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DOCUMENT RESUME ED 473 395 IR 058 625 Dick, Geoffrey N. AUTHOR Towards a Research Model for Distance Education-Contributions TITLE from the Telecommuting Literature. 2000-00-00 PUB DATE 9p.; In: Proceedings of the International Academy for NOTE Information Management Annual Conference (15th, Brisbane, Australia, December 6-10, 2000); see IR 058 611. PUB TYPE Information Analyses (070) Speeches/Meeting Papers (150) EDRS Price MF01/PC01 Plus Postage. EDRS PRICE Computer Assisted Instruction; Computer Mediated DESCRIPTORS Communication; *Distance Education; Educational Practices; *Educational Research; Higher Education; Instructional Development; Instructional Effectiveness; *Research Methodology; Telecommunications ABSTRACT This paper draws on an extensive review of literature associated with telecommuting and looks at features that might affect the offering and take-up of distance education, particularly distance education involving computer applications, telecommunications and web-based, off-campus delivery of courses or components of courses. The issue is discussed from the perspective of the individual, the organization (the educational institution) and the wider community. The aim of the paper is to put forward a possible research model for the evaluation of distance education. Includes two figures: a task model and a research model. (Contains 43 references.) (Author) Reproductions supplied by EDRS are the best that can be made from the original document. TOWARDS A RESEARCH MODEL FOR c\,1 DISTANCE EDUCATION CONTRIBUTIONS M FROM THE TELECOMMUTING LITERATURE U.S. DEPARTMENT OF EDUCATION Office of Educational Research and Improvement PERMISSION TO REPRODUCE AND EDUCATIONAL RESOURCES INFORMATION Geoffrey N. Dick DISSEMINATE THIS MATERIAL HAS CENTER (ERIC) BEEN GRANTED BY This document has been reproduced as University of New South Wales received from the person or organization originating it. T. Case Minor changes have been made to improve reproduction quality. Points of view or opinions stated in this TO THE EDUCATIONAL RESOURCES document do not necessarily represent INFORMATION CENTER (ERIC) official OERI position or policy. 1 ABSTRACT This paper draws on an extensive review of literature associated with telecommuting and looks at features that might affect the offeringand take-up of distance education, particularly distance education involving computer applications, telecommunications and web-based, off-campus delivery of courses or components of courses. The issue is discussed from the perspective of the individual, the organisation (the educational institution) and the wider community. The aim of the paper is to put forward a possible research model for the evaluation of distance education. In respect of the personal attributes of the individual, INTRODUCTION there are parallels with the telecommuting literature too. These are most likely to be in the areas of personal The paper begins with a review of the be nefits, costs characteristics such as the ability to get information and risks associated with telecom muting (Gray et al., required, knowing when advice is needed, the ability to 1993; Turban and Wang, 1995; Ford and McLaughlin, solve one's own problems and good self-management 1995; Ellis and Webster,1997) and suggests thatseveral (Venkatesh and Vitalari, 1992; Gray et al., of the matters here have direct relevance to the distance 1993; Wheeler and Zackin, 1994; Mokhtarian and Salomon, This theme is continued by an education decision. 1996a) and the home environment (Yap and Tng, 1990; examination of the enablers, drives and co nstraints Man nering and M okhtarian, 1995). (Mokhtarian and Salomon, 1994; Tung and Turban, 1996) which provides some insight into the factors that To some extent the role of the academic is analogous are likely to influence the acceptance of this form of with that of the supervisor. As the supervisor controls education. allocation, timing and resources for tasks (Starr, 1971), the academic controls task content, timing and the Parallels are drawnbetween educational andwork-place Accordingly, this literature, as it required resources. the understanding of prescribed material, tasks relates to telecommuting, offers some assistance in assignments, experiences and acquisition of knowledge studies of distance education. on one hand and the components of a job on the other. Using a theoretical task model to encompass the component, co-ordinative and dynamic themes of Tclecommuting literature also provides so me pointers to influences preference comp lexity (Wood, 1986), the task characteristics of demographic the on to age, gender, time in the work-place, job telecom mute uncertainty and equivocality (Daft and Macintosh, 1981) type, education, transport, presence of small children and and the organisational issues of resources and scheduling of work (Thompson, 1967), a set of attributes for the number of cars in the household (Mokhtarian and Salomon, 1997; Belanger, 1999; Dick and Duncanson, educational tasks is developed. It is proposed that this some of these seem to have relevance to the 1999) model form a central component of a research model for decision to engage in distance education. the evaluation of the suitability of educational tasks to distance education. oo In Proceedings of the 15' Annual Conference of the International Academy for Information Management 244 FBI 2 BEST COPY AVAILA ...and the disadvantages. ADVANTAGES AND DISADVANTAGES More difficult to work at home due to less help