DOCUMENT RESUME EA 030 934 ED 452 586 Cowan, D'Ette; Capers, Melissa AUTHOR Co-Developers: Partners in a Study of Professional Learning TITLE Communities. Southwest Educational Development Lab., Austin, TX. INSTITUTION Office of Educational Research and Improvement (ED), SPONS AGENCY Washington, DC. 2000-00-00 PUB DATE 9p.; Theme issue. Published biannually. NOTE RJ96006801 CONTRACT SEDL, 211 East 7th Street, Austin, TX 78701-3281. Tel: AVAILABLE FROM 800-476-6861, ext. 259; Tel: 800-476-6861, ext. 304 (TTY). For full text: http://www.sedl.org/change/issues/issues82/welcome.html. Descriptive Reports Serials (022) Collected Works PUB TYPE (141) Issues...about Change; v8 n2 2000 JOURNAL CIT MF01/PC01 Plus Postage. EDRS PRICE Community Involvement; Cooperation; *Cooperative Learning; DESCRIPTORS Educational Change; *Educational Principles; Elementary Secondary Education; Leadership; *Leadership Styles; *Participative Decision Making; *Professional Development; Professional Training; *School Community Relationship; School Support *Learning Communities; Southwest Educational Development IDENTIFIERS Laboratory ABSTRACT Managing and leading educational change entails a great degree of complexity and uncertainty and remains a pressing challenge for administrators. This work documents lessons learned from a national study on the concept and development of the Creating Communities of Continuous Inquiry and Improvement project of the Southwest Educational Development Laboratory (SEDL). A review of research by SEDL highlighted the educational benefits of professional learning communities (PLCs), and identified their five defining characteristics, including supportive and shared leadership, shared values and vision, collective learning, supportive conditions, and shared personal practice. To better understand how PLCs evolve, SEDL initiated a 3-year project, including creating a corps of educational professionals ("Co-Developers") willing and able to act as external change agents in schools. Providing resources and scheduling regular meetings, SEDL stimulated deep and ongoing dialogue regarding the essential elements of PLCs. Co-Developers organized a conference with teachers and principals from 20 schools to better promote understanding and cooperation and to overcome apprehension about change among school personnel. The Co-Developers provided valuable data to SEDL through a variety of instruments, including surveys, narratives, visual displays, and reports. While reliable measurements are elusive, SEDL believes the project helped disseminate valuable information about PLCs that will help schools make needed improvements in practice nationwide. (Contains 11 references.) (TEJ) Reproductions supplied by EDRS are the best that can be made from the original document. U.S. DEPARTMENT OF EDUCATION Office of Educational Research and Improvement EDUCATIONAL RESOURCES INFORMATION CENTER (ERIC) CYThis document has been reproduced as received from the person or organization 2000 originating it. Volume 8, Number 2 Minor changes have been made to improve reproduction quality. Issues. Points of view or opinions stated in this document do not necessarily represent official OERI position or policy. about Change Co-Developers: Partners in a Study Of Professional Learning Communities PLC schools provided for both teachers Changing schools is highly challenging, and students. In PLCs, staff experience complex and messy work. Although it is not reduced isolation (Lieberman, 1995; unlike change undertaken in other types of McLaughlin, 1993); increased organizations, some would propose that commitment and vigor to the mission and educational change entails more than the goals of the school (Lee, Smith & average amount of complexity and Croninger, 1995; McLaughlin, 1993); uncertainty. greater commitment to change (Bryk, Easton, Kerbow, Rol low & Sebring, How to manage, guide, and lead such 1993); higher levels of trust (Kruse & change in schools has been an enduring Louis, 1995); and greater opportunities question. During the eighties, the research for professional development that connect clearly indicated that the role principals individual needs with the school's played was of great importance. However, collective mission. in the nineties, an emerging literature began to report a more democratic and Students in PLC schools had decreased participatory approach, one that invited all dropout rates and fewer classes professionals on the school staff into "skipped;" lower absenteeism rates; and inclusive leadership focused on school greater academic gains in reading, math, change and improvement. School staffs science, and history than did students in operating in this way came to be known as traditional schools (Lee, Smith, & professional learning communities (PLCs) Croninger, 1995). These researchers also (Hord, 1997). found smaller achievement gaps between students from different backgrounds in The purpose of this Issues paper is to report PLC schools.' one aspect of a national study focusing on the concept and development of Co- The literature review SEDL conducted Developers in the Creating Communities of also helped to identify the five defining Continuous Inquiry and Improvement characteristics, or dimensions, of