ERIC ED579162: 2016-2017 Florida Adult Education Assessment Technical Assistance Paper

2017·0.58 MB·English

by  ERIC

2 016-2017 FLORIDA ADULT ASSESSMENT TECHNICAL ASSISTANCE PAPER

2016-2017

Florida Adult

Education

Assessment

Technical

Assistance

Paper

Rod Duckworth, Chancellor

Career and Adult Education

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2016-2017 FLORIDA ADULT ASSESSMENT TEC HNICAL ASSISTANCE PAPER
TABLE OF CONTENTS

SECTION I: INTRODUCTION

Overview of State Policy ....................................................................................................................2
Need for the Assessment Policy ........................................................................................................3
Purposes and Uses of Assessment Policy ..........................................................................................4

SECTION II: GENERAL ASSESSMENT REQUIREMENTS

Assessing Students for NRS Reporting ..............................................................................................6
Tests for Adult Basic Education (TABE) 9 & 10 ................................................................................13

SECTION III: NRS TEST BENCHMARKS FOR ADULT EDUCATIONAL FUNCTIONING LEVELS

NRS Test Benchmark for ABE and ASE Educational Functioning Levels..........................................15
Publisher Guidelines on Use of Test Scores from Previous Instructional Periods ..........................18

SECTION IV: ACCOMODATIONS FOR STUDENTS WITH DISABILITIES AND/OR SPECIAL NEEDS

Procedures to Identify Learners with Disabilities ...........................................................................19
Procedures to Administer Assessments to Learners with Disabilities ............................................19
Accommodations Allowed During Assessments for Students with Disabilities ..............................21
Comprehensive Adult Student Assessment System (CASAS) ..........................................................21
Wonderlic GAINS Tests ....................................................................................................................22
Tests of Adult Basic Education (TABE) .............................................................................................23

SECTION V: TRAINING REQUIREMENTS

Timelines and Procedures for Training of Local Program Test Administrators ..............................25
Number of Local Staff Trained as Tester .........................................................................................25
Record of Trained Test Administrators ...........................................................................................28
Quality Control Procedures .............................................................................................................28

SECTION VI: DISTANCE EDUCATION

NRS Reporting Procedures for Distance Education ........................................................................31
References .......................................................................................................................................33

APPENDIX A - Acronyms ..................................................................................................................34
APPENDIX B - 6A-6.014 General Requirements for Adult General Education ................................35
APPENDIX C - 6A-10.042 Test Administration and and Security .....................................................37
APPENDIX D - Adult Education Assessment List ..............................................................................40
2016-2017 FLORIDA ADULT ASSESSMENT TECHNICAL ASSISTANCE PAPER
SECTION I: INTRODUCTION

This technical assistance paper provides guidance to individuals with test administration
responsibilities in adult education programs. These policies apply to the approved assessments
that programs may use to report educational gains in compliance with the National Reporting
System (NRS) requirements. The NRS is the accountability system for the federally funded adult
education program, mandated by the Workforce Innovation and Opportunity Act (WIOA). NRS
identifies twelve Educational Functioning Levels (EFLs) in its accountability measures. Four EFLs
are in Adult Basic Education (ABE), two in Adult Secondary Education (ASE), and six in English
for Speakers of Other Languages (ESOL). The descriptors of each EFL are entry-level descriptors
and illustrate student performance expectations at the particular level.

The Florida assessment policy guidelines include the selection and use of appropriate student
assessment and procedures for the following:

• Accurate student placement into appropriate program and instructional level
• Diagnostic information to guide instruction
• Pre- and post-testing to monitor progress toward goals
• Verification of level and program completion

These policy guidelines also include staff training and test security requirements for all staff
who administer the standardized assessments and use the results from these assessments.
Overview of State Policy

