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DOCUMENT RESUME ED 431 370 HE 032 159 AUTHOR Allan, George, Ed. TITLE The Resource Handbook for Academic Deans. INSTITUTION American Conference of Academic Deans, Washington, DC. ISBN ISBN-0-9668985-0-8 PUB DATE 1999-00-00 NOTE 193p. AVAILABLE FROM American Conference of Academic Deans, 1818 R St., NW, Washington, DC 20009. PUB TYPE Collected Works - General (020) Guides - Non-Classroom (055) EDRS PRICE MF01/PC08 Plus Postage. DESCRIPTORS *College Administration; College Curriculum; *Deans; *Educational Finance; Higher Education; *Legal Responsibility; Money Management; *Personnel Management; Professional Development; School Publications ABSTRACT This book collects 42 papers on the role of the academic dean. Papers are grouped into sections on what a dean is, becoming a dean, curriculum, personnel, legal matters, finances, academic publications, and "real life." The papers are: "The Ethics of Deaning" (Charles Masiello); "Collegial.Relations" (Len Clark); "Access to the Dean" (George Allan); "Management Techniques" (Martha Crunkleton); "So Now You Are a Dean: The First 100 Days" (Douglas Steeples); "Evaluating Deans" (David Hoekema); "Teaching and Research" (Virginia Coombs); "Relations with Other Deans" (Lisa Rossbacher); "What To Read" (Samuel Hines); "Managing Stress" (Lloyd Chapin); "Curriculum Evaluation: Department Reviews" (Peter Alexander); "Curriculum Evaluation: Other Program Reviews" (Carol Lucey); "Revising the Curriculum" (Kathleen Schatzberg); "The Politics of Change" (Charles Masiello); "Outcomes Assessment" (Lloyd Chapin); "The Accreditation of Self-Study" (Walter Swap); "Hiring New Faculty" (Linda Mantel); "Evaluating Probationary Faculty" (Linda Mantel); "Evaluating and Compensating Tenured Faculty" (David Leary); "Evaluating Department Chairs" (Elizabeth Scarborough); "Retirement Arrangements for Faculty" (Elizabeth Scarborough); "Faculty Development" (David Leary); "Faculty Loads, Special Compensation" (Philip Glotzbach); "Incentive Programs" (Peter Facione); "Affirmative Action/Equal Opportunity" (Bari Watkins); "Dismissals, Non-Renewals, Terminations" (H. Dale Abadie); "Harassment" (Lisa Rossbacher); "Physical Disabilities and Learning Disabilities" (Kathleen Schatzberg); "Strategic Planning" (David Leary); "Fund Accounting" (Douglas Steeples); "Special Budgets" (Gary Maris); "Dealing with New Technology" (Carol Lucey); "Workload, Productivity, and Cost/Benefits" (Myron Henry); "Fundraising and Entrepreneurship" (Peter Facione); "Faculty Handbook as a Living Policy Document" (James Pence); "College Catalogue" (Kathleen Schatzberg); "Responding to Criticism" (Len Clark); "Transitional Leadership: The Temporary President" (Charles Masiello); "Women Who Are Deans, Deans Who Are Women" (Linda Mantel); "Academic Deaning Despite Difference" (James Pitts); "Servant-Leadership: Deans at Church-Related Colleges" (James Pence); and "Helping Your Successor" (George Allan). (DB) U HANDBOOK FOR ACADEMIC DEANS ACAD AMERICAN CONFERENCE OF ACADEMIC DEANS 1 U.S. DEPARTMENT OF EDUCATION Office of Educational Research and Improvement PERMISSION TO REPRODUCE AND EDUCATIONAL RESOURCES INFORMATION DISSEMINATE THIS MATERIAL HAS CENTER (ERIC) BEEN GRANTED BY te4his document has been reproduced as received from the person or organization CLIV J. tarcot originating it. El Minor changes have been made to improve reproduction quality. TO THE EDUCATIONAL RESOURCES Points of view or opinions stated in this INFORMATION CENTEFVERIC) document do not necessarily represent official OERI position or policy. 1 00000000000000000000000000000 The Resource Handbook for Academic Deans GEORGE ALLAN, EDITOR ACAD AMERICAN CONFERENCE OF ACADEMIC DEANS 0000000000000000000000000000 3 Editor: George Allan A project of the Board of Directors of the American Conference of Academic Deans Production Editors: Eliza Jane Reilly, Executive Director, ACAD Rachel Riedner. Program Manager, ACM) Copy Editor: Susan Reiss Designer: Dee Bogetti The American Conference of Academic Deans would like to thank Suzanne Hyers and Maria Helena Price, former Executive Officers of ACAD, under whose leadership this project was initiated and developed. Published by American Conference of Academic Deans 1818 R Street, NW Washington, DC 20009 Copyright 1999 ISBN: 0-9668985-0-8 Library of Congress Catalog Card No. 98-074716 (ONTOill TABLE OF v PREFACE 55 Curriculum Evaluation: Other Program Reviews Carol A. Lucey, SUNY College of 1 WHAT A DEAN IS Technology at Alfred 3 The Ethics of Deaning 57 Revising the Curriculum Charles D. Masiello, Pace University Kathleen Schatzberg, Cape Cod 7 Collegial Relations Community College Len Clark, Earlham College 61 The Politics of Change 10 Access to the Dean Charles D. Masiello, Pace University George Allan, Dickinson College 67 Outcomes Assessment 14 Management Techniques jj Lloyd W. Chapin, Eckerd College Martha