Coondition NNew or like neew with no deefects. Windoows or doors aare
ccompletely funnctional and mmeet requiremments.

7.5 Good Condition WWindows and doors have bbeen maintainned well and are in
ggood operatinng condition. OOnly minor rooutine maintennance
rrequired.

5 Average Condition SSome crackedd window pannes are obserrved, door
hhardware mayy require repaair or adjustmment. All deficiiencies
ccan be easily repaired.

2.5 Poor Condition WWindows or ddoors inadequuate for intendded function.

0 Fail Conditioon WWindows and doors are noot existent or provide little tto no
pprotection fromm outside eleements. Do noot meet life saafety
ccodes and unable to securre facility. Building is unsaffe and
aa clear dangeer to occupantts.

Commentss: __________________________________________________________________________________

_____________________________________________________________________________________________

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© 2012 City of Los Angeles. All rights reserved.
SYSTEM: B30 Exterioor Horizontal Enclosures
Componennt: B3010 Roofing
B3020 Roof Appurtenancces

RATING EVALUAATION CONDITION STANDAARD

10 Excellennt Condition New or like new with nno defects. PPitch line straiight, no sign oof
sagging aat ridge line, wwith good draainage and noo ponding. Noo
plugged roof drains orr flashing failuures.

7.5 Good Coondition Minor meembrane craccking on surfaace with no leeakage. Slighht
sagging iin ridge line, mminor signs oof ponding. RRoof drains pluugged
with gravvel or leaves. Any deficienccies can be eeasily repairedd.

5 Averagee Condition Visible crracking or blissters in surfacce sealing witth no leakagee.
Sagging at ridge line, ponding or sttanding waterr puddles, looose or
displacedd flashing. Soome isolated roof drain cloogs. Minor reppairs
required.

2.5 Poor Condition Serious ccracking and//or blisters in surface sealing with visiblee
leakage tthrough roof. Sagging andd irregular ridgge line, ponding and
standing bodies of waater. Damage or debris-clogged roof draains
and damaged flashingg are apparennt. Spongy or water-soakedd
surface mmaterials withh water damagge to underlying structure.

0 Fail Conddition Roof doees not preventt rain or moissture entry. BBroken ridge oor
rafters. RRoofing mateerials are wateer logged andd collapsing. TTotal
roof replaacement requuired.

Commentss: __________________________________________________________________________________

_____________________________________________________________________________________________

4

© 2012 City of Los Angeles. All rights reserved.