For the Individual available, motivational problems, increased family one might expect these conflict and distractions The telecommuting literature (Olson, 1983; Rice, 1987; to be serious impediments to distance education for Ford and Butts, 1991; Gray et al., 1993; Mokhtarian many people, requiring particularpersonal attributes Turban and McQuarrie, 1994; and Salomon, 1994; for them to be overcome. potential Wang, 1995) suggests following the as each advantages and disadvantages of telecommuting Viewed negatively by management, being "out of item is discussed with a view to its applicability to the if we sight and out of mind interpret student undertaking distance education, using some form "management to mean academic staff, there could of information and communications technology to aid well be a feeling among distance students that those him in the associated tasks. First, the advantages... with physical access to the academic staff get enhanced help and assistance. Reasons associated with travel to work such as reduction in commuting stress, saving money and missing out on Exploitation by management somerelevance time andhelping the environment overtime or having to work extra time to cover peak to distance education; not having to attend on a in this sense could be "management periods regular basis may reduce travel costs for the student, interpreted as the university administration which particularly if long distance travel is involved. In supplies resources and occasional casual work to this context it should be noted that reduction of supplement student incomes. living costs maybe a significant factor for the area might be potential student. this Also, Travel time can be used productively, to run errands, broadened to include those for whom travel would or provides a break between home and the office be impossible, such as those living abroad or in travel is seen as a time for completing assignments, remote areas. reading, study, etc. Better able to manage one's own affairs eg. more equipped than a home The office is nicer/better independence, flexibility, control of the physical a significant issue for potential office would be working environment, to study or pursue personal distance students may be the need to equip a home particular relevance perhaps to the post- interests study area with a PC and appropriate software, graduate student in the sense of better managing telephone line, communications software. work commitments. The social interaction found at the conventional To be able to work if sick, disabled or look after a missing out on the extra-curricular workplace or other dependent sick child potentially activities that take place on campus could be viewed increases the possibility of education for those who by many as a serious impediment to distance may be disabled or extensively involved in the care education. of dependent children or other relatives. the interaction found professional The at To reduce the stress experienced in the office getting to know one's conventional workplace relevant perhaps to those who might find the campus fellow students, easy access (formal and inform al) to environment threatening or intimidating. At a more strategic level, staff. academic a diminished educational experience may result. To spend more time with one's family covered above. For the Organisation campus life offers many To get more work done Advantages to the organisation from telecommuting distractions for the student; while mostly seen as an normally centre around productivity, better use of an advantage, some students may benefit from the employee's time, a wider pool of recruits on which to possibility of removing themselves from these draw, saving on conventional office space and an distractions. 245 Proceedings of the 15th Annual Conference of the International Academy for Information Management 3 BEST COPY AVAILABLE Against this, business activity in the city centres and extension of working hours (Katz, 1987; DuBrin, 1991; travel may increase in university towns may fall, Gray et al., 1993; H amb len, 1999) . Similar advantages outlying areas and energy consumption in the home may could accrue to universities offering distance education rise (Gray et al., increasing staff work loads and the ability to offer 1993). courses outside conventional hours m ay appeal to ENABLERS university administrations; the wider pool of students is already seen as a major driving force and there could be There is a long list ofelectronic enablers which facilitate savings in lecture halls, tutorial rooms, laboratories and PCs and laptops, printers, modems, telecommuting other on-campus facilities. copiers, fax machines, cellular telephones, answering Disadvantages from telecommuting are to do with machines, high speed communications links and access to e-mail and the Internet (Hotch, 1993; Tung and changing the way organisations work and function, Turban, 1996). While clearly not all are required for all duplicating equipment costs, absence of key personnel tasks, this list is a useful starting point for the types of from the conventional workplace, morale problems and electronic assistance that would facilitate distance security (Ford and Butts, 1991 ; Filipczak, 1992; Li and education. At present much of this equipment is made Gillespie, 1994; T amrat et al., 1996; Orlikowski, 1996; available free of charge to students in the traditional Dick and Duncanson, 1999). Re-skilling academic staff campus environment considerable expense would be and changes to m ore traditional