ERIC ED409954: Program Review: A Critical Analysis of Departmental Effectiveness. Revised.

37 Pages·0.56 MB·English

by  ERIC

DOCUMENT RESUME
JC 970 418
ED 409 954
Huffman, Zoula; And Others
AUTHOR
Program Review: A Critical Analysis of Departmental
TITLE
Effectiveness. Revised.
Mississippi Gulf Coast Community Coll., Jackson.
INSTITUTION
Jan 97
PUB DATE
46p.; Materials used in a presentation to the Annual Summer
NOTE
Institute on Institutional Effectiveness and Student
Success, sponsored by the Consortium for Community College
Development (Tempe, AZ, June 22-25, 1997).
Speeches/Meeting Papers (150)
Descriptive (141)
Reports
PUB TYPE
MF01/PCO2 Plus Postage.
EDRS PRICE
Academic Achievement; *Academic Standards; *College
DESCRIPTORS
Planning; Community Colleges; *Departments; Institutional
Mission; *Organizational Objectives; Program Effectiveness;
*Program Evaluation; Program Improvement; Records (Forms);
Two Year Colleges
Mississippi Gulf Coast Community College
IDENTIFIERS
ABSTRACT
Describing the evaluation and planning process at
Mississippi Gulf Coast Community College, this document presents guidelines,
procedures, and indicators used at the college for the systematic review of
academic departmental effectiveness. First, the five-column program review
model used at the college is outlined and the purposes of review are
discussed. The report then presents information from the first column of the
model, an expanded statement of institutional purpose, providing a list of
college goals and subgoals related to technological advancement, boosting
enrollment, assessing institutional effectiveness, and conducting an
institutional self-study. The next two columns, departmental standards and
assessment criteria/procedures, are then addressed, presenting 10 indicators
of effectiveness related to the academic and professional preparation of
f7.711%ty ratios, enrollment,--rctcri-ion,
faculty, full-time and part -Lim c;
departmental academic performance, student evaluation of instruction,
performance of transfer students, academic performance of nursing students,
and development students course placements and academic progression. For each
indicator, standards, measures, data sources, and calculation methods are
provided. Sample forms used with the fourth column, assessment results, are
then presented, including forms related to instructional planning and
evaluation documents, annual reports, and instruction reviews. Finally, the
report focuses on the fifth column, improvements resulting from the review,
providing sample forms used by departments to report results and
modifications made and a list of goals and objectives. An annual calendar for
program review is attached.
(TGI)
********************************************************************************
Reproductions supplied by EDRS are the best that can be made
from the original document.
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COMMUNITY COLLEGE
Program Review: A Critica
Analysis of Departmental
Effectiveness
presented to
Consortium for Community
College Development
Te m pe, AZ
U.S. DEPARTMENT OF EDUCATION
Office of Educational Research and Improvement
"PERMISSION TO REPRODUCE THIS
0
June 23, 1997
EDUCATIONAL RESOURCES INFORMATION
MATERIAL HAS BEEN GRANTED BY
CENTER (ERIC)
yil This document has been reproduced as
VI
.
W. Martin
received from the person or organization
originating it.
1.3.-
0 Minor changes have been made to
improve reproduction quality.
Points of view or opinions stated in this
c.
TO THE EDUCATIONAL RESOURCES
document do not necessarily represent
INFORMATION CENTER (ERIC).-
official OERI position or policy.
rkieeir riAtIV Ali A II Ael r
PROGRAM REVIEW:
A CRITICAL ANALYSIS OF DEPARTMENTAL EFFECTIVENESS
Office of Instructional Affairs:
Academic and General Instruction
Mississippi Gulf Coast Community College
Revised
January 1997
Zoula Huffman
William Martin
Robert Rominger
Ouida White
a:stdmeasVorev.
3
INTRODUCTION
PROGRAM REVIEW: A CRITICAL ANALYSIS OF
DEPARTMENTAL EFFECTIVENESS
4
The Program Review
The Program Review is based on the Five-Column Model:*
Column 1 is the Expanded Statement of Institutional Purpose and includes the College
Statement of Purpose, the College Goals related to academic programs, and the On-
Going and Program Enhancement Priorities developed during the institutional planning
process.
Column 2 are the expected outcomes which are linked to the expanded statement of
institutional purpose and are expressed as measurable standards.
Column 3 are the assessment criteria and procedures. This includes the measures for
the respective standards and the instructional review by each department chair of
purpose, curriculum and instruction, and program administration.
Column 4 are the assessment results. This includes the Instructional Planning and
Evaluation document prepared for each department, the Summary Report on the
Standards, and the check sheets of the Instructional Review.
Column 5 is the use of assessment results. The Department Use of Results form is
prepared after assessment of the Measures and Standards Summary Report. If
standards are not met, or if modifications are indicated for other reasons, the
modifications are recorded on this form. If the assessment results indicate modifications
are required in order to meet the standards, then an appropriate action plan is written
to address the Ongoing Standard/Divisional Objective on the institutional planning and
evaluation form. These action plans are integrated into the institutions annual planning
and budgeting process.
*Adapted from the model presented by Dr. James 0. Nichols and Dr. Susan Swayze
to the Mississippi Association of Colleges 63rd Annual Junior/Senior College
conference, October 28, 1996.
5
Program Review: A Critical Analysis of Departmental Effectiveness
The critical analysis of the effectiveness of academic departments at Mississippi Gulf Coast
Community College is an integral part of the evaluation and planning process of the college.
In
establishing a formal document of guidelines, procedures, and indicators to evaluate educational
effectiveness, it is recognized that many positive outcomes are not easily quantified and that the
standards and measures expressed in this document are not all-inclusive. Despite these and other
