Exchange Server 2016. The Administrator's Reference

873 Pages·2017·13.6 MB·English

by  William Stanek

Acknowledgments
To my readers—Thank you for being there with me through many books and many years.
To my wife—for many years, through many books, many millions of words, and many
thousands of pages she's been there, providing support and encouragement and making
every place we've lived a home.
To my kids—for helping me see the world in new ways, for having exceptional patience
and boundless love, and for making every day an adventure.
To everyone I’ve worked with at Microsoft—thanks for the many years of support and
for helping out in ways both large and small.
Special thanks to my son Will for his extensive contributions to this book. You’ve made
many contributions previously, but now I can finally give you the cover credit you’ve
earned and deserved for so long.
—William R. Stanek
Exchange Server 2016:
The Administrator’s Reference

William R. Stanek
Author & Series Editor

William R. Stanek, Jr.
Contributor
Exchange Server 2016
The Administrator’s Reference

Published by Stanek & Associates
PO Box 362, East Olympia, WA, 98540-0362
www.williamrstanek.com.
© 2017 William R. Stanek. Seattle, Washington.
All rights reserved.
No part of this book may be reproduced, stored in a retrieval system or transmitted in
any form or by any means, electronic, mechanical, photocopying, recording, scanning or
otherwise, except as permitted by Sections 107 or 108 of the 1976 United States
Copyright Act, without the prior written permission of the publisher Requests to the
publisher for permission should be sent to the address listed previously.
Stanek & Associates is a trademark of Stanek & Associates and/or its affiliates. All
other marks are the property of their respective owners. No association with any real
company, organization, person or other named element is intended or should be inferred
through use of company names, web site addresses or screens.
This book expresses the views and opinions of the author. The information contained in
this book is provided without any express, statutory or implied warranties.
LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND THE
AUTHOR MAKE NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO
THE ACCURACY OR COMPLETENESS OF THE CONTENTS OF THIS WORK
AND SPECIFICALLY DISCLAIM ALL WARRANTIES, INCLUDING WITHOUT
LIMITATION WARRANTIES OF FITNESS FOR A PARTICULAR PURPOSE. NO
WARRANTY MAY BE CREATED OR EXTENDD BY SALES OR PROMOTIONAL
MATERIALS. THE ADVICE AND DISCUSSION IN THIS BOOK MAY NOT BE
SUITABLE FOR EVERY SITUATION. THIS WORK IS SOLD WITH THE
UNDERSTANDING THTAT THE PUBLISHER IS NOT ENGAGED IN RENDERING
PROFESSIONAL SERVICES AND THAT SHOULD PROFESSIONAL ASSISTANCE
BE REQUIRED THE SERVICES OF A COMPETENT PROFESSIONAL SHOULD BE
SOUGHT. NEITHER THE PUBLISHERS, AUTHORS, RESELLERS NOR
DISTRIBUTORS SHALL BE HELD LIABLE FOR ANY DAMAGES CAUSED OR
ALLEGED TO BE CAUSE EITHER DIRECTLY OR INDIRECTLY HEREFROM. THE
REFERENCE OF AN ORGANIZATION OR WEBSITE AS A SOURCE OF FURTHER
INFORMATION DOES NOT MEAN THAT THE PUBLISHER OR THE AUTHOR
ENDORSES THE INFORMATION THE ORGANIZATION OR WEBSITE MAY
PROVIDE OR THE RECOMMENDATIONS IT MAY MAKE. FURTHER, READERS
SHOULD BE AWARE THAT WEBSITES LISTED IN THIS BOOK MAY NOT BE
AVAILABLE OR MAY HAVE CHANGED SINCE THIS WORK WAS WRITTEN.
Stanek & Associates publishes in a variety of formats, including print, electronic and by
print-on-demand. Some materials included with standard print editions may not be
included in electronic or print-on-demand editions or vice versa.
Country of First Publication: United States of America.
Cover Design: Creative Designs Ltd.
Editorial Development: Andover Publishing Solutions
Technical Review: L & L Technical Content Services
You can provide feedback related to this book by emailing the author at williamstanek
@ aol.com. Please use the name of the book as the subject line.
Version: 2.1.1.3b
Note I may periodically update this text and the version number shown above
will let you know which version you are working with. If there’s a specific feature
you’d like me to write about in an update, message me on Facebook
(http://facebook.com/williamstanekauthor). Please keep in mind readership of this
book determines how much time I can dedicate to it.
Table of Contents