a PLC: (CCCII) project at Southwest Educational supportive and shared leadership, shared Development Laboratory (SEDL). The values and vision, collective learning and paper focuses on the concept, selection, role application of that learning, supportive definition, preparation, support, and conditions, and shared personal practice development of a group of Co-Developers (Hord, 1997). Through its research that engaged with SEDL in the work of conducted from 1995-1998 on existing school improvement. PLC schools, SEDL developed a deeper understanding of these five dimensions Through its 1997 review of the literature in action, as well as some insight into regarding PLCs (Hord, 1997), SEDL had strategies for creating PLCs. While this come to understand the substantial benefitg 2 Southwest Educational Development Laboratory (512) 476-6861 211 East Seventh Street, Austin, Texas 78701 AVAILABLE BEST COPY research revealed much about the way the of the region known to have special interest schools existed at the time of the studies, in school improvement, to join the Creating they did not impart rich descriptions of how Communities of Continuous Inquiry and they came to be PLCs. Only through Improvement (CCCII) project, known more studying schools in the process of developing informally as the PLC Project. Thirty a community of professional learners could individualspractitioners and consultants the full, rich detail of such an endeavor be from higher education faculties, state de- captured. partments of education, intermediate edu- cation agencies, local education agencies, Therefore, SEDL designed a three-year campuses, and another regional education project aimed at learning how schools de- laboratoryexpressed an interest in par- velop as professional learning communities ticipating in the project. Although knowl- . The project's first challenge was determin- edgeable in their own areas of expertise and ing how to meaningfully organize and staff experience, none of the participants was such an effort. After reviewing laboratory expected to enter the study with all the resources, but more importantly, reviewing skills they would require as Co-Developers. SEDL's previous experience in working Instead, they would partner with SEDL in a with practitioners across the region's educa- journey of discovery, on which they would tional system, an innovative idea emerged. be expected to act in four capacities: Why not invite colleagues from the Leader- ship For Change Cadre2 to participate in 1. As colleagues in a professional learning fleshing out the design and implementation community of Co-Developers. SEDL of a project that would increase understand- recognized the importance of giving Co- ing about creating PLCs while doing this Developer individuals firsthand, experi- work in local schools? Thus was born the ential learning about what it is like to be part of a PLC, so they might have a idea of creating a corps of education profes- sionals from this previous cadre, called Co- meaningful understanding of what PLC is and how it operates. Developers, who were able and willing to enter schools as external agents of change. 2. As external facilitators and field-based developers in their schools. Serving as The purpose of these Co-Developers would be to initiate and support school an external change agent or facilitator is improvement efforts using strategies that a very demanding role, requiring a wide developed an infrastructure for continuous array of capacities. This was the pri- improvement and inquiry, the very essence mary role to be played by Co-Developers if they were to help their schools operate of a PLC. SEDL's role would be to support as PLCs. Their preparation for this role and nurture Co-Developers' capacities was an imperative. individually and as a community of learners to help them work effectively in their 3. As contributors to applied research. schools. The next section explains the Being able-to maintain records of their concept of Co-Developers, reports how they actions in the schools, their plans, and were selected, and describes each of the four subsequent reflections on the effects of roles Co-Developers would play. executing their plans would provide the project with information about what Conceptualizing the Co-Developer worked and what didn't in creating Roles PLCs, and under what circumstances. Preparing Co-Developers to produce and maintain records of their work was In the fall of 1997, SEDL invited selected highly important in documenting their colleagues from the Leadership for Change cadre within the region, and a few outside experiences at their school sites. SEDL 2 4. As disseminators of information about Co-Developers to interact with one the project to other audiences. In order another to help them develop strong to "scale up"3 the creation of PLCs and professional relationships that would the sharing of procedural knowledge sustain them in their work ahead. for doing so, Co-Developers would make presentations to conferences and Subsequent meetings throughout the first publish in education journals so that six months of the project were designed this information would be widely primarily to prepare Co-Developers for their work in the field. At the second