A. Crunkleton, Bates College 69 The Accreditation Self-Study 16 So Now You Are a Dean: The First Walter C. Swap, Tufts University 100 Days Douglas Steeples, Mercer University 73 PERSONNEL 75 Hiring New Faculty 23 BECOMING A DEAN Linda H. Mantel, Willamette 25 Evaluating Deans University David Hoekerna, Calvin College 79 Evaluating Probationary Faculty 31 Teaching and Research Linda H. Mantel, Willamette Virginia Coombs, Oklahoma City University College 82 Evaluating and Compensating o 34 Relations With Other Deans Tenured Faculty Lisa A. Rossbacher, Southern O David E. Leary, University of Polytechnic State University O Richmond 36 What To Read 86 Evaluating Department Chairs Samuel M. Hines, Jr., College of Elizabeth Scarborough, Indiana Charleston University, South Bend 41 Managing Stress 89 Retirement Arrangements for Lloyd W. Chapin, Eckerd College Faculty Elizabeth Scarborough, Indiana 45 CURRICULUM University, South Bend 47 Curriculum Evaluation: 92 Faculty Development Department Reviews David E. Leary, University of Peter Alexander, St. Peter's College Richmond 0 5 95 Faculty Loads, Special 152 Fundraising and Entrepreneurship Compensation Peter A. Facione, Santa Clara Philip Glotzbach, University of University Redlands 100 Incentive Programs 157 ACADEMIC PUBLICATIONS Peter A. Facione, Santa Clara 159 Faculty Handbook as a Living University Policy Document James L. Pence, St. Olaf College 107 LEGAL MATTERS 164 College Catalogue 109 Affirmative Action/Equal Kathleen Schatzberg, Cape Cod Opportunity Community College Bari Watkins, Morningside College 113 Dismissals, Non-Renewals, 167 REAL LIFE Terminations 169 Responding to Criticism H. Dale Abadie, Croft Institute Len Clark, Earlham College for International Studies 171 Transitional Leadership: University of Mississippi The Temporary President 116 Harassment Charles D. Masiello, Pace Lisa A. Rossbacher, Southern University Polytechnic State University 175 Women Who Are Deans, Deans 118 Physical Disabilities and Learning Who Are Women ill Disabilities Linda H. Mantel, Willamette Kathleen Schatzberg, Cape Cod Resource University Community College Handbook 177 Academic Deaning Despite for Difference Academic 123 THE FINANCIAL SIDE James P. Pitts, University of North Deans OF DEANING Carolina at Asheville 125 Strategic Planning 180 Servant-Leadership: Deans at David E. Leary, University of Church-Related Colleges Richmond James L. Pence, St. Olaf College 132 Fund Accounting 186 Helping Your Successor Douglas Steeples, Mercer College George Allan, Dickinson College 138 Special Budgets Gary L. Maris, Stetson University List of Resources 143 Dealing with New Technology Contributors Carol A. Lucey, SUNY College of Technology at Alfred 148 Workload, Productivity, and Cost/ Benefits Myron S. Henry, University of Southern Mississippi PREFE This Handbook, it says, is for Deans. The the institution of higher education as your term "dean" is old wine that comes these "institution," but often as a "college" and days in many new bottles. You are to take sometimes as a "university." But whatever it as a portmanteau word, a word, as the name, whatever the locale: this Hand- Humpty Dumpty explained to Alice, book is for those who toil in the vineyards capable of carrying a great number of of academe as the administrators respon- diverse meanings. In this case, it does sible for overall management of the pro- the work of a great diversity of titles for cesses by which a faculty is recruited and the senior academic officer of an institu- developed and a cuniculum fashioned and tion of higher education: Vice Chancellor reformed as an instrument for the education of students and the furtherance of for Academic Affairs, Vice President for Academic Affairs, Provost, Dean of the knowledge. College, Dean of the Faculty. Moreover, In 1992 members of the Board of Directors this Handbook may well be of help to of the American Conference of Academic those who are academic officers but not Deans (ACAD) decided it would be useful the senior academic officer. This would if there were a handbook that could help include associate or assistant deans who new deans adjust to the challenges and report to deans, deans who report to terrors of their new position. The men provosts, provosts who report to vice- and women who fmd themselves holding presidents, and many another idiosyn- appointments to major positions in aca- cratic expression of the organizational demic administration are rarely aware of structure of an academic administration. what their responsibilities involve. They Deans in all these senses serve at insti- may have thought they knew. But what tutions with a great variety of ways by from the outside, from the vantage point which to identify their genus: Academy, of a faculty member or a junior admin- Community College, Junior College, Four- istrative position, may have seemed in- Year College, Technical College, Compre- telligible