ways of teaching may incurred by the student in equipping himself with such present problem s, there will be additional co sts in technology. On the other hand many universities are supporting students' online access and the absence of moving to requiring (or expecting) students to have such students from the conventional classroom may diminish technology available at home. the research and teaching standing of the university. TASK SUITABILITY For the Community constructed following model, The the from reduction Potential for demand transport the in telecommuting and task literature, outlines various infrastructure, reduction in pollution and benefits to local aspects of task properties that make task suitable for or rural communities are often cited as possible effects of telecom muting. telecommuting (Blanc, 1988; Mokhtarian et al., 1995; Nilles, 1996). There is some scope for these benefits from distance education, perhaps the most significantmay be the reduction in the subsidies required for public transport. FIGURE 1 A TASK MODEL ChuructeriNtics Equivocality \ ( Olsonilleilmann Models iticeliainly 1 moitenient.3 Pit iGttl 1?ac of woik Defined deliverables (-Organisational ...\ Concentration 2ssessm cut Milestones Conntwitications Serial oterdependrnee _Task p ettvtrionment Proceedings of the Igh Annual Conference of the International Academy for Information Management 246 4 BEST COPY AVAILABLE with each member responsible for various co mponents Based on original models of task for suitability and then the team having to link them together to 1990) the telecommuting (Olson, 1983; Huws et al., produce a final product. model suggests support for these properties from the task related literature. The task characteristics (Daft and Macintosh, 1981; Daft et al., 1987) of equivocality (ambiguous meanings The original telecommuting models suggested that tasks or instructions) and uncertainty (about what is required may lend them selves to telecommuting if physical or how to go about it) are re levant to tasks involved in requirements (for resources and equipment) are kept to considerable difficulty might distance education too a minimum, the staff member is in a position to control be expected to be experienced b y the student if tasks are the pace of his work, the work has defined deliverables, not clearly explained with no ambiguity and specified to required concentration, has specific milestones set and reduce uncertainty. has minimal need for comm unications with one 's There are obvious supervisor or fellow employees. Similarly, the environment in which the tasks take place parallels here to those tasks whic h are likely to be part of (Thompson, 1967) m ay have some relevance to their assignment writing, research, distance education serial dependence refers to the need to wait suitability understanding course notes and lecture material and on others (academic or student) in order to commence or examination preparation. Also relevant is the degree complete one's own work . of "networking and team building that educational tasks In terms of task complexity (Wood, 1986), in general are designed to include. terms as the degree of complexity rises,the task becomes less suitable (or more difficult) for telecommuting. The PERSONAL ATTRIBUTES same may be said of distance education. Component comp lexity is a function of the number of distinct acts Successful telecommuters display certain traits (Gray et that are required to perform the task and the number of 1993). According to the authors, these traits are: al., information cues to be processed in performing these acts. Comp onent com plexity is also affected by the task the ability to make sound decisions, know where to being dependent on completion of other tasks. The type get the information that leads to that decision some concepts of task may have relevance here too making process or completion of the task and know may be difficult to explain or demon strate without when they need advice; for example dissection, "hands on experience modelling and instrument operation. Co-ordinative this might form and the ability to solve their own problems of strength refers complexity to the require a knowledge of the organisation, the tasks or relationships and the sequence of inputs. Wood suggests the technology and an analytical approach to that the more complex the timing, frequency, intensity problem solving; and and location requirements, the greater the knowledge and skill the individual must have to be able to perform the self motivation, time good self management task. Change s in the acts and inform ation required or in management, the ability to assess their own work the relationships between inputs and products Wood and to be able to put these skills together to deliver calls dynamic com plexity. This too can create shifts in quality work on time. the knowledge or skills required. There is considerable support for these traits in the To illustrate, if we consider component complexity, see also (Venkatesh and Vitalari, 1986; literature tasks with minimal component complexity may be those Mokhtarian and Salomon, 1996b; Lew is, 1998). such as reading a study guide, notes or a text book and Confidence in working within the electronic co mm unity answering a series of "review questions. At the other (Venkatesh and Vitalari, 1986; Hesse and Grantham, end of the scale, research using multiple resources, 1991; Trevino and Webster, 1992) may also be an including hard copy and electronic journals, text books the telecommuter is isolated from