available. meeting of Co-Developers, in January The following section describes the pro- 1998, SEDL asked Co-Developers to join cesses SEDL designed and implemented with them in identifying the knowledge, in order to prepare and support this skills and understandings (proficiencies) that would prepare them as external diverse group of education professionals in each of these roles for the work they facilitators to help schools develop as undertook in schools. PLCs. These proficiencies would be useful in carrying out their role as external facilitators and field-based developers in Colleagues in the Professional schools they selected for the project. Learning Community of Co- Developers Because each Co-Developer came to the project with unique and valuable knowl- The thirty Co-Developers first came to edge and skills in working with schools, Austin in November 1997 for an overview the task of teaching the proficiencies so of the three-year project and an that all had needed skills was largely introduction to the concept of the PLC. assumed and led by Co-Developers them- This initial meeting, in particular, tested selves. Such experiences in which Co- the courage of participants' conviction, as Developers looked to their colleagues as they came to understand that they had resources for their own growth and devel- volunteered for a journey for which no opment further strengthened the sense of map existed. At these early meetings community within the group while simul- especially, but also throughout the taneously helping them to become more project, SEDL provided research (both knowledgeable and proficient as external their own and that of others) that facilitators. communicated the power of schools as communities of learners. SEDL also Four-day meetings in March and in May engaged Co-Developers in deep dialogue of 1998 provided opportunities for these that led them to share and develop their "resident experts" to train themselves in vision of school improvement through various proficiencies identified as neces- PLC structures and relationships and to sary in their work. Co-Developers with recognize the potential for increased knowledge and skills about particular student learning through such structures proficiencies shared their personal exper- and relationships. tise with their colleagues as a means to increase the expertise of the whole group. Through learning experiences and Examples of these proficiencies were skills interactions such, as these, Co-Developers in data collection and analysis, dialogue, gained both an intellectual understanding team building, overcoming resistance, and of the dimensions and benefits of PLCs, developing a vision. and an increasing personal experience in belonging to a PLC. Furthermore, all Utilizing Co-Developers as "resident SEDL meetings and conferences with the experts" in the various proficiencies mod- group included varied opportunities for eled shared leadership, highlighted the 3 SEDL 4 often hidden capacities of individuals in the portive leadership that forms the founda- group, and provided opportunities for collec- tion of PLCs. In SEDL's view, having tive learning on the part of all participants. schools representing a broad range of In addition, with Co-Developers' input and readiness would also offer knowledge advice at these early meetings, SEDL staff about how PLCs are created along the full developed mechanisms and processes for spectrum of readiness for change. compiling and reporting data that Co- Throughout this time, SEDL continued to Developers were to collect at their schools. give extensive attention to equipping Co- Developers with skills to prepare them for Throughout this period, SEDL provided the work at their target schools. Co-Developers continuing opportunities to engage in deep and ongoing dialogue about Also during this time, the ranks of Co- the five characteristics of PLCs and their Developers were trimmed by the pres- potential for school improvement. These sures of "real life" (new job assignments, conversations helped the Co-Developers illness, family circumstances). In the develop a clearer and more unified vision of end, twenty-two Co-Developers entered what a PLC would look like, what a staff in twenty-two schools that varied not only in such a community would do, and how they readiness for change, but also in regional would interact in such a setting. location, ethnicity, and grade levels. This opportunity to dialogue also served to In September 1998, Co-Developers in- increase Co-Developers' commitment to the vited the principal and a teacher (herein- project and to deepen their appreciation and after referred to as the "lead teacher") respect for one another. As Co-Developers from their school to accompany them to a came to know and trust one another SEDL conference in Austin. This meeting through learning experiences, and, later, to introduced the concept of PLCs to cam- relate their stories of success and struggle pus-based individuals and engaged these in their schools, they increasingly sought professionals in the dialogue, discussion opportunities to share their personal prac- and shared responsibility for introduc- ingand practicingPLC principles in tice with Co-Developer colleagues. their schools. External