Export/Import Procedures and Documentation

765 Pages·2015·36.07 MB·English

by  Donna L. Bade

EXPORT/IMPORT
PROCEDURES
and
DOCUMENTATION
FIFTH EDITION
DONNA L. BADE
American Management Association
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Library of Congress Cataloging-in-Publication Data
Bade, Donna L.
Export/import procedures and documentation / Donna L. Bade. — Fifth edition.
pages cm
Revised edition of Thomas E. Johnson’s and Donna L. Bade’s Export/import procedures and
documentation, 4th edition, published in 2010.
Includes bibliographical references and index.
ISBN 978-0-8144-3475-8 (hardcover : alk. paper)
ISBN 0-8144-3475-4 (hardcover : alk. paper)
ISBN 978-0-8144-3476-5 (ebook)
ISBN 0-8144-3476-2 (ebook)
1. Export marketing—United States. 2. Exports—United States—Forms. 3. Imports—United States—
Forms. 4. Foreign trade regulation. 5. International trade. I. Johnson, Thomas E., 1948-Export/import
procedures and documentation. II. Title.
HF1416.5.J64 2015
658.8’4—dc23
2014033738
© 2015 Donna L. Bade.
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Printing number
10 9 8 7 6 5 4 3 2 1
Contents
Preface
Acknowledgments
About the Author
Part I
Organizing for Export and Import Operations
Chapter 1. Organizing for Export and Import Operations
A. Export Compliance Department
B. Import Department
C. Combined Export and Import Departments
D. Manuals of Procedures and Documentation
E. Record-Keeping Compliance
F. Software
G. Federal, State, International, and Foreign Law
Part II
Exporting: Procedures and Documentation
Chapter 2. Exporting: Preliminary Considerations
A. Products
B. Volume
C. Country Market and Product Competitiveness Research
D. Identification of Customers: End Users, Distributors, and Sales
Agents
E. Compliance With Foreign Law
1. Industry Standards
2. Foreign Customs Laws
3. Government Contracting
4. Exchange Controls and Import Licenses
5.Value-Added Taxes
6.Specialized Laws
F. Export Controls and Licenses
G. Patent, Trademark, and Copyright Registrations and Infringements
H. Confidentiality and Non-Disclosure Agreements
I. Antiboycott Compliance
J. Employee Sales Visits to Foreign Countries—Immigration and
Customs Compliance
1. Carnets
K. Utilization of Freight Forwarders and Foreign Customs Brokers
L. Export Packing and Labeling (Hazardous Materials)
M. Terms of Sale
N. Consignments
O. Leases
P. Marine and Air Casualty Insurance
Q. Methods of Transportation; Booking Transportation
R. Country of Origin Marking
S. Foreign Warehousing and Free Trade Zones
T. Export Financing and Payment Insurance
U. Tax Incentives
V. Export Trading Companies, Export Trade Certificates of Review, and
Export Management Companies
W. Translation
X. Foreign Branch Operations, Subsidiaries, Joint Ventures, and
Licensing
Y. Electronic Commerce
Chapter 3. Exporting: Sales Documentation
A. Isolated Sales Transactions
1. Importance of Written Agreements
2. Email Orders
3. The Formation of Sales Agreements
4. Common Forms for the Formation of Sales Agreements
a. Price Lists
b. Requests for Quotations
c. Quotations and Costing Sheets
d. Purchase Orders
e. Purchase Order Acknowledgments, Acceptances, and Sales
Confirmations
f. Pro Forma Invoices
g. Commercial Invoices
h. Conflicting Provisions in Seller and Buyer Sales
Documentation
i. Side Agreements
B. Ongoing Sales Transactions
1. Correlation with Documentation for Isolated Sales Transactions
2. Important Provisions in International Sales Agreements
a. Selling and Purchasing Entities
b. Quantity
c. Pricing
d. Currency Fluctuations
e. Payment Methods
f. Export Financing
g. Security Interest
h. Passage of Title, Delivery, and Risk of Loss
i. Warranties and Product Defects
j. Preshipment Inspections
k. Export Licenses
l. Import Licenses and Foreign Government Filings
m. Governing Law
n. Dispute Resolution
o. Termination
C. Export Distributor and Sales Agent Agreements
1. Distinction Between Distributor and Sales Agent
2. Export Distributor Agreements
a. Territory and Exclusivity
b. Pricing
c. Minimum Purchase Quantities
d. Handling Competing Products
e. Effective Date and Government Review
f. Appointment of Subdistributors
g. Use of Trade Names, Trademarks, and Copyrights
h. Warranties and Product Liability
3. Export Sales Agent Agreements
a. Commissions
b. Pricing
c. Shipment
d. Warranties
e. Relationship of the Parties
D. Foreign Corrupt Practices Act Compliance
E. U.S. Export Control Laws
Chapter 4. Exporting: Other Export Documentation
A. Freight Forwarders
B. Shipper’s Letters of Instructions
C. Commercial Invoices
D. Bills of Lading
E. VOCCs and NVOCCs
F. Packing Lists
G. Inspection Certificates
H. Marine and Air Casualty Insurance Policies and Certificates
I. Dock and Warehouse Receipts
J. Consular Invoices
K. Certificates of Origin
L. Certificates of Free Sale
M. Delivery Instructions and Delivery Orders
N. Special Customs Invoices
O. Shipper’s Declarations for Dangerous Goods
P. Precursor and Essential Chemical Exports
Q. Animal, Plant, and Food Export Certificates
R. Drafts for Payment
S. Letters of Credit
T. Electronic Export Information
U. Freight Forwarder’s Invoices
V. Air Cargo Security and C-TPAT
1. Air Cargo Security
2. Customs and Trade Partnership Against Terrorism (C-TPAT)
Chapter 5. Export Controls and Licenses
A. Introduction
B. Scope of the EAR
C. Commerce Control List
D. Export Destinations
E. Customers, End Users, and End Uses
F. Ten General Prohibitions
G. License Exemptions and Exceptions
H. License Applications and Procedures
1. Documentation From Buyer
2. License Application Form
3. Procedures
I. Re-Exports
J. Export Documentation and Record-Keeping
K. Special Comprehensive Licenses
L. Technology, Software, and Technical Assistance Exports
M. Validated End-User Program
N. Antiboycott Regulations
O. Violations and Penalties
P. Embargoes and Trade Sanctions Programs
R. U.S. Munitions and Arms Exports
S. Enforcement
Part III
Importing: Procedures and Documentation
Chapter 6. Importing: Preliminary Considerations
A. Products
B. Volume
C. Country Sourcing
D. Identification of Suppliers
E. Compliance With Foreign Law
1. Foreign Export Controls
2. Exchange Control Licenses