obstacles, the college recognizes that it must systematically review programs to assure quality and
the best use of resources.
Purpose
Program review at Mississippi Gulf Coast Community College has the following purposes:
To identify areas where improvement modifications are needed.
1.
No matter how good an instructional program may be, there is always room for
improvement. This review process assists faculty and administrators in critically
evaluating components of their programs and determining areas where improvement
is needed. In addition, systematic, comprehensive review of departments assures that
all aspects of the educational program are reviewed periodically and that management
is more anticipatory rather than reactive.
To recognize exemplary instruction.
2.
Many aspects of the instructional programs at Gulf Coast are outstanding.
This
review process provides an avenue for demonstrating success and achievement.
To provide information for decision-making.
3.
The college has a responsibility to its constituents to use its funds in the most efficient
The results of this program review provide additional
and effective manner.
information to modify expenditures and to allocate funds for special needs.
4.
To evaluate effectiveness based on measurable standards.
The indicators of educational effectiveness
are performance objectives that are
measurable and objective and that establish realistic goals for the academic
These goals are consistent with the Statement of Purpose of
departments.
Mississippi Gulf Coast Community College and are part of the Institutional Planning
Process.
To meet requirements of accreditation and funding agencies.
5.
The Southern Association of Colleges and Schools (SACS) requires that accredited
colleges have a plan for program review and institutional improvement. County,
state, and national funding sources also require documentation of accountability. This
review will help maintain good standing with these important agencies.
Scope
The scope of the Program Review A Critical Evaluation of Effectiveness is limited to the academic
departments and the Associate Degree Nursing Programs of Mississippi Gulf Coast Community
College. The Vocational and Technical program annual review is the Mississippi Statewide System
of Core Standards and Measures of Performance
2
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2 3
COLUMN 1
EXPANDED STATEMENT OF INSTITUTIONAL PURPOSE
MGCCC Mission Statement
MGCCC Goal Statements
Instructional Affairs Subgoals Evaluation Form
Divisional Objectives
Departmental Action Plans
9
MISSISSIPPI GULF COAST COMMUNITY COLLEGE
STATEMENT OF PURPOSE
Mississippi Gulf Coast Community College is an integral part of the area it serves and
genuinely recognizes its inherent responsibility to enhance educational development of
all persons able to benefit from its services. The programs and activities are designed
to develop responsible leadership in a constantly changing and highly complex society.
GOALS:
The campuses and centers of this community college are dedicated to accomplishing the above
purpose by
A. Offering college transfer programs consisting of courses leading to associate and baccalaureate
degrees.
B. Providing technical programs leading to associate degrees and vocational programs leading to
diplomas, which will prepare students for immediate employment with emphasis on serving
community needs.
C. Serving continuing education needs through varied programs, courses, and activities.
D. Promoting and encouraging educational, economic and cultural development in the community
through facilities and resources of the college.
10
7
1997-98 PLANNING PROCESS
1. Goals (written by Planning Council)
2. Sub-Goals (written by various councils)
3. Objectives (written by divisions)
4. Action Plans (written by departments)
INSTRUCTIONAL AFFAIRS COUNCIL
Proposed PEP-Related Sub-Goals
1996-97
(Adopted by Instructional Deans' Council at 2/18/97 Meeting)
(On-Going Did Not Change)
Create a technologically advanced working and learning environment that enhances
PEP 1.
the college's ability to more effectively and efficiently achieve its purposes.
recognizes the need to
EXPLANATION: This
implement appropriate
priority
technologies to facilitate the teaching/learning transaction and the administration of the
college.
Included is the implementation of a prioritized technology plan developed
during 1995-96. Completion of this priority is not anticipated in one year. During 1997-
98, the following areas are projected to reach implementation: (1) Implementation of
network applications (e-mail,
productivity software,
Initial
etc.).
Internet,
(2)
implementation of administrative software modules. (3) Continuing staff development
efforts.
Faculty and staff will be trained to use technology to improve
Sub-Goal 1.a.
instruction and related activities as technology becomes available.
PEP 2.
Increase enrollment by 3 percent.
EXPLANATION: This priority supports the college's mission "to enhance the
educational development of all persons able to benefit from its services" and
recognizes the critical relationship between enrollment growth and fiscal stability in an
enrollment-driven environment. This priority encourages all activities that will result in
enrollment growth: student success and retention strategies, innovative scheduling,
development of new programs/courses and services, and marketing/recruitment
strategies that will reach out to under-served constituencies as well as to the college's
traditional recruiting base.
Sub-Goal 2.a.
Implement innovative scheduling. (short-term college credit courses,
late p.m. courses, Saturday a.m. courses, one-half semester courses,
early a.m. courses, week-long courses, weekend courses.)
Sub-Goal 2.b. Implement new programs and both credit and non-credit courses.
(GECo, Astronomy course, Sculpture II course, American Literature
I & II courses, ENG 1103, and others as identified by Work Force and
other campus personnel through business and industry contacts, non-
credit courses related to departments-workshops of varying lengths
week, etc.-Astronomy, Environment, Health & Wellness,
like
1
Nutrition, Creative Writing, Poetry, Reading, Intro. to Computers, Math
Refresher, etc., for CEU credit)
8