How to Use This Guide
Print Readers
Digital Book Readers
Support Information
Conventions & Features
Share & Stay in Touch
Chapter 1. Welcome to Exchange 2016
Getting Started with Exchange Admin Center
Navigating Exchange Admin Center Options
Accessing Exchange Admin Center
Authenticating and Proxying Connections
Getting Started with Exchange Management Shell
Running and Using Cmdlets
Running and Using Other Commands and Utilities
Using Cmdlet Parameters and Errors
Using Cmdlet Aliases
Working with Exchange Management Shell
Starting Exchange Management Shell
Using Exchange Cmdlets
Working with Object Sets and Redirecting Output
Chapter 2. Working with Exchange Online
Getting Started with Exchange Online
Navigating Exchange Online Services
Understanding Office 365 Licensing
Using Windows PowerShell with Exchange Online
Getting Started with Windows PowerShell
Understanding the Default Working Environment
Learning About Cmdlets and Functions
Connecting to Exchange Online Using PowerShell
Exploring How the Shell Uses Remote Sessions
Establishing Remote Sessions
Using an Interactive Remote Session
Creating and Importing a Remote Session
Connecting to Windows Azure
Cmdlets for Windows Azure Active Directory
Working with Exchange Online Cmdlets
Cmdlets Specific to Exchange Online
Working with Exchange Online Cmdlets
Chapter 3. Getting Started with Users and Contacts
Working with Users and Contacts
How Email Routing Works: The Essentials
Managing Recipients: The Fundamentals
Finding Existing Mailboxes, Contacts, And Groups
Finding Synced, Unlicensed, Inactive, and Blocked Users
Chapter 4. Managing Users
Creating Mailbox-Enabled and Mail-Enabled User Accounts
Working with Logon Names and Passwords
Mail-Enabling New User Accounts
Mail-Enabling Existing User Accounts
Managing Mail-Enabled User Accounts
Creating Domain User Accounts with Mailboxes
Creating Online User Accounts with Mailboxes
Adding Mailboxes to Existing Domain User Accounts
Setting or Changing the Common Name and Logon Name for Domain User Accounts
Setting or Changing Contact Information for User Accounts
Changing Logon ID or Logon Domain for Online Users
Changing a User’s Exchange Server Alias and Display Name
Adding, Changing, and Removing Email and Other Addresses
Setting a Default Reply Address for a User Account
Changing A User’s Web, Wireless Service, And Protocol Options
Requiring Domain User Accounts to Change Passwords
Deleting Mailboxes from User Accounts
Deleting User Accounts and Their Mailboxes
Chapter 5. Managing Contacts
Creating Mail-Enabled Contacts
Setting or Changing a Contact’s Name and Alias
Setting Additional Directory Information for Contacts
Changing Email Addresses Associated with Contacts
Disabling Contacts and Removing Exchange Attributes
Deleting Contacts
Chapter 6. Adding Special-Purpose Mailboxes
Using Room and Equipment Mailboxes
Adding Room Mailboxes
Adding Equipment Mailboxes
Adding Linked Mailboxes
Working with Archive Mailboxes
Adding In-Place Archives
Adding Online Archives
Managing Archive Settings
Adding Arbitration Mailboxes
Adding Discovery Mailboxes
Adding Shared Mailboxes
Adding Public Folder Mailboxes
Chapter 7. Managing Mailboxes
Managing Mailboxes: The Essentials
Viewing Current Mailbox Size, Message Count, and Last Logon
Configuring Apps for Mailboxes
Hiding Mailboxes from Address Lists
Defining Custom Mailbox Attributes for Address Lists
Restoring On-Premises Users and Mailboxes
Restoring Online Users and Mailboxes
Repairing Mailboxes
Moving Mailboxes
Importing and Exporting Mail Data
Performing On-Premises Mailboxes Moves and Migrations
Performing On-Premises Mailbox Moves
Moving Mailboxes Within a Single Forest
Moving Mailboxes Between Forests
Managing Delivery Restrictions, Permissions, and Storage Limits
Setting Message Size Restrictions for Contacts
Setting Message Size Restrictions on Delivery to and from Individual Mailboxes
Setting Send and Receive Restrictions for Contacts
Setting Message Send and Receive Restrictions on Individual Mailboxes
Permitting Others to Access a Mailbox
Forwarding Email to a New Address
Setting Storage Restrictions on Mailbox and Archives