An overview of state and federal policies is as follows:
• All newly enrolled students, except adult high school students and career and technical
enrollees, must be pretested within the first 12 hours of instruction.
• Programs eligible for NRS reporting require assessments that are approved by the
United States Department of Education (USDOE) and Florida Department of Education
(FDOE).
• Programs must comply with test publishers’ recommended timeframes for post testing
(see Table 1 for FDOE and USDOE requirements).
• In certain limited cases, instructors and test administrators, based on their professional
judgment, may request an exception to the test publishers’ recommended time frames
for post testing an adult learner, but the administrator or designee must approve and
provide documentation.
• Students are not required to pretest or post-test for adult high school. Placement in ASE
Low and ASE High is determined by the number of high school credits the student has
earned in the traditional high school he/she previously attended. Students at the ASE
High functioning level are not required to post-test once they have earned the standard
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high school diploma or equivalency diploma. These students have completed the ASE
High level.
• Students enrolling in GED® preparation must be pretested to determine ASE low or high.
For ASE low, students must be post-tested to move to ASE high. Completion is
determined by earning the high school equivalency diploma. The student is not post-
tested once he/she tests at the level ASE high.
• Students who are tested in multiple skill areas must be placed as determined by scale
scores on the standardized assessment (exception is reading and listening test for ESOL
programs). For purposes of NRS, students are tracked in the area that places students in
the lowest EFL.
• Students enrolled in Adult ESOL courses are required to test in reading and listening skill
areas. Submit both reading and listening scale scores to the FDOE in accordance with
FDOE instructions for reporting. For continuous enrollment students, use the reading
score to determine the initial EFL and EFL completions when reporting to FDOE. For new
enrollment students use the lower score of reading and listening to determine the initial
EFL and EFL completions (see Section II).
• When a student’s scale score exceeds the top score for the EFL range, the student has
completed the EFL.
• TABE test scores that are out of range cannot be reported to the state except when
initial testing is out of range twice and may not be used for placement to establish
functioning level, or to determine literacy completion points (LCPs). Out of range scores
are those that are greater than plus or minus two grade equivalents outside the content
range of each level of the test. For initial placement students must be retested if test
results are out of range. For post testing, agencies are not required to retest, but may
retest. If the student tests out of range with a different version of the test, the student
should not be tested more than two times. For initial placement the lower of the scores
should be used. For all other students, the initial functioning level reported should be
the same as the one previously reported. The teacher should monitor the progress of
the student to determine the appropriate test to use when post-testing.
• CASAS policy is that scores below the accurate range are not usable for placement and
reporting. CASAS policy is that scores above the accurate range are usable for
placement and reporting. However, CASAS encourages programs to administer a test at
the next more difficult level to determine a more accurate scale score estimate.
Need for the Assessment Policy
Standardized assessment of student progress is essential to ensure that all adult learners
become proficient in literacy and language skills. To ensure accuracy and consistency, programs
must use standardized assessments that are valid and reliable and approved by the USDOE and
FDOE. The USDOE approves the assessments initially; FDOE submits the assessment to the
Florida State Board of Education for approval. Programs may not use assessments for reporting
purposes until both approvals have taken place. A complete list of approved tests can be found
in Appendix D.
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Reliability and Validity

Assessments must be reliable and valid. The test publishers and the USDOE reviews each of
the assessments for reliability and validity.

Reliability - An assessment is reliable if it consistently measures the knowledge, skills
and abilities for all intended examinees (ages, ethnicities, gender, location, etc.).
Reliability is reliable or accurate if the test is administered to a large number of students
and over time, it gives the same results consistently. If an assessment produces
consistent results in a rural area but not an urban area, the assessment may not be
reliable for use in all areas.

Validity - An assessment is valid if it accurately measures the skills and abilities for which
it was developed. For example, to measure a person’s understanding of calculating area,
the assessment must provide questions that specifically require the test taker to
calculate area. To establish the content validity with respect to the requirements of the
NRS, there must be evidence that the items/tasks of the instrument measure the skills
associated with the EFL.
Purposes and Uses of Assessment Policy

The purpose of educational assessment is to determine the educational functioning level for a
learner, either when first enrolling in the program or after participating in the program for a
specified period of instruction. This determination also establishes the learner’s lowest
functioning level at the time of the initial assessment, while post-tests measure educational
gain from scale scores and possibly completion of the program.

Assessment Policy for Instruction

Programs can only use assessments approved by the USDOE and FDOE. Administering
these assessments is necessary for several reasons:

• Measures the initial EFLs of students to place them in alignment with NRS levels.
• Measures the educational achievement of students as they progress through NRS
levels.
• Improves student retention by documenting improvement.
• Accurately measures the initial functioning level and progress of students by using
reliable and valid assessment measurements.
• Diagnoses the educational strengths and weaknesses of students accurately.
• Assists students in setting goals.