important attribute and the Internet, discussions with a colleague and being seen as incapable of , and runs the risk of "help writing up a summary of the research may present working with the required tools, or being seen as difficulties for the distance education student. Likewise incompetent if he/she does not hold the necessary skills. co-ordinative complexity could range from one person completing an assignment to working as part of a team, 247 Proceedings of the 15' Annual Conference of the International Academy for Information Management 5 individual instances, telecommuting is unlikely to take Other aspects identified in various studies by Mokhtarian place while on the other, the attitude of the supervisor and others includethe need for self discipline, household does not seem to affect the preference to telecom mute interaction problems and aversion to risk (Mokhtarian (Dick, 2000). Nevertheless, if we align the role of the and Salomon, 1994), susceptibility and aversionto stress supervisor with that of the academic, some issues do (Mokhtarian and Salomon, 1997), (see also (Trentet al., has already been noted that one of the get more work done arise. It desire and the 1994)) to disadvantages of telecommuting to the organisation (Mokhtarian et al., 1994). relates to changes to the way of working. Academic staff will need to learn new skills, particularly IT related For the distance student, knowing where to get relevant ones. They will need to be prepared to "formalise information and when to seek advice wou Id seem to presentations and the learning experience imparted to a have particular importance, as does the ability to solve considerable degree and to correspond with students by the added reliance on information his own problems the, perhaps unfamiliar media of e-mail, "chat rooms technology and communications equipment gives this These changes will not be easy and "bulletin boards. aspect added weight. Under-graduates are more likely and are likely to involve universities in considerable (perhaps than there post-graduate counterparts) to have upheaval. motivational problems and will need to develop time management skills to enable work of an appropriate A RESEARCH MODEL quality to be delivered on time. On the subject of the the telecommuting issues environment, househo Id The above suggests that the following model may be (Mannering and Mokhtarian, 1995) of presence of small useful in the evaluation of distance education as an children, number of peop le in the household and family alternative for students and universities. orientation may also have some effect on the preference to study at a distance. THE SUPERVISOR The supervisor has a enigmatic role in telecommuting on one hand, without the supervisor's approval of FIGURE 2 A RESEARCH MODEL Extra students Cost savings. etc. Perceived advantages and disadvantages Changes to work Provision of practices. distance Willingness and standing of education ability of staff university Task suitability Take up of Complexity, distance characteristics. education environment Availability of enablers Preference for distance Motivation, education possession of Possession of skills, pmblem appropriate solving, !tome personal environnrnt, etc characteristics Distance, Costs, flexibility. sick or disabled, etc. Perceived advantages and Less help, disadvantages motivational problems, equipment costs, social and nrotessional Proceedings of the 15th Annual Conference of the International Academy for Information Management 248 6 BEST COPY AVAILABLE Dick, G. N. and Duncanson, I (1999) "Telecommuting: CONCLUSION Does it Work in the Long Term? Procedings of the 32nd Hawaii International Conference on System Many education institutions are considering, or have Sciences, January, Hawaii, IEEE. already implemented, distance education programmes. Research on these programmes is just beginning. There "Comparison of the Job (1991) DuBrin, A.J. is a need for the evaluation of such programmes against Satisfaction and Productivity of Telecommuters a sound research model. The essential contribution of versus In-House Employees: A Research Note on this paper is to bring the telecomm uting related literature Psychological Reports 68, pp. Work in Progress. together in a manner which allows the development of a 1225-1234. preliminary research model for studies of the provision of distance education from the educational institution Ellis, T. S. and Webster, R. L. (1997) "Information perspective and for the desire to partake in distance Systems Managers' Perceptions of the Advantages education from an individual perspective. 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Management 19, pp. 227-235. 251 Proceedings of the 15' Annual Conference of the International Academy for Information Management 9 E IC U.S. Department of Education Office of Educational Research and Improvement (OERI) National Library of Education (NLE) Educational Resources Information Center (ERIC) NOTICE Reproduction Basis This document is covered by a signed "Reproduction Release (Blanket)" form (on file within the ERIC system), encompassing all or classes of documents from its source organization and, therefore, does not require a "Specific Document" Release form. This document is Federally-funded, or carries its own permission to reproduce, or is otherwise in the public domain and, therefore, may be reproduced by ERIC without a signed Reproduction Release form (either "Specific Document" or "Blanket"). EFF-089 (1t2003)

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