Facilitators and Field-Based Co-Developers collaborated in planning Developers in their Schools this conference and took an active role in leading various parts of the meeting. The At the earliest stages of the project, SEDL conference provided time for many of the Co-Developers to get acquainted with encouraged Co-Developers to begin consid- ering a school with which they would work their principals and lead teachers and in developing a PLC. Co-Developers held offered an opportunity for these Co-Devel- discussions at the meetings about whether oper/principal/lead teacher "trios" to plan to select a school that seemed to be at a how they would present the project to their school staffs when they returned to high level of readiness for such change, or to select a school that appeared to be at a low- their campuses. The meeting also offered readiness stage.4 some tools, strategies and processes for getting started. It was finally decided to give Co-Developers the option of selecting the school they These experiences fed Co-Developers' wanted to work with regardless of its appar- intuition, understanding, .and compassion ent readiness. Allowing. Co-Developers to as they worked with school personnel who make this decision based on individual and were at times resistant, hostile and/or collective knowledge, reflection, assessment fearful of change and responsibility. The and intuition modeled the shared and sup- meeting also provided opportunities for SEDL Co-Developers to reflect upon various ways Contributors to Applied Research to apply their new learning and expertise, and to make a concrete plan for how they Co-Developers provided valuable data for would use each proficiency. SEDL's research through completing and administering a variety of instruments, At the close of the September 1998 meeting, and through sharing their stories in oral SEDL provided each participant with a and written forms. At SEDL conferences, large binder of strategies related to the a number of methodsincluding narra- proficiencies the Co-Developers had identi- tives and visual displays, audiotape re- fied, designed, and shared as necessary to cordings of Co-Developer reports and creating PLCs. Almost all of these strate- focus group proceedings, and observations gies had been used in some manner with by SEDL staffwere utilized to capture the Co-Developers (and some with the data from Co-Developers, principals, and principals and lead teachers) in preparation teachers. SEDL provided Co-Developers for their work in schools. with archival data collection forms and other materials to guide them in recording Furthermore, at all meetings, SEDL important events in the development of modeled principles of professional their schools as PLCs. development that research supports for adult learners. SEDL also provided As an aid to recording their continuing opportunities for Co-Developers to reflect on process, SEDL also developed and use of specific strategies (e.g., dialogue) for provided Co-Developers with a casebook different purposes. Although at this time organized to capture what they did at only a prototype of a final product, this set their schools and what happened as a of strategies provided useful tools and result of their school improvement information for Co-Developers' work with activities. The casebook was further their schools. designed to help Co-Developers report how their interventions and activities To further support Co-Developers in their promoted one or more of the five work at schools, SEDL staff members from dimensions of a PLC. Co-Developers were the Strategies for Increasing School Success encouraged to include descriptions of (SISS) program were assigned to Co- critical incidentsplanned or unplanned, Developers to offer assistance on issues that successful or unsuccessfulwhich they developed at schools. Each SEDL staff recognized as particularly significant in member worked with five to seven Co- their efforts to create a PLC. Developers and served an important function in supporting Co-Developers by In January 1999, after most of the Co- listening to their frustrations, acting as Developers had been in their schools for sounding boards for some of their ideas approximately five months, SEDL hosted about their work in their schools, and a writing conference designed to capture suggesting new and innovative ideas. the stories of their initial work in the schools in written form. Prior to the Frequent email and telephone contacts conference, SEDL requested that Co- made it possible for SEDL staff to respond Developers prepare a draft of their stories quickly and efficiently to questions and focused on the initial actions taken by the concerns of Co-Developers. SEDL staff also Co-Developers, principals, and school staff identified journal articles, internet that contributed to one or more of the five websites, laboratory personnel, and other dimensions of a PLC. resources to locate research-based approaches related to Co-Developers' issues At the conference, SEDL organized Co- as they worked with their schools. Developers into teams of five or six, and SEDL 5 6 provided guidance in how to structure and article for her state's professional develop- relate their stories to their colleagues. ment