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Assessment Policy for Accountability

Assessments provide an opportunity to statistically measure the performance of people
and programs. The FDOE uses the results obtained from assessments to:

• Negotiate statewide performance levels with the USDOE.
• Evaluate programs, measure performance, and set future performance standards for
programs and the state.
• Provide comparability across programs.
• Make decisions on professional development, technical assistance, and monitoring.
• Implement program improvement strategies.

Data findings

The state collects and analyzes data on adult general education programs. Information is
located at http://fldoehub.org/cctcmis/pages/nrs.aspx.

Non-NRS Assessments

In addition to the required standardized pre-assessment and post-assessment
instruments, programs should continue to use a variety of informal instruments and
procedures to collect valid, ongoing information regarding students’ instructional needs
and progress. Some examples include:

• Computerized assessments
• End-of-unit tests from textbooks
• Checklists
• Individual projects or products
• Small group projects
• Educator-made assessments
• Project/products with clearly defined criteria or performance standards
• Dated anecdotal records of teaching observations
• Performance samples, including writing samples, journals, audiotapes of student
readings or interviews, and worksheets
• Role-playing
• Student interviews and self-evaluation

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SECTION II: GENERAL ASSESSMENT REQUIREMENTS
Assessing Students for NRS Reporting

All students enrolled in the adult education courses or programs that are included in the NRS
data submission must be pre-tested and post-tested with state designated assessments. Adult
high school students are not required to be pretested or post tested. There are also exceptions
for students who are unable to understand or respond to the test due to low literacy, lack of
English proficiency, or due to a disability. Programs must provide an alternative assessment for
such students, as explained in Appendix D. The FDOE requires that programs follow publisher
guidelines on the recommended amount of time to allow between pretest and post-test.
Students should not be post-tested until a significant instructional intervention has taken place.
It is important to provide students with the time they need to learn the material so that they
can make a level gain of one EFL or more when post-tested.

Pretest Guidelines

Assessments must meet the following standards:

• All (100%) students* enrolled in Adult Basic Education (ABE), GED® Preparation, and
English for Speakers of Other Languages (ESOL) programs must be pretested within
the first twelve (12) hours of instruction.
• Initial EFL must be determined by pretesting on an approved standardized test.
• Students functioning at different EFLs in different skills areas must be placed based
on the EFL for the specific skill area.
• Students enrolling in GED® preparation must be pretested to determine ASE low or
high. For ASE low, students must be post-tested to move to ASE high. However this
is not a completion; completion is determined by earning the high school
equivalency diploma. The student is not post-tested once he/she tests at ASE high.
• The initial placement in AHS is determined by number of credits rather than a pre-
test. If the student has earned the number of credits to be placed at the 9.0 – 10.9
grade equivalent (GE), the student is placed in ASE low. If the student has earned the
number of credits to be placed at the 11.0 – 12.9 GE, he/she is placed in ASE high.
When the student earns the high school diploma or equivalency, he/she does not
need to be post-tested.

*Note: Pursuant to Rule 6A-10.040 F.A.C., students enrolling in a career and technical
education program with a basic skills requirement must test within six weeks after
admission into a program and, if the student needs remediation, he/she should be
enrolled in the adult education course, Applied Academics for Adult Education (AAAE),
formerly Vocational Preparatory Instruction (VPI) if test results are 9.0 or above. If the
student test below 9.0, he/she should be enrolled in ABE.

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Establishing Entry Educational Functioning Level Based on Assessment Scores

The USDOE and FDOE require that for each program year programs establish a baseline, initial
EFL for determining the NRS level for a student. If programs provide instruction in more than
one skill area, USDOE and FDOE require that the students test in the skill area(s) most relevant
to the students’ needs and to the program’s curriculum. For example, students enrolled in ABE
must test with a test designed for ABE and in one or more of the skill areas relevant to ABE
students, such as mathematics, reading, and language. For ABE students, if multiple skill areas
are assessed and the student has different EFLs in different skill areas, the student would be
placed into the NRS level of the skill area with the lowest functioning level with the exception
described below for ESOL. For example, if a student scores at the beginning level in reading and
the low intermediate level in mathematics, then the student is placed in the beginning level for
NRS. FDOE requires that students enrolled in adult ESOL test with an assessment designed for
adult ESOL and in two skill areas, reading and listening.

These new assessment policies are in effect beginning program year 2016-2017.