Setting Deleted Item Retention Time on Individual Mailboxes
Chapter 8. Managing Groups
Using Security and Distribution Groups
Group Types, Scope, And Identifiers
When to Use Security and Standard Distribution Groups
When to Use Dynamic Distribution Groups
Working with Security and Standard Distribution Groups
Group Naming Policy
Understanding Group Naming Policy
Defining Group Naming Policy for Your Organization
Defining Blocked Words in Group Naming Policy
Creating Security and Standard Distribution Groups
Creating a New Group
Mail-Enabling Universal Security Groups
Assigning and Removing Membership for Individual Users, Groups, and Contacts
Adding and Removing Managers
Configuring Member Restrictions and Moderation
Working with Dynamic Distribution Groups
Creating Dynamic Distribution Groups
Changing Query Filters and Filter Conditions
Designating an Expansion Server
Modifying Dynamic Distribution Groups Using Cmdlets
Previewing Dynamic Distribution Group Membership
Other Essential Tasks for Managing Groups
Changing a Group’s Name Information
Changing, Adding, or Deleting a Group’s Email Addresses
Hiding Groups from Exchange Address Lists
Setting Usage Restrictions on Groups
Creating Moderated Groups
Deleting Groups
Chapter 9. Managing Addresses Online and Offline
Managing Online Address Lists
Using Default Address Lists
Using Address Book Policies
Creating and Applying New Address Lists
Updating Address List Configuration and Membership Throughout the Domain
Previewing and Editing Address Lists
Configuring Clients to Use Address Lists
Renaming and Deleting Address Lists
Managing Offline Address Books
Creating Offline Address Books
Configuring Clients to Use an Offline Address Book
Setting the Default Offline Address Book
Changing Offline Address Book Properties
Designating OAB Generation Servers and Schedules
Rebuilding the OAB
Deleting Offline Address Books
Chapter 10. Configuring Exchange Clients
Mastering Outlook Web App essentials
Getting started with Outlook Web App
Connecting to Mailboxes and Public Folder Data Over the Web
Working with Outlook Web App
Enabling and Disabling Web Access for Users
Configuring Mail Support for Outlook
Understanding Address Lists, Offline Address Books, and Autodiscover
Configuring Outlook for the First Time
First-Time Configuration: Connecting to Exchange Server
First-Time Configuration: Connecting to Internet Email Servers
Configuring Outlook for Exchange
Adding Internet Mail Accounts to Outlook
Repairing and Changing Outlook Mail Accounts
Leaving Mail on the Server with POP3
Checking Private and Public Folders with IMAP4 and UNIX Mail Servers
Managing the Exchange Configuration in Outlook
Managing Delivery and Processing Email Messages
Using Server Mailboxes
Using Personal Folders
Repairing .pst data files
Repairing .ost data files
Accessing Multiple Exchange Mailboxes
Logging on to Exchange as the Mailbox Owner
Delegating Mailbox Access
Opening Additional Exchange Mailboxes
Granting Permission to Access Folders Without Delegating Access
Using Mail Profiles to Customize the Mail Environment
Creating, Copying, and Removing Mail Profiles
Selecting a Specific Profile to use on Startup
Chapter 11. Customizing & Troubleshooting the Exchange Shell
Running and using the Exchange Management Shell
Managing the PowerShell Application
Customizing Exchange Management Shell
Performing One-to-Many Remote Management
Using a Manual Remote Shell to Work with Exchange
Preparing to Use the Remote Shell
Connecting Manually to Exchange 2016 Servers
Connecting Manually to Exchange Online
Managing Remote Sessions
Troubleshooting Exchange Management Shell
Chapter 12. Customizing & Configuring Exchange Security
Configuring Standard Exchange Permissions
Assigning Permissions: Exchange Server and Online
Understanding Exchange Management Groups
Assigning Management Permissions
Understanding Advanced Exchange Server Permissions
Assigning Advanced Exchange Server Permissions
Configuring Role-Based Permissions for Exchange
Understanding Role-Based Permissions
Working with Role Groups
Managing Role Group Members
Assigning Roles Directly or Via Policy
Configuring Account Management Permissions