publication. Another Co- Developer, SEDL coached Co-Developers in the use of the editor of a national school development a dialogue protocol to solicit warm and cool council publication, included articles from feedback, provide encouragement, clarify SEDL staff and colleague Co-Developers for events, and offer suggestions to colleagues an entire issue focused on PLCs. Other Co- on their stories. This interaction helped Developers collaboratively developed and Co-Developers improve and revise their delivered presentations about professional written drafts to include more clarity and learning communities and the CCCII detail and deepened the sense of shared project at a national staff development overall effort to developing their schools as conference. professional learning communities. The most obvious example of Co-Developers In addition, SEDL trained Co-Developers serving as information disseminators comes in the administration of other instruments, from the activities of the self-formed "re- including the PLC assessment, School as a search group" of Co-Developers. Comprised Professional Learning Community Survey primarily of university faculty who have a (Hord, 1999). SEDL requested that all Co- professional interest in being published, Developers first administer the PLC as- members of this group serve as mentors, sessment instrument to provide baseline editors, collaborators and friends to one data about how the school staff perceived another, in support of efforts to collect, code, itself along a continuum of each of the five analyze, write about, and publish articles dimensions of a PLC. This information about this project in professional journals profiled the campus at the initial stage of and through professional conferences. At the project and further helped the Co- the Year 2000 annual meeting of the Ameri- Developers learn about the school. Subse- can Educational Research Association, Co- quent administrations of the PLC survey Developers from the SEDL project pre- measured each school's progress, and Co- sented six papers reporting learnings from Developers shared these results with their the project. The intensity of effort required school staffs. SEDL also designed training to write and deliver these papers further to prepare Co-Developers to use an inter- strengthened the commitment of the re- view protocol to collect perceptual data searchers to the project and understanding from school personnel on their progress in of how PLCs can support school improve- becoming professional learning communi- ment. ties. There is no way to measure the informal dissemination of the fruits of the project Disseminators of Information about that occurs between school personnel and is the Project to Other Audiences accomplished through conversation and example. There is little doubt that conver- sations of principals and lead teachers in Acknowledging the significance of PLCs in their own professional areas of interest and the CCCII project schools have impacted practice and interactions in ways that affiliation, SEDL helped to identify Co- cannot be ascertained in this study. Simi- Developers who held membership in simi- lar organizations. SEDL then organized larly, conversations among principals or Co-Developers into groups to plan dissemi- among district personnel involved in the nation of information about the CCCII project with their co-workers represent project. effective, valuable, and actual methods whereby this project is being explained and Meeting time allocated for this purpose had explored in educational circles across the positive results. For example, one Co- nation. Developer asked SEDL staff to write an SEDL Conclusion effectiveness of SEDL's support, and to challenge the principal and teacher from At the beginning of the project, thirty each school to continue the work they individuals gathered to learn about PLCs, started. and committed themselves to attempting to create these structures in schools. Each of The project SEDL envisioned in the mid- these individuals was an accomplished nineties is completedyet, at all schools, professional, with a commitment to school the impact of the project undertaken with renewal measured in their willingness to Co-Developers has barely begun. We have engage in such a challenge. And yet each not been surprised by the scale of effort Co-Developer had much to learnabout necessary to make change real and lasting; PLCs, and about participating in action by the formidable challenges facing schools, research. from budget difficulties to student needs to continuous staff turnover; and by the wis- The structure of the CCCII project and the dom, creativity and dedication of people schedule of conferences provided critical involved in this educational endeavor. preparation for Co-Developers as they selected and engaged schools in the project. The staff at SEDL have sought to provide Conferences were designed to foster sup- Co-Developers as educational professionals portive professional relationships among with a conceptual framework which will serve themand othersin creating sig- Co-Developers so that they could experi- ence on a firsthand basis the benefits of nificant positive change in the nation's professional learning communities