Determining EFLs and LCPs for New Enrollment Students and Continuous Enrollment
Students

Examples of new enrollment students:

• Students not previously enrolled in any adult education program in an
agency/district/college
• Students previously enrolled in an adult education program in an
agency/district/college but not enrolled in any term in either the current reporting
year OR in the prior reporting year
• Students previously or currently enrolled at another agency/district/college, but
have not enrolled in an adult education program at your agency/district/college.

For examples of students who are considered continuously enrolled or new enrollment,
please use the chart below.

New Student or
Enrollment Reported Enrollment Reported Enrollment Reported Continuously
Student
for 2013-14 for 2014-15 for 2015-16 Enrolled Student in
2016-17
A No No No New
B Yes No No New
C Yes Yes No New
D No No Yes Continuous
E No Yes Yes Continuous

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New Student Enrollment
• The initial EFL is based on the student’s pre-test score.
• EFL and LCP learning gains are calculated based on the test score in the same skill
area used for the Initial EFL placement.
• Students who make an EFL and LCP learning gain are reported in the next higher EFL
in the next reporting term.
• Students who do not make an EFL and LCP learning gain or score into a lower EFL
should continue to be reported in the same EFL in the next reporting term.
• Students who test out of the program should be exited from the course based on
the test date. For example, an Adult Basic Education (ABE) student who post-tests
and scores above 8.9 should have an exit date that reflects the qualifying test score
date. A student who takes and passes the GED® should have an exit date which
reflects the diploma date.
New Student Enrollment (ESOL) – Being Assessed with CASAS
For students who enroll for the first time in the Adult ESOL course or ELCATE course:
• The EFL and learning gains will be determined by testing students in both Reading
and Listening (980 Series Listening tests).
• The Initial EFL will be based on the test score of the lower skill area (Reading or
Listening).
• Learning gains will be based on the test score in the same skill area used for the
initial EFL placement (Reading or Listening).
• Students who make an EFL and a learning gain are reported in the next higher EFL in
the next reporting term.
• Students who do not make an EFL and a learning gain or score into a lower EFL
should continue to be reported in the same EFL in the next reporting term.
Continuous Enrollment Students Being Assessed with CASAS
A continuously enrolled student is a student who has previously enrolled in
agency/district/college in another term in either the same reporting year, or in the
previous reporting year. For students enrolled in 2015-2016 and who continue into the
2016-2017 year:
• The EFL and learning gains of these continuing students will continue to be based on
only the reading score.
• Students previously enrolled in Adult ESOL or ELCATE who tested out of these
courses based on the reading score should not be re-enrolled in these programs
using the listening score (see Students D and E in the above scenario). Students may
receive additional English language instruction by enrolling in Adult ESOL College
and Career Readiness (formerly Academic Skills for Adult ESOL Learners).
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Post-test Guidelines

The state goal for post testing is to post-test a minimum of 70 percent of all eligible
students according to the timeframe(s) specified in this assessment paper.

Educational gain is determined by comparing the student’s initial pretest with the post-
test. Guidelines for timeframes for administering post-tests are described in Table 1. It is
important to note that if a student is not post-tested, a level of completion cannot be
determined. Programs should not be pretesting and post testing with two different
assessments. For example, you cannot pretest with the TABE and post-test with the
CASAS.

CASAS:
• Students are post-tested in both listening and reading. The EFL should be based on
the test used for the Initial EFL placement.
• Students who make an EFL and LCP learning gain are reported in the higher EFL in
the next reporting term.
• Students who do not make an EFL or LCP learning gain or score into a lower EFL
should continue to be reported in the same EFL in the next reporting term.
• Students previously or currently enrolled in ESOL or ELCATE who test out of the
course based on the reading score should not be re-enrolled using the listening
score.
• Programs must begin the transition process by using the 980 Series Listening test to
post-test students who pre-tested on the 80 Series Listening test.

All Other Assessments:

• EFL and LCP learning gains are calculated based on the test score in the same skill
area used for the Initial EFL placement.
• Students who make an EFL and LCP learning gain are reported in the higher EFL in
the next reporting term.
• Students who do not make an EFL or LCP learning gain or score into a lower EFL
should continue to be reported in the same EFL in the next reporting term.
• Students who have tested out of the program are exited from the course based on
the test date. For example, Adult Basic Education (ABE) students who post-test and
score above 8.9 should have an exit date that reflects the qualifying test score date.
A student who takes and passes the GED® should have an exit date that reflects the
diploma date.

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