often turns out to be quite hensive College, College of a University, different when experienced from the University, University System. The usual inside. The responsibilities sketched in way in this Handbook has been to refer to 7 a job description and the procedures myself as chair, undertook to draft a set detailed in task booklets and tickler files of topics that the Board would then assign are complicated, and the sheer volume of to various deans around the country them can seem overwhelming. Far more based on their interest or expertise in a daunting, however, is the interpersonal given area. Deans are busy people, how- character of most of these responsibilities, ever, and finding ones who would agree to calling for sensitivity, discretion, political take on a writing assignment, much less acumen, moral insight, and prudential securing their drafts in timely fashion, judgment. proved to be very much like the proverbial difficulties involved in changing a curricu- The ACAD Board thought it would be lum. Eventually, however, the graveyard helpful to put down on paper some of the was moved and the cats herded across the words of advice experienced deans think road, and the results are now before you. their less experienced new colleagues Along the way, the pool of authors shrunk would appreciate. This Resource Hand- to be only slightly wider than the members book is the result. The Board agreed that of the Board. the handbook should be practical. There are plenty of other venues for providing An idea only accomplished in a few in- interpretive frameworks, historical per- stances was to post drafts of the various spectives, psychological analyses, and discussions to the internet news group Vi hortatory expectorations regarding for academic deans which is run by ACAD. cleanliness. And there are hundreds of It was hoped that the wide variety of per- Resource Handbook monographs filled with the detailed tech- spectives afforded by these colleagues for nicalities of particular policies, programs, would reap a bountiful harvest of further Academic procedures, and pedagogical products. The Deans comments and critiques; some of these Resource Handbook aims at the middle contributions could then be added to the range: more general than the nitty-gritty, author's original discussion. Unfortunately more specific than the theoretical. It is harried deans don't spontaneously put hoped that it will be something that new responses to e-mail requests for commen- deans consult first when confronted with tary at the top of their daily agendas, es- an issue they fmd perplexing. The Hand- pecially if the questions are complex and book is thus a bit like Dr. Spock, providing ask for more than the comparatively easy reassurances, indicating some preliminar- "at my institution we..." kind of response. ies to be considered, suggesting where to Nonetheless, the Handbook has managed acquire additional information. to include a few of these exchanges. They symbolize the way in which a Dean's The original idea had been that the Hand- Handbook should be a work in progress, book might be written by one person, or a text always in need of glosses, commen- maybe a troika of authors. But it was taries, and addenda. You are encouraged clear that no extant dean had either the to share your reactions with members of wisdom or the time to pull this off. In the ACAD Board or with the Washington June 1994, a committee composed of D.C. office. It is hoped that such ex- David Jordan (Austin College), Bari changes about the Handbook will soon Watkins (Morningside College), and 8 0 educational leadership and service. One require a Revised Edition, and in that exquisite evidence of this loyalty is their edition that you will have become one of <\-, willingness to fmd the time to prepare the voices in its ongoing conversation their contributions to this Handbook, for about the basic practicalities of academic they have done so without fmancial remu- administration, neration and without much expectation 0 Two lists are provided at the conclusion of of anyone caringexcept new deans, this book. The first list contains the names unknown to them, who will someday read of the Chairs of the ACAD Board over the what they have said, and maybe be helped 0 years from the inception of the Handbook by it. The deans appearing in these two idea to its publication. They have had the lists are identified by the institution with <> interesting responsibility of being a cat which they were associated at the time of cb herders' herder, patiently but persistently their contribution to this project. moving this project forward. The other list George Allan is of the authors of the 42 topics that corn- Handbook Editor prise this Handbook. If academic deans April 1998 are in any sense a community it is by vir- <c, tue of their common loyalty to ideals of What A Dean Is ACAD , AMERICAN CONFERENCE OF ACADEMIC DEANS