for their schools. From Co-Developers and schools, own professional development. Co-Devel- we have learned much that will be com- oper conferences provided the necessary piled, analyzed, and reported in future training to identify and prompt the "next publications and conferences.' In many steps" as the project moved forward. cases, we have raised as many new ques- tions as we have answered. In short, Specifically, assigning SEDL staff to work change of this nature does not occur over- closely with individual Co-Developers night nor with minimum commitment. We provided Co-Developers with accessible all have much still to learn from one an- experts in negotiating the challenging role other. of change agents in schools. As education professionals committed to the project and yet one step removed from the struggles of References any particular school, SEDL staff provided resources, perspective, sympathy and Bryk, A. S., Easton, J. Q., Kerbow, D., expertise as necessary. They also served as Rol low, S. G., & Sebring, P. A. (1994). clearinghouses of strategies and stories, The state of Chicago school reform. Phi and were available during the long months Delta Kappan, 76(1), 74-78. between Co-Developer meetings to direct communication and collaboration among Du Four, R., & Eaker, R. (1998). Co-Developers and to coordinate data Professional learning communities at collection activities. work: Best practices for enhancing student achievement. Reston, VA: In May 2000, SEDL hosted the "final" Association for Supervision and conference of the "trios" in the Creating Curriculum Development. Communities of Continuous Inquiry and Improvement project. This conference Elmore, R. F. (1996). Getting to scale with provided an opportunity for SEDL to collect good educational practice. Harvard more data about the progress of schools in Educational Review, 66(1), 1-26. the project, to gain feedback about the 7 SEDL 8 Notes Fullan, M. (1999). Change forces: The sequel. Philadelphia, PA: Falmer. 'For more information about research that supports schools as professional learning communities, see Hord, S. M. (1997). Professional learning , Hord, 1997. communities: Communities of continu- ous inquiry and improvement. Austin, 'An initiative developed in a past laboratory contract TX: Southwest Educational Develop- that focused on strategies principals used to ' ment Laboratory. influence change. Hord, S. M. (1999). Assessing a school staff 3"Scaling up" refers to the process of developing, as a community of professional learners. incorporating, and extending new ideas about Issues...About Change, 7(1). Austin, TX: teaching and learning in more a few schools. than, Southwest Educational Development Laboratory. 4These readiness stages were largely determined by the extent to which the principal shared decision Kruse, S., & Louis, K. S. (1995). Develop- making among the whole staff and the degree to ing professional community in new and which a culture of continuous inquiry existed. restructuring schools. In K. S. Louis, S. Kruse & Associates, Professionalism 5Refer to SEDL website (http://www.sedl.org) and community: Perspectives on reform- forinformation on future publications and ing urban schools (pp. 187-207). Thou- conferences related to the CCCII project. sand Oaks, CA: Corwin Press. Lee, V. E., Smith, J. B., & Croninger, R. G. (1995, Fall). Another look at high school restructuring. Issues in Restructuring Issues...about Change is published twice a year by Schools. Madison: University of Wis- Southwest Educational Development Laboratory. consin-Madison, Center on Organization This issue was written by D'Ette Cowan, Program and Restructuring of Schools. Associate, and Melissa Capers, Consultant. Lieberman, A. (Ed.). The work of restruc- turing schools: Building from the SEDL I OERI ground up. New York: Teachers Col- lege. Press. This publication is based on work sponsored wholly, Louis, K. S., Toole, J., & Hargreaves, A. or in part, by the Office of Educational Research & (2000). Rethinking school improvement. Improvement, U. S. Department of Education, under In J. Murphy & K. S. Louis (Eds.), Contract Number RJ96006801. The contents of this Handbook of research on educational publication do not necessarily reflect the views of administration (2nd ed., pp. 251-276). San OERI, the Department, or any other agency of the Francisco: Jossey-Bass. U. S. Government. McLaughlin, M. W. (1993). What matters most This publication may be reproduced and copies in teachers' workplace context? In J. W. Little districtubed to others. Please acknowledge SEDL & M. W. McLaughlin (Eds.), Teachers' work: as the source in all copies. Individuals, colleagues, and contexts. (pp. 79- 103). New York: Teachers College Press. SEDL 8 9 030934 U.S. Department of Education ERIC Office of Educational Research and Improvement (OERI) National Library of Education (NLE) Educational Resources Information Center (ERIC) NOTICE Reproduction Basis This document is covered by a signed "Reproduction Release (Blanket)" form (on file within the ERIC system), encompassing all or classes of documents from its source organization and, therefore, does not require a "